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*** July 18, 19 & 20, 2008 ***
~ FASHION SHOWS ~
Call for Entry
Application Deadline: FRIDAY, MAY 30, 2008
Artscape, the largest free, public arts festival in the country, features 150+ artists,
craftspeople and fashion designers, visual art exhibits both on and off site; incredible
live concerts on four outdoor stages; a full schedule of performing arts including dance,
opera, theater, film and classical music; demonstrations; workshops; an entire park
dedicated to children with entertainment, hands-on projects, interactive learning
experiences, take-away crafts, street theater and family fun; and a delicious
international menu of food and beverages. Artscape is produced by the Baltimore Office
of Promotion & The Arts, Inc. (BOPA) on behalf of the Baltimore Festival of the Arts, Inc.
(BFAI).
New for 2008!
Expansion to Station North Arts & Entertainment District
Charles Street from Mount Royal Avenue to Lafayette Street is jam packed with
cultural institutions, funky venues and delectable dining. This new partnership is
sure to make Artscape bigger and better in 2008!
2008 Calendar:
Friday, May 30: Application Deadline
Friday, June 6: Notifications Emailed
Friday, June 18: Fashion Show Guidelines Emailed
July 18, 19 & 20: Artscape
General Information:
• At Fashion at Artscape, we will feature scheduled fashion shows throughout the
festival weekend. This is a fantastic opportunity to display your work and get the crowd
excited about fashion. The Fashion at Artscape committee will review each submission
and notify you of acceptance.
• We will provide the 50 ft. runway and overhead canopy. Fashion show participants
are responsible for providing their own music. If accepted into Artscape’s fashion
shows, please bring your CD with you on your scheduled fashion show check in time.
There will also be an indoor venue designated as a changing area for your models, hair
styling, and make-up. An outdoor tent will be located behind the runway for quick
changes, staging area, etc. You must also be responsible for transporting the
clothing/items for your show to the dressing areas the morning of your show. If you are
an exhibitor at Artscape, please note, Artscape will not be able to provide you with
someone to watch your booth while you are away from your booth area for your show;
this is your responsibility to provide yourself with an assistant.
• Each show will be approximately 15 minutes. We encourage you to secure your own
models for the fashion shows. More information about the company that can provide
volunteer models, hair stylists and make-up artists will be available mid-January
• Please keep in mind that Artscape will work to the best of their ability to provide you
with all staff (models, makeup artists, hair stylists) as needed, however these are
requests and we encourage you to secure as much of the following on your own as
possible. More information and contact information will be available mid-January.
• PLEASE NOTE: Fashion at Artscape exhibitors and fashion show participants
are two different components. Most fashion shows are hosted by Fashion at
Artscape exhibitors, although this is not a requirement. We strongly encourage you to
apply as a Fashion at Artscape exhibitor in addition to being a fashion show participant.
If you are interested in participating as a Fashion at Artscape exhibitor, please visit
www.artscape.org or www.zapplication.org.
Application Fee: \
*PLEASE NOTE: The application fee will be waived if you have already applied
to be a fashion exhibitor.
A $30 non-refundable application fee must be included with your application.
Applications submitted without the $30 fee will not be processed. Please make check or
money order payable to Baltimore Festival of the Arts, Inc.. Application and $30
application fee submission does not imply acceptance into Artscape. There is
no fee for hosting a fashion show.
Payment Information:
Artscape will accept credit card, money order, or check.
Please make checks payable to:
Baltimore Festival of the Arts, Inc.
Please mail check to:
Baltimore Office of Promotion & The Arts
Attn: Jessie Oehler
7 East Redwood Street, Suite 500
Baltimore MD 21202
*All checks must be mailed to the attention of Jessie Oehler to ensure proper payment
processing
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Fashion Show Participant Agreement – Terms & Conditions
Refunds are not issued if the Participant cancels their space.
1. The Baltimore Office of Promotion & The Arts, Inc. (BOPA) reserves the right to
determine and assign the Participants’ time slot for fashion shows. Our goal is to
create a successful experience for all of our participants. However, due to the
large-scale nature of the festival’s logistics, BOPA will not honor Participants’
requests to change or move its scheduled time slot at any time.
2. This application, when properly executed, shall constitute a valid and binding
agreement between the Participant and the Baltimore Office of Promotion & The
Arts, Inc. (BOPA) acting on behalf of the Baltimore Festival of the Arts, Inc.
(BFAI). BOPA reserves the right, in its sole and absolute discretion, to reject any
application, or to limit participation in Artscape.
3. The terms, conditions and directions of the Participant Guidelines, as amended
from time to time by BOPA, shall be provided to participant no less than seven
days prior to Artscape. The guidelines shall be considered a part of this
agreement. Participant is responsible for reviewing the Guidelines carefully and
be familiar with its terms and conditions therein.
4. The Participant contact listed on the application portion of this agreement shall
be authorized to make all decisions regarding participating at Artscape.
5. Participant shall pay all sales or other taxes, fees and assessments required by
any applicable federal, state or local law in connection with participation in
Artscape. Participant shall indemnify, defend and hold BOPA/BFAI harmless for
any taxes (including fees and penalties, if any) required to be paid by BOPA/BFAI
in connection with the Participant’s activities under this contract. Participant shall
provide BOPA/BFAI with all requested documentation to evidence Participant’s
compliance with tax laws and rules.
6. Under no circumstances shall BOPA/BFAI be liable for consequential, indirect,
special or punitive damages of any kind in connection with its activities or
omissions under this agreement regardless of whether such damages were
foreseeable.
7. Failure by Participant to adhere to any provision of this Agreement may result in
cancellation of this agreement.
8. Participant may not assign this agreement or trade, sell, share or otherwise
transfer the advertising or exhibiting rights provided for in this agreement.
9. Waiver of any term of this agreement or failure of BOPA/BFAI to terminate this
agreement on account of any breach by Participant shall not be deemed a waiver
of BOPA/BFAI’s rights to subsequently enforce any term or to terminate this
contract by reason of any subsequent breach by Participant.
10. Participant agrees that no representations of any kind have been made to
Participant by BOPA/BFAI or by any of its agents and that no understanding has
been made or agreement entered into other than as set forth herein.
Liability and Insurance:
11. The Participant agrees to indemnify, defend and hold harmless the Baltimore
Office of Promotion and The Arts, Inc.(BOPA), the Baltimore Festival of the Arts,
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Inc.(BFAI), the Mayor and City Council of Baltimore, its elected/appointed
officials, employees, agents, and volunteers from any and alll claims, demands,
suits, and actions including attorney’s fees and court costs, connected therewith,
brought against the Baltimore Office of Promotion and The Arts, Inc., the
Baltimore Festival of the Arts, Inc., the Mayor and City Council of Baltimore, its
elected/appointed officials, employees, agents, and volunteers arising as a result
of any direct or indirect, willful, or negligent act of omission of the Participant, its
employees, agents, or volunteers, EXCEPT for activities caused by the sole
negligent act or omission of BOPA, BFAI, the Mayor and City Council of
Baltimores, its elected/appointed officials, employees, agents, and volunteers
arising out of this contract/agreement.
12. BOPA, Artscape/BFAI sponsors and the employees, representatives and agents of
each shall not be liable for any claims, liabilities, costs and charges (including
attorneys’ fees and costs) for injury, loss or damage to property or persons
(including death) arising out of Participants’s activities in connection with
Artscape, or any breach of representation, warranty or covenant in this
agreement.
13. The Participant is an independent contractor under this contract and has no
employee, partnership, co-venture, agent or other such relationship with
Artscape/BFAI; the Mayor and City Council of Baltimore; and the Baltimore Office
of Promotion & The Arts, Inc.
14. The Participant is solely responsible for securing appropriate insurance to cover
his/her operations, including storage at an on-site location if provided by
Artscape/BFAI; the Mayor and City Council of Baltimore; and the Baltimore Office
of Promotion & The Arts, Inc., in such amounts as he/she may deem necessary.
Artscape; the Mayor and City Council of Baltimore; and the Baltimore Office of
Promotion & The Arts, Inc. have no responsibility for any damage or loss of
property of the Participant. A Participant who does not carry a business
insurance policy, is encouraged to consider 1 day or multi-day event insurance,
for purposes of participating at Artscape, which can be obtained from a qualified
insurance company.
15. The Participant agrees to have as a minimum requirement Automobile Liability
Insurance with a limit no less than $100,000.00 combined single limit each
accident for use of owned, hired and non-owned vehicles used on festival site.
Please provide BOPA with a copy of your insurance.
16. Refunds are not issued if the Participant cancels their space.
17. Artscape takes place rain or shine provided however that in the case of
excessively inclement weather, Artscape reserves the right to cancel the event.
About This Agreement:
18. Should the Participant fail to fulfill any of his/her obligations pursuant to this
agreement, Artscape may terminate this agreement upon notice to Participant.
19. The waiver of any term of this agreement, or the failure of Artscape to insist on
strict compliance and prompt performance of any terms of this agreement,
followed by the acceptance of such performance thereafter, shall not constitute
or be constructed as a waiver or relinquishment of any right by Artscape to
enforce all terms strictly in the event of a continuous or subsequent default.
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20. Each provision of this agreement shall be deemed to be a separate, severable,
and independently enforceable provision. The invalidity or breach of any
provision shall not cause the invalidity or breach of the remaining provisions or of
the agreement, which shall remain in full force and effect.
21. This agreement shall in all respects be construed in accordance with and
governed by the laws of the State of Maryland and subject to the jurisdiction of
its courts. Furthermore, the parties hereto agree that any suits or actions
brought by either party against the other shall be in a court of competent
jurisdiction in Baltimore City.
22. This agreement, together with any exhibits or attachments, contains the entire
agreement between the parties and supersedes any other agreements or
representations between them, whether oral or written. No provisions of this
agreement may be amended, waived or modified except by a written agreement
signed by both parties.
23. Submission of an application and slides shall constitute agreement with all
conditions in this prospectus.
For inquiries, contact Jessie Oehler at Jessica.Oehler@promotionandarts.com or
443-263-4347, Monday-Friday, 9am-5pm.
For more information on Artscape, please visit www.Artscape.org.
***PLEASE PRINT A COPY OF THIS DOCUMENT FOR YOUR RECORDS***
*BE SURE TO SIGN PAGE 6 AND RETURN IT AS SOON AS POSSIBLE*
You may mail or fax (410.385.0361) the signature page.
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By my signature below, I acknowledge that I have read, understood, and accept the
Fashion Show Information, Rules and Regulations Document outlining the Artscape
festival Terms and Conditions.
***Please refer to contract bullet point number 14 and 15 regarding your proof of
insurance responsibilities. (Please check one)
Along with this sheet I am providing a copy of my car insurance as required.
I will mail in a copy of my car insurance once I am accepted into the Artscape
festival.
I do not use and/or will not be using a vehicle (my own, a rental or
family/friend) on the festival site to travel, load or unload my items, therefore
I do not need to provide proof of car insurance.
________________________ ______________________
Participant Signature Date
________________________ ______________________
Print Name Phone Number
Please mail this signed sheet and the certificate of insurance to:
Baltimore Office of Promotion & The Arts
Attn: Jessie Oehler
7 East Redwood Street
Suite 500
Baltimore MD 21202
Applications will be processed upon receipt of signature page.
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