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F and GP Web Minutes 15th November 2010

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									                                                  Finance and General Purposes Committee


        FINANCE & GENERAL PURPOSES COMMITTEE
                         MONDAY 15th November 2010.

Present:-     Cllrs Crotty, Fullarton, Hayton, Lawson [Chairman], Peppiatt, Russell, D
              Saunders, Mrs M Saunders, Savage, Seed, Wells and Mrs Wiltshire.

Minutes marked * require a resolution from the Town Council.

225.   APOLOGIES FOR ABSENCE.
       Cllrs Archard, Bayford and Gregory.

226.   DECLARATIONS OF INTEREST.
       Cllr Peppiatt declared a personal interest in the Leisure and Tourism sub
       committee’s recommended 2011 – 2012 Dickens Festival and Bowls Tournament
       grants. Agenda item 7 [Ref. min.231]
       Cllr D Saunders declared a personal interest in the Leisure and Tourism sub
       committee’s recommended 2011 – 2012 Nov 5th Family Event grant. Agenda item 7
       [Ref. min.231]
       Cllr Mrs M Saunders declared a personal interest in the Leisure and Tourism sub
       committee’s recommended 2011 – 2012 Nov 5th Family Event grant. Agenda item 7
       [Ref. min.231]
       Cllr Savage declared a personal interest in the consideration of a grant towards the
       cost of replacing the Funerary Helm of Captain Manasses Norwood. Agenda item 11
       [Ref. min.236].
       Cllr Hayton declared a personal interest in the Asset and Budget Review sub
       committee’s recommended 2011 – 2012 Holy Trinity Church civic grant. Agenda
       item 8 [Ref. min.232].

227.   MINUTES.
       Resolved that the minutes of the meeting held on Monday 26th July 2010 be
       approved and signed by the Chairman.

228.   CHAIRMAN’S REPORT.
       No report was given.

229.   CORRESPONDENCE.
       No correspondence was read.

230.   CULMER’S LAND SUB-COMMITTEE.
       Resolved that the un-confirmed minutes of the meeting held on Monday 11th
       October 2010 be received.

       Members resolved that:-

              [i] Min 157.2010-11 be approved.
              Change to allotment waiting list.

              [ii] Min 159.2010-11 be approved.
              Culmer’s allotments and amenity land 2011-2012 budget allowance.
                                               Finance and General Purposes Committee


231.   LEISURE AND TOURISM SUB-COMMITTEE.
       Resolved that the un-confirmed minutes of the meeting held on Monday 25th
       October 2010 be received.

       Members resolved that:-
            [i] Min 184.2010-11. be approved.
            The 2011 – 2012 summer entertainment programme and budget allowance.

              [ii] Min 184[i].2010-11. be approved.
              2011 Nov 5th Family Event firework display grant.

              [iii] Min 184[ii].2010-11. be approved.
              Viking Bay 2011 summer season firework display grants.

              [iv] Min 184[iii].2010-11. be approved.
              2011 Sunday Wartime Sing-Along Bandstand Concert.

              [v] Min 184[iv].2010-11. be approved.
              2011 Saturday Bandstand concerts.

              [vi] Min 185.2010-11. be approved.
              The 2011 – 2012 leisure and tourism grants: Subject to the Sea Cadet
              sailing tuition grant being used towards training Cadets and/or Officers.

              [vii] Min 187.2010-11. be approved.
              The 2011 – 2012 Broadstairs in Bloom grant.

              [viii] Due to the current financial and economic crisis members agreed that
              2011 – 2012 grants allocated will not be reconsidered.

232.   ASSETS AND BUDGET REVIEW SUB COMMITTEE.
       Resolved that the un-confirmed minutes of the meeting held on Monday 1st
       November 2010 be received.

       Members resolved that:-
            [i] Min 195.2010-11. be approved.
            The 2011 – 2012 civic grants.

              [ii] Min 196.2009-10[i]. be approved.
              The 2011 – 2012 Mayor’s Allowance.

233.   TOWN PLAN WORKING PARTY.
       Resolved that the unconfirmed minutes of the meeting held on Monday 8th
       November 2010 be received.

234.   CT10 PAROCHIAL CHARITIES.
       Members received and considered a request from ‘CT10 Parochial Charities’ that the
       Town Council recommend for appointment a councillor, or an upstanding member
       of the local community, as a Nominative Trustee to their governing committee.

       Due to lack of candidates Members agreed that this item be deferred for further
       consideration.
                                                 Finance and General Purposes Committee


235.   FUNERARY HELM OF CAPTAIN MANASSES NORWOOD.
       Members received and considered a request from the ‘St Peter’s Village Tour’
       seeking a £150 grant towards the cost of replacing the Funerary Helm of Captain
       Manasses Norwood 1564 - 1637 which was stolen from St Peter’s Church in 1992.

       Resolved: Members approved that £150 be provided to the ‘St Peter’s Village Tour’
       as a grant towards the cost of replacing the Funerary Helm of Captain Manasses
       Norwood.

236.   MILLENNIUM AND MAYORESS CUPS.
       Cllr Mrs Wiltshire informed Members that many past recipients of the Town
       Council’s ‘Millennium Cup’ and ‘Mayoress Cup’ did not receive an engraved Town
       Plaque as a permanent personal keepsake of their achievements: And requested
       that the committee consider approving the purchase and presentation of Plaques to
       these people and organisations. Members were also presented with costings and a
       list of persons and organisations that did not receive a Town Plaque.

              Criteria: The Millennium Cup is awarded annually to a person or persons
              who, in the opinion of the Town Council, have made a significant
              contribution to promoting Broadstairs and St Peter’s and/or the well-being of
              the local community.

              Criteria: The Mayoress Cup is awarded annually to an organisation or group
              who, in the opinion of the Town Council, has made a significant contribution
              to promoting Broadstairs and St Peter’s and/or the well-being of the local
              community.

       Resolved: All living past recipients of the Millennium Cup and Mayoress Cup to
       receive an engraved Town Plaque.

237.   PIERREMONT HALL SECURITY LIGHTING.
       The Chairman, Cllr Lawson informed Members of his concerns regarding the non-
       illuminated exterior security lighting around the perimeter of Pierremont Hall. He
       explained that it was the responsibility of Thanet District Council to maintain the
       lighting and said that currently twenty security lights are not working including the
       street lamp, fronting Pierremont Hall main entrance, which was recently accidentally
       demolished.
       Cllr Lawson is currently in discussions with District Council officers to rectify the
       matter and is expected that all exterior lighting will be working before Christmas.

238.   ST PETER’S CAR PARK.
       Members received, discussed and considered for approval in principle the
       Conservation Area Advisory Group’s study paper ‘An Outline Study for the
       Improvement of St Peter’s Car Park’, Hopeville Avenue.

       Due to concerns regarding future development of the land, possible changes to car
       park operations and reported land-title restrictive covenants it was resolved that the
       document be received and noted.
                                                       Finance and General Purposes Committee


     239.   ST PETER’S CHURCHYARD.
            To consider a request, from Mr Paul Verrall Thanet District Council’s Parks and Open
            Spaces Manager for a grant towards the cost of producing new information boards
            in St Peter’s Churchyard.
            Due to insufficient information this item was deferred.

     240.   FINANCIAL MATTERS & ACCOUNTS FOR PAYMENT.
            Resolved that schedule 225 in the sum of £69.825.32 as shown below, be agreed
            and paid.

Trans Cheque Gross       Vat      Net        Invoice   Details                               Cheque
no.   no.                                    date                                            total
3098 5541     £3,525.00 £525.00 £3,000.00 27/07/10 Serco - maintenance 08-09                 £3,525.00
3099 5542     £24.99     £3.72    £21.27     27/07/10 Demon - internet                       £24.99
3100 5543     £537.09    £0.00    £537.09    27/07/10 Southern Water - culmer's              £537.09
2991 5544     £1,500.00 £0.00     £1,500.00 27/07/10 Friends of Mockett's Wood - grant       £1,500.00
3101 5545     £300.00    £0.00    £300.00    27/07/10 Kent Coastal Band - concert            £300.00
3102 5546     £220.00    £0.00    £220.00    27/07/10 Birchington Silver Band - concert      £220.00
3103 5547     £300.00    £0.00    £300.00    27/07/10 John Sayer - concert (XYZ)             £300.00
3104 5548     £261.96    £0.00    £261.96    02/08/10 CT10 Parochial Charities - insurance   £261.96
3105 5549     £250.00    £0.00    £250.00    02/08/10 Invicta Concert Band - concert         £250.00
3106 5550     £400.00    £0.00    £400.00    02/08/10 Beverley Big Band - concert            £400.00
3107 5551     £300.00    £0.00    £300.00    02/08/10 L. Castle (Swingtime Sweethearts)      £300.00
                                                      - concert
3108 5552     £100.00    £0.00    £100.00    02/08/10 Petty Cash                             £100.00
3109 5553     £128.03    £19.07   £108.96    04/08/10 Staples - stationery                   £128.03
3110 5554     £705.00    £105.00 £600.00     04/08/10 Serco - structural analysis            £705.00
3111 5555     £117.50    £17.50   £100.00    04/08/10 Wealden - payroll fees                 £117.50
3112 5556     £28.20     £4.20    £24.00     04/08/10 Water for Work - sanitisation          £28.20
3113 5557     £25.26     £3.76    £21.50     04/08/10 Water for Work - water supply          £25.26
3114 5558     £408.45    £57.48   £350.97    05/08/10 BT - office phone                      £408.45
3117 5559     £25.00     £0.00    £25.00     05/08/10 Royal British Legion - Sea Sunday      £25.00
3116 5560     £315.00    £0.00    £315.00    05/08/10 Justin Tai - punch & judy              £315.00
3115 5561     £400.00    £0.00    £400.00    05/08/10 Goosebumps - concert                   £400.00
3118 5562
to     to     £7,858.08 £0.00     £7,858.08 12/08/10 Payroll                                 £7,858.08
3125 5569
3043 5570     £15.00     £0.00    £15.00     17/08/10 SLCC - Power of Wellbeing              £15.00
3139 5571     £58.74     £8.75    £49.99     17/08/10 Viking Direct - chair trolley          £58.74
3140 5572     £97.72     £10.83   £86.89     17/08/10 Viking Direct - stationery             £97.72
3141 5573     £136.89    £20.39   £116.50    17/08/10 Serco - Culmer's maintenance           £136.89
3230 5574     £235.00    £35.00   £200.00    17/08/10 Northcliffe Media - design statement £235.00
                                                      ad
                                                  Finance and General Purposes Committee


3142 5575   £183.36   £8.73    £174.63   17/08/10 British Gas - Park Hall                £183.36
3144 5576   £250.00   £0.00    £250.00   17/08/10 RJ Butler - concert                    £250.00
3143 5577   £300.00   £0.00    £300.00   17/08/10 City of Canterbury Band - concert      £300.00
3145 5578   £90.00    £0.00    £90.00    19/08/10 TDC - road closures                    £90.00
3146 5579   £128.58   £19.15   £109.43   19/08/10 E. Saunders - bandstand light repair   £128.58
3147 5580   £314.81   £46.89   £267.92   19/08/10 KCC - photocopier rental               £314.81
3148 5581   £62.72    £8.00    £54.72    23/08/10 BT - office fax                        £62.72
3149 5582   £126.14   £18.79   £107.35   23/08/10 Stand Fast - maintenance, Council £126.14
                                                  Chamber
3150 5583   £210.00   £0.00    £210.00   23/08/10 S. Jones - concert                £210.00
3151 5584   £250.00   £0.00    £250.00   23/08/10 Faversham Mission Band - concert       £250.00
3152 5585   £24.99    £3.72    £21.27    24/08/10 Demon - internet                       £24.99
3153 5586   £50.00    £0.00    £50.00    26/08/10 P.R. Headley - table repairs           £50.00
3154 5587   £117.50   £17.50   £100.00   31/08/10 Ernest Newson - town           sergeant £117.50
                                                  uniform
3155 5588   £375.00   £0.00    £375.00   31/08/10 D. Barter - concert (EK1)              £375.00
3156 5589   £300.00   £0.00    £300.00   31/08/10 J. Myhill - concert                    £300.00
3157 5590   £400.00   £0.00    £400.00   31/08/10 Interseptors Showband - concert        £400.00
3158 5591   £375.00   £0.00    £375.00   03/09/10 J. Myhill - town cryer                 £375.00
3159 5592   £13.50    £0.00    £13.50    06/09/10 NALC -subscription (LCR)               £13.50
3160 5593   £642.85   £95.74   £547.11   07/09/10 KCC - photocopier                      £642.85
3161 5594   £202.57   £30.17   £172.40   07/09/10 Viking - stationery                    £202.57
3162 5595   £945.88   £140.88 £805.00    07/09/10 Roger Casement - road closures         £945.88
3163 5596   £300.00   £0.00    £300.00   08/09/10 Gravesend Borough Band - concert       £300.00
3164 5597   £136.89   £20.39   £116.50   09/09/10 Serco - Culmer's maintenance           £136.89
3165 5598   £58.75    £8.75    £50.00    09/09/10 Wealden - payroll fees                 £58.75
3167 5599   £415.00   £0.00    £415.00   13/09/10 Folk Week-Refund (invoice paid twice) £415.00
     5600                                          Void cheque
3168 5601   £200.00   £0.00    £200.00   15/09/10 Whitstable Brass Band - concert        £200.00
3170 5602
to   to     £7,379.52 £0.00    £7,379.52 16/09/10 Payroll                                £7,379.52
3177 5609
3178 5610   £220.72   £0.00    £220.72   16/09/10 Town Mayor's a/c - civic service       £220.72
     5611                                          Void cheque
3179 5612
to   to     £207.91   £0.00    £207.91   24/09/10 Payroll                                £207.91
3180 5613
3181 5614   £175.00   £26.06   £148.94   24/09/10 Cyber Central - maintenance & £175.00
                                                  replacement VDU
3182 5615   £350.00   £0.00    £350.00   24/09/10 Bandstand Kiosk - entertainment grant £350.00
                                                   Finance and General Purposes Committee


3183 150    £150.00   £0.00    £150.00    24/09/10 Bandstand Kiosk - casual labour           £150.00
3184 5617   £24.99    £3.72    £21.27     27/09/10 Demon - internet                          £24.99
3185 5618   £25.00    £0.00    £25.00     28/09/10 Royal British Legion - Battle of Britain £25.00
                                                   service
3186 5619   £164.50   £24.50   £140.00    28/09/10 Iris Business Software - Cllrs paye      £164.50
3187 5620   £20.27    £3.02    £17.25     28/09/10 Water for Work - water supply             £20.27
3188 5621   £90.00    £0.00    £90.00     28/09/10 TDC - road closure                        £90.00
3189 5622   £273.84   £40.79   £233.05    28/09/10 Purchase Power - postage                  £273.84
3190 5623   £16.00    £0.00    £16.00     28/09/10 D. Little - signwriting (mayor's board)   £16.00
3191 5624   £430.91   £20.52   £410.39    28/09/10 Zurich Insurance                          £430.91
3192 5625   £4,700.00 £700.00 £4,000.00 28/09/10 Viking Fireworks - displays x 2             £4,700.00
3193 5626   £369.93   £0.00    £369.93    28/09/10 Cllr Archard - allowance                  £369.93
3194 5627   £267.33   £0.00    £267.33    28/09/10 Cllr Bayford - allowance                  £267.33
3195 5628   £267.33   £0.00    £267.33    28/09/10 Cllr Fullarton - allowance                £267.33
3196 5629   £356.13   £0.00    £356.13    28/09/10 Cllr Hayton - allowance                   £356.13
3197 5630   £356.13   £0.00    £356.13    28/09/10 Cllr Peppiatt - allowance                 £356.13
3198 5631   £426.93   £0.00    £426.93    28/09/10 Cllr Savage - allowance                   £426.93
3199 5632   £356.13   £0.00    £356.13    28/09/10 Cllr Wells - allowance                    £356.13
3200 5633   £356.13   £0.00    £356.13    28/09/10 Cllr Wiltshire - allowance                £356.13
3201 5634   £356.13   £0.00    £356.13    28/09/10 Cllr Lawson - allowance                   £356.13
3202 5635   £356.13   £0.00    £356.13    28/09/10 Cllr Crotty - allowance                   £356.13
3203 5636   £356.13   £0.00    £356.13    28/09/10 Cllr Russell - allowance                  £356.13
3204 5637   £267.33   £0.00    £267.33    28/09/10 Cllr Seed - allowance                     £267.33
3205 5638   £444.93   £0.00    £444.93    28/09/10 Cllr M. Saunders - allowance              £444.93
3206 5639   £267.33   £0.00    £267.33    28/09/10 Cllr Gregory - allowance                  £267.33
3207 5640   £356.13   £0.00    £356.13    28/09/10 Cllr D. Saunders - allowance              £356.13
3208 5641   £28.62    £1.36    £27.26     04/10/10 Bandstand electricity                     £28.62
3209 5642   £116.37   £15.47   £100.90    04/10/10 Viking Direct - stationery                £116.37
3210 5643   £110.00   £16.38   £93.62     04/10/10 Cyber Central - backup tapes              £110.00
3211 5644   £60.00    £8.94    £51.06     07/10/10 Cyber Central - pc repair                 £60.00
3213 5645   £500.00   £0.00    £500.00    12/10/10 TDC - office rent                         £500.00
3214 5646   £136.89   £20.39   £116.50    12/10/10 Serco - Culmer's maintenance              £136.89
3215 5647   £3,000.00 £0.00    £3,000.00 12/10/10 BEST - grant                               £3,000.00
3216 5648   £58.12    £8.66    £49.46     12/10/10 Viking Direct - stationery                £58.12
3217 5649   £58.75    £8.75    £50.00     12/10/10 Wealden - payroll fees                    £58.75
3218 5650   £4,542.50 £0.00    £4,542.50 12/10/10 CT10 Parochial Charities - rent            £4,542.50
3219 5651   £15.57    £2.32    £13.25     12/10/10 KCC (KCS) - litter picker for Culmer's £15.57
3212 5652   £500.00   £0.00    £500.00    12/10/10 Folk Week - grant                         £500.00
                                                       Finance and General Purposes Committee


3221 5653
to      to     £7,130.04 £0.00    £7,130.04 16/10/10 Payroll                                £7130.04
3228 5660
3220 5661      £235.00   £35.00   £200.00     16/10/10 Northcliffe Media – grants advert    £235.00

3229 5662      £280.00   £0.00    £280.00     18/10/10 Salvation Army Band - concert        £280.00
3231 5663      £100.00   £0.00    £100.00     01/11/10 Petty Cash                           £100.00
3442 5664      £2,809.00 £0.00    £2,809.00 01/11/10 Town Mayor's a/c - allowance           £2,809.00
3232 5665      £8.99     £1.34    £7.65       01/11/10 Cyber Central - keyboard             £8.99
3233 5666      £58.75    £8.75    £50.00      01/11/10 Wealden - payroll fees               £58.75
3234 5667      £16.50    £0.00    £16.50      01/11/10 Royal British Legion - wreath        £16.50
3235 5668      £34.50    £0.00    £34.50      01/11/10 Royal British Legion - wreath        £34.50
3236 5669      £89.15    £13.28   £75.87      01/11/10 Viking Direct - stationery           £89.15
3237 5670      £758.26   £112.93 £645.33      01/11/10 Serco - lamp column testing          £758.26
3238 5671      £24.99    £3.72    £21.27      01/11/10 Demon - internet                     £24.99
3243 5672      £3,086.41 £0.00    £3,086.41 01/11/10 TDC - Albion Street toilets            £3,086.41
3239 5673      £150.00   £0.00    £150.00     01/11/10 Kevin Funnell - audit fees           £150.00
3240 5674      £93.77    £13.97   £79.80      01/11/10 TDC - Culmers - wasps nest           £93.77
3241 5675      £238.25   £0.00    £238.25     01/11/10 Southern Water - Culmer's            £238.25
3244 5676      £20.00    £0.00    £20.00      08/11/10 TDC - lottery licence                £20.00
3245 5677      £90.00    £0.00    £90.00      09/11/10 P.R. Headley - noticeboard repairs   £90.00
3246 5678      £673.28   £100.28 £573.00      10/11/10 Streetmaster - Belvedere Rd bench    £673.28
3247 5679      £28.20    £4.20    £24.00      12/11/10 Water for Work - sanitisation        £28.20
3248 5680      £13.51    £2.01    £11.50      12/11/10 Water for Work - water supply        £13.51
3249 5681      £333.85   £48.38   £285.47     12/11/10 BT - office phone                    £333.85
3250 5682      £153.90   £7.32    £146.58     12/11/10 British Gas - Park Hall              £153.90
3251 5683      £136.89   £20.39   £116.50     12/11/10 Serco - Culmer's maintenance         £136.89
               69,825.32 2,501.86 67,323.46                                                 69.825.32


     241.    PROPOSED FORWARD AGENDA ITEMS.
             None proposed.

     Resolution ‘that in view of the confidential nature of the following business about to be
     discussed, the press and public be excluded and they be instructed to withdraw. Standing
     Order 37 & 66.


     242.    BUDGET COMPARISON.
             Members received and discussed the half year 2010 – 2011 budget comparison.

								
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