"Complete Wedding Package"
Experience the romance of true Hawaii at Turtle Bay Resort. Our Catering staff invite you to indulge in our Complete Wedding Package Imagine this… Landing at Honolulu Airport, you are welcomed by private limousine service. On route to the North Shore, your driver will stop to obtain the marriage license that begins your life journey. From there you will enjoy an hour long coastal drive around Oahu’s windward side. Your arrival at Turtle Bay Resort is met with fresh leis and convenient check in to your luxury Beach Cottage for a four night stay. On site your itinerary includes a prescheduled one hour personal consultation with your Turtle Bay Coordinator. In preparation for your ceremony, we schedule the ultimate pampering with a day at Spa Luana. Lunch will be provided and treatments for the Bride include: Steam Bath, Lomi Lomi Massage, Facial, Manicure, Pedicure, Make-up and Hair Design. Treatments for the Groom include: Steam Bath, Lomi Lomi Massage, Body Scrub, Mini-Facial, Manicure, Pedicure, Haircut and Style. Getting ready on your special day, we offer use of an oceanfront deluxe guestroom as your bridal dressing room. Ocean View Ceremony to Include: Your choice of our Signature Glass Wedding Pavilion or Kuilima Point with our Trellis Arch. Our on site floral designer will create two tropical floral arrangements or a tropical floral spray with a unique hand-tied bouquet for the bride and a traditional Maile lei for the groom. You’ll walk down an aisle sprinkled with flowers while being serenaded by a local guitarist. To guide you through your vows we select a Non-Denominational officiant. Our experienced photographer will capture your event with up to two (2) hours of shooting (200+ photos). Your wedding images will be presented in a leather photo album with 40 of your best photos, a professionally edited CD of your best photos in full color, black & white, and sepia, and a full color DVD of all photos taken. Finally, after promises have been made, you retreat to your ocean front cottage and relax in a candle lit Ali’i Spa Bath sipping champagne from designer flutes and sampling chocolate covered strawberries. Sleep in late and enjoy breakfast in bed the morning after your wedding. Our Chef de Cuisine will be expecting you for dinner at 21 Degrees North for our romantic Chef’s Tasting Menu paired with Wines. …And that’s just the start of your new life together. We’ll spoil you with amenities throughout your stay to remind you of your special day at Turtle Bay Resort! Price: $12,900 Includes taxes and daily resort fees Page 1 A la Carte Weddings Standard Rental Prices for Ceremony Sites All ceremonies must be accompanied by a reception on state or federal holidays and during the months of June, July, August and September for Saturday and Sunday events. Ceremonies only can be booked within 6 months of the date. Turtle Bay Resort reserves the right to book simultaneous ceremonies at nearby locations unless the client reserves all nearby site locations at the prices below. All wedding ceremonies must be booked at least 48 hours in advance of the actual date with the catering department. Weddings booked within 48 hours of the event date will be subject to a $300.00 surcharge. Turtle Bay Resort provides fifty white chairs and signing table for marriage certificate. Additional chairs may be rented for $ 3.50 per chair. Ceremony Site Seating Fee Capacity Per Hour Our Signature Wedding Chapel – The Pavilion 50 inside $ 1,200/hr. An indoor, beveled-glass structure located on the ocean 75 outside Ceremony front for sunset weddings. 125 total Site Fee Kahuku Terrace Unlimited $ 800/hr. Our popular outside location in a grassy area near the Site Fee ocean, perfect for sunset weddings. Kuilima Point Unlimited $ 800/hr. Our popular outside location in a grassy area near the Site Fee ocean, perfect for sunset weddings. Bay View Beach Lawn Unlimited $ 1,000/hr. An outside location near the Public Beach. Site Fee The resort reserves the right to make final decision to move your function indoors due to unfavorable weather conditions. We will communicate with you as to the latest time a weather call must be made in order to expedite the set-up to another function space, however if communication cannot be made, the Resort will make the final decision. Page 2 A la Carte Rentals The following a la carte prices are subject to availability. Day Guest Room (10 am to 6 pm) Starting at $160.00 /day Trellis Arch $75.00 Trellis Gazebo $150.00 Bamboo Chupah $125.00 – 2 Post $150.00 – 4 Post Additional Ceremony Chair Rental $3.50 per chair White Chair Cover with Sash Rental $20.00 per chair Natural Wood or Gold Chivari Chairs w/ Ivory $22.00 each or White Cushion (20 Chair Minimum) Specialty Table Linens Inquire for quote Tealight Candles $5.00 per dozen Portable Sound System $150.00 Portable CD Player $40.00 Favor Set Up $2.50 per person Place Card Set Up $2.50 per person Large Tiki Torch Rental $50.00 each Tent Rental for outdoor events Inquire for quote Page 3 Wedding Reception Sites Standard Rental Prices for Reception Sites Minimum Rounds of 8 Rounds of 8 Reception Site Number of Fee persons to a table persons to a table Guests Buffet Style Plated Meal Kuilima Ballroom 300 $5,000 400 450 Kuilima Ballroom I, II, III 100 $1,600 each 100 120 Sunset Room 100 $1,800 120 120 Hawaii Room 40 $1,000 60 80 Oahu Room 30 $800 40 50 * Pavilion 30 $2,800 40 40 * Kahuku Terrace 50 $1800 125 Unavailable * Bay View Beach Lawn 50 $2000 400 Unavailable * Kuilima Point 50 $1800 200 Unavailable * 18th Green 50 $4500 400 Unavailable * All Outdoor reception site locations are subject to an additional $350 + tax set-up fee. Reception site fees will be waived or adjusted depending upon the actual amount of food (non-alcoholic beverages included) spent on your event. The setup fee is NOT waived regardless of the amount of food spent. Actual food expenditure is comprised of food costs planned on the event day, which may include pre-reception, reception, and wedding cake. The below average amounts are exclusive of tax and service charge: $120.00 average food consumption per person – site fee waived $100.00 average food consumption per person – 50% discount Reception site fee includes: set-up, cleanup, head tables, cake table, gift table, guest registration table, dinner tables and chairs, standard linens, china, silverware and stemware. Please inform your Catering Coordinator of your table requirements during the planning phase. Time Schedule: There is a 4 hour use of reception site. All entertainment for outdoor functions must conclude no later that 9:00 p.m. This is in accordance with local ordinances. Turtle Bay Resort reserves the right to monitor the volume of entertainment. It is important that the agreed to starting and ending times be adhered to as the supporting staff labor requirements have been determined accordingly. Overtime charges will be assessed. Non-Smoking: All indoor and public space including banquet space is Non-Smoking. Page 4 Catering Information & Policies The following information and policies will help you in planning your event with us at Turtle Bay Resort. The success of your function is very important to us so please take some time to read our policies and kindly give us a call if you have any questions. Pura Martinez-Stephen, Catering Sales Manager Email: firstname.lastname@example.org Phone: (808) 293-6002 Fax: (808) 293-1286 57-091 Kamehameha Hwy. Kahuku, HI 96731 1. Advance Deposit and Payment Terms: We are able to tentatively hold space for your Resort wedding until the required deposit of 50% of the Estimated Charges has been received with the signed contract. Once a deposit and contract has been received you will be assigned to a Catering Coordinator. The deposit is non-refundable once it is received. Full Payment for Complete Wedding Package: The remaining 50% or balance for the Complete Wedding Package charges will be due 60 days prior to the event date. Full Payment for A la Carte Ceremonies and Receptions: The remaining 50% or balance for the estimated charges will be due 30 days prior to the event date. Cancellation Policy for Complete Wedding Package: The 50% deposit is non-refundable. If the event is cancelled 59 days or less prior to the event 100% of the estimated charges will apply. Cancellation Policy for A la Carte Ceremonies and Receptions: The 50% deposit is non-refundable. If the event is cancelled 29 days or less prior to the event 100% of the estimated charges will apply. 2. Banquet Menu Selection: Please review the printed menus that are carefully created by our culinary team. Our team of culinary professionals can custom create a menu unique for your event. Please be aware that such substitutions may result in a price increase including additional labor fees for choice of two entrée plated menus. We would be pleased to accommodate any requests for meal substitutions due to dietary restrictions. These requests are to be made at least 72 hours prior to the function and may be subject to an additional charge over and above the price of the guaranteed number of meals. Children are welcome at all functions. Babies to age three are free; ages four to eleven are priced at 50% less than the adult buffet price, children’s menu available for plated meals. Ages 12 and over dine as adults. Please include the total number of children with your final attendance guarantee. Let your Catering Coordinator know the number of high chairs and booster chairs you will require prior to your function. All food and beverage prices are subject to applicable service charges and state excise tax. Page 5 3. Holidays: All functions held on the following observed holidays are subject to additional labor fee: New Year’s Day, President’s Day, Memorial Day, Kamehameha Day, Independence Day, Thanksgiving Day, Christmas Day, and New Year’s Eve. 4. Beverage Service: All beverages must be purchased exclusively from the Resort and served by employees of the Resort. In accordance with City and County Liquor Commission rules and regulations, alcoholic beverages can be served and consumed only on Resort property. The Resort reserves the right to limit and/or cease alcohol service at any point during the function. Bartender fees are listed in the beverage section of the catering menus. The most common choices of bars for you to select from are: A Hosted Bar (4 hour maximum) A Non-Hosted or Cash Bar (5 hour maximum) Where you pay for your guest’s drinks Where your guests will pay for their own drinks Our standard is to provide one bar and one bartender per 100 people. If you would like any special blended cocktails or non-alcoholic punches during your reception, please request in advance. Due to the liquor laws, self-service beverage stations are prohibited. Your Catering Coordinator will be delighted to assist you in the selection of your event wines. Please refer to our beverage wine list and pricing sheet included in the catering menus. If you have opted for a hosted bar or beverages billed on consumption, 100% of the bar will be paid in advance based on an average of two drinks per person per hour. 5. Guestrooms: Please call our Reservations Department directly in order to obtain rate quotes and information regarding availability (808) 293-6057. 6. Ceremony Rehearsals: We encourage you to schedule a rehearsal day prior to your ceremony. This service will be offered at a reduced rate of 50% off the selected site rental. Please contact your Catering Coordinator to book your rehearsal time (4:00 p.m. is the latest we can schedule rehearsals). If you wish to have your Catering Coordinator attend the rehearsal, there will be a $150.00 per hour fee. Rehearsals are confirmed 30 days prior to rehearsal date. Please remember to invite your coordinator and/or officiant to attend the rehearsal, musicians and any others relevant to making this day a flawless event. 7. Marriage License Information: For information on how to obtain your marriage license, please contact the State Health Department, 1240 Punchbowl Street, Honolulu, Hawaii. Within Hawaii call 808-586-4545, out-of-state call 808- 586-4544. All food and beverage prices are subject to applicable service charges and state excise tax. Page 6 8. Decorations and Entertainment: Our Catering Coordinator will be happy to assist with any decoration or entertainment needs. We have a wide variety of decorators and entertainers to choose from. Please refer to our list of recommended vendors for contact information. Should you choose to provide your own decoration or entertainment; the Hotel will not assume any liability for those arrangements. We ask that any decorations not be affixed to our walls, floors, or ceilings without prior approval from the Catering Department. All decorations, vases and mirrors must be removed at the close of the function. Floral petals and bubbles are allowed outside. No rice, confetti, balloon release or birdseed is allowed. All entertainment for outdoor functions must conclude no later than 9:00 p.m. This is in accordance with local ordinances. Turtle Bay Resort reserves the right to monitor the volume of entertainment. Favors and Place Cards If you wish to utilize Turtle Bay Resort’s staff to set place cards or favors on the tables, there will be a $2.50 + tax per person set-up fee. Please arrange place cards by tables & in seating order along with your seating chart and give them to your Catering Coordinator the day prior to your wedding. It is the responsibility of the bride and groom to verify that the seating arrangements and place cards are accurate when handing them over to the Catering Coordinator. Linens, Napkins, Candles The resort will provide table linens in white or champagne as part of your reception site fee. Please ask your Catering Coordinator for available napkin colors. 9. Parking Charges: For all events there is a $5.00 charge per car. Please inform your Catering Coordinator if you would like to host the parking charges for your event. 10. Shipping and Receiving: Materials may be delivered to the Resort 3 days prior to the function date with prior notification and must be coordinated with the Catering Coordinator. Please include with all materials the name and date of your function, as well as the name of your Catering Coordinator. C.O.D packages will not be accepted. You are responsible for the packing and return shipping of all materials. The Resort will take all reasonable care for merchandise and articles brought into the Resort, but expressly forswear any and all liability for any damage or loss of such merchandise or articles. Items are subject to size and weight restrictions, as well as storage and handling fees of $2.50 + tax per movement per box. Oversized items will be charged accordingly. The Resort will not be held responsible for merchandise and articles broken while in transit to the Resort. All food and beverage prices are subject to applicable service charges and state excise tax. Page 7 Wedding Cakes Created by Turtle Bay Resort Our Pastry Chef takes great pride in creating wedding cakes specific to your personal tastes. If you do not order your cake through Turtle Bay Resort an additional fee of $3.50 + tax & service charge per person will be charged for cake cutting services. All wedding cakes must be ordered 72 hours in advance of event date. Any leftover cake will be refrigerated and stored overnight for you. (Wedding cake will be discarded after 48 hours from the event date.) Size Servings Price 6” 6-8 pieces $60.00 10” 15 pieces $85.00 10” x 6” 35 pieces $175.00 12” x 9” x 6” 65 pieces $285.00 14”X12”X10” 85 pieces $350.00 19”X14”X10”X6” 155 pieces $485.00 20”X16”X12”X9”X6” 240 pieces $515.00 Cake Flavors: Lemon Devils Food Cake Guava White Chiffon Almond* Chocolate Chiffon Marble Cake Pound Cake Carrot* *If you have selected Almond or Carrot, there will be an additional 20% added to the base price. Filling Flavors: Chocolate Fudge Strawberry Guava Pastry Cream Lilikoi Coconut Cream Chocolate Mousse Raspberry Mousse Ganache Frosting Flavors: Whipped Cream Royal Icing Butter Cream Rolled Fondant* (*Add’l $150) Cake Tops: Doves & Bells Bride & Groom Other To be provided by bride & groom Designs: Cornelli Lace Garland Basket Weave Pearl Dot Customized Design* (*Add’l $150) Cake Shape: Round Square* (*Add’l $150) Other: Stacked Pillars The cake-cutting fee is included in the above prices. Cake prices are subject to service charge and state excise tax. Serving sizes are small. If the wedding cake is to be the only dessert, you may wish to consider a larger size or an additional dessert to accompany it. Page 8