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Grammar School Start-up Planning Tool
Instructions Page
Orientation to this file - Reporting Tabs
There are 5 reporting tabs:
2. Overall Progress. Use this tab to get a high level summary of progress to date, by Design Area
3. Monthly Check List. Use this tab to pull all active and late activities, as well as those beginning in the current calendar m
4. Check List by Owner. Use this tab to pull the monthly report by owner. (e.g. All of Ron's tasks in August 2008)
5. Red Report. Use this tab to see what activities are late or behind schedule.
6. Timing. This tab provides a high level view of activities start months by category, useful for planning.
Orientation to this file - Color Codes
School Start Up Plan
Green - Active, On Track: The activity is currently open and on-track
Red - Off Track: The activity is late by at least the number at right (you can change it at right)
Overall Progress Tab
Green: No late or concerned activities
Yellow: Late activities between 1 and the number required for red, cell C21 (Will automatically change based on Red)
Red: Late or concerned activities greater than or equal to the number at right (you can change it at right)
Adding New Tasks
New tasks/activities should be added on the "1. School Start-up Plan" tab only
To preserve the numbering, add items at the end of each section (e.g. the next item in culture is 2.44)
Once added, drag down cells in column "I". This will auto-fill the "Start Date," using Due Date and Duration
Once added, drag down cells in column "M". This will auto-fill the "Status"
Once added, drag down cells in columns "Q" through "W". This will auto-fill the reporting functions.
Columns "Q" through "W" may be hidden. To unhide the columns, select the columns on either side of the hidden colu
Once selected, right click the mouse and select "Unhide" from the menu.
Columns may be hidden by selecting them and then clicking "Hide" from the menu
To "drag down" cells, select the cell above the blank cell and move the cursor over it.
Move the cursor to the lower right corner of the cell, so it changes from a white cross to a black cross
Push and hold the left mouse button, and drag the mouse down until the cell fills. Release the left button
Changing Dates
Dates should be changed on "1. School Start-up Plan" tab only
Change the "Due Date" or "Duration" columns.
Column "I", Start Date, is auto-filled using the Due Date and Duration - DO NOT CHANGE THIS COLUMN
The "Start Date" is calculated by taking the "Due Date" and subtracting "Duration"
Changing Owners
Owners can be changed in "1. School Start-up Plan" tab only
Change the "H" owner column
Be careful to type the name exactly as it appears elsewhere to maintain the integrity of the reports
Using Filters
Tab 1. School Start-up Plan currently uses filters (The down arrows at the top of each column)
Filters can be used to select, or filter, for certain items. For example, filtering for "Teachers" in design area will return all it
Filters can be turned off/on using the "Data" menu, "Filter", "AutoFilter"
Grammar School Start-up Planning Tool
Instructions Page
Orientation to this file - Reporting Tabs
There are 5 reporting tabs:
2. Overall Progress. Use this tab to get a high level summary of progress to date, by Design Area
3. Monthly Check List. Use this tab to pull all active and late activities, as well as those beginning in the current calendar month
4. Check List by Owner. Use this tab to pull the monthly report by owner. (e.g. All of Ron's tasks in August 2008)
5. Red Report. Use this tab to see what activities are late or behind schedule.
6. Timing. This tab provides a high level view of activities start months by category, useful for planning.
Orientation to this file - Color Codes
School Start Up Plan
Green - Active, On Track: The activity is currently open and on-track
Yellow - Concern: The activity is due within the number of days to the right, including today (you can change it at right)
Red - Off Track: The activity is late by at least the number at right (you can change it at right)
Overall Progress Tab
Green: No late or concerned activities
Yellow: Late activities between 1 and the number required for red, cell C21 (Will automatically change based on Red)
Red: Late or concerned activities greater than or equal to the number at right (you can change it at right)
Adding New Tasks
New tasks/activities should be added on the "1. School Start-up Plan" tab only
To preserve the numbering, add items at the end of each section (e.g. the next item in culture is 2.44)
Once added, drag down cells in column "I". This will auto-fill the "Start Date," using Due Date and Duration
Once added, drag down cells in column "M". This will auto-fill the "Status"
Once added, drag down cells in columns "Q" through "W". This will auto-fill the reporting functions.
Columns "Q" through "W" may be hidden. To unhide the columns, select the columns on either side of the hidden columns, i
Once selected, right click the mouse and select "Unhide" from the menu.
Columns may be hidden by selecting them and then clicking "Hide" from the menu
To "drag down" cells, select the cell above the blank cell and move the cursor over it.
Move the cursor to the lower right corner of the cell, so it changes from a white cross to a black cross
Push and hold the left mouse button, and drag the mouse down until the cell fills. Release the left button
Changing Dates
Dates should be changed on "1. School Start-up Plan" tab only
Change the "Due Date" or "Duration" columns.
Column "I", Start Date, is auto-filled using the Due Date and Duration - DO NOT CHANGE THIS COLUMN
The "Start Date" is calculated by taking the "Due Date" and subtracting "Duration"
Changing Owners
Owners can be changed in "1. School Start-up Plan" tab only
Change the "H" owner column
Be careful to type the name exactly as it appears elsewhere to maintain the integrity of the reports
Using Filters
Tab 1. School Start-up Plan currently uses filters (The down arrows at the top of each column)
Filters can be used to select, or filter, for certain items. For example, filtering for "Teachers" in design area will return all items in
Filters can be turned off/on using the "Data" menu, "Filter", "AutoFilter"
e current calendar month
3 Days
1 Days
ge based on Red)
3 Activities
e of the hidden columns, in this case "P" and "AC"
area will return all items in the Teacher category
Grammar School Start-up Planning Tool
Complete for all tasks Today: 12/7/2010
Cell auto-fills
CATEGORIZATION TASK & OWNER DATE & STATUS INTERDEPENDENCIES & NOTES
# ## Design Area Category Sub-Category Task/Activity Owner Start Date Date Due Duration Date Status Interdependent / Hand-off Notes
(workdays) completed Impact materials
1 1 Mission School design Communications plan Create short "school message" Board 6/2/2008 6/11/2008 7 6/15/08 Completed Need to be ready for Community
President Forum; can refine over time
1 2 Mission School design Communications plan Finalize school values, mission Principal 8/11/2008 9/1/2008 15 Off Track
1 3 Mission School design School visits Visit/revisit high performing schools Principal 9/15/2008 12/15/2008 65 Off Track Yes
2 1 Culture Artifacts General Create long-list of artifacts in the Principal 10/6/2008 12/1/2008 40 Off Track Yes Review school visit notes for
school ideas
2 2 Culture Artifacts General Develop plan to create artifacts Principal 12/19/2008 2/27/2009 50 Off Track
2 3 Culture Artifacts Uniforms Design and agree on school uniforms Principal 2/16/2009 3/23/2009 25 Off Track
2 4 Culture Artifacts Uniforms Identify school uniform vendor School 3/23/2009 4/27/2009 25 Off Track
Operations
Manager
2 5 Culture Artifacts Uniforms Develop process for students to get School 4/27/2009 6/1/2009 25 Off Track 9.17 Family
uniforms Operations orientation
Manager
2 6 Culture Artifacts Creed Develop student Creed, translate Principal 9/10/2008 10/1/2008 15 Off Track 6.2 Student
values through recruitment materials
2 7 Culture Artifacts Creed Print and frame Creed (+ other Principal 7/1/2009 7/8/2009 5 Off Track 1.2 Finalize mission
artifacts), hang around school
2 8 Culture Behaviors Behaviors Translate values into potential list of Principal 10/13/2008 12/15/2008 45 Off Track 4.36 Teacher Some will be detailed here, but,
behaviors required Summer Training if more come up they should be
added. Need to clearly articulate
to parents.
2 9 Culture Behaviors Behaviors Develop transition routines, other Principal 12/29/2008 3/2/2009 45 Off Track 4.36 Teacher
behaviors Summer Training
2 10 Culture Activities Activities Develop potential list of assemblies Principal 1/19/2009 3/2/2009 30 Off Track 9.17 Family
(e.g. college panel) orientation
2 11 Culture Activities Activities Develop potential list of field-trip Principal 1/19/2009 3/2/2009 30 Off Track 9.17 Family
locations orientation
2 12 Culture Activities Activities Outline objectives for each grade Principal 1/19/2009 3/2/2009 30 Off Track 9.17 Family
level's trip to House in the Woods orientation
2 13 Culture Activities Activities Draft schedule for House in the Wood Principal 2/16/2009 3/2/2009 10 Off Track 2.40 Calendar
trips; confirm camp availability
2 14 Culture Activities Activities Identify appropriate timing and Principal 2/23/2009 3/2/2009 5 Off Track 6.18 Lottery Earlier for culture and data
schedule student orientation(s) collection; Just before school to
meet teachers, etc.
2 15 Culture Activities Activities Finalize list of assemblies Principal 4/20/2009 6/1/2009 30 Off Track 9.17 Family
orientation
2 16 Culture Activities Activities Finalize list of field trips Principal 4/20/2009 6/1/2009 30 Off Track 9.17 Family
orientation
2 17 Culture Activities Activities Outline agenda, attendance, and Principal 4/20/2009 6/1/2009 30 Off Track 9.17 Family With teachers
activities for House in the Woods trips; orientation
Teachers revise later
2 18 Culture Activities Activities Prepare materials for student Principal 6/9/2009 6/30/2009 15 Off Track
orientation
2 19 Culture Activities Activities Student orientation(s) Principal 6/30/2009 7/1/2009 1 Off Track Behaviors, intro to culture, hand
out handbook. Summer or 1st
day of school?
2 20 Culture Activities Activities Schedule monthly town hall meetings Principal 6/22/2009 8/3/2009 30 Off Track 2.40 Calendar
2 21 Culture Activities Activities Determine agenda (including list of Principal 6/22/2009 8/3/2009 30 Off Track Brainstorm w teachers over the
recognitions and awards, e.g. spirit summer
stick) for each town hall meeting
2 22 Culture Support systems SEL support Create process to identify and track Principal 3/27/2009 5/1/2009 25 Off Track 9.17 Family Transition to Social Worker once
families in need of NUSH support orientation hired; Delay until SW hired,
services, including individual delegate
communication and support plans
2 23 Culture Support systems SEL support Clarify roles, process for social worker Principal 3/27/2009 5/1/2009 25 Off Track
and NUSH emergency services
coordinator to support SEL needs
# ## Design Area Category Sub-Category Task/Activity Owner Start Date Date Due Duration Date Status Interdependent / Hand-off Notes
(workdays) completed Impact materials
2 24 Culture Support systems SEL support Integrate support programs with daily Principal 5/27/2009 7/1/2009 25 Off Track 4.36 Teacher
SEL activity, clarify process to maintain Summer Training
integration going forward
2 25 Culture Policies Student discipline Finalize student discipline policy Principal 1/26/2009 3/2/2009 25 Off Track 9.17 Family
orientation
2 26 Culture Policies Teacher guidelines Propose teacher dress code Principal 5/18/2009 6/1/2009 10 Off Track 4.36 Teacher
Summer Training
2 27 Culture Policies Teacher guidelines Develop teacher code of conduct Principal 4/27/2009 6/1/2009 25 Off Track 4.36 Teacher
regarding behavior towards students Summer Training
(e.g. no yelling)
2 28 Culture Policies Graduation and Draft student graduation and promotion Principal 12/22/2008 1/26/2009 25 Off Track
promotion policies
2 29 Culture Policies Graduation and Finalize student graduation and Principal 1/26/2009 3/2/2009 25 Off Track 6.18 Lottery
promotion promotion policies
2 30 Culture Policies Graduation and Draft student handbook Principal 12/29/2008 3/2/2009 45 Off Track 6.18 Lottery
promotion
2 31 Culture Policies Graduation and Draft family handbook Principal 12/29/2008 3/2/2009 45 Off Track 6.18 Lottery
promotion
2 32 Culture Weekly schedule Weekly schedule Determine list of courses offered, Principal 8/11/2008 3/30/2009 165 Off Track 5.1 Curriculum This will happen as the
desired instruction minutes scope/sequence curriculum/courses are finalized
2 33 Culture Weekly schedule Weekly schedule Assign staff to advisor, before-, and Principal 3/3/2009 6/16/2009 75 Off Track 12.47 Staffing plan
after-school roles
2 34 Culture Weekly schedule Weekly schedule Draft weekly schedule Principal 6/9/2009 6/23/2009 10 Off Track 2.40 Calendar Yes
2 35 Culture Weekly schedule Weekly schedule Review schedule for total instruction Principal 6/9/2009 6/23/2009 10 Off Track 2.40 Calendar Yes
minutes by subject and common
planning time
2 36 Culture Weekly schedule Weekly schedule Revise and finalize weekly schedule Principal 6/17/2009 7/1/2009 10 Off Track 9.17 Family
orientation
2 37 Culture Weekly schedule Weekly schedule Review indivdual teacher schedules Principal 7/1/2009 7/15/2009 10 Off Track 4.36 Teacher
with teachers prior to summer training; Summer Training
share yearly calendar
2 38 Culture Weekly schedule Weekly schedule Review use of scheduling tool with Principal 8/7/2009 8/21/2009 10 Off Track 4.36 Teacher
teachers Summer Training
2 39 Culture School calendar School calendar Gather inputs to school calendar (CPS Principal 5/6/2009 7/1/2009 40 Off Track Assessments, The calendar should be
dates, GSC meetings, community teacher evaluation, continually modified to reflect
meetings, field trips, HITW, field trips, PD days, design changes
assesmblies, parent nights) town hall, family
orientation
2 40 Culture School calendar School calendar Finalize school calendar Principal 6/17/2009 7/1/2009 10 Off Track Yes
2 41 Culture School calendar School calendar Review yearly and weekly calendar Principal 6/30/2009 7/1/2009 1 Off Track 9.17 Family May be a draft of the calendar
with parents during family orientation orientation
2 42 Culture School calendar School calendar Assign staff to events (parent Principal 6/22/2009 8/24/2009 45 Off Track 12.47 Staffing plan
night,etc.)
2 43 Culture School calendar School calendar Review calendar with staff Principal 8/3/2009 8/24/2009 15 Off Track 4.36 Teacher
Summer Training
3 1 Leadership Board Recruiting Define roles, responsibilities, and Board 8/6/2008 10/1/2008 40 Off Track
skills/experiences need of the President
Grammar School Committee
3 2 Leadership Board Recruiting Conduct governance Board 8/6/2008 10/1/2008 40 Off Track
orientation/transition from current President
committee
3 3 Leadership Board Organization Draft board policies and procedures Board 8/6/2008 10/1/2008 40 Off Track
President
3 4 Leadership Board Organization Design and form desired sub- Board 8/6/2008 10/1/2008 40 Off Track
committees President
3 5 Leadership Board Organization Establish and recruit associate board Board 8/6/2008 10/1/2008 40 Off Track
President
3 6 Leadership Board Meetings Establish GSC meeting schedule Board 8/6/2008 10/1/2008 40 Off Track
President
4 1 Teachers Recruiting Pre-Interview Create hiring calendar Principal 8/4/2008 9/1/2008 20 Off Track
4 2 Teachers Recruiting Pre-Interview Create literature/teacher recruiting Principal 9/22/2008 11/3/2008 30 Off Track
marketing materials
4 3 Teachers Recruiting Pre-Interview Finalize teacher selection criteria Principal 9/22/2008 11/3/2008 30 Off Track Yes
4 4 Teachers Recruiting Pre-Interview Draft teacher job description Principal 9/22/2008 11/3/2008 30 Off Track Yes
4 5 Teachers Recruiting Pre-Interview Confirm #, type of teachers to be hired Principal 9/22/2008 11/3/2008 30 Off Track 12.47 Staffing plans, Yes
budget
# ## Design Area Category Sub-Category Task/Activity Owner Start Date Date Due Duration Date Status Interdependent / Hand-off Notes
(workdays) completed Impact materials
4 6 Teachers Recruiting Pre-Interview Create interview guide Principal 10/20/2008 12/1/2008 30 Off Track Yes
4 7 Teachers Recruiting Pre-Interview Create mechanism to track candidates Principal 10/20/2008 12/1/2008 30 Off Track
4 8 Teachers Recruiting Pre-Interview Finalize salary range, benefits package Principal 10/20/2008 12/1/2008 30 Off Track 12.47 Staffing plans, Yes
budget
4 9 Teachers Recruiting Pre-Interview Distribute posting, advertise for Principal/ 11/10/2008 12/1/2008 15 Off Track Yes Ron distributes through Noble,
teachers Board personal network. Revise as
President necessary, open through teacher
recruiting
4 10 Teachers Recruiting Pre-Interview Monitor progress of teacher hiring Principal 11/12/2008 4/1/2009 100 Off Track
campaign
4 11 Teachers Recruiting Pre-Interview Distribute posting, advertise for Principal 4/3/2009 5/1/2009 20 Off Track Determine if timing is correct
teacher aides
4 12 Teachers Recruiting Interview Interview and select Principal 10/8/2008 4/1/2009 125 Off Track
4 13 Teachers Recruiting Interview Select and hire teacher aides, Principal 4/6/2009 6/1/2009 40 Off Track
incorporating feedback from teachers if
possible
4 14 Teachers Recruiting Post-Interview Draft offer letter Principal 11/21/2008 1/5/2009 31 Off Track
4 15 Teachers Recruiting Post-Interview Prepare welcome materials to send Principal 11/21/2008 1/5/2009 31 Off Track
upon offer acceptance
4 16 Teachers Recruiting Post-Interview Close offered candidates Principal/ 10/8/2008 4/1/2009 125 Off Track
Board
President
4 17 Teachers Recruiting Post-Interview Select Lead Teachers Principal 10/8/2008 4/1/2009 125 Off Track
4 18 Teachers Development Induction Set induction agenda Principal 4/27/2009 6/1/2009 25 Off Track Yes
4 19 Teachers Development Induction Ensure necessary culture elements are Principal 4/27/2009 6/1/2009 25 Off Track 4.36 Teacher
in teacher induction training (e.g. how Summer Training
students walk in the hallway)
4 20 Teachers Development Induction Determine, contact outside speakers Principal 5/27/2009 7/1/2009 25 Off Track
4 21 Teachers Development Induction Spring/summer staff social event Principal 4/20/2009 8/3/2009 75 Off Track Informal get together for newly
hired teachers; brainstorm re
school, delegate work
4 22 Teachers Development Induction Coordinate with veteran teachers for Principal 6/29/2009 8/3/2009 25 Off Track
session modules
4 23 Teachers Development Induction Identify, assign Mentor Teachers if Principal 6/8/2009 8/3/2009 40 Off Track Not needed in Y1, unless 1st
there are any 1st year teachers hired year teacher
4 24 Teachers Development Induction Prepare materials Principal 6/29/2009 8/3/2009 25 Off Track 4.36 Teacher
Summer Training
4 25 Teachers Development Induction New Teacher Induction Principal 7/31/2009 8/7/2009 5 Off Track
4 26 Teachers Development Induction Distribute laptops during technology School 8/3/2009 8/17/2009 10 Off Track 12.80 Technology Coordinate with IT
module Operations procurement
Manager
4 27 Teachers Development Summer PD Select, assign summer reading Principal 2/25/2009 4/1/2009 25 Off Track 4.15 Teacher
Welcome Materials
4 28 Teachers Development Summer PD Reserve HITW - organize materials, Principal 4/24/2009 5/8/2009 10 Off Track
transportation, food, etc.
4 29 Teachers Development Summer PD Set agenda (Culture-building, intro to Principal 4/27/2009 6/1/2009 25 Off Track Yes
systems, assessments, specialized
populations, etc.)
4 30 Teachers Development Summer PD Determine, contact outside speakers Principal 5/27/2009 7/1/2009 25 Off Track
4 31 Teachers Development Summer PD Coordinate with veteran, Lead Principal 6/29/2009 8/3/2009 25 Off Track
teachers for session modules
4 32 Teachers Development Summer PD Develop content and prepare materials Principal 6/29/2009 8/3/2009 25 Off Track
4 33 Teachers Development Summer PD Draft PD session evaluation / feedback Principal 6/22/2009 8/3/2009 30 Off Track
form
4 34 Teachers Development Summer PD Create PD topic survey Principal 6/22/2009 8/3/2009 30 Off Track Use during training to determine
teacher PD needs for Y1
4 35 Teachers Development Summer PD Create training plan for Lead, Mentor Principal 6/22/2009 8/3/2009 30 Off Track
Teachers
4 36 Teachers Development Summer PD Teacher Summer Training Principal 8/7/2009 8/21/2009 10 Off Track
4 37 Teachers Development Friday Afternoons Confirm dates Principal 5/27/2009 7/1/2009 25 Off Track 2.40 Calendar
4 38 Teachers Development Friday Afternoons Set tentative agenda based on Principal 8/12/2009 8/21/2009 7 Off Track
feedback from PD topic survey
4 39 Teachers Development Friday Afternoons Set structure, model example grade- Principal 8/12/2009 8/21/2009 7 Off Track
level meetings
# ## Design Area Category Sub-Category Task/Activity Owner Start Date Date Due Duration Date Status Interdependent / Hand-off Notes
(workdays) completed Impact materials
4 40 Teachers Development In-Service Days Confirm dates Principal 5/20/2009 7/1/2009 30 Off Track 2.40 Calendar
4 41 Teachers Development In-Service Days Set tentative agenda based on Principal 8/12/2009 8/21/2009 7 Off Track 4.34 PD topic survey
feedback from PD topic survey
4 42 Teachers Development PD Program Management onfirm, publish program calendar
C Principal 5/27/2009 7/1/2009 25 Off Track 2.40 Calendar
4 43 Teachers Development PD Program Management eview summer training, adjust for
R Principal 8/26/2009 9/15/2009 14 Off Track
next year
4 44 Teachers Evaluation Evaluation Create teacher evaluation rubric; Principal 2/27/2009 5/1/2009 45 Off Track 4.3 Teacher selection Yes
includes teachers, aides, and Lead criteria
Teacher criteria
4 45 Teachers Evaluation Evaluation Create teacher review form; includes Principal 2/27/2009 5/1/2009 45 Off Track Yes
teachers, aides, and Lead Teacher
criteria
4 46 Teachers Evaluation Evaluation Create teacher classroom observation Principal 2/27/2009 5/1/2009 45 Off Track Yes
form
4 47 Teachers Evaluation Evaluation Create Template for Teacher Individual Principal 2/27/2009 5/1/2009 45 Off Track May have teachers create
Development Plan template during summer session
4 48 Teachers Evaluation Evaluation Finalize evaluation calendar, process Principal 5/27/2009 7/1/2009 25 Off Track 2.40 Calendar
5 1 Instruction and Instruction Curriculum development Confirm curriculum selection (CK, Principal 8/11/2008 11/3/2008 60 Off Track Yes
Programming OCR, Saxon, FOSS)
5 2 Instruction and Instruction Curriculum development Determine supplemental curriculum Principal 8/11/2008 11/3/2008 60 Off Track
Programming needs
5 3 Instruction and Instruction Curriculum development Determine supplemental text books Principal 8/11/2008 11/3/2008 60 Off Track
Programming
5 4 Instruction and Instruction Curriculum development Ensure integration of school themes Principal 8/11/2008 11/3/2008 60 Off Track
Programming into curriculum (college prep, SEL)
5 5 Instruction and Instruction Curriculum development Ensure integration of literacy concepts Principal 8/11/2008 11/3/2008 60 Off Track
Programming across curriculum
5 6 Instruction and Instruction Curriculum development Ensure specials integrated with overall Principal 1/19/2009 3/2/2009 30 Off Track
Programming Ed Plan
5 7 Instruction and Instruction Curriculum development Identify core teachers to help with Principal 4/3/2009 5/1/2009 20 Off Track
Programming curriculum development,
scope/sequence planning over
summer; alter budget to stipend if
necessary
5 8 Instruction and Instruction Curriculum development Conduct backwards planning to link Principal 8/25/2008 6/1/2009 200 Off Track Work with early hired teachers
Programming ILS to curricula; expand scope and
sequence to cover all grades; develop
curriculum
5 9 Instruction and Instruction Curriculum development Create agenda / templates for SEL Principal 4/20/2009 6/1/2009 30 Off Track Review student feedback and
Programming activities, reflection time data from enrollment
5 10 Instruction and Instruction Curriculum development Create internally-developed curriculum Principal 8/25/2008 6/1/2009 200 Off Track
Programming units, as necessary
5 11 Instruction and Instruction Curriculum development Develop training materials for summer Principal 5/11/2009 8/3/2009 60 Off Track 4.36 Teacher
Programming session relating to curriculum Summer Training
5 12 Instruction and Instruction Curriculum development Develop strategies to change or adapt Principal 11/25/2008 9/1/2009 200 Off Track
Programming curriculum to meet unexpected needs
of student body
5 13 Instruction and Instruction Differentiating instruction Create plan to identify and assess Principal 9/15/2008 3/1/2009 120 Off Track
Programming below grade-level students upon
enrollment and ongoing
5 14 Instruction and Instruction Differentiating instruction Create plan to identify and assess Principal 9/15/2008 3/1/2009 120 Off Track
Programming accelerated students upon enrollment
and ongoing
5 15 Instruction and Instruction Differentiating instruction Create plan to describe specific Principal 12/12/2008 5/1/2009 100 Off Track
Programming instructional strategies implemented to
differentiate instruction
5 16 Instruction and Instruction Differentiating instruction Create plan to support low-performing Principal 12/12/2008 5/1/2009 100 Off Track
Programming students / remediation
5 17 Instruction and Instruction Differentiating instruction Create plan to support accelerated Principal 12/12/2008 5/1/2009 100 Off Track
Programming students
5 18 Instruction and Instruction Instructional policies Determine standards and expectations Principal 1/26/2009 3/2/2009 25 Off Track 2.30 Family
Programming for student performance and grading handbook, 2.31
Student handbook
# ## Design Area Category Sub-Category Task/Activity Owner Start Date Date Due Duration Date Status Interdependent / Hand-off Notes
(workdays) completed Impact materials
5 19 Instruction and Instruction Instructional policies Develop homework policy and Principal 1/26/2009 3/2/2009 25 Off Track 2.30 Family
Programming expectations handbook, 2.31
Student handbook
5 20 Instruction and Instruction Instructional policies Create process to review instructional Principal 6/29/2009 8/3/2009 25 Off Track 4.36 Teacher
Programming materials (e.g. weekly collection of Summer Training
lesson plans)
5 21 Instruction and Instruction Staffing Develop substitute teacher pool or plan Principal 4/8/2009 7/1/2009 60 Off Track
Programming for class coverage
5 22 Instruction and Instruction Staffing Develop plan to integrate and Principal 4/8/2009 7/1/2009 60 Off Track 2.40 Calendar
Programming effectively use Teacher Aides across
classes, particularly non-K2
5 23 Instruction and Programming NUSH Programming Develop plan for integrating NUSH Principal 4/27/2009 6/1/2009 25 Off Track
Programming Theater into Ed Plan
5 24 Instruction and Programming NUSH Programming Develop plan to integrate, use Principal 4/27/2009 6/1/2009 25 Off Track 2.40 Calendar
Programming AmeriCorps volunteers
5 25 Instruction and Programming NUSH Programming Create Ed Plan linkage for HITW trips, Principal 4/27/2009 6/1/2009 25 Off Track
Programming aligning trip dates with material
suitable for location
5 26 Instruction and Programming NUSH Programming Define process to coordinate and Board 4/27/2009 6/1/2009 25 Off Track 9.17 Family
Programming deliver NUSH emergency services to President orientation
families (including process to identify
and market services to families in
5 27 Instruction and Programming School (non-NUSH) need) field trip schedule by grade
Confirm Principal 4/27/2009 6/1/2009 25 Off Track 2.40 Calendar
Programming programming level
5 28 Instruction and Programming School (non-NUSH) Determine additional staffing needs for Principal 4/22/2009 7/1/2009 50 Off Track 12.47 Staffing plan
Programming programming school programming
6 1 Student Outreach Community outreach Develop student recruitment plans 8/18/2008 9/15/2008 20 Off Track
recruitment
6 2 Student Outreach Community outreach Draft student recruitment materials Principal 9/4/2008 9/25/2008 15 Off Track 6.18 Lottery; 1.2
recruitment (e.g. Tailored for families with school Finalize Mission
age children)
6 3 Student Outreach Community outreach Finalize student recruitment materials Principal 9/29/2008 10/20/2008 15 Off Track 4.12 Teacher
recruitment recruiting and 6.10
Student recruiting
6 4 Student Outreach Community outreach Distribute marketing materials to Principal 10/20/2008 11/3/2008 10 Off Track 9.5 Finalize
recruitment community; including NUSH, Erie community market
Neighborhood House, Chicago materials
Commons Association, etc
6 5 Student Outreach Community outreach Identify community meetings to Principal 10/27/2008 12/1/2008 25 Off Track Or upon approval
recruitment participate in
6 6 Student Outreach Current students Clarify process for offering enrollment Principal 9/1/2008 11/3/2008 45 Off Track 6.18 Lottery TBD, based on facility
recruitment to existing students (if necessary)
6 7 Student Outreach Current students Hold special "community forum" for Principal 11/3/2008 12/1/2008 20 Off Track 6.18 Lottery TBD, based on facility
recruitment existing students and families, if
necessary
6 8 Student Outreach Specialized populations Finalize plan to ensure adequate Principal 10/6/2008 11/3/2008 20 Off Track Or upon approval
recruitment recruitment of specialized need
students, including homeless
6 9 Student Admissions Campaign Schedule parent information sessions Principal 9/1/2008 9/15/2008 10 Off Track 6.18 Lottery
recruitment and incorporate key dates into
marketing materials
6 10 Student Admissions Campaign Launch student recruitment campaign Principal 10/13/2008 10/20/2008 5 Off Track 6.18 Lottery
recruitment
6 11 Student Admissions Campaign Monitor progress of student Principal 9/8/2008 8/24/2009 250 Off Track Until all seats filled
recruitment recruitment campaign
6 12 Student Admissions Application Determine application process Principal 8/4/2008 9/1/2008 20 Off Track 6.18 Lottery
recruitment (application due date, lottery date)
6 13 Student Admissions Application Finalize application and enrollment Principal 8/27/2008 10/1/2008 25 Off Track 6.18 Lottery
recruitment plan; incorporate key dates into
recruitment materials
6 14 Student Admissions Application Finalize parent/guardian authorization Principal 9/17/2008 10/15/2008 20 Off Track 6.18 Lottery
recruitment for transfer of student records
6 15 Student Admissions Enroll Determine enrollment cut-off date Principal 8/18/2008 9/1/2008 10 Off Track 6.18 Lottery If ncessary
recruitment
6 16 Student Admissions Enroll Accept and acknowledge student Principal 10/10/2008 2/27/2009 100 Off Track 6.18 Lottery
recruitment applications
# ## Design Area Category Sub-Category Task/Activity Owner Start Date Date Due Duration Date Status Interdependent / Hand-off Notes
(workdays) completed Impact materials
6 17 Student Admissions Enroll Scope student post-enrollment data Principal 1/26/2009 3/2/2009 25 Off Track 6.18 Lottery
recruitment survey; collect data to tailor Ed Plan
and programs
6 18 Student Admissions Enroll Lottery Principal 2/27/2009 3/2/2009 1 Off Track
recruitment
6 19 Student Admissions Enroll Notify parents of admission status Principal 3/2/2009 3/3/2009 1 Off Track
recruitment
6 20 Student Admissions Enroll Register students Principal 3/4/2009 4/1/2009 20 Off Track
recruitment
6 21 Student Induction Induction Finalize student enrollment kit, Principal 1/26/2009 3/2/2009 25 Off Track 6.18 Lottery
recruitment including FAQ about charter schools
and our school, family agreement
6 22 Student Induction Induction Accepted students / family meeting Principal 3/31/2009 4/1/2009 1 Off Track 6.21 Family Sign agreement
recruitment agreement
6 23 Student Induction Induction Principal visits to homes of admitted Principal 3/2/2009 6/1/2009 65 Off Track
recruitment students
6 24 Student Induction Induction Make adjustments to staffing roles and Principal 4/27/2009 6/1/2009 25 Off Track
recruitment responsibilities based on assessment
of student needs
6 25 Student Induction Induction Families sign and return family Principal 4/6/2009 6/1/2009 40 Off Track 6.23 Family visit
recruitment agreement
6 26 Student Induction Induction Request transfer of student records Principal 4/6/2009 6/1/2009 40 Off Track Upon enrollment
recruitment
7 1 Specialized Special education Special education Draft plan for student needs based on Principal 9/29/2008 11/3/2008 25 Off Track Upon approval
Instruction anticipated population
7 2 Specialized Special education Special education Develop SPED identification process; Principal 9/29/2008 11/3/2008 25 Off Track 6.18 Lottery Dean of Students owns,
Instruction Survey families to identify students 7/1/2009
with IEPs at family orientation
7 3 Specialized Special education Special education Identify external advisor for special ed Principal 1/1/2009 1/15/2009 10 Off Track
Instruction to use during start-up year
7 4 Specialized Special education Special education Hire Special Education teachers Principal 9/17/2008 4/1/2009 140 Off Track 4.12 Teacher hiring
Instruction
7 5 Specialized Special education Special education Ensure IEP training in teacher Principal 5/18/2009 6/1/2009 10 Off Track 4.36 Teacher
Instruction induction training Summer Training
7 6 Specialized Special education Special education Establish tentative agreements / Principal 4/22/2009 7/1/2009 50 Off Track Dean of Students owns,
Instruction understandings with potential external 7/1/2009
service providers
7 7 Specialized Special education Special education Develop program to address students Principal 9/29/2008 8/3/2009 220 Off Track Dean of Students owns,
Instruction with Special Education needs 7/1/2009
7 8 Specialized Special education Special education Advocate for Special Education Principal 9/29/2008 8/3/2009 220 Off Track
Instruction support from CPS
7 9 Specialized Special education Special education Provide training to staff to support Principal 7/27/2009 8/24/2009 20 Off Track 4.36 Teacher Dean of Students owns,
Instruction Special Education students Summer Training 7/1/2009
7 10 Specialized Special education Special education Monitor compliance with applicable Principal 8/12/2008 9/1/2009 275 Off Track Dean of Students owns,
Instruction laws and CPS regulations for SpEd, 7/1/2009
ELL, Homelessness
7 11 Specialized Special education Special education Review registration forms to verify Principal 2/3/2009 9/1/2009 150 Off Track Dean of Students owns,
Instruction students with IEPs and determine if 7/1/2009
SPED is needed
7 12 Specialized Special education Special education Obtain cumulative files for all students Principal 2/3/2009 9/1/2009 150 Off Track Dean of Students owns,
Instruction from previous schools 7/1/2009
7 13 Specialized Special education Special education Obtain mental health records from Principal 2/3/2009 9/1/2009 150 Off Track Dean of Students owns,
Instruction appropriate officials / entities 7/1/2009
7 14 Specialized Special education Special education Obtain parent approvals for Principal 2/3/2009 9/1/2009 150 Off Track Dean of Students owns,
Instruction assessments, reassessments 7/1/2009
7 15 Specialized Special education Special education Arrange appropriate SPED delivery Principal 3/31/2009 9/1/2009 110 Off Track Dean of Students owns,
Instruction 7/1/2009
7 16 Specialized ELL ELL Develop program to support English Principal 12/1/2008 1/5/2009 25 Off Track Dean of Students owns,
Instruction immersion 7/1/2009
7 17 Specialized ELL ELL Obtain, administer CPS home Principal 12/22/2008 3/2/2009 50 Off Track 6.23 Family visit Dean of Students owns,
Instruction language survey at family orientation 7/1/2009
7 18 Specialized ELL ELL Test students who families indicate Principal 12/23/2008 9/1/2009 180 Off Track Dean of Students owns,
Instruction non-English home language 7/1/2009
7 19 Specialized ELL ELL Provide training to staff to support ELL Principal 7/28/2009 9/1/2009 25 Off Track 4.36 Teacher Dean of Students owns,
Instruction students Summer Training 7/1/2009
# ## Design Area Category Sub-Category Task/Activity Owner Start Date Date Due Duration Date Status Interdependent / Hand-off Notes
(workdays) completed Impact materials
7 20 Specialized Homelessness Homelessness Review, and create process to Principal 9/29/2008 11/3/2008 25 Off Track 6.10 Student Dean of Students owns,
Instruction periodically review, policies and recruitment 7/1/2009
practices that may act as barriers to
enrollment of homeless students
7 21 Specialized Homelessness Homelessness Determine policy to provide Principal 10/27/2008 12/1/2008 25 Off Track 12.101 Finance/Ops Borrow from Noble
Instruction transportation for homeless students transportation
7 22 Specialized Homelessness Homelessness Schedule, design staff training on on Principal 5/27/2009 7/1/2009 25 Off Track 4.36 Teacher Dean of Students owns,
Instruction rights of homeless students and Summer Training 7/1/2009
families
7 23 Specialized Homelessness Homelessness Solicit participation of homeless Principal 8/26/2009 9/30/2009 25 Off Track Dean of Students owns,
Instruction students for field trips, enrichment 7/1/2009
classes, etc.
7 24 Specialized Staffing Staffing Review staffing plan regarding roles Principal 8/4/2008 9/1/2008 20 Off Track Upon Approval
Instruction and responsibilities needed for
specialized populations to identify
areas of expertise and gaps
7 25 Specialized Staffing Staffing Clarify roles and responsibilities of Board 8/4/2008 9/1/2008 20 Off Track 12.51 Hiring
Instruction Dean, Social Worker, and NUSH in President
identifying and serving student SEL
needs
7 26 Specialized Staffing Staffing Create criteria for hiring Social Worker Board 2/2/2009 3/2/2009 20 Off Track 12.51 Hiring
Instruction President
7 27 Specialized Staffing Staffing Create criteria for evaluating Social Board 2/2/2009 3/2/2009 20 Off Track 12.51 Hiring
Instruction Worker President
7 28 Specialized Staffing Staffing Post job listing for Social Worker Board 3/4/2009 4/1/2009 20 Off Track 12.51 Hiring
Instruction President
7 29 Specialized Staffing Staffing Create interview guide for Social Board 3/18/2009 4/1/2009 10 Off Track 12.51 Hiring
Instruction Worker President
7 30 Specialized Staffing Staffing Interview Social Workers Principal/ 4/3/2009 5/1/2009 20 Off Track 12.51 Hiring
Instruction Board
President
8 1 After-school Design Design Develop plan for after school Principal 9/29/2008 11/3/2008 25 Off Track
programming programs, including operations,
scheduling, and linking with NUSH
resources
8 2 After-school Design Design Work with NUSH staff to Principal 9/29/2008 11/3/2008 25 Off Track
programming align/incorporate after-school programs
and activities
8 3 After-school Design Design Align after school options to curriculum Principal 10/27/2008 12/1/2008 25 Off Track
programming map and school-wide themes
8 4 After-school Design Design Determine staffing needs for after Principal 10/27/2008 12/1/2008 25 Off Track
programming school programs, or partners
8 5 After-school Design Design Finalize after-school programming Principal 12/22/2008 3/2/2009 50 Off Track 9.17 Family
programming orientation
8 6 After-school Design Design Create remediation tutoring program Principal 2/25/2009 4/1/2009 25 Off Track 5.1 Instruction
programming
8 7 After-school Design Design Determine what is required to align Principal 6/3/2009 7/1/2009 20 Off Track 5.1 Instruction
programming Head Start, Doorway to Knowledge
and other NUSH after school academic
programs
8 8 After-school Implement Implement Determine necessary steps to Principal 2/25/2009 4/1/2009 25 Off Track
programming implement afterschool programming
8 9 After-school Implement Implement Hire, develop partnerships for after Principal 4/6/2009 6/1/2009 40 Off Track
programming school programs
8 10 After-school Implement Implement Where necessary, integrate with Principal 4/27/2009 6/1/2009 25 Off Track 4.36 Teacher
programming existing NUSH programs Summer Training
8 11 After-school Implement Implement Determine if volunteers necessary for Principal 4/27/2009 6/1/2009 25 Off Track 4.36 Teacher
programming after school program Summer Training
8 12 After-school Implement Implement Ensure time to evaluate and modify Principal 4/27/2009 6/1/2009 25 Off Track
programming after school programs throughout
school year
9 1 Parents/ Community Plan Identify existing community Principal/ 8/4/2008 9/1/2008 20 Off Track Starting list in DF
community relationships, strengths and gaps Board
President
# ## Design Area Category Sub-Category Task/Activity Owner Start Date Date Due Duration Date Status Interdependent / Hand-off Notes
(workdays) completed Impact materials
9 2 Parents/ Community Plan Develop community outreach plan Principal/ 8/4/2008 9/1/2008 20 Off Track 6.3 Student
community Board recruitment materials
President
9 3 Parents/ Community Plan Identify important dates to inform the Principal 8/4/2008 9/1/2008 20 Off Track 2.40 Calendar
community community of (e.g. school tours,
construction dates, etc); develop
communication materials and plan
9 4 Parents/ Community Plan Draft community outreach materials Principal/ 9/4/2008 9/25/2008 15 Off Track 6.3 Student
community (e.g. Tailored for community leaders, Board recruitment materials
civic groups, etc. to introduce school President
and leaders)
9 5 Parents/ Community Plan Finalize community outreach materials Principal/ 9/29/2008 10/20/2008 15 Off Track 4.2 Teacher
community Board recruiting and 6.3
President Student recruiting
9 6 Parents/ Community Plan Identify programs that require volunteer Principal 1/26/2009 3/2/2009 25 Off Track
community or community support
9 7 Parents/ Community Plan Develop list of potential volunteer Principal 1/26/2009 3/2/2009 25 Off Track Hand-off to volunteer
community needs/ opportunities coordinator, once hired
9 8 Parents/ Community Plan Create process to identify volunteers Principal 1/26/2009 3/2/2009 25 Off Track Hand-off to volunteer
community and match them with needs/ coordinator, once hired
opportunities
9 9 Parents/ Community Plan Determine plan for parent workshops, Principal 2/25/2009 4/1/2009 25 Off Track 9.17 Family
community including high school/college process, orientation
setting up homework environment
9 10 Parents/ Community Organize Set up volunteer tutoring program with Principal 1/26/2009 3/2/2009 25 Off Track Ongoing, but want to start before
community Bain, nearby colleges, and other colleges are out for the summer
organizations
9 11 Parents/ Community Organize Determine who will serve as Volunteer Principal 1/26/2009 3/2/2009 25 Off Track Position comes on-line in Y2;
community Coordinator in start-up and Year 1 need short-term solution in Y1. If
$ OK, consider pulling forward
9 12 Parents/ Community Organize Establish calendar of ongoing Principal 5/18/2009 6/15/2009 20 Off Track 2.40 Calendar
community community meetings to attend and to
have at the school
9 13 Parents/ Parents Organize Design parent volunteer system, Principal 3/20/2009 5/1/2009 30 Off Track
community including homework signing process,
potential types of volunteer
opportunities, etc
9 14 Parents/ Parents Organize Schedule and invite parents to Principal 5/20/2009 7/1/2009 30 Off Track Publicize initial list during parent
community appropriate parent workshops visits
9 15 Parents/ Parents Orientation Schedule family orientation Principal 12/29/2008 2/2/2009 25 Off Track
community
9 16 Parents/ Parents Orientation Prepare materials for family orientation Principal 1/26/2009 3/2/2009 25 Off Track
community
9 17 Parents/ Parents Orientation Family orientation Principal 6/30/2009 7/1/2009 1 Off Track Coordinate with student
community orientation
10 1 Facility Facility search CPS Building Work with CPS to confirm status of Board 8/4/2008 6/1/2009 215 Off Track Ongoing until resolved; 10.1-
desired CPS building President 10.3 CPS facility
10 2 Facility Facility readiness Facilities Establish clear responsibilities for Board 8/26/2008 9/30/2008 25 Off Track Immediately upon receipt of
facility project manager President facility
10 3 Facility Facility readiness Facilities Finalize financing for building Board 8/26/2008 9/30/2008 25 Off Track Immediately upon receipt of
improvements (work with IFF) President facility
10 4 Facility Facility readiness Facilities Identify project manager for facility Board 9/29/2008 11/3/2008 25 Off Track
President
10 5 Facility Facility search Facilities Develop timeline for facility acquisition Board 9/29/2008 11/3/2008 25 Off Track
and improvements President
10 6 Facility Facility search Independent Building Develop necessary team skills and Board 8/11/2008 1/5/2009 105 Off Track Resources may include: realtor,
resources to idenfity and obtain a President architect, lawyer; Independent
facility facility, not needed in CPS
facility secured
10 7 Facility Facility search Independent Building Determine facility criteria (proximity to Board 8/11/2008 1/5/2009 105 Off Track
NUSH, space requirements, President
community)
10 8 Facility Facility search Independent Building Work with IFF to identify potential sites Board 8/11/2008 1/5/2009 105 Off Track
President
# ## Design Area Category Sub-Category Task/Activity Owner Start Date Date Due Duration Date Status Interdependent / Hand-off Notes
(workdays) completed Impact materials
10 9 Facility Facility readiness Independent Building Conduct preliminary architectural Board 8/11/2008 1/5/2009 105 Off Track
review and assessment of President
facility/property including ADA
requirements
10 10 Facility Facility readiness Independent Building Develop space usage plan Board 8/11/2008 1/5/2009 105 Off Track
President
10 11 Facility Facility readiness Independent Building Negotiate terms of lease or purchse Board 8/11/2008 1/5/2009 105 Off Track
agreement to be signed upon approval President
10 12 Facility Facility readiness Independent Building Detail rehabilitation work Board 8/11/2008 1/5/2009 105 Off Track Immediately upon school
President approval
10 13 Facility Facility readiness CPS Building Once site is confirmed, develop a Board 8/4/2008 6/1/2009 215 Off Track
space usage plan after initial walk- President
through
10 14 Facility Facility readiness CPS Building Estimate cost of additional Board 8/4/2008 6/1/2009 215 Off Track 12.14 Budget
improvements not covered by CPS President
through contractor quote and
incorporate in budget
10 15 Facility Facility readiness Facilities Refine facility plan Board 8/4/2008 6/1/2009 215 Off Track
President
10 16 Facility Facility readiness Facilities Update facility financing plan for Board 8/4/2008 6/1/2009 215 Off Track
inclusion in Full Proposal based on President
contractor estimates
10 17 Facility Facility readiness Facilities Develop facilities improvement/code Board 8/4/2008 6/1/2009 215 Off Track Copy from RFP
compliance time-line President
10 18 Facility Facility readiness Facilities Complete ADA accountability report Board 8/4/2008 6/1/2009 215 Off Track Copy from RFP
President
10 19 Facility Facility search Facilities Secure facility Board 8/4/2008 6/1/2009 215 Off Track
President
10 20 Facility Facility readiness Facilities Issue RFPs for all work that must be Board 8/4/2008 6/1/2009 215 Off Track Immediately upon receipt of
contracted out President facility
10 21 Facility Facility readiness Facilities Execute contracts and begin Board 8/4/2008 6/1/2009 215 Off Track Immediately upon receipt of
construction President facility
10 22 Facility Facility readiness Facilities Complete construction Board 8/18/2008 6/15/2009 215 Off Track
President
10 23 Facility Facility readiness Facilities Obtain Certificate of Occupancy Board 6/17/2009 7/1/2009 10 Off Track As soon as construction is
President complete
10 24 Facility Facility readiness Facilities Develop overall facility security and School 10/24/2008 7/31/2009 200 Off Track
safety plan Operations
Manager
10 25 Facility Facility readiness Facilities Purchase and install phone and NUSH IT 5/15/2009 7/31/2009 55 Off Track
internet connections Director
10 26 Facility Facility readiness Facilities Install computer hardware and NUSH IT 6/26/2009 7/31/2009 25 Off Track
software and other non-permanent Director
technology
10 27 Facility Facility readiness Facilities Move in furniture and arrange common School 6/26/2009 7/31/2009 25 Off Track
spaces Operations
Manager
10 28 Facility Facility readiness Facilities Provide design team, Grammar School Board 8/18/2008 8/3/2009 250 Off Track Immediately upon receipt of
Committee, and school leadership with President facility
weekly reports on building readiness
status
11 1 Schoolwide Data Academic Interim Assessment Develop scoring mechanism, template Principal 2/20/2009 5/1/2009 50 Off Track Yes
and Assessment Assessments
11 2 Schoolwide Data Academic Interim Assessment Confirm schedule and dates Principal 5/1/2009 5/8/2009 5 Off Track 2.40 Calendar Yes
and Assessment Assessments
11 3 Schoolwide Data Academic Interim Assessment Design assessments (make calls, Principal 4/22/2009 7/1/2009 50 Off Track 5.1 Curriculum
and Assessment Assessments adapt from an existing school)
11 4 Schoolwide Data Academic Interim Assessment Develop action plan process for Principal 4/22/2009 7/1/2009 50 Off Track Yes
and Assessment Assessments analyzing data and modifying
instruction
11 5 Schoolwide Data Academic Interim Assessment Schedule training time Principal 6/17/2009 7/1/2009 10 Off Track 4.36 Teacher
and Assessment Assessments Summer Training
# ## Design Area Category Sub-Category Task/Activity Owner Start Date Date Due Duration Date Status Interdependent / Hand-off Notes
(workdays) completed Impact materials
11 6 Schoolwide Data Academic NWEA (normed exam) Finalize selection (alignment w ILS, Principal 12/8/2008 3/2/2009 60 Off Track Yes
and Assessment Assessments better than Terra Nova, SAT9),
contract
11 7 Schoolwide Data Academic NWEA (normed exam) Determine if summer adminstration Principal 3/2/2009 6/1/2009 65 Off Track Determine 1 day, multiple dates,
and Assessment Assessments required to baseline incoming students etc.
11 8 Schoolwide Data Academic NWEA (normed exam) Determine test adminstration schedule Principal 4/27/2009 6/1/2009 25 Off Track 2.40 Calendar
and Assessment Assessments
11 9 Schoolwide Data Academic NWEA (normed exam) Schedule training time Principal 6/17/2009 7/1/2009 10 Off Track 4.36 Teacher
and Assessment Assessments Summer Training
11 10 Schoolwide Data Academic STEP (K-3 literacy assessment) selection, contract
Finalize Principal 4/27/2009 6/1/2009 25 Off Track
and Assessment Assessments
11 11 Schoolwide Data Academic STEP (K-3 literacy assessment)
Determine test adminstration schedule Principal 4/27/2009 6/1/2009 25 Off Track 2.40 Calendar
and Assessment Assessments
11 12 Schoolwide Data Academic STEP (K-3 literacy assessment) training time
Schedule Principal 6/17/2009 7/1/2009 10 Off Track 4.36 Teacher
and Assessment Assessments Summer Training
11 13 Schoolwide Data Academic ISAT Confirm testing schedule Principal 4/24/2009 5/8/2009 10 Off Track 2.40 Calendar
and Assessment Assessments
11 14 Schoolwide Data Academic ISAT Determine alternative testing Principal 4/24/2009 5/8/2009 10 Off Track
and Assessment Assessments requirements (ACCESS, IMAGE, etc.)
11 15 Schoolwide Data Academic ISAT Request student records from CPS Principal 2/3/2009 9/1/2009 150 Off Track
and Assessment Assessments upon enrollment
11 16 Schoolwide Data Schoolwide Engagement metrics Develop Parent NPS Survey Principal 5/27/2009 7/1/2009 25 Off Track
and Assessment Assessments
11 17 Schoolwide Data Schoolwide Engagement metrics Develop Student NPS Survey Principal 5/27/2009 7/1/2009 25 Off Track
and Assessment Assessments
11 18 Schoolwide Data Schoolwide Engagement metrics Develop Teacher NPS Survey Principal 5/27/2009 7/1/2009 25 Off Track
and Assessment Assessments
11 19 Schoolwide Data Schoolwide Engagement metrics Develop process, timeframe for Principal 5/27/2009 7/1/2009 25 Off Track
and Assessment Assessments administering NPS surveys
11 20 Schoolwide Data Schoolwide Schoolwide Determine attendance tracking system, Principal 5/27/2009 7/1/2009 25 Off Track 12.95 Student
and Assessment Assessments process information system
11 21 Schoolwide Data Schoolwide Schoolwide Determine system for tracking waitlist Principal 5/27/2009 7/1/2009 25 Off Track
and Assessment Assessments as % of capacity
11 22 Schoolwide Data Schoolwide Financial Determine financial metrics to report Board 5/27/2009 7/1/2009 25 Off Track Yes
and Assessment Assessments President
11 23 Schoolwide Data Accountability Goal Setting Set academic, schoolwide goals Principal 1/7/2009 4/1/2009 60 Off Track 4.36 Teacher Yes How much say should teachers
and Assessment Summer Training have in this process?
11 24 Schoolwide Data Accountability Goal Setting Set financial, operational goals Board 4/1/2009 7/1/2009 65 Off Track
and Assessment President
11 25 Schoolwide Data Accountability Goal Setting Set specific classroom, student goals Principal 8/7/2009 8/21/2009 10 Off Track
and Assessment with teachers
11 26 Schoolwide Data Accountability Goal Setting Review goals with teachers, board Principal 6/23/2009 9/1/2009 50 Off Track
and Assessment
11 27 Schoolwide Data Accountability Tracking Schedule monthly leadership team Principal 8/27/2008 10/1/2008 25 Off Track
and Assessment meetings to review data, course
correct
# ## Design Area Category Sub-Category Task/Activity Owner Start Date Date Due Duration Date Status Interdependent / Hand-off Notes
(workdays) completed Impact materials
11 28 Schoolwide Data Accountability Tracking Draft scorecard Board 3/20/2009 5/1/2009 30 Off Track
and Assessment President
11 29 Schoolwide Data Accountability Tracking Finalize scorecard (metrics included, Board 6/29/2009 8/3/2009 25 Off Track Yes
and Assessment reporting process, etc.) President
11 30 Schoolwide Data Accountability Tracking Develop scorecard reporting, tracking Board 6/29/2009 8/3/2009 25 Off Track
and Assessment mechanism President
11 31 Schoolwide Data Accountability Tracking Create process, calendar to update School 6/29/2009 8/3/2009 25 Off Track
and Assessment scorecard Operations
Manager
12 1 Operations, Finances Finances Obtain insurance policies consistent NUSH 8/11/2008 6/1/2009 210 Off Track Immediately upon school
Finance & with approved school application Business approval. Directors liability in
Administration Director place by first board meeting
12 2 Operations, Finances Fundraising Confirm funding commitment for Board 8/25/2008 11/3/2008 50 Off Track 12.14 Budget
Finance & Naming Rights in writing for inclusion President
Administration in Full Proposal
12 3 Operations, Finances Fundraising Engage foundations to cultivate Board 8/6/2008 7/1/2009 235 Off Track 12.14 Budget
Finance & potential funders; confirm funding President
Administration commitments contingent upon school
approval
12 4Operations, Finances Fundraising Refine fundraising strategy and plan Board 6/3/2009 7/1/2009 20 Off Track Immediately upon school
Finance & President approval. Review a few times
Administration between 8/08 and 7/09
12 5 Operations, Finances Management Create financial management plan NUSH 8/4/2008 9/1/2008 20 Off Track
Finance & Business
Administration Director
12 6 Operations, Finances Management Finalize choice for MIS's and NUSH 8/4/2008 9/1/2008 20 Off Track
Finance & accounting software (current option Business
Administration discussed is Blackbaud) Director
12 7 Operations, Finances Management Refine process and responsibility for NUSH 8/26/2008 9/30/2008 25 Off Track Immediately upon school
Finance & managing school revenue and Business approval
Administration expenses Director
12 8 Operations, Finances Management Establish school bank accounts and NUSH 8/26/2008 9/30/2008 25 Off Track Immediately upon school
Finance & make other banking arrangements, if Business approval
Administration applicable Director
12 9 Operations, Finances Management Refine internal controls and number of NUSH 8/26/2008 9/30/2008 25 Off Track Immediately upon school
Finance & check signers required Business approval
Administration Director
12 10 Operations, Finances Management Finalize financial management policies NUSH 8/6/2008 10/1/2008 40 Off Track Immediately upon school
Finance & Business approval. See existing Noble
Administration Director policies
12 11 Operations, Finances Management Refine process with independent NUSH 8/6/2008 4/1/2009 170 Off Track Immediately upon school
Finance & auditor and clarify coordination Business approval. See existing
Administration required between NUSH and Noble Director Noble/NUSH provider. Audit in
audit firms April 2009.
12 12 Operations, Finances Management Confirm or revise total Y1 and Y2 NUSH 8/6/2008 7/1/2009 235 Off Track Immediately upon school
Finance & fundraising needs Business approval
Administration Director
12 13 Operations, Finances Management Define process for student billing and School 1/14/2009 7/1/2009 120 Off Track
Finance & collections Operations
Administration Manager
12 14 Operations, Finances Management Create actual Y1 cash flow and 5-year NUSH 8/5/2009 9/30/2009 40 Off Track Immediately upon school
Finance & operating budget for internal Business approval. Review a few times
Administration management and Board approval Director between 8/08 and 7/09
12 15 Operations, Finances Systems Arrange payroll system NUSH 8/4/2008 9/1/2008 20 Off Track Immediately upon school
Finance & Business approval. See existing Noble
Administration Director systems
12 16 Operations, Finances Systems Set up credit cards for school NUSH 9/29/2008 11/3/2008 25 Off Track
Finance & leadership and set-up credit card Business
Administration payment option for parents Director
12 17 Operations, Finances Systems Refine a purchase order and cash NUSH 8/18/2008 1/5/2009 100 Off Track Immediately upon school
Finance & disbursement system Business approval. See existing Noble
Administration Director systems
# ## Design Area Category Sub-Category Task/Activity Owner Start Date Date Due Duration Date Status Interdependent / Hand-off Notes
(workdays) completed Impact materials
12 18 Operations, Finances Systems Refine an internal accounting, NUSH 8/18/2008 1/5/2009 100 Off Track Immediately upon school
Finance & expenditures v. budget monitoring, and Business approval. See existing Noble
Administration financial reporting system Director systems
12 19 Operations, Food Service CPS Pass-through Negotiate contract with CPS School 3/30/2009 6/1/2009 45 Off Track
Finance & Program Services Operations
Administration Manager
12 20 Operations, Food Service Food Service Program Determine whether food will be School 1/5/2009 2/2/2009 20 Off Track 10.4 Facility Depends on whether school has
Finance & Program prepared on the school site or Operations cafeteria
Administration contracted out Manager
12 21 Operations, Food Service Food Service Program Distribute forms to determine eligibility School 2/16/2009 6/1/2009 75 Off Track 9.17 Family Additional forms collected by
Finance & Program for USDA Free/Reduced Price Meals Operations orientation second week of school
Administration Program Manager
12 22 Operations, Food Service Food Service Program Determine first month menu, distribute School 6/29/2009 8/3/2009 25 Off Track
Finance & Program to families Operations
Administration Manager
12 23 Operations, Food Service Food Service Program Submit all USDA forms (for each School 8/18/2009 9/1/2009 10 Off Track Date set by CPS to report
Finance & Program student) to CPS and/or other Operations enrollment data to establish
Administration appropriate entitites Manager funding
12 24 Operations, Food Service Non CPS Determine whether a healthy foods School 12/29/2008 2/2/2009 25 Off Track
Finance & Program option is financially feasible versus the Operations
Administration free CPS food service Manager
12 25 Operations, Food Service Non CPS Refine budget with staffing and School 12/29/2008 3/2/2009 45 Off Track 12.14 Budget
Finance & Program equipment needs, cost of food Operations
Administration Manager/
NUSH
Business
Director
12 26 Operations, Food Service Non CPS Negotiate contract with provider School 12/29/2008 3/2/2009 45 Off Track Immediately upon school
Finance & Program Operations approval
Administration Manager
12 27 Operations, Food Service Non CPS Determine standards and policies for Principal 2/25/2009 4/1/2009 25 Off Track
Finance & Program food program
Administration
12 28 Operations, Food Service Non CPS Hire cooks, cafeteria workers, or other School 3/30/2009 6/1/2009 45 Off Track
Finance & Program related staff Operations
Administration Manager
12 29 Operations, Health & Safety Health Acquire student medical and health School 3/9/2009 8/3/2009 105 Off Track Collect during registration
Finance & forms Operations
Administration Manager
12 30 Operations, Health & Safety Health Coordinate with CPS for appropriate School 3/16/2009 8/3/2009 100 Off Track
Finance & medical personnel Operations
Administration Manager
12 31 Operations, Health & Safety Health Develop system to administer School 6/29/2009 8/3/2009 25 Off Track 4.36 Teacher
Finance & medication to students Operations Summer Training
Administration Manager
12 32 Operations, Health & Safety Health Ensure school has adequate inventory School 7/27/2009 8/24/2009 20 Off Track
Finance & of first aid supplies Operations
Administration Manager
12 33 Operations, Health & Safety Policy & Training Set policy for addressing School 3/30/2009 6/1/2009 45 Off Track 9.17 Family
Finance & noncompliance by parents or Operations orientation
Administration guardians in ensuring school receives Manager
all medical and health information
required by state or regulation
12 34 Operations, Health & Safety Policy & Training Determine placement (inside and School 5/26/2009 6/30/2009 25 Off Track
Finance & outside), policies and procedures for all Operations
Administration security guards to ensure alignment Manager
with school culture and rules
12 35 Operations, Health & Safety Policy & Training Develop a safety manual and School 1/2/2009 7/31/2009 150 Off Track 4.36 Teacher
Finance & emergency procedures handbook Operations Summer Training
Administration Manager
12 36 Operations, Health & Safety Policy & Training Ensure rules and code of conduct School 1/2/2009 7/31/2009 150 Off Track 2.8 Student code of
Finance & protect the safety of all students and Operations conduct/behaviors
Administration staff Manager
12 37 Operations, Health & Safety Policy & Training Schedule fire drills and establish School 5/22/2009 7/31/2009 50 Off Track 4.36 Teacher
Finance & evacuation routes and procedures Operations Summer Training
Administration Manager
# ## Design Area Category Sub-Category Task/Activity Owner Start Date Date Due Duration Date Status Interdependent / Hand-off Notes
(workdays) completed Impact materials
12 38 Operations, Health & Safety Policy & Training Establish entering and exiting systems School 5/22/2009 7/31/2009 50 Off Track 4.36 Teacher
Finance & for students and determine which Operations Summer Training
Administration external doors will be open during the Manager
day
12 39 Operations, Health & Safety Policy & Training Plan and provide all staff with first aidSchool 8/3/2009 8/24/2009 15 Off Track 4.36 Teacher
Finance & training Operations Summer Training
Administration Manager
12 40 Operations, Health & Safety Safety Coordinate with CPS for crossing School 4/28/2009 6/30/2009 45 Off Track
Finance & guards Operations
Administration Manager
12 41 Operations, Health & Safety Safety Determine traffic pattern for dropping School 5/29/2009 7/31/2009 45 Off Track
Finance & off and picking up students Operations
Administration Manager
12 42 Operations, Health & Safety Safety Install exterior and intererior security School 4/17/2009 7/31/2009 75 Off Track During building renovation
Finance & system Operations
Administration Manager
12 43 Operations, Health & Safety Safety Formalize partnership with CPD to Principal/ 12/15/2008 8/24/2009 180 Off Track
Finance & ensure uniformed police officer Board
Administration presence near or on school grounds President
12 44 Operations, HR Benefits Review employee benefit package and NUSH HR 9/29/2008 8/3/2009 220 Off Track As employees are brought on
Finance & enroll employees Manager
Administration
12 45 Operations, HR Hiring Process Determine the hiring protocol and Principal/ 8/4/2008 9/1/2008 20 Off Track
Finance & process for start-up, Y1, and ongoing NUSH HR
Administration Manager
12 46 Operations, HR Hiring Process Develop faculty and non-instructional Principal 8/4/2008 9/1/2008 20 Off Track 4.1 Teacher hiring
Finance & staff recruiting strategy and timeline
Administration
12 47 Operations, HR Hiring Process Develop instructional staff recruiting Principal 8/4/2008 9/1/2008 20 Off Track
Finance & strategy and timeline
Administration
12 48 Operations, HR Hiring Process Ensure hiring process compliance with Principal 8/4/2008 9/1/2008 20 Off Track Expand from section 23 of RFP
Finance & ADA and section 504
Administration
12 49 Operations, HR Hiring Process Create staff applicant information kit Principal/ 8/27/2008 10/15/2008 35 Off Track
Finance & NUSH HR
Administration Manager
12 50 Operations, HR Hiring Process Prepare employee package and forms NUSH HR 8/22/2008 10/31/2008 50 Off Track Complete by time offers are
Finance & Manager extended
Administration
12 51 Operations, HR Hiring Process Refine overall staffing requirements Principal 8/4/2008 11/3/2008 65 Off Track
Finance & based on changes in school design
Administration and Design Framework feedback
12 52 Operations, HR Hiring Process Develop job descriptions for all Principal 8/4/2008 11/3/2008 65 Off Track 12.45 Hiring Build off of RFP descriptions
Finance & instructional and non-instructional
Administration positions
12 53 Operations, HR Hiring Process Place staff applicant information kit on Principal 10/3/2008 11/28/2008 40 Off Track 12.76 Website
Finance & school website completion
Administration
12 54 Operations, HR Hiring Process Set up onboarding processes for new School Operations Manager/ NUSH HR Manager
12/26/2008 2/27/2009 45 Off Track
Finance & employees (compliance, payroll, IT,
Administration etc.)
12 55 Operations, HR Hiring Process Assess additional faculty/staff needs Principal 10/27/2008 8/3/2009 200 Off Track
Finance &
Administration
12 56 Operations, HR Hiring Process Launch faculty and staff recruiting Principal/ 8/4/2008 8/24/2009 275 Off Track Immediately upon school
Finance & activities Board approval; Assess progress of
Administration President recruiting on May 1st; change
strategy if need be
12 57 Operations, HR Leadership Staffing Create criteria for hiring Dean of Principal 1/5/2009 2/2/2009 20 Off Track 12.46 Hiring
Finance & Students
Administration
12 58 Operations, HR Leadership Staffing Post job listing for Dean Principal 1/26/2009 3/2/2009 25 Off Track 12.46 Hiring
Finance &
Administration
# ## Design Area Category Sub-Category Task/Activity Owner Start Date Date Due Duration Date Status Interdependent / Hand-off Notes
(workdays) completed Impact materials
12 59 Operations, HR Leadership Staffing Create criteria for evaluating Dean Principal 1/26/2009 3/2/2009 25 Off Track
Finance &
Administration
12 60 Operations, HR Leadership Staffing Create interview guide for Dean Principal 1/26/2009 3/2/2009 25 Off Track 12.46 Hiring
Finance &
Administration
12 61 Operations, HR Leadership Staffing Interview Deans Principal/ 3/6/2009 5/1/2009 40 Off Track 12.46 Hiring
Finance & Board
Administration President
12 62 Operations, HR Operations Staffing Screen applicants, including checking Principal/ 8/27/2008 10/1/2008 25 Off Track Immediately upon school
Finance & references, and prepare list of potential Board approval
Administration individuals to interview for School President
School Operations Manager
12 63 Operations, HR Operations Staffing Interview School Operations Manager Principal/ 9/1/2008 11/3/2008 45 Off Track Immediately upon school
Finance & applicants if offer is likely and formal Board approval
Administration commitment of school can be made President
12 64 Operations, HR Operations Staffing Complete background check and hiring NUSH HR 9/1/2008 11/3/2008 45 Off Track Immediately upon school
Finance & of School Operations Manager Manager approval
Administration
12 65 Operations, HR Operations Staffing Recruit for School School Operations Principal/ 8/18/2008 12/15/2008 85 Off Track Immediately upon school
Finance & Manager position Board approval
Administration President
12 66 Operations, HR Operations Staffing Develop job descriptions for other School 12/31/2008 4/1/2009 65 Off Track
Finance & operations positions (Office Clerk, Operations
Administration Maintenance, Housekeeping) Manager
12 67 Operations, HR Operations Staffing Recruit and hire other operations School 4/10/2009 7/31/2009 80 Off Track
Finance & positions Operations
Administration Manager
12 68 Operations, HR Policies Develop "at will" employment contract Board 8/4/2008 9/1/2008 20 Off Track See existing Noble policies; Draft
Finance & President contracts should be attached to
Administration final Full Proposal; Attorney may
be needed
12 69 Operations, HR Policies Develop background check procedure Board 8/4/2008 9/1/2008 20 Off Track See existing Noble policies
Finance & (include FBI & Child Abuse & Neglect President
Administration Registry) and other CPS requirements
12 70 Operations, HR Policies Create school specific personnel Principal/ 8/6/2008 10/1/2008 40 Off Track See existing Noble policies
Finance & policies and procedures Board
Administration President
12 71 Operations, HR Policies Create employee handbook Principal/ 8/6/2008 10/1/2008 40 Off Track See existing Noble policies
Finance & Board
Administration President
12 72 Operations, HR Policies Refine employee hand-book Principal/ 6/29/2009 8/3/2009 25 Off Track 4.36 Teacher
Finance & NUSH HR Summer Training
Administration Manager
12 73 Operations, Marketing Marketing Determine primary spokespeople for Principal/ 8/18/2008 9/1/2008 10 Off Track Immediately upon school
Finance & the school and their areas of focus Board approval
Administration President
12 74 Operations, Marketing Marketing Issue press release to announce Principal/ 8/4/2008 9/1/2008 20 Off Track Immediately upon school
Finance & planned school Board approval
Administration President
12 75 Operations, Marketing Marketing Develop school signage and logo Principal/ 9/2/2008 9/30/2008 20 Off Track
Finance & Board
Administration President
12 76 Operations, Marketing Marketing Build and launch website Board 9/26/2008 11/28/2008 45 Off Track 4.12 Teacher
Finance & President recruiting and 6.10
Administration Student recruiting
12 77 Operations, Procurement Procurement Research and identify vendors for School 12/31/2008 4/1/2009 65 Off Track
Finance & supplies, furniture, equipment, etc. Operations
Administration Manager/
NUSH
Business
Director
# ## Design Area Category Sub-Category Task/Activity Owner Start Date Date Due Duration Date Status Interdependent / Hand-off Notes
(workdays) completed Impact materials
12 78 Operations, Procurement Procurement Order and manage delivery of School 3/18/2009 7/1/2009 75 Off Track 12.14 Budget Dependent upon CPS support;
Finance & computers and other technology Operations utilize Bain technology vendor
Administration Manager/ relationships
NUSH
Business
Director
12 79 Operations, Procurement Procurement Order and manage delivery of School 3/6/2009 7/31/2009 105 Off Track 12.14 Budget Must arrive by teacher training
Finance & instructional materials including Operations session
Administration curriculum, textbooks, etc. Manager/
NUSH
Business
Director
12 80 Operations, Procurement Procurement Order and manage delivery of School 3/6/2009 7/31/2009 105 Off Track 12.14 Budget Dependent upon CPS support;
Finance & classroom furniture, equipment, Operations utilize Bain technology vendor
Administration technology Manager/ relationships
NUSH
Business
Director
12 81 Operations, Procurement Procurement Order and manage delivery of non- School 3/6/2009 7/31/2009 105 Off Track 12.14 Budget Order materials for start-up year
Finance & instructional furniture, fixtures, and Operations upon school approval, for Y1
Administration equipment Manager/ between April and August
NUSH
Business
Director
12 82 Operations, Procurement Procurement Order and manage delivery of office School 3/6/2009 7/31/2009 105 Off Track 12.14 Budget Order materials for start-up year
Finance & and non-instructional program supplies Operations upon school approval, for Y1
Administration Manager/ between April and August
NUSH
Business
Director
12 83 Operations, Procurement Procurement Order and manage delivery of any School 3/6/2009 7/31/2009 105 Off Track 12.14 Budget
Finance & capitalized assets, including Operations
Administration playground equipment, kitchen Manager/
equipment, etc. NUSH
Business
Director
12 84 Operations, Procurement Procurement Negotiate and execute contracts with School 1/5/2009 8/3/2009 150 Off Track
Finance & service providers Operations
Administration Manager/
NUSH
Business
Director
12 85 Operations, Procurement Procurement Order and manage delivery of teacher School 8/3/2009 8/24/2009 15 Off Track 12.14 Budget Must arrive by day 1 of school
Finance & requested supplies Operations
Administration Manager/
NUSH
Business
Director
12 86 Operations, Reporting & Reporting & Develop process to comply with CPS NUSH 8/4/2008 8/24/2009 275 Off Track Before day 1 of school
Finance & Compliance Compliance requirements Business
Administration Director
12 87 Operations, Reporting & Reporting & Compile master list of statutory, NUSH 8/4/2008 8/24/2009 275 Off Track Before day 1 of school
Finance & Compliance Compliance regulatory, contractual, CPS, RSF, and Business
Administration other requirements and Director
timeframes/deadlines
12 88 Operations, Reporting & Reporting & Ensure all audits (financial and non- NUSH 8/4/2008 8/24/2009 275 Off Track
Finance & Compliance Compliance financial) are carried out Business
Administration Director
12 89 Operations, Reporting & Reporting & Finalize key CPS documents and NUSH 8/4/2008 8/24/2009 275 Off Track Before day 1 of school
Finance & Compliance Compliance agreements Business
Administration Director
12 90 Operations, Technology Hardware Determine vendor for computer and NUSH IT 1/13/2009 6/30/2009 120 Off Track Bain may be able to attain high
Finance & other technology purchase Director discounts
Administration
12 91 Operations, Technology Hardware Purchase and install phone and NUSH IT 4/17/2009 7/31/2009 75 Off Track 10.4 Facility If required to use CPS Facilities
Finance & internet connections Director Services, will be taken care of
Administration
# ## Design Area Category Sub-Category Task/Activity Owner Start Date Date Due Duration Date Status Interdependent / Hand-off Notes
(workdays) completed Impact materials
12 92 Operations, Technology Hardware Install computer hardware and NUSH IT 6/26/2009 7/31/2009 25 Off Track Begin as soon as Certificate of
Finance & software and other non-permanent Director Occupancy is received
Administration technology
12 93 Operations, Technology Software Carry out any additional cost or NUSH IT 8/18/2008 1/5/2009 100 Off Track
Finance & Director/
installation required for Blackbaud in
Administration NUSH back-office/School School NUSH
Operations Manager computer Business
Director
12 94 Operations, Technology Software Research vendors and submit RFP for NUSH IT 11/24/2008 2/2/2009 50 Off Track
Finance & student information system Director
Administration
12 95 Operations, Technology Software Purchase and install student NUSH IT 11/24/2008 2/2/2009 50 Off Track
Finance & information system (Power Schools Director
Administration and CPS' IMPACT)
12 96 Operations, Technology Software Schedule and execute Power Schools NUSH IT 7/13/2009 8/17/2009 25 Off Track
Finance & training session for teachers and Director
Administration administration
12 97 Operations, Technology Technology Complete e-rate discount program NUSH IT 8/4/2008 9/1/2008 20 Off Track 9.17 Family May be dependent on facility
Finance & application Director orientation type
Administration
12 98 Operations, Technology Technology Finalize technology needs based on NUSH IT 2/24/2009 3/31/2009 25 Off Track
Finance & instructional and operational plan Director
Administration
12 99 Operations, Technology Technology Revise budget based on 3-5 year NUSH IT 2/24/2009 3/31/2009 25 Off Track 12.14 Budget
Finance & technology plan per IT Director (lease Director
Administration versus buy)
12 100 Operations, Technology Technology Update 3-5 year technology plan based NUSH IT 8/18/2008 8/3/2009 250 Off Track
Finance & on Y1 needs Director
Administration
12 101 Operations, Transportation Transportation Explore and confirm public School 12/29/2008 3/2/2009 45 Off Track
Finance & transportation options for potential Operations
Administration school location Manager
12 102 Operations, Transportation Transportation Arrange reduced price public transit School 12/29/2008 3/2/2009 45 Off Track
Finance & fares Operations
Administration Manager
12 103 Operations, Transportation Transportation Determine transportation needs based School 12/29/2008 3/2/2009 45 Off Track For homeless students and
Finance & on enrollment and confirm service with Operations students with IEPs
Administration CPS Manager
Grammar School Start-up Planning Tool - Overall Progress Dashboard
12/7/2010
Summary of Overall Progress
Design Area Total Total Total % Progress to Date Active # of # of Off Track Overall
Activites Completed Complete (% Complete Tasks Concern Activities Status
Activites According to Activities
Schedule)
1 Mission 3 1 33% 33% 0 0 2 Concern
2 Culture 43 0 0% 0% 0 0 43 Off Track
3 Leadership 6 0 0% 0% 0 0 6 Off Track
4 Teachers 48 0 0% 0% 0 0 48 Off Track
5 Instruction and Programming 28 0 0% 0% 0 0 28 Off Track
6 Student recruitment 26 0 0% 0% 0 0 26 Off Track
7 Specialized Instruction 30 0 0% 0% 0 0 30 Off Track
8 After-school programming 12 0 0% 0% 0 0 12 Off Track
9 Parents/ community 17 0 0% 0% 0 0 17 Off Track
10 Facility 28 0 0% 0% 0 0 28 Off Track
11 Schoolwide Data and Assessment 31 0 0% 0% 0 0 31 Off Track
12 Operations, Finance & Administration 103 0 0% 0% 0 0 103 Off Track
Grammar School Start-up Planning Tool
Monthly Checklist
Instructions
1) To update the list, click on the table below to activate the PivotTable toolbar
2) Click on the "!" icon, which will refresh the data
3) On the "REPORT MONTH" drop-down, select the current month
REPORT MONTH Completed
Count of Status
# ## Design Area Task/Activity Owner Start Date Date Due Status Total
1 1 Mission Create short "school message" Board President 6/2/2008 6/11/2008 Completed 1
Grammar School Start-up Planning Tool
Monthly Checklist by Owner
Instructions
1) To update the list, click on the table below to activate the PivotTable toolbar
2) Click on the "!" icon, which will refresh the data
3) On the "REPORT MONTH" drop-down, select the current month
4) On the "Owner" drop-down, select the the team member whose tasks you want to view
Owner NUSH Business Director
REPORT MONTH Completed
Count of Category
# ## Design Area Task/Activity Start Date Date Due Status Total
Grand Total
Grammar School Start-up Planning Tool - Red Report
Summary of Behind-Schedule Activ ities
Instructions
1) To update the list, click on the table below to activate the PivotTable toolbar
2) Click on the "!" icon, which will refresh the data
Status (Multiple Items)
Count of Task/Activity
# ## Design Area Category Task/Activity Owner Date Due Total
1 2 Mission School design Finalize school values, mission Principal 9/1/2008 1
3 Mission School design Visit/revisit high performing schools Principal 12/15/2008 1
2 1 Culture Artifacts Create long-list of artifacts in the school Principal 12/1/2008 1
2 Culture Artifacts Develop plan to create artifacts Principal 2/27/2009 1
3 Culture Artifacts Design and agree on school uniforms Principal 3/23/2009 1
4 Culture Artifacts Identify school uniform vendor 4/27/2009
School Operations Manager 1
5 Culture Artifacts Develop process for students to get uniforms 6/1/2009
School Operations Manager 1
6 Culture Artifacts Develop student Creed, translate values through Principal 10/1/2008 1
7 Culture Artifacts Print and frame Creed (+ other artifacts), hang around school Principal 7/8/2009 1
8 Culture Behaviors Translate values into potential list of behaviors required Principal 12/15/2008 1
9 Culture Behaviors Develop transition routines, other behaviors Principal 3/2/2009 1
10 Culture Activities Develop potential list of assemblies (e.g. college panel) Principal 3/2/2009 1
11 Culture Activities Develop potential list of field-trip locations Principal 3/2/2009 1
12 Culture Activities Outline objectives for each grade level's trip to House in the Woods Principal 3/2/2009 1
13 Culture Activities Draft schedule for House in the Wood trips; confirm camp availability Principal 3/2/2009 1
14 Culture Activities Identify appropriate timing and schedule student orientation(s) Principal 3/2/2009 1
15 Culture Activities Finalize list of assemblies Principal 6/1/2009 1
16 Culture Activities Finalize list of field trips Principal 6/1/2009 1
17 Culture Activities Principal
Outline agenda, attendance, and activities for House in the Woods trips; Teachers revise later 6/1/2009 1
18 Culture Activities Prepare materials for student orientation Principal 6/30/2009 1
19 Culture Activities Student orientation(s) Principal 7/1/2009 1
20 Culture Activities Schedule monthly town hall meetings Principal 8/3/2009 1
21 Culture Activities Principal meeting
Determine agenda (including list of recognitions and awards, e.g. spirit stick) for each town hall 8/3/2009 1
22 Culture Support systems Principal 5/1/2009 1
Create process to identify and track families in need of NUSH support services, including individual communication and support plans
23 Culture Support systems Principal
Clarify roles, process for social worker and NUSH emergency services coordinator to support SEL needs 5/1/2009 1
24 Culture Support systems integration
Integrate support programs with daily SEL activity, clarify process to maintainPrincipal going forward 7/1/2009 1
25 Culture Policies Finalize student discipline policy Principal 3/2/2009 1
26 Culture Policies Propose teacher dress code Principal 6/1/2009 1
27 Culture Policies Principal
Develop teacher code of conduct regarding behavior towards students (e.g. no yelling) 6/1/2009 1
28 Culture Policies Draft student graduation and promotion policies Principal 1/26/2009 1
29 Culture Policies Finalize student graduation and promotion policies Principal 3/2/2009 1
30 Culture Policies Draft student handbook Principal 3/2/2009 1
31 Culture Policies Draft family handbook Principal 3/2/2009 1
32 Culture Weekly schedule Determine list of courses offered, desired instruction minutes Principal 3/30/2009 1
33 Culture Weekly schedule Assign staff to advisor, before-, and after-school roles Principal 6/16/2009 1
34 Culture Weekly schedule Draft weekly schedule Principal 6/23/2009 1
35 Culture Weekly schedule Review schedule for total instruction minutes by subject and common planning timePrincipal 6/23/2009 1
36 Culture Weekly schedule Revise and finalize weekly schedule Principal 7/1/2009 1
37 Culture Weekly schedule Principal
Review indivdual teacher schedules with teachers prior to summer training; share yearly calendar 7/15/2009 1
38 Culture Weekly schedule Review use of scheduling tool with teachers Principal 8/21/2009 1
39 Culture School calendar Principal 7/1/2009 1
Gather inputs to school calendar (CPS dates, GSC meetings, community meetings, field trips, HITW, assesmblies, parent nights)
40 Culture School calendar Finalize school calendar Principal 7/1/2009 1
41 Culture School calendar Review yearly and weekly calendar with parents during family orientation Principal 7/1/2009 1
42 Culture School calendar Assign staff to events (parent night,etc.) Principal 8/24/2009 1
43 Culture School calendar Review calendar with staff Principal 8/24/2009 1
3 1 Leadership Board Board President
Define roles, responsibilities, and skills/experiences need of the Grammar School Committee 10/1/2008 1
2 Leadership Board Conduct governance orientation/transition from current committee Board President 10/1/2008 1
3 Leadership Board Draft board policies and procedures Board President 10/1/2008 1
4 Leadership Board Design and form desired sub-committees Board President 10/1/2008 1
5 Leadership Board Establish and recruit associate board Board President 10/1/2008 1
6 Leadership Board Establish GSC meeting schedule Board President 10/1/2008 1
4 1 Teachers Recruiting Create hiring calendar Principal 9/1/2008 1
2 Teachers Recruiting Create literature/teacher recruiting marketing materials Principal 11/3/2008 1
3 Teachers Recruiting Finalize teacher selection criteria Principal 11/3/2008 1
4 Teachers Recruiting Draft teacher job description Principal 11/3/2008 1
5 Teachers Recruiting Confirm #, type of teachers to be hired Principal 11/3/2008 1
6 Teachers Recruiting Create interview guide Principal 12/1/2008 1
7 Teachers Recruiting Create mechanism to track candidates Principal 12/1/2008 1
8 Teachers Recruiting Finalize salary range, benefits package Principal 12/1/2008 1
9 Teachers Recruiting Distribute posting, advertise for teachers 12/1/2008
Principal/ Board President 1
10 Teachers Recruiting Monitor progress of teacher hiring campaign Principal 4/1/2009 1
11 Teachers Recruiting Distribute posting, advertise for teacher aides Principal 5/1/2009 1
12 Teachers Recruiting Interview and select Principal 4/1/2009 1
13 Teachers Recruiting Select and hire teacher aides, incorporating feedback from teachers if possible Principal 6/1/2009 1
14 Teachers Recruiting Draft offer letter Principal 1/5/2009 1
15 Teachers Recruiting Prepare welcome materials to send upon offer acceptance Principal 1/5/2009 1
16 Teachers Recruiting Close offered candidates 4/1/2009
Principal/ Board President 1
17 Teachers Recruiting Select Lead Teachers Principal 4/1/2009 1
18 Teachers Development Set induction agenda Principal 6/1/2009 1
19 Teachers Development Principal 6/1/2009
Ensure necessary culture elements are in teacher induction training (e.g. how students walk in the hallway) 1
20 Teachers Development Determine, contact outside speakers Principal 7/1/2009 1
21 Teachers Development Spring/summer staff social event Principal 8/3/2009 1
22 Teachers Development Coordinate with veteran teachers for session modules Principal 8/3/2009 1
23 Teachers Development Identify, assign Mentor Teachers if there are any 1st year teachers hired Principal 8/3/2009 1
24 Teachers Development Prepare materials Principal 8/3/2009 1
25 Teachers Development New Teacher Induction Principal 8/7/2009 1
26 Teachers Development Distribute laptops during technology module 8/17/2009
School Operations Manager 1
27 Teachers Development Select, assign summer reading Principal 4/1/2009 1
28 Teachers Development Reserve HITW - organize materials, transportation, food, etc. Principal 5/8/2009 1
29 Teachers Development Principal
Set agenda (Culture-building, intro to systems, assessments, specialized populations, etc.) 6/1/2009 1
30 Teachers Development Determine, contact outside speakers Principal 7/1/2009 1
31 Teachers Development Coordinate with veteran, Lead teachers for session modules Principal 8/3/2009 1
32 Teachers Development Develop content and prepare materials Principal 8/3/2009 1
33 Teachers Development Draft PD session evaluation / feedback form Principal 8/3/2009 1
34 Teachers Development Create PD topic survey Principal 8/3/2009 1
35 Teachers Development Create training plan for Lead, Mentor Teachers Principal 8/3/2009 1
36 Teachers Development Teacher Summer Training Principal 8/21/2009 1
37 Teachers Development Confirm dates Principal 7/1/2009 1
38 Teachers Development Set tentative agenda based on feedback from PD topic survey Principal 8/21/2009 1
39 Teachers Development Set structure, model example grade-level meetings Principal 8/21/2009 1
40 Teachers Development Confirm dates Principal 7/1/2009 1
41 Teachers Development Set tentative agenda based on feedback from PD topic survey Principal 8/21/2009 1
42 Teachers Development Confirm, publish program calendar Principal 7/1/2009 1
43 Teachers Development Review summer training, adjust for next year Principal 9/15/2009 1
44 Teachers Evaluation criteria
Create teacher evaluation rubric; includes teachers, aides, and Lead TeacherPrincipal 5/1/2009 1
45 Teachers Evaluation Create teacher review form; includes teachers, aides, and Lead Teacher criteria Principal 5/1/2009 1
46 Teachers Evaluation Create teacher classroom observation form Principal 5/1/2009 1
47 Teachers Evaluation Create Template for Teacher Individual Development Plan Principal 5/1/2009 1
48 Teachers Evaluation Finalize evaluation calendar, process Principal 7/1/2009 1
5 1 Instruction and Programming Instruction Confirm curriculum selection (CK, OCR, Saxon, FOSS) Principal 11/3/2008 1
2 Instruction and Programming Instruction Determine supplemental curriculum needs Principal 11/3/2008 1
3 Instruction and Programming Instruction Determine supplemental text books Principal 11/3/2008 1
4 Instruction and Programming Instruction Ensure integration of school themes into curriculum (college prep, SEL) Principal 11/3/2008 1
5 Instruction and Programming Instruction Ensure integration of literacy concepts across curriculum Principal 11/3/2008 1
6 Instruction and Programming Instruction Ensure specials integrated with overall Ed Plan Principal 3/2/2009 1
7 Instruction and Programming Instruction Principal 5/1/2009 1
Identify core teachers to help with curriculum development, scope/sequence planning over summer; alter budget to stipend if necessary
8 Instruction and Programming Instruction Principal 6/1/2009 1
Conduct backwards planning to link ILS to curricula; expand scope and sequence to cover all grades; develop curriculum
9 Instruction and Programming Instruction Create agenda / templates for SEL activities, reflection time Principal 6/1/2009 1
10 Instruction and Programming Instruction Create internally-developed curriculum units, as necessary Principal 6/1/2009 1
11 Instruction and Programming Instruction Develop training materials for summer session relating to curriculum Principal 8/3/2009 1
12 Instruction and Programming Instruction Principal
Develop strategies to change or adapt curriculum to meet unexpected needs of student body 9/1/2009 1
13 Instruction and Programming Instruction Principal
Create plan to identify and assess below grade-level students upon enrollment and ongoing 3/1/2009 1
14 Instruction and Programming Instruction Principal
Create plan to identify and assess accelerated students upon enrollment and ongoing 3/1/2009 1
15 Instruction and Programming Instruction Principal
Create plan to describe specific instructional strategies implemented to differentiate instruction 5/1/2009 1
16 Instruction and Programming Instruction Create plan to support low-performing students / remediation Principal 5/1/2009 1
17 Instruction and Programming Instruction Create plan to support accelerated students Principal 5/1/2009 1
18 Instruction and Programming Instruction Determine standards and expectations for student performance and grading Principal 3/2/2009 1
19 Instruction and Programming Instruction Develop homework policy and expectations Principal 3/2/2009 1
20 Instruction and Programming Instruction Principal
Create process to review instructional materials (e.g. weekly collection of lesson plans) 8/3/2009 1
21 Instruction and Programming Instruction Develop substitute teacher pool or plan for class coverage Principal 7/1/2009 1
22 Instruction and Programming Instruction Principal
Develop plan to integrate and effectively use Teacher Aides across classes, particularly non-K2 7/1/2009 1
23 Instruction and Programming Programming Develop plan for integrating NUSH Theater into Ed Plan Principal 6/1/2009 1
24 Instruction and Programming Programming Develop plan to integrate, use AmeriCorps volunteers Principal 6/1/2009 1
25 Instruction and Programming Programming Principal
Create Ed Plan linkage for HITW trips, aligning trip dates with material suitable for location 6/1/2009 1
26 Instruction and Programming Programming Board President 6/1/2009 1
Define process to coordinate and deliver NUSH emergency services to families (including process to identify and market services to families in need)
27 Instruction and Programming Programming Confirm field trip schedule by grade level Principal 6/1/2009 1
28 Instruction and Programming Programming Determine additional staffing needs for school programming Principal 7/1/2009 1
6 1 Student recruitment Outreach Develop student recruitment plans (blank) 9/15/2008 1
2 Student recruitment Outreach Principal
Draft student recruitment materials (e.g. Tailored for families with school age children) 9/25/2008 1
3 Student recruitment Outreach Finalize student recruitment materials Principal 10/20/2008 1
4 Student recruitment Outreach Principal 11/3/2008 1
Distribute marketing materials to community; including NUSH, Erie Neighborhood House, Chicago Commons Association, etc
5 Student recruitment Outreach Identify community meetings to participate in Principal 12/1/2008 1
6 Student recruitment Outreach Clarify process for offering enrollment to existing students (if necessary) Principal 11/3/2008 1
7 Student recruitment Outreach Hold special "community forum" for existing students and families, if necessary Principal 12/1/2008 1
8 Student recruitment Outreach Principal
Finalize plan to ensure adequate recruitment of specialized need students, including homeless 11/3/2008 1
9 Student recruitment Admissions Principal
Schedule parent information sessions and incorporate key dates into marketing materials 9/15/2008 1
10 Student recruitment Admissions Launch student recruitment campaign Principal 10/20/2008 1
11 Student recruitment Admissions Monitor progress of student recruitment campaign Principal 8/24/2009 1
12 Student recruitment Admissions Determine application process (application due date, lottery date) Principal 9/1/2008 1
13 Student recruitment Admissions Principal
Finalize application and enrollment plan; incorporate key dates into recruitment materials 10/1/2008 1
14 Student recruitment Admissions Finalize parent/guardian authorization for transfer of student records Principal 10/15/2008 1
15 Student recruitment Admissions Determine enrollment cut-off date Principal 9/1/2008 1
16 Student recruitment Admissions Accept and acknowledge student applications Principal 2/27/2009 1
17 Student recruitment Admissions Principal
Scope student post-enrollment data survey; collect data to tailor Ed Plan and programs 3/2/2009 1
18 Student recruitment Admissions Lottery Principal 3/2/2009 1
19 Student recruitment Admissions Notify parents of admission status Principal 3/3/2009 1
20 Student recruitment Admissions Register students Principal 4/1/2009 1
21 Student recruitment Induction Principal
Finalize student enrollment kit, including FAQ about charter schools and our school, family agreement 3/2/2009 1
22 Student recruitment Induction Accepted students / family meeting Principal 4/1/2009 1
23 Student recruitment Induction Principal visits to homes of admitted students Principal 6/1/2009 1
24 Student recruitment Induction of student
Make adjustments to staffing roles and responsibilities based on assessmentPrincipal needs 6/1/2009 1
25 Student recruitment Induction Families sign and return family agreement Principal 6/1/2009 1
26 Student recruitment Induction Request transfer of student records Principal 6/1/2009 1
7 1 Specialized Instruction Special education Draft plan for student needs based on anticipated population Principal 11/3/2008 1
2 Specialized Instruction Special education IEPs at family orientation
Develop SPED identification process; Survey families to identify students withPrincipal 11/3/2008 1
3 Specialized Instruction Special education Identify external advisor for special ed to use during start-up year Principal 1/15/2009 1
4 Specialized Instruction Special education Hire Special Education teachers Principal 4/1/2009 1
5 Specialized Instruction Special education Ensure IEP training in teacher induction training Principal 6/1/2009 1
6 Specialized Instruction Special education Principal
Establish tentative agreements / understandings with potential external service providers 7/1/2009 1
7 Specialized Instruction Special education Develop program to address students with Special Education needs Principal 8/3/2009 1
8 Specialized Instruction Special education Advocate for Special Education support from CPS Principal 8/3/2009 1
9 Specialized Instruction Special education Provide training to staff to support Special Education students Principal 8/24/2009 1
10 Specialized Instruction Special education Monitor compliance with applicable laws and CPS regulations for SpEd, ELL,PrincipalHomelessness 9/1/2009 1
11 Specialized Instruction Special education is needed
Review registration forms to verify students with IEPs and determine if SPED Principal 9/1/2009 1
12 Specialized Instruction Special education Obtain cumulative files for all students from previous schools Principal 9/1/2009 1
13 Specialized Instruction Special education Obtain mental health records from appropriate officials / entities Principal 9/1/2009 1
14 Specialized Instruction Special education Obtain parent approvals for assessments, reassessments Principal 9/1/2009 1
15 Specialized Instruction Special education Arrange appropriate SPED delivery Principal 9/1/2009 1
16 Specialized Instruction ELL Develop program to support English immersion Principal 1/5/2009 1
17 Specialized Instruction ELL Obtain, administer CPS home language survey at family orientation Principal 3/2/2009 1
18 Specialized Instruction ELL Test students who families indicate non-English home language Principal 9/1/2009 1
19 Specialized Instruction ELL Provide training to staff to support ELL students Principal 9/1/2009 1
20 Specialized Instruction Homelessness may act as 11/3/2008 of
Review, and create process to periodically review, policies and practices that Principal barriers to enrollment 1 homeless students
21 Specialized Instruction Homelessness Determine policy to provide transportation for homeless students Principal 12/1/2008 1
22 Specialized Instruction Homelessness Schedule, design staff training on on rights of homeless students and families Principal 7/1/2009 1
23 Specialized Instruction Homelessness Principal
Solicit participation of homeless students for field trips, enrichment classes, etc. 9/30/2009 1
24 Specialized Instruction Staffing Principal 9/1/2008 1
Review staffing plan regarding roles and responsibilities needed for specialized populations to identify areas of expertise and gaps
25 Specialized Instruction Staffing Board President 9/1/2008
Clarify roles and responsibilities of Dean, Social Worker, and NUSH in identifying and serving student SEL needs 1
26 Specialized Instruction Staffing Create criteria for hiring Social Worker Board President 3/2/2009 1
27 Specialized Instruction Staffing Create criteria for evaluating Social Worker Board President 3/2/2009 1
28 Specialized Instruction Staffing Post job listing for Social Worker Board President 4/1/2009 1
29 Specialized Instruction Staffing Create interview guide for Social Worker Board President 4/1/2009 1
30 Specialized Instruction Staffing Interview Social Workers 5/1/2009
Principal/ Board President 1
8 1 After-school programming Design Principal 11/3/2008
Develop plan for after school programs, including operations, scheduling, and linking with NUSH resources 1
2 After-school programming Design Work with NUSH staff to align/incorporate after-school programs and activities Principal 11/3/2008 1
3 After-school programming Design Align after school options to curriculum map and school-wide themes Principal 12/1/2008 1
4 After-school programming Design Determine staffing needs for after school programs, or partners Principal 12/1/2008 1
5 After-school programming Design Finalize after-school programming Principal 3/2/2009 1
6 After-school programming Design Create remediation tutoring program Principal 4/1/2009 1
7 After-school programming Design Principal 7/1/2009
Determine what is required to align Head Start, Doorway to Knowledge and other NUSH after school academic programs1
8 After-school programming Implement Determine necessary steps to implement afterschool programming Principal 4/1/2009 1
9 After-school programming Implement Hire, develop partnerships for after school programs Principal 6/1/2009 1
10 After-school programming Implement Where necessary, integrate with existing NUSH programs Principal 6/1/2009 1
11 After-school programming Implement Determine if volunteers necessary for after school program Principal 6/1/2009 1
12 After-school programming Implement Ensure time to evaluate and modify after school programs throughout school year Principal 6/1/2009 1
9 1 Parents/ community Community Identify existing community relationships, strengths and gaps 9/1/2008
Principal/ Board President 1
2 Parents/ community Community Develop community outreach plan 9/1/2008
Principal/ Board President 1
3 Parents/ community Community Principal 9/1/2008 1
Identify important dates to inform the community of (e.g. school tours, construction dates, etc); develop communication materials and plan
4 Parents/ community Community Principal/ etc. to introduce
9/25/2008
Draft community outreach materials (e.g. Tailored for community leaders, civic groups, Board President school1 and leaders)
5 Parents/ community Community Finalize community outreach materials 10/20/2008
Principal/ Board President 1
6 Parents/ community Community Identify programs that require volunteer or community support Principal 3/2/2009 1
7 Parents/ community Community Develop list of potential volunteer needs/ opportunities Principal 3/2/2009 1
8 Parents/ community Community P
Create process to identify volunteers and match them with needs/ opportunities rincipal 3/2/2009 1
9 Parents/ community Community setting up 4/1/2009
Determine plan for parent workshops, including high school/college process,Principal homework environment 1
10 Parents/ community Community Principal
Set up volunteer tutoring program with Bain, nearby colleges, and other organizations 3/2/2009 1
11 Parents/ community Community Determine who will serve as Volunteer Coordinator in start-up and Year 1 Principal 3/2/2009 1
12 Parents/ community Community Principal
Establish calendar of ongoing community meetings to attend and to have at the school 6/15/2009 1
13 Parents/ community Parents Principal 5/1/2009 1
Design parent volunteer system, including homework signing process, potential types of volunteer opportunities, etc
14 Parents/ community Parents Schedule and invite parents to appropriate parent workshops Principal 7/1/2009 1
15 Parents/ community Parents Schedule family orientation Principal 2/2/2009 1
16 Parents/ community Parents Prepare materials for family orientation Principal 3/2/2009 1
17 Parents/ community Parents Family orientation Principal 7/1/2009 1
10 1 Facility Facility search Work with CPS to confirm status of desired CPS building Board President 6/1/2009 1
2 Facility Facility readiness Establish clear responsibilities for facility project manager Board President 9/30/2008 1
3 Facility Facility readiness Finalize financing for building improvements (work with IFF) Board President 9/30/2008 1
4 Facility Facility readiness Identify project manager for facility Board President 11/3/2008 1
5 Facility Facility search Develop timeline for facility acquisition and improvements Board President 11/3/2008 1
6 Facility Facility search Develop necessary team skills and resources to idenfity and obtain a facility Board President 1/5/2009 1
7 Facility Facility search Determine facility criteria (proximity to NUSH, space requirements, community) Board President 1/5/2009 1
8 Facility Facility search Work with IFF to identify potential sites Board President 1/5/2009 1
9 Facility Facility readiness Board President 1/5/2009
Conduct preliminary architectural review and assessment of facility/property including ADA requirements 1
10 Facility Facility readiness Develop space usage plan Board President 1/5/2009 1
11 Facility Facility readiness Negotiate terms of lease or purchse agreement to be signed upon approval Board President 1/5/2009 1
12 Facility Facility readiness Detail rehabilitation work Board President 1/5/2009 1
13 Facility Facility readiness Once site is confirmed, develop a space usage plan after initial walk-through Board President 6/1/2009 1
14 Facility Facility readiness Board President 6/1/2009
Estimate cost of additional improvements not covered by CPS through contractor quote and incorporate in budget 1
15 Facility Facility readiness Refine facility plan Board President 6/1/2009 1
16 Facility Facility readiness Board President 6/1/2009
Update facility financing plan for inclusion in Full Proposal based on contractor estimates 1
17 Facility Facility readiness Develop facilities improvement/code compliance time-line Board President 6/1/2009 1
18 Facility Facility readiness Complete ADA accountability report Board President 6/1/2009 1
19 Facility Facility search Secure facility Board President 6/1/2009 1
20 Facility Facility readiness Issue RFPs for all work that must be contracted out Board President 6/1/2009 1
21 Facility Facility readiness Execute contracts and begin construction Board President 6/1/2009 1
22 Facility Facility readiness Complete construction Board President 6/15/2009 1
23 Facility Facility readiness Obtain Certificate of Occupancy Board President 7/1/2009 1
24 Facility Facility readiness Develop overall facility security and safety plan 7/31/2009
School Operations Manager 1
25 Facility Facility readiness Purchase and install phone and internet connections NUSH IT Director 7/31/2009 1
26 Facility Facility readiness Install computer hardware and software and other non-permanent technology NUSH IT Director 7/31/2009 1
27 Facility Facility readiness Move in furniture and arrange common spaces 7/31/2009
School Operations Manager 1
28 Facility Facility readiness Board President building 1
Provide design team, Grammar School Committee, and school leadership with weekly reports on 8/3/2009 readiness status
11 1 A
Schoolwide Data and Assessment cademic Assessments Develop scoring mechanism, template Principal 5/1/2009 1
2 A
Schoolwide Data and Assessment cademic Assessments Confirm schedule and dates Principal 5/8/2009 1
3 A
Schoolwide Data and Assessment cademic Assessments Design assessments (make calls, adapt from an existing school) Principal 7/1/2009 1
4 A
Schoolwide Data and Assessment cademic Assessments Develop action plan process for analyzing data and modifying instruction Principal 7/1/2009 1
5 A
Schoolwide Data and Assessment cademic Assessments Schedule training time Principal 7/1/2009 1
6 A
Schoolwide Data and Assessment cademic Assessments Finalize selection (alignment w ILS, better than Terra Nova, SAT9), contract Principal 3/2/2009 1
7 A
Schoolwide Data and Assessment cademic Assessments Determine if summer adminstration required to baseline incoming students Principal 6/1/2009 1
8 A
Schoolwide Data and Assessment cademic Assessments Determine test adminstration schedule Principal 6/1/2009 1
9 A
Schoolwide Data and Assessment cademic Assessments Schedule training time Principal 7/1/2009 1
10 A
Schoolwide Data and Assessment cademic Assessments Finalize selection, contract Principal 6/1/2009 1
11 A
Schoolwide Data and Assessment cademic Assessments Determine test adminstration schedule Principal 6/1/2009 1
12 A
Schoolwide Data and Assessment cademic Assessments Schedule training time Principal 7/1/2009 1
13 A
Schoolwide Data and Assessment cademic Assessments Confirm testing schedule Principal 5/8/2009 1
14 A
Schoolwide Data and Assessment cademic Assessments Determine alternative testing requirements (ACCESS, IMAGE, etc.) Principal 5/8/2009 1
15 A
Schoolwide Data and Assessment cademic Assessments Request student records from CPS upon enrollment Principal 9/1/2009 1
16 S
Schoolwide Data and Assessment choolwide Assessments Develop Parent NPS Survey Principal 7/1/2009 1
17 S
Schoolwide Data and Assessment choolwide Assessments Develop Student NPS Survey Principal 7/1/2009 1
18 S
Schoolwide Data and Assessment choolwide Assessments Develop Teacher NPS Survey Principal 7/1/2009 1
19 S
Schoolwide Data and Assessment choolwide Assessments Develop process, timeframe for administering NPS surveys Principal 7/1/2009 1
20 S
Schoolwide Data and Assessment choolwide Assessments Determine attendance tracking system, process Principal 7/1/2009 1
21 S
Schoolwide Data and Assessment choolwide Assessments Determine system for tracking waitlist as % of capacity Principal 7/1/2009 1
22 S
Schoolwide Data and Assessment choolwide Assessments Determine financial metrics to report Board President 7/1/2009 1
23 A
Schoolwide Data and Assessment ccountability Set academic, schoolwide goals Principal 4/1/2009 1
24 A
Schoolwide Data and Assessment ccountability Set financial, operational goals Board President 7/1/2009 1
25 A
Schoolwide Data and Assessment ccountability Set specific classroom, student goals with teachers Principal 8/21/2009 1
26 A
Schoolwide Data and Assessment ccountability Review goals with teachers, board Principal 9/1/2009 1
27 A
Schoolwide Data and Assessment ccountability Schedule monthly leadership team meetings to review data, course correct Principal 10/1/2008 1
28 A
Schoolwide Data and Assessment ccountability Draft scorecard Board President 5/1/2009 1
29 A
Schoolwide Data and Assessment ccountability Finalize scorecard (metrics included, reporting process, etc.) Board President 8/3/2009 1
30 A
Schoolwide Data and Assessment ccountability Develop scorecard reporting, tracking mechanism Board President 8/3/2009 1
31 A
Schoolwide Data and Assessment ccountability Create process, calendar to update scorecard 8/3/2009
School Operations Manager 1
12 1 Finances
Operations, Finance & Administration Obtain insurance policies consistent with approved school application NUSH Business Director6/1/2009 1
2 Finances
Operations, Finance & Administration Board President 11/3/2008
Confirm funding commitment for Naming Rights in writing for inclusion in Full Proposal 1
3 Finances
Operations, Finance & Administration Board President school approval
Engage foundations to cultivate potential funders; confirm funding commitments contingent upon 7/1/2009 1
4 Finances
Operations, Finance & Administration Refine fundraising strategy and plan Board President 7/1/2009 1
5 Finances
Operations, Finance & Administration Create financial management plan NUSH Business Director9/1/2008 1
6 Finances
Operations, Finance & Administration is Blackbaud)
Finalize choice for MIS's and accounting software (current option discussed NUSH Business Director 9/1/2008 1
7 Finances
Operations, Finance & Administration Refine process and responsibility for managing school revenue and expenses 9/30/2008
NUSH Business Director 1
8 Finances
Operations, Finance & Administration NUSH
Establish school bank accounts and make other banking arrangements, if applicable Business Director 9/30/2008 1
9 Finances
Operations, Finance & Administration Refine internal controls and number of check signers required 9/30/2008
NUSH Business Director 1
10 Finances
Operations, Finance & Administration Finalize financial management policies 10/1/2008
NUSH Business Director 1
11 Finances
Operations, Finance & Administration NUSH Business Director4/1/2009
Refine process with independent auditor and clarify coordination required between NUSH and Noble audit firms 1
12 Finances
Operations, Finance & Administration Confirm or revise total Y1 and Y2 fundraising needs NUSH Business Director7/1/2009 1
13 Finances
Operations, Finance & Administration Define process for student billing and collections 7/1/2009
School Operations Manager 1
14 Finances
Operations, Finance & Administration NUSH Business Director
Create actual Y1 cash flow and 5-year operating budget for internal management and Board approval 9/30/2009 1
15 Finances
Operations, Finance & Administration Arrange payroll system NUSH Business Director9/1/2008 1
16 Finances
Operations, Finance & Administration NUSH Business Director
Set up credit cards for school leadership and set-up credit card payment option for parents 11/3/2008 1
17 Finances
Operations, Finance & Administration Refine a purchase order and cash disbursement system NUSH Business Director1/5/2009 1
18 Finances
Operations, Finance & Administration NUSH Business Director
Refine an internal accounting, expenditures v. budget monitoring, and financial reporting system 1/5/2009 1
19 Food
Operations, Finance & Administration Service Program Negotiate contract with CPS 6/1/2009
School Operations Manager 1
20 Food
Operations, Finance & Administration Service Program Determine whether food will be prepared on the school site or contracted out School Operations Manager 2/2/2009 1
21 Food
Operations, Finance & Administration Service Program School Operations Manager
Distribute forms to determine eligibility for USDA Free/Reduced Price Meals Program 6/1/2009 1
22 Food
Operations, Finance & Administration Service Program Determine first month menu, distribute to families 8/3/2009
School Operations Manager 1
23 Food
Operations, Finance & Administration Service Program School
Submit all USDA forms (for each student) to CPS and/or other appropriate entitites Operations Manager 9/1/2009 1
24 Food
Operations, Finance & Administration Service Program School Operations 2/2/2009
Determine whether a healthy foods option is financially feasible versus the free CPS food service Manager 1
25 Food
Operations, Finance & Administration Service Program Refine budget with staffing and equipment needs, cost of food 3/2/2009 1
School Operations Manager/ NUSH Business Director
26 Food
Operations, Finance & Administration Service Program Negotiate contract with provider 3/2/2009
School Operations Manager 1
27 Food
Operations, Finance & Administration Service Program Determine standards and policies for food program Principal 4/1/2009 1
28 Food
Operations, Finance & Administration Service Program Hire cooks, cafeteria workers, or other related staff 6/1/2009
School Operations Manager 1
29 Health
Operations, Finance & Administration & Safety Acquire student medical and health forms 8/3/2009
School Operations Manager 1
30 Health
Operations, Finance & Administration & Safety Coordinate with CPS for appropriate medical personnel 8/3/2009
School Operations Manager 1
31 Health
Operations, Finance & Administration & Safety Develop system to administer medication to students 8/3/2009
School Operations Manager 1
32 Health
Operations, Finance & Administration & Safety Ensure school has adequate inventory of first aid supplies 8/24/2009
School Operations Manager 1
33 Health
Operations, Finance & Administration & Safety school receives all6/1/2009
medical 1
Set policy for addressing noncompliance by parents or guardians in ensuringSchool Operations Managerand health information required by state or regulation
34 Health
Operations, Finance & Administration & Safety School Operations Manager
6/30/2009
Determine placement (inside and outside), policies and procedures for all security guards to ensure alignment1 with school culture and rules
35 Health
Operations, Finance & Administration & Safety Develop a safety manual and emergency procedures handbook 7/31/2009
School Operations Manager 1
36 Health
Operations, Finance & Administration & Safety 7/31/2009
Ensure rules and code of conduct protect the safety of all students and staff School Operations Manager 1
37 Health
Operations, Finance & Administration & Safety Schedule fire drills and establish evacuation routes and procedures 7/31/2009
School Operations Manager 1
38 Health
Operations, Finance & Administration & Safety School Operations Manager
7/31/2009
Establish entering and exiting systems for students and determine which external doors will be open during the 1 day
39 Health
Operations, Finance & Administration & Safety Plan and provide all staff with first aid training 8/24/2009
School Operations Manager 1
40 Health
Operations, Finance & Administration & Safety Coordinate with CPS for crossing guards 6/30/2009
School Operations Manager 1
41 Health
Operations, Finance & Administration & Safety Determine traffic pattern for dropping off and picking up students 7/31/2009
School Operations Manager 1
42 Health
Operations, Finance & Administration & Safety Install exterior and intererior security system 7/31/2009
School Operations Manager 1
43 Health
Operations, Finance & Administration & Safety near or on school 8/24/2009
Formalize partnership with CPD to ensure uniformed police officer presence Principal/ Board President grounds 1
44 HR
Operations, Finance & Administration Review employee benefit package and enroll employees NUSH HR Manager 8/3/2009 1
45 HR
Operations, Finance & Administration Determine the hiring protocol and process for start-up, Y1, and ongoing 9/1/2008
Principal/ NUSH HR Manager 1
46 HR
Operations, Finance & Administration Develop faculty and non-instructional staff recruiting strategy and timeline Principal 9/1/2008 1
47 HR
Operations, Finance & Administration Develop instructional staff recruiting strategy and timeline Principal 9/1/2008 1
48 HR
Operations, Finance & Administration Ensure hiring process compliance with ADA and section 504 Principal 9/1/2008 1
49 HR
Operations, Finance & Administration Create staff applicant information kit HR Manager 1
Principal/ NUSH10/15/2008
50 HR
Operations, Finance & Administration Prepare employee package and forms NUSH HR Manager 10/31/2008 1
51 HR
Operations, Finance & Administration Design Framework feedback
Refine overall staffing requirements based on changes in school design and Principal 11/3/2008 1
52 HR
Operations, Finance & Administration Develop job descriptions for all instructional and non-instructional positions Principal 11/3/2008 1
53 HR
Operations, Finance & Administration Place staff applicant information kit on school website Principal 11/28/2008 1
54 HR
Operations, Finance & Administration Set up onboarding processes for new employees (compliance, payroll, IT, etc.) 2/27/2009 1
School Operations Manager/ NUSH HR Manager
55 HR
Operations, Finance & Administration Assess additional faculty/staff needs Principal 8/3/2009 1
56 HR
Operations, Finance & Administration Launch faculty and staff recruiting activities 8/24/2009
Principal/ Board President 1
57 HR
Operations, Finance & Administration Create criteria for hiring Dean of Students Principal 2/2/2009 1
58 HR
Operations, Finance & Administration Post job listing for Dean Principal 3/2/2009 1
59 HR
Operations, Finance & Administration Create criteria for evaluating Dean Principal 3/2/2009 1
60 HR
Operations, Finance & Administration Create interview guide for Dean Principal 3/2/2009 1
61 HR
Operations, Finance & Administration Interview Deans 5/1/2009
Principal/ Board President 1
62 HR
Operations, Finance & Administration Principal/ Board President
10/1/2008 1
Screen applicants, including checking references, and prepare list of potential individuals to interview for School School Operations Manager
63 HR
Operations, Finance & Administration Principal/ of school can be
11/3/2008
Interview School Operations Manager applicants if offer is likely and formal commitmentBoard President made1
64 HR
Operations, Finance & Administration Complete background check and hiring of School Operations Manager NUSH HR Manager 11/3/2008 1
65 HR
Operations, Finance & Administration Recruit for School School Operations Manager position 12/15/2008
Principal/ Board President 1
66 HR
Operations, Finance & Administration School Operations Manager
Develop job descriptions for other operations positions (Office Clerk, Maintenance, Housekeeping) 4/1/2009 1
67 HR
Operations, Finance & Administration Recruit and hire other operations positions 7/31/2009
School Operations Manager 1
68 HR
Operations, Finance & Administration Develop "at will" employment contract Board President 9/1/2008 1
69 HR
Operations, Finance & Administration Registry) and other CPS requirements
Develop background check procedure (include FBI & Child Abuse & Neglect Board President 9/1/2008 1
70 HR
Operations, Finance & Administration Create school specific personnel policies and procedures 10/1/2008
Principal/ Board President 1
71 HR
Operations, Finance & Administration Create employee handbook 10/1/2008
Principal/ Board President 1
72 HR
Operations, Finance & Administration Refine employee hand-book 8/3/2009
Principal/ NUSH HR Manager 1
73 Marketing
Operations, Finance & Administration Determine primary spokespeople for the school and their areas of focus 9/1/2008
Principal/ Board President 1
74 Marketing
Operations, Finance & Administration Issue press release to announce planned school 9/1/2008
Principal/ Board President 1
75 Marketing
Operations, Finance & Administration Develop school signage and logo 9/30/2008
Principal/ Board President 1
76 Marketing
Operations, Finance & Administration Build and launch website Board President 11/28/2008 1
77 Procurement
Operations, Finance & Administration Research and identify vendors for supplies, furniture, equipment, etc. 4/1/2009 1
School Operations Manager/ NUSH Business Director
78 Procurement
Operations, Finance & Administration Order and manage delivery of computers and other technology 7/1/2009 1
School Operations Manager/ NUSH Business Director
79 Procurement
Operations, Finance & Administration School etc. 7/31/2009 1
Order and manage delivery of instructional materials including curriculum, textbooks,Operations Manager/ NUSH Business Director
80 Procurement
Operations, Finance & Administration 7/31/2009 1
Order and manage delivery of classroom furniture, equipment, technology School Operations Manager/ NUSH Business Director
81 Procurement
Operations, Finance & Administration Order and manage delivery of non-instructional furniture, fixtures, and equipment 7/31/2009 1
School Operations Manager/ NUSH Business Director
82 Procurement
Operations, Finance & Administration 7/31/2009 1
Order and manage delivery of office and non-instructional program supplies School Operations Manager/ NUSH Business Director
83 Procurement
Operations, Finance & Administration School Operations Manager/ NUSH
7/31/2009
Order and manage delivery of any capitalized assets, including playground equipment, kitchen equipment, etc. 1 Business Director
84 Procurement
Operations, Finance & Administration Negotiate and execute contracts with service providers 8/3/2009 1
School Operations Manager/ NUSH Business Director
85 Procurement
Operations, Finance & Administration Order and manage delivery of teacher requested supplies 8/24/2009 1
School Operations Manager/ NUSH Business Director
86 Reporting & Compliance
Operations, Finance & Administration Develop process to comply with CPS requirements 8/24/2009
NUSH Business Director 1
87 Reporting & Compliance
Operations, Finance & Administration requirements and timeframes/deadlines
Compile master list of statutory, regulatory, contractual, CPS, RSF, and otherNUSH Business Director 8/24/2009 1
88 Reporting & Compliance
Operations, Finance & Administration Ensure all audits (financial and non-financial) are carried out 8/24/2009
NUSH Business Director 1
89 Reporting & Compliance
Operations, Finance & Administration Finalize key CPS documents and agreements 8/24/2009
NUSH Business Director 1
90 Technology
Operations, Finance & Administration Determine vendor for computer and other technology purchase NUSH IT Director 6/30/2009 1
91 Technology
Operations, Finance & Administration Purchase and install phone and internet connections NUSH IT Director 7/31/2009 1
92 Technology
Operations, Finance & Administration Install computer hardware and software and other non-permanent technology NUSH IT Director 7/31/2009 1
93 Technology
Operations, Finance & Administration NUSH IT Director/1/5/2009Business Manager
NUSH 1
Carry out any additional cost or installation required for Blackbaud in NUSH back-office/School School OperationsDirector computer
94 Technology
Operations, Finance & Administration Research vendors and submit RFP for student information system NUSH IT Director 2/2/2009 1
95 Technology
Operations, Finance & Administration NUSH IT
Purchase and install student information system (Power Schools and CPS' IMPACT) Director 2/2/2009 1
96 Technology
Operations, Finance & Administration NUSH IT
Schedule and execute Power Schools training session for teachers and administration Director 8/17/2009 1
97 Technology
Operations, Finance & Administration Complete e-rate discount program application NUSH IT Director 9/1/2008 1
98 Technology
Operations, Finance & Administration Finalize technology needs based on instructional and operational plan NUSH IT Director 3/31/2009 1
99 Technology
Operations, Finance & Administration NUSH
Revise budget based on 3-5 year technology plan per IT Director (lease versus buy) IT Director 3/31/2009 1
100 Technology
Operations, Finance & Administration Update 3-5 year technology plan based on Y1 needs NUSH IT Director 8/3/2009 1
101 Transportation
Operations, Finance & Administration 3/2/2009
Explore and confirm public transportation options for potential school locationSchool Operations Manager 1
102 Transportation
Operations, Finance & Administration Arrange reduced price public transit fares 3/2/2009
School Operations Manager 1
103 Transportation
Operations, Finance & Administration CPS
Determine transportation needs based on enrollment and confirm service withSchool Operations Manager 3/2/2009 1
Summary of High Level Timing - Activities Scheduled to Start are Shaded
Instructions
1) To update the list, click on the table below to activate the PivotTable toolbar
2) Click on the "!" icon, which will refresh the data
Count of Task/Activity REPORT MONTH
# Design Area Category December 2010 Grand Total
1 Mission School design 2 2
2 Culture Activities 12 12
Artifacts 7 7
Behaviors 2 2
Policies 7 7
School calendar 5 5
Support systems 3 3
Weekly schedule 7 7
3 Leadership Board 6 6
4 Teachers Development 26 26
Evaluation 5 5
Recruiting 17 17
5 Instruction and Programming Instruction 22 22
Programming 6 6
6 Student recruitment Admissions 12 12
Induction 6 6
Outreach 8 8
7 Specialized Instruction ELL 4 4
Homelessness 4 4
Special education 15 15
Staffing 7 7
8 After-school programming Design 7 7
Implement 5 5
9 Parents/ community Community 12 12
Parents 5 5
10 Facility Facility readiness 22 22
Facility search 6 6
11 Schoolwide Data and Assessment Academic Assessments 15 15
Accountability 9 9
Schoolwide Assessments 7 7
12 Operations, Finance & Administration Finances 18 18
Food Service Program 10 10
Health & Safety 15 15
HR 29 29
Marketing 4 4
Procurement 9 9
Reporting & Compliance 4 4
Technology 11 11
Transportation 3 3
Grand Total 374 374
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