Agreement to Return Items in Fashion Show

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Agreement to Return Items in Fashion Show Powered By Docstoc
					                        *** July 18, 19 & 20, 2008 ***

                               ~ FASHION SHOWS ~
                                   Call for Entry

       Application Deadline: FRIDAY, MAY 30, 2008

Artscape, the largest free, public arts festival in the country, features 150+ artists,
craftspeople and fashion designers, visual art exhibits both on and off site; incredible
live concerts on four outdoor stages; a full schedule of performing arts including dance,
opera, theater, film and classical music; demonstrations; workshops; an entire park
dedicated to children with entertainment, hands-on projects, interactive learning
experiences, take-away crafts, street theater and family fun; and a delicious
international menu of food and beverages. Artscape is produced by the Baltimore Office
of Promotion & The Arts, Inc. (BOPA) on behalf of the Baltimore Festival of the Arts, Inc.
(BFAI).

New for 2008!
   Expansion to Station North Arts & Entertainment District
     Charles Street from Mount Royal Avenue to Lafayette Street is jam packed with
     cultural institutions, funky venues and delectable dining. This new partnership is
     sure to make Artscape bigger and better in 2008!

2008 Calendar:
Friday, May 30: Application Deadline
Friday, June 6: Notifications Emailed
Friday, June 18: Fashion Show Guidelines Emailed
July 18, 19 & 20: Artscape

General Information:
• At Fashion at Artscape, we will feature scheduled fashion shows throughout the
festival weekend. This is a fantastic opportunity to display your work and get the crowd
excited about fashion. The Fashion at Artscape committee will review each submission
and notify you of acceptance.

• We will provide the 50 ft. runway and overhead canopy. Fashion show participants
are responsible for providing their own music. If accepted into Artscape’s fashion
shows, please bring your CD with you on your scheduled fashion show check in time.
There will also be an indoor venue designated as a changing area for your models, hair
styling, and make-up. An outdoor tent will be located behind the runway for quick
changes, staging area, etc. You must also be responsible for transporting the
clothing/items for your show to the dressing areas the morning of your show. If you are
an exhibitor at Artscape, please note, Artscape will not be able to provide you with
someone to watch your booth while you are away from your booth area for your show;
this is your responsibility to provide yourself with an assistant.

• Each show will be approximately 15 minutes. We encourage you to secure your own
models for the fashion shows. More information about the company that can provide
volunteer models, hair stylists and make-up artists will be available mid-January

• Please keep in mind that Artscape will work to the best of their ability to provide you
with all staff (models, makeup artists, hair stylists) as needed, however these are
requests and we encourage you to secure as much of the following on your own as
possible. More information and contact information will be available mid-January.
• PLEASE NOTE: Fashion at Artscape exhibitors and fashion show participants
are two different components. Most fashion shows are hosted by Fashion at
Artscape exhibitors, although this is not a requirement. We strongly encourage you to
apply as a Fashion at Artscape exhibitor in addition to being a fashion show participant.
If you are interested in participating as a Fashion at Artscape exhibitor, please visit
www.artscape.org or www.zapplication.org.

Application Fee: \

*PLEASE NOTE: The application fee will be waived if you have already applied
to be a fashion exhibitor.

A $30 non-refundable application fee must be included with your application.
Applications submitted without the $30 fee will not be processed. Please make check or
money order payable to Baltimore Festival of the Arts, Inc.. Application and $30
application fee submission does not imply acceptance into Artscape. There is
no fee for hosting a fashion show.

Payment Information:
     Artscape will accept credit card, money order, or check.
     Please make checks payable to:
       Baltimore Festival of the Arts, Inc.
     Please mail check to:
       Baltimore Office of Promotion & The Arts
       Attn: Jessie Oehler
       7 East Redwood Street, Suite 500
       Baltimore MD 21202
*All checks must be mailed to the attention of Jessie Oehler to ensure proper payment
processing




bf48d5f2-9562-4510-9ec0-952267fc586d.doc                                                2
Fashion Show Participant Agreement – Terms & Conditions

Refunds are not issued if the Participant cancels their space.

   1. The Baltimore Office of Promotion & The Arts, Inc. (BOPA) reserves the right to
       determine and assign the Participants’ time slot for fashion shows. Our goal is to
       create a successful experience for all of our participants. However, due to the
       large-scale nature of the festival’s logistics, BOPA will not honor Participants’
       requests to change or move its scheduled time slot at any time.
   2. This application, when properly executed, shall constitute a valid and binding
       agreement between the Participant and the Baltimore Office of Promotion & The
       Arts, Inc. (BOPA) acting on behalf of the Baltimore Festival of the Arts, Inc.
       (BFAI). BOPA reserves the right, in its sole and absolute discretion, to reject any
       application, or to limit participation in Artscape.
   3. The terms, conditions and directions of the Participant Guidelines, as amended
       from time to time by BOPA, shall be provided to participant no less than seven
       days prior to Artscape. The guidelines shall be considered a part of this
       agreement. Participant is responsible for reviewing the Guidelines carefully and
       be familiar with its terms and conditions therein.
   4. The Participant contact listed on the application portion of this agreement shall
       be authorized to make all decisions regarding participating at Artscape.
   5. Participant shall pay all sales or other taxes, fees and assessments required by
       any applicable federal, state or local law in connection with participation in
       Artscape. Participant shall indemnify, defend and hold BOPA/BFAI harmless for
       any taxes (including fees and penalties, if any) required to be paid by BOPA/BFAI
       in connection with the Participant’s activities under this contract. Participant shall
       provide BOPA/BFAI with all requested documentation to evidence Participant’s
       compliance with tax laws and rules.
   6. Under no circumstances shall BOPA/BFAI be liable for consequential, indirect,
       special or punitive damages of any kind in connection with its activities or
       omissions under this agreement regardless of whether such damages were
       foreseeable.
   7. Failure by Participant to adhere to any provision of this Agreement may result in
       cancellation of this agreement.
   8. Participant may not assign this agreement or trade, sell, share or otherwise
       transfer the advertising or exhibiting rights provided for in this agreement.
   9. Waiver of any term of this agreement or failure of BOPA/BFAI to terminate this
       agreement on account of any breach by Participant shall not be deemed a waiver
       of BOPA/BFAI’s rights to subsequently enforce any term or to terminate this
       contract by reason of any subsequent breach by Participant.
   10. Participant agrees that no representations of any kind have been made to
       Participant by BOPA/BFAI or by any of its agents and that no understanding has
       been made or agreement entered into other than as set forth herein.

   Liability and Insurance:
   11. The Participant agrees to indemnify, defend and hold harmless the Baltimore
       Office of Promotion and The Arts, Inc.(BOPA), the Baltimore Festival of the Arts,


bf48d5f2-9562-4510-9ec0-952267fc586d.doc                                                   3
       Inc.(BFAI), the Mayor and City Council of Baltimore, its elected/appointed
       officials, employees, agents, and volunteers from any and alll claims, demands,
       suits, and actions including attorney’s fees and court costs, connected therewith,
       brought against the Baltimore Office of Promotion and The Arts, Inc., the
       Baltimore Festival of the Arts, Inc., the Mayor and City Council of Baltimore, its
       elected/appointed officials, employees, agents, and volunteers arising as a result
       of any direct or indirect, willful, or negligent act of omission of the Participant, its
       employees, agents, or volunteers, EXCEPT for activities caused by the sole
       negligent act or omission of BOPA, BFAI, the Mayor and City Council of
       Baltimores, its elected/appointed officials, employees, agents, and volunteers
       arising out of this contract/agreement.
   12. BOPA, Artscape/BFAI sponsors and the employees, representatives and agents of
       each shall not be liable for any claims, liabilities, costs and charges (including
       attorneys’ fees and costs) for injury, loss or damage to property or persons
       (including death) arising out of Participants’s activities in connection with
       Artscape, or any breach of representation, warranty or covenant in this
       agreement.
   13. The Participant is an independent contractor under this contract and has no
       employee, partnership, co-venture, agent or other such relationship with
       Artscape/BFAI; the Mayor and City Council of Baltimore; and the Baltimore Office
       of Promotion & The Arts, Inc.
   14. The Participant is solely responsible for securing appropriate insurance to cover
       his/her operations, including storage at an on-site location if provided by
       Artscape/BFAI; the Mayor and City Council of Baltimore; and the Baltimore Office
       of Promotion & The Arts, Inc., in such amounts as he/she may deem necessary.
       Artscape; the Mayor and City Council of Baltimore; and the Baltimore Office of
       Promotion & The Arts, Inc. have no responsibility for any damage or loss of
       property of the Participant. A Participant who does not carry a business
       insurance policy, is encouraged to consider 1 day or multi-day event insurance,
       for purposes of participating at Artscape, which can be obtained from a qualified
       insurance company.
   15. The Participant agrees to have as a minimum requirement Automobile Liability
       Insurance with a limit no less than $100,000.00 combined single limit each
       accident for use of owned, hired and non-owned vehicles used on festival site.
       Please provide BOPA with a copy of your insurance.
   16. Refunds are not issued if the Participant cancels their space.
   17. Artscape takes place rain or shine provided however that in the case of
       excessively inclement weather, Artscape reserves the right to cancel the event.

   About This Agreement:
   18. Should the Participant fail to fulfill any of his/her obligations pursuant to this
       agreement, Artscape may terminate this agreement upon notice to Participant.
   19. The waiver of any term of this agreement, or the failure of Artscape to insist on
       strict compliance and prompt performance of any terms of this agreement,
       followed by the acceptance of such performance thereafter, shall not constitute
       or be constructed as a waiver or relinquishment of any right by Artscape to
       enforce all terms strictly in the event of a continuous or subsequent default.



bf48d5f2-9562-4510-9ec0-952267fc586d.doc                                                     4
   20. Each provision of this agreement shall be deemed to be a separate, severable,
       and independently enforceable provision. The invalidity or breach of any
       provision shall not cause the invalidity or breach of the remaining provisions or of
       the agreement, which shall remain in full force and effect.
   21. This agreement shall in all respects be construed in accordance with and
       governed by the laws of the State of Maryland and subject to the jurisdiction of
       its courts. Furthermore, the parties hereto agree that any suits or actions
       brought by either party against the other shall be in a court of competent
       jurisdiction in Baltimore City.
   22. This agreement, together with any exhibits or attachments, contains the entire
       agreement between the parties and supersedes any other agreements or
       representations between them, whether oral or written. No provisions of this
       agreement may be amended, waived or modified except by a written agreement
       signed by both parties.
   23. Submission of an application and slides shall constitute agreement with all
       conditions in this prospectus.

For inquiries, contact Jessie Oehler at Jessica.Oehler@promotionandarts.com or
443-263-4347, Monday-Friday, 9am-5pm.

For more information on Artscape, please visit www.Artscape.org.

       ***PLEASE PRINT A COPY OF THIS DOCUMENT FOR YOUR RECORDS***



*BE SURE TO SIGN PAGE 6 AND RETURN IT AS SOON AS POSSIBLE*
      You may mail or fax (410.385.0361) the signature page.




bf48d5f2-9562-4510-9ec0-952267fc586d.doc                                                 5
By my signature below, I acknowledge that I have read, understood, and accept the
Fashion Show Information, Rules and Regulations Document outlining the Artscape
festival Terms and Conditions.

***Please refer to contract bullet point number 14 and 15 regarding your proof of
insurance responsibilities. (Please check one)
         Along with this sheet I am providing a copy of my car insurance as required.
         I will mail in a copy of my car insurance once I am accepted into the Artscape
         festival.
         I do not use and/or will not be using a vehicle (my own, a rental or
         family/friend) on the festival site to travel, load or unload my items, therefore
         I do not need to provide proof of car insurance.

________________________             ______________________
Participant Signature                Date

________________________              ______________________
Print Name                            Phone Number

Please mail this signed sheet and the certificate of insurance to:
Baltimore Office of Promotion & The Arts
Attn: Jessie Oehler
7 East Redwood Street
Suite 500
Baltimore MD 21202

Applications will be processed upon receipt of signature page.




bf48d5f2-9562-4510-9ec0-952267fc586d.doc                                                     6

				
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