CEOM POLICY 2.2
SAMPLE ONLY
ATTACHMENT 8
Letter Offering Employment
SCHOOL LETTERHEAD
TO:
Dear ........................... I refer again to your application for appointment to the position of ................................................ at .............................................. (school) .................... (dated) .................... (date of application). After consultation with and approval by the employer of this school, ........................................... (name of employer), I am pleased to advise that our selection process has been completed and we would like to offer you an appointment to the position. As already discussed with you, ........................................... (name of school) is a Catholic school and is conducted in accordance with the teachings of the Catholic Church as interpreted by the Bishop of the diocese and according to the customs and practices of the diocese. If you accept the position, as a member of the school community you are also subject to these requirements and would be expected to follow them willingly. I have attached a statement of the duties of the position and a Statement of Principles regarding Catholic Education as varied from time to time. The position is offered to you on the condition that you perform the duties and adhere to the principles set out in the statement. From time to time, the school may require you to teach other classes or perform alternate duties that you are experienced or qualified to teach, for various reasons related to the school’s need to meet curriculum requirements, student needs or the availability of other teachers. You will also be required to comply with school policies and customs. These are recorded in the School Manual which is available from me. (If the position is part-time, include ‘your duties will be carried out between the hours of ................ and ................ on ......... (days) .............)’. Your full-time/days’ salary shall be in accordance with the ....................................... (Award name) and subject to confirmation by the Salary Assessment Committee of the Catholic Education Office. It will be $ .................. per week. As an employee, you will be entitled to the benefits and subject to the obligations of the Victorian Catholic Schools and Catholic Education Offices Award and the Victorian Catholic Schools and Catholic Education Offices Certified Agreement. Employers are required by law to comply with that Award and that Agreement. However, the terms of the Award and Agreement are not incorporated into your contract of employment. You will be provided separately with options regarding superannuation. *Should you accept this offer of employment you would be required to commence duty on ...... (date) .............. . (If the appointment is for a fixed term of employment such as replacement, include: ‘and you will cease your employment on ........................... a total of (No.) ............ weeks’. Insert reason for fixed term employment – see Attachment 8C.)
ATTACHMENT 8 continued
If you accept this offer of employment, please complete the attached form for the Disclosure of Pre-existing Injuries/Diseases. Your agreement to this offer of employment will be taken to mean that you have accepted the basic requirements of the school as conditional to your employment, namely that you: a) b) c) d) e) f) g) accept the Catholic educational philosophy of the school; develop and maintain an adequate understanding of those aspects of Catholic teaching that touch upon your subject areas; by your teaching and personal example strive to help students to understand, accept and appreciate Catholic teaching and values; avoid, whether by word, action or known lifestyle, influence upon students that is contrary to the teaching and values of the Church community in whose name you act; comply with the accreditation policy of the Catholic Education Commission of Victoria (CECV) to teach in a Catholic school, and other CECV policies; be committed to regular ongoing professional development; have and will continue to have the qualifications required by state authorities.
The Offer of employment is made by (................................) who is currently the parish priest. It is possible that responsibility for employment in the parish may be assumed by a new parish priest or canonical administrator in the future. When accepting this offer of employment, you are required to consent, in advance, to the assignment of your contract of employment to the employer’s replacement (if this occurs).
Insert this paragraph when employee will commence duty before a criminal record check.
Consistent with CECV policy, the usual policy of the school is to require a criminal record check to be completed for all teachers before commencing work at the school. This has not been possible in your case. A criminal record check has been initiated but not completed. Consequently, the school’s offer of employment is conditional upon you declaring that you have not been charged with nor found guilty of any offence which would be incompatible with your position of trust and responsibility as a teacher. A declaration to this effect is part of the statement of acceptance of the offer set out on the next page.
If you wish to accept this offer of employment, please sign the acknowledgment below and return the complete letter to me. Also attached is a form asking you to disclose details of any preexisting injuries or diseases. Note that I have attached a copy of this letter for your record. Following receipt of your written acceptance I shall confirm your appointment by return mail.
Yours sincerely,
(Principal) (For and on behalf of the Parish Priest)
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ATTACHMENT 8 continued
Declaration for applicants who will commence employment BEFORE the criminal record check NATIONAL POLICE CERTIFICATE is received by the Principal.
To The Principal DeclarationSchool Name of for applicants who will commence employment after the criminal record check is received by the Principal. I accept the offer of employment and agree to the conditions of employment described above and will be available to commence duty on ................ I consent to the assignment of my To The Principal contract of employment to the employer’s replacement (if this occurs) for the duration of my Name of School position. I accept the Ioffer of employment and agree nor found guilty of employment described above and will I declare have not been charged with to the conditions of any offence which would be be available with my position of ................ I consent to the assignment I my contract of incompatibleto commence duty on trust and responsibility as a teacher.ofacknowledge that the employment on this declaration in offering this occurs) for the duration criminal records check. school relies to the employer’s replacement (ifme employment, pending aof my position. I also accept that should the criminal record check which I enclose with this declaration show an offence history that the Date: ..............................employer regards as not being satisfactory, the offer of employment may be Signature: ...................................................... withdrawn by the employer.
Declaration by applicants who are due to commence employment AFTER the criminal record check NATIONAL POLICE CERTIFICATE is sighted by the Principal.
To The Principal Name of School I accept the offer of employment and agree to the conditions of employment described above and will be available to commence duty on ................ I consent to the assignment of my contract of employment to the employer’s replacement (if this occurs) for the duration of my position. I also accept that should the criminal record check application form which I enclose with this declaration result in the Police advising the school that I have an offence history that the employer regards as not being satisfactory, the offer of employment may be withdrawn.
Date: ..............................
Signature: ......................................................
Enc:
Copy of letter for your record Pre-existing Injuries/Diseases Disclosure Form Criminal Record Check Form (if appropriate) Statement of Principles regarding Catholic Education
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