Get documents about "Car Show Liability Release Forms - Excel
W
Description
Car Show Liability Release Forms document sample
Document Sample
6df73e7c-24bf-4cc6-bf7c-65eb2d34e413.xls S-T Report 3/02
FY02/03 NSS Budget Enclosure E-1
SUMMARY
I. General Operating
Fund
Budget FY03/04
Total Revenue: Revenue $545,825
Dues and Subscriptions $340,000
Bookstore $115,900
Fund Transfers $52,125
Other Revenue $37,800
Total Expenses: Expenses ($555,905)
Office ($147,845)
Bookstore Cost of Goods Sold ($80,225)
Fund Transfers + Misc. ($13,250)
Officers & Committees ($93,663)
Periodical Publications ($220,922)
Surplus (Deficit) ($10,080)
12/6/2010
6df73e7c-24bf-4cc6-bf7c-65eb2d34e413.xls S-T Report 3/01
FY01/02 NSS Budget Part 2 to Enclosure E-1
FY 03/04 NSS PLANNING BUDGET
GENERAL OPERATING FUND
REVENUE
FY03/04 Budget Notes
TOTAL
REVENUE
$545,825 The blue text (underlined) highlights transfers from external funds.
There is a corresponding entry in the Expense side of budget.
Total income from general
revenue $493,700
Total income transferred
from NSS Restricted funds $52,125
DUES, SUBSCRIPTIONS &
$455,900
BOOKSTORE REVENUE
MEMBERSHIP DUES 338,400
See 'Dues Charts" in http://www.caves.org/nss-
41,150
business/fiscal-information/default.htm.
New Dues
03 40101 00 New Regular Dues 31,000
03 40102 00 New Associate Dues 500
03 40103 00 New Family Dues 2,000
03 40104 00 New Institutional Dues 500
03 40106 00 New Sustaining Dues 150
3 40107 00 New General Dues 7,000
See 'Dues Charts" in http://www.caves.org/nss-
246,750
business/fiscal-information/default.htm.
Renewals
03 40111 00 Renewal Regular Dues 200,000
03 40112 00 Renewal Associate Dues 3,200
12/6/2010
6df73e7c-24bf-4cc6-bf7c-65eb2d34e413.xls S-T Report 3/01
FY01/02 NSS Budget Part 2 to Enclosure E-1
03 40113 00 Renewal Family Dues 9,500
03 40114 00 Renewal Institutional Dues 3,750
03 40116 00 Renewal Sustaining Dues 6,800
3 40117 00 Renewal General Dues 2,000
03 40121 00 Prepaid Dues 2nd Year 14,500
03 40122 00 Prepaid Dues 3rd Year 7,000
Dues Transfers 47,000
03 40131 00 Life Membership Dues -NSF 47,000
Family Life Dues
Special Surcharges 3,500
3 40141 00 International Post Surcharge 3,500
SUBSCRIPTIONS $1,600
03 40115 00 Renewal Subscriptions 1,400
03 40105 00 New Subscriptions 200
See 'Bookstore Charts" in http://www.caves.org/nss-
$115,900
BOOKSTORE INVENTORY SALES business/fiscal-information/default.htm.
Non NSS Publications/
36,500
Symbolic Items
03 40210 32 Non-NSS Publications 28,000 Last 12 months
03 40220 32 Symbolic Devices 8,500 recent sales rate
NSS Publications 79,300
03 40241 32 Back Issues 1,000 last 12 months
03 40242 32 Convention Leftovers 4,000 recent sales rate
Assumes $6,000 in sales of old Digests plus $8,000 in
03 40250 32 SpeleoDigest 14,000 sales of new ones (2002 and, maybe, 2001)
Sales decline seems to have bottomed; sales are
03 40261 32 Caving Basics 3,500 holding steady
03 40271 32 Cumberland Caverns 500 sales fairly steady
03 40275 32 Appalachian Karst Symp 100 Sales minimal
03 40276 32 VulcanoSpeleology 100 Ditto
03 40277 32 On Station 1,800 Nine years after publication sales are relatively steady
03 40278 32 On Rope 2nd Edition 30,000 Sales are in slow decline
Sales lagging again; need new marketing push;
03 40279 32 Cave Minerals 5,000 discounted price??
12/6/2010
6df73e7c-24bf-4cc6-bf7c-65eb2d34e413.xls S-T Report 3/01
FY01/02 NSS Budget Part 2 to Enclosure E-1
03 40280 32 Speleogenesis 3,000 sales in steady decline
03 40281 32 Cave Restoration 0 No sales estimated until publication seems likely
03 40282 32 On Caves and Camera 0 No sales estimated until publication seems likely
03 40283 32 On Call 6,000 Sales may be leveling after initial burst
03 40284 32 Hidden World of Caves 1,000 A WAG; not enough data to guess
Assumes 800 to CDS at cost ($5.50) plus 200 through
03 40285 32 Taming of the Slough 8,800 Bookstore at average price of $22.
Sales have cooled to zilch; dump remaining copies in
03 40311 32 Living with Karst 0 fire sale or donate to Conservation
03 40341 32 Guads Journal Sales 500 Sales are sluggish, unlike Karchner issue
Miscellaneous 100
03 40269 32 Other NSS Publications 100
03 40299 32 Misc. Bookstore Income 0
OTHER REVENUE 37,800
Miscellaneous Revenue 19,675
Have been running about $11,000/year, but expect Great-Ex
03 40401 00 Unrestricted Contributions 8,000 campaign will reduce other contributions
03 40431 00 Convention Insurance Reimb 1,500 Standard figure recommended by Ted Kayes
03 40434 00 Insurance Riders Reimb 100 For other NSS events. Reimbursements equal expenses.
03 40451 00 Bounced Check Fees 0 Have been zilch lately
Have been running about $10,500, but should go down along with
sales Fees to cover shipping costs of Bookstore sales. (COA 03-
03 40452 00 Bookstore shipping fees 8,000 77501-32)
03 40453 00 Monthly Mailing Subscriptions 20 Gone to zilch because only a few use snail mail
03 40454 00 Royalties 100 Seems to vary randomly from 0 to $350
03 40457 00 Office Photocopy Service 50 Set at average level for past few years
03 40458 00 Journal Page Charges 0 Have not seen any for a couple of years
03 40459 00 AGI Dues Geology Section 100 Set at average level for past few years
03 40462 00 Subdomain Web Hosting 500
12/6/2010
6df73e7c-24bf-4cc6-bf7c-65eb2d34e413.xls S-T Report 3/01
FY01/02 NSS Budget Part 2 to Enclosure E-1
03 40471 00 NSS Group Label Sales 0 No income for 1 1/2 years
03 40472 00 Label Sales Non NSS 0 No income for 1 1/2 years
03 40499 00 Miscellaneous Revenue 5 COA not used much anymore
03 40501 00 Slide Show Rental Fees 400 Stabilized at about $400
03 40502 00 Video Rental Fees 900 Currently over $850 and increasing
Contributions from outside donors to specific NSS efforts
(expeditions, projects, grottos, etc) Expenses will match
3 40999 00 Designated Contributions 0 contributions.
Advertising Revenue 12,100
03 40601 00 American Caving Accidents 0 Recent actuals
03 40602 00 Member's Manual 100
03 40603 00 NSS NEWS 10,000 No full page ads expected
Journal of Cave and Karst
03 40604 00 Studies 0 None anticipated as far as I know
03 40605 00 Guide to Responsible Caving 1,000 Ads or grants
03 40461 00 NSS Web Page 1,000 Set at average level for past few years
4,125
Fund Raising Programs
03 40701 00 Alamo Rent-a-car 25.00 Amount has been declining for years
03 40702 00 VISA Card 4,000.00 Inceasing slowly
03 40703 00 Travel Agency Rebate 100.00 Had been steady for several years; dropped off this year.
03 40704 00 Telephone Affinity Card 0.00 Gone back to zero
Interest $1,900
03 40811 00 Current Expense Account 400 Current level
03 40812 00 Office Expense Account 0 Account is not used much currently; only has a minimum in it
Interest rates expected to stay low, though the amount in the
03 40817 00 Scudder Money Market Acct 1,500 account has been high
03 40851 00 NSS NEWS Ad Account 0 New account is non-interest bearing.
FUND TRANSFERS $52,125
NSF Trust Funds 13,250
Covers Stone Award, Small Grants Program, and Young Scientist
03 42102 00 Ralph W Stone Research Fund 5,500 Grants (About 5500/year available)
12/6/2010
6df73e7c-24bf-4cc6-bf7c-65eb2d34e413.xls S-T Report 3/01
FY01/02 NSS Budget Part 2 to Enclosure E-1
Grants for Int'l Participation in NSS Events. Funds will be
03 42104 00 International Fund 3,000 transferred as required. Roughly 2750/year available
Publication Special Features For NSS NEWS color covers and other special features. About
03 42105 00 Fund 0 $2200 available each year. EVP authorized to spend as required.
NSS cave preserve maintenance expenses not covered by
individual Cave Preserve restricted funds. About $2800/yr
03 42106 00 Cave Preserve Fund 1,020 available.
03 42107 00 Sara Corrie Grants 2,300 For US Exploration grants. About $2300 available.
Funds will be transferred from NSF Trust Fund as required to cover
03 42108 00 Vandalism Deterrence Fund 0 awards ($9800 in Fund currently.)
03 42110 00 Award Funds 430 For Bicking, Hauer & Mitchell awards
Newly created fund from Joe Ivy, NSS-held International
03 42117 00 International Exploration Fund 1,000 Exploration
While the NSF may provide a grant for a specific NSS Library
project, it is at their discretion and not likely to cover normal
operating expenses.
03 42197 00 Gurnee Library Fund 0
While the NSF may provide a grant for a specific conservation
project, it is at their discretion and not likely to cover normal
operating expenses.
03 42198 00 NSS Support Fund 0
NSS Restricted Funds 38,875
03 42201 00 Audio-Visual Library Fund 3,600 As of 31Oct02 the balance of the fund was $4300.
Estimated amount. The OVP may authorize a transfer as required
for NSS Office building repair. (31Oct02 value: $10,800.)
03 42202 00 Building Fund 0
Estimated amount. Funds will be transferred from the Cave
Acquisitions fund to cover Board approved grants.
03 42203 00 Cave Acquisition Fund 250
Contemporary Cave Use Study For Cave Register Program. Only $318 currently in Fund.
03 42206 00 250
Transfer is 20% of Convention Surplus Fund. As of October 2002
03 42224 Convention Surplus Fund 9,800 the balance was $49.170. 2002 Convention surplus will be little or
nothing.
00
12/6/2010
6df73e7c-24bf-4cc6-bf7c-65eb2d34e413.xls S-T Report 3/01
FY01/02 NSS Budget Part 2 to Enclosure E-1
Estimated amount. The OVP may authorize a transfer as required
for repair or replacement of existing office equipment and software.
(31Oct02 balance is $14,500.)
03 42207 00 Equipment Repair Fund 800
Estimated amount. The AVP may authorize a transfer as required
03 42208 00 Gage Cavern Fund 500 to meet Gage expenses incurred up to balance in fund.
Fund combined with Joe Ivy and transferred to the
NSF
03 42209 00 International Exploration Fund 0
Estimated amount. The AVP may authorize a transfer as required
03 42211 00 John Guilday Fund 225 to meet Guilday expenses incurred up to balance in fund.
Estimated amount. OVP may authorize a transfer as required to
03 42212 00 Library Fund 1,300 meet library expenses incurre up to balance in fund.
03 42223 00 Membership Committee Fund 220
03 42213 00 Museum Fund 0
Operating Surplus Designated Transfer is 20% of Operating Surplus Fund. As of
03 42301 00 Fund 6,880 November 2002 the balance was $34,437
03 42214 00 Peter Gomez Fund 0
Estimated amount. The AVP may authorize a transfer as required
03 42216 00 Salons Fund 400 to meet Salon expenses incurred up to balance in fund.
Provides for loans to CTFs, Conservation Grants, and NSS
03 42217 00 Save the Caves Fund 5,800 Conservation Award. (31Oct02 value is $19,000.)
Estimated amount. The AVP may authorize a transfer as required
03 42218 00 Schoharie Fieldhouse Fund 300 to meet Schoharie expenses incurred up to balance in fund.
Estimated amount. The EVP may authorize a transfer up to the
03 42221 00 NSS NEWS Restricted Fund 0 balance in the fund.
Estimated amount. The EVP may authorize a transfer up to the
03 42222 00 Journal Restricted Fund 0 balance in the fund.
Guide to Responsible Caving
03 42225 00 Fund 5,000 No reprint planned in FY 03/04
03 42227 00 Landowner Assistance Fund 0 Spring Hill Committee expenses transferred to Spring Hill Fund
Income will be transferred from the Fund up to the budgeted
amount to the extent it is available in Fund. (31Oct02 balance is
03 42229 00 Educational Grants Fund 2,000 $2500)
12/6/2010
6df73e7c-24bf-4cc6-bf7c-65eb2d34e413.xls S-T Report 3/01
FY01/02 NSS Budget Part 2 to Enclosure E-1
Estimated amount. The President may authorize a transfer as
03 42231 00 Spring Hill Cave Fund 1,050 required to meet NSS expenses incurred.
Fund rolled into International Exploration and transferred to the
03 42232 00 Joe Ivy Fund 0 NSF
03 42233 00 Shellta Cave Preserve Fd 500 Will pyll necessary money from fund
12/6/2010
6df73e7c-24bf-4cc6-bf7c-65eb2d34e413.xls S-T Report 3/01
FY01/02 NSS Budget Part 3 to Enclosure E-1
A B C D E F G H I J K L M N
FY03/04 Budget Notes Actual Expenses Budget FY02/03 FY02/03 Budget Notes
1 FY01/02
The blue (underlined) text highlights transfers from The blue (underlined) text highlights transfers from
DEPARTMENT OF THE PRESIDENT 18,988 external funds. There is a corresponding entry in 19,790 external funds. There is a corresponding entry in
2 the Income side of budget. the Income side of budget.
Total expenses funded by
$15,788 $17,165
3 NSS revenue
Total expenses funded by
3,200 2,625
NSS Restricted Grants
4
5 President Total 2,678 2,825
6 03 70101 33 President 203 536 400
Discretionary Department Travel
7 150
8 03 70108 33 Conference Travel 300 68 400
9 03 70109 33 EC Travel 2,000 751 2,000
10 03 70110 33 Executive Search 25 25
11
12
13 Committees 16,310 16,965
14 03 70104 33 Awards Committee 150 700 1,520
15 2 life mbrships (OS&HM) 0 1,200
16 Framing for OS & HM awards 120 120
17 Expenses 30 Previous fellow award chari did not request reimbursement 200
Bicking/Hauer/Mitchell Awards
18 03 70105 33 430 400 400
19 03 70112 33 International Secretary 300 325
20 Travel - partial reimbursement 200 300
21 Expenses 100 25
22 03 70113 33 Int'l Participation Grants 1,500 2,000 1,000
23 03 70102 33 Ad Hoc Committees 0 32 1,800
New voting machine and laptop computer for
Software AdHoc Committee
24 1,800 recording minutes
25 0
26 Geo cache 0
27 License Plate Committee requested no funds 0 Committee requested no funds
28 03 70106 33 Board Arrangements 25 25
29 03 70107 33 Bylaws Committee 20 20
30 03 70111 33 Fundraising Committee 5,000 4,922 5,000
Grant Committee New committee. It did not have a budget last FY.
31 03 70137 33 250
32 03 70114 33 Legal Committee 0 Committee requested no funds 50
33 03 70130 33 Cave Legal Defense Fund 0 Committee requested no funds 0
34 03 70134 33 Spring Hill Fund Expenses 1,050 10 1,025
35 Travel (Spring Hill Cave lawsuit) 25 Transfer from Spring Hill Cave fund 0 Transfer from Spring Hill Cave fund
36 Spring Hill Landowner defense 1,000 Transfer from Spring Hill Cave fund 1,000 Transfer from Spring Hill Cave fund
37 03 ad hoc committee admin 25 Transfer from Spring Hill Cave fund 25 Transfer from Spring Hill Cave fund
38 03 70116 33 Membership Committee 300 200
39 Expenses 220 Transfer from Membership Committee fund 200 Transfer from Membership Committee fund
Expenses Non-NSS function registration fees for Committee Members Administrative costs
40 80 0 0 0
41 03 70117 33 NCKMS Liaison 1,015 870 225
42 Expenses 125 $25 Admin, $100 for Shipping NSS Display 25
Includes two complimentary registrations valed @
NCKMS Sponsorship
43 500 $130 ea 0
44 NCKMS Travel/Attendance 390 Virginia to Gainsville, Florida 0
45 Travel to NCKMS Planning 0 200
46 03 70118 33 Nominating Committee 4,600 $4645 spent in 02/03, $4457 spent in 01/02 4,457 4,600
47 Printing 2,800 2,500
48 Postage - domestic 1,500 1,200 Anticipate increase in Postage costs
49 Postage - int'l 300 900 Anticipate increase in Postage costs
50 03 70133 33 Government Liaison 400 300 New Committee
51 Administrative 100 100
12/6/2010
6df73e7c-24bf-4cc6-bf7c-65eb2d34e413.xls S-T Report 3/01
FY01/02 NSS Budget Part 3 to Enclosure E-1
A B C D E F G H I J K L M N
52 Travel 300 Travel to meetings with Government agencies 200 Travel to meetings with Government agencies
53 03 70136 33 NSS/KWI Liaison 95 0 New Committee
National Cave & Karst Research
54 03 70132 33 Institute Liaison 25
55 03 70121 33 Public Relations 225 Develop and create new PR package 50
56 Materials Development 200 25
57 Expenses 25 25
58 03 70122 33 Recording Secretary 100 24 100
59 Internet 25 25
60 Expenses (mailing tapes) 25 25
61 Expenses 50 50
62 03 70123 33 Secretary to Board (Manual) 600 123 200
63 03 70124 33 Show Caves Liaison 0 Committee requested no funds 0 Committee requested no funds
64 03 70125 33 TNC Liaison 0 Committee requested no funds 0 Committee requested no funds
65 03 70126 33 Youth Group Liaison 100 New Committee Chiarman may need exp reimb. 0 Committee requested no funds
66 03 70128 33 Planning Committee 100 100
67 03 70129 33 Project Underground Reps 25 25
68 03 70131 33 Inside Science Support 0 0
12/6/2010
6df73e7c-24bf-4cc6-bf7c-65eb2d34e413.xls S-T Report 3/01
FY01/02 NSS Budget Part 5 to Enclosure E-1
Budget FY03/04 FY03/04 Budget Notes
The blue text (underlined) highlights transfers from
DEPARTMENT OF THE EVP $234,177 external funds. There is a corresponding entry in
the Revenue side of budget.
Total expenses supported by
$222,877
general revenue
Total expenses funded by
$11,300
NSS Restricted funds
Non-publication Activities $13,255
03 71001 34 Executive VP 100
Travel by department members other than the
Discretionary Department Travel 150
Officer
03 71002 34 AAAS Rep Biology 0
03 71003 34 AAAS Rep Geol/Geography 25
03 71004 34 AGI Representative 25
03 71005 34 International Exploration Committee 25
03 71006 34 International Exploration Grants 1,000
03 71007 34 US Exploration Committee 50
03 71008 34 Sara Corrie Grants 2,300
03 71009 34 Research Advisory Committee (RAC) 0
03 71010 34 RAC - Ralph W Stone Award 2,000
03 71011 34 RAC - Small Grants Program 4,500
supported by Stone Fund 3,500
supported by dues income 1,000
03 71012 34 Young Scientist Grants 0
03 71015 34 International Partnership Grants 1,500
03 71013 34 Special Publications Commitee 930
Administrative expenses 500
Software upgrades 430 Udate Adobe Photoshop 7, Acrobat 5, Word 2000
03 71014 34 SpeleoDigest 150
03 71016 34 Joe Ivy Committee 0 Committee dissolved?
Fund and grants were rolled into International
03 71017 34 Joe Ivy Funding Grants
0 Exploration.
Annual Report On hold pending audit
03 71018 34 500
12/6/2010
6df73e7c-24bf-4cc6-bf7c-65eb2d34e413.xls S-T Report 3/01
FY01/02 NSS Budget Part 5 to Enclosure E-1
Periodical Publications $220,922
American Caving Accidents:
$10,695 Estimates of appx. 1/12 of the News expenses.
2002 Accidents
03 71101 34 Honorarium 300 For editing, and managing production
03 71102 34 ACA Design & Layout 350 For design and layout expenses
3 71111 34 ACA Production 300 For half-tones, scanned images, etc.,
03 71112 34 ACA Printing Total 5,640
03 71121 34 ACA Mailing Services 500
03 71122 34 ACA Postage - Domestic 2,200
03 71123 34 ACA Postage - Foreign 1,045
03 71124 34 ACA Shipping 60
03 71199 34 ACA Miscellaneous 300
Journal of Cave & Karst Studies:
$41,737
3 issues
03 71201 34 Journal Honorarium 1,224 For editing, and managing production
03 71202 34 Journal Production Editor Honorarium 918
03 71211 34 Journal Production 1,800
03 71212 34 Journal Printing - total 22,000
03 71221 34 Journal Mailing Services 2,415
03 71222 34 Journal Postage - Domestic 9,680
03 71223 34 Journal Postage - Foreign 2,200
03 71224 34 Journal Shipping 700
03 71299 34 Journal Miscellaneous 800 Update of Quark Express
NSS News 12 Issues 5/03-4/04 $147,760
03 71301 34 NSS NEWS Honorarium 13,560 For editing, and managing production
03 71311 34 NSS NEWS Production 15,600
Reflects increase due to greater number of
03 71312 34 NSS NEWS Printing - total 77,000
members.
03 71321 34 NSS NEWS Mailing Services 7,000
03 71322 34 NSS NEWS Postage - Domestic 26,300
03 71323 34 NSS NEWS Postage - Foreign 6,000
03 71324 34 NSS NEWS Shipping 600
03 71399 34 NSS NEWS Miscellaneous 1,700
Travel 1,000
Misc 700
NSS Member's Manual 2003 $20,730
12/6/2010
6df73e7c-24bf-4cc6-bf7c-65eb2d34e413.xls S-T Report 3/01
FY01/02 NSS Budget Part 5 to Enclosure E-1
03 71401 34 NSS Mem Man Honorarium 300 For editing, and managing production
03 71402 34 NSS Mem Man layout and design 0 For design and layout expenses
03 71411 34 NSS Mem Man Production 1,500 For half-tones, scanned images, etc.,
03 71412 34 NSS Mem Man Printing 12,000
03 71421 34 NSS Mem Man Mail Serv. 1,200
03 71422 34 NSS Mem Man Postage - Domestic 3,960
03 71423 34 NSS Mem Man Postage - Foreign 770
03 71424 34 NSS Mem Man Shipping 700
03 71499 34 NSS Mem Man Misc. 300
12/6/2010
6df73e7c-24bf-4cc6-bf7c-65eb2d34e413.xls S-T Report 3/01
FY01/02 NSS Budget Part 4 to Enclosure E-1
Budget FY03/04 FY03/04 Budget Notes
DEPARTMENT OF THE AVP $17,920 The blue text (underlined) highlights transfers from external funds.
There is a corresponding entry in the Revenue side of budget.
Total expenses supported by
$8,675
general revenue
Total Expenses transferred from
9,245
NSS Restricted funds
03 72001 35 Administrative VP 600 $600
Postage, printing, phone, internet, supplies, photocopying (incl.
Admin 150
Dept. reports for BOG meetings)
NCRC and Convention Planning meetings & meetings with agency
Officer Travel 150
officials
Discretionary Department Travel 300 Travel by department members other than the Officer
Conservation $10,050
Conservation Chairman
03 72101 35 4,700
Expenses Total
For postage, copies, calls , event (non-NSS convention)
Admin Expenses 900
registration
For travel to meet with govt. officials, committee business trips,
Travel 1,000
NCKMS etc..
2 brochures to be designed by conservation committee - Printing
Brochures 2,800
5K each - funds from Save the Caves Fund
03 72102 35 Cons. Chairman Honorarium 1,600
03 72111 35 Conservation Grants 3,000 Amount taken from Save the Caves Fund
03 72122 35 CTF Coord 100
03 72125 35 Grants Program Coord 50
Materials for Convention Restoration Workshops, Cave and Karst
Resource Preservation Resource Management sessions (Convention & gov't agencies)
03 72127 35 500
Committee development and copying of karst conservation slide program for
regions, and other related projects, admin expenses
Vandalism Deterrence
03 72180 35 100
Commission
Amount for reward(s) will be taken from restricted fund as
03 72181 35 Vandalism Deter. Rewards 0
required.
Mammoth Cave Restoration
03 72182 35 0
Committee
Cave Management $1,575
03 72201 35 Acquisitions Committee 100
12/6/2010
6df73e7c-24bf-4cc6-bf7c-65eb2d34e413.xls S-T Report 3/01
FY01/02 NSS Budget Part 4 to Enclosure E-1
Amount for purchase or grant(s) to conservancies will be taken
03 72202 35 Cave Acquisitions 250 from restricted fund as required. $250 allocated for legal
expenses involving a potential acquisition.
Incl reprint of cave data books, forms and manual; postage;
03 72203 35 Contemporary Cave Use Study 250
general supplies. From CCUS Restricted Fund.
03 72204 35 Cave Conservancies 0 Chair does not require funds.
03 72205 35 Land Owner Relations 50
03 72206 35 Closed Cave Database Comm. 25
03 72207 35 Pacific Slope Cave Acq Comm 0
03 72208 35 Pacific Slope Cave Acq Exp 0
03 72230 35 Cave Preserves Comm. 900 Incl $400 from restricted funds.
Admin 500 For LTA Comference at 2004 Convention
From Cave Preserve Fund to research landowner protection laws
Liability Release legal work 400
& liability release forms for NSS Preserves
Cave Preserve Maintenance $2,545
03 72231 35 Alachua Sink Preserve 50 From Cave Preserve Fund
03 72232 35 Barton Hill (Gage) Preserve 500 From Gage Fund
03 72233 35 John Guilday Preserve 225 From John Guilday Preserve Fund
03 72234 35 Kingston Saltpeter Mgmt 50 From Cave Preserve Fund
03 72235 35 McFails Preserve 150 From Cave Preserve Fund
03 72236 35 Russell Cave Preserve 50 From Cave Preserve Fund
03 72237 35 Schoharie Caverns Preserve 300 From Schoharie Preserve Fund
03 72238 35 Shelta Cave Preserve 500 From Cave Preserve Fund
03 72239 35 Tytoona Cave 220 From Cave Preserve Fund
03 72240 35 Warren Cave Preserve 100 From Cave Preserve Fund
03 72241 35 Well Cave Preserve 100 From Cave Preserve Fund
03 72242 35 Great-Ex Cave Preserve 200 From Cave Preserve Fund
03 72243 35 "Next" Cave Preserve 100 From Cave Preserve Fund
Convention $950
03 72301 35 Congress of Grottos 50 Copying and mailing issues to grottos
Convention Development
03 72302 35 500
Committee
Admin 50 Mailings and copies of proposals
Travel to potential 2004 and future convention sites and
Travel 450
convention planning meetings.
Covers admin during the year. Cost for Convention activities to be
03 72305 35 NSS Salon Coordinator 400
recovered by user fees.
03 72306 35 Radio License Renewal 0 Expires Sept 24, 2003
Education 2,200
12/6/2010
6df73e7c-24bf-4cc6-bf7c-65eb2d34e413.xls S-T Report 3/01
FY01/02 NSS Budget Part 4 to Enclosure E-1
03 72401 35 Division Chief 50 Admin expenses
Based on an expected increase in environmental education
03 72403 35 Environmental Ed Committee 100
visibility.
03 72405 35 Safety and Techniques 25
03 72406 35 TV/Video Production 25
Funds for approved grants will be provided from Educational
03 72407 35 Educational Grants 2,000
Grants Fund as funds are available
3 72451 35 NPS Cave & Karst Education 0
12/6/2010
6df73e7c-24bf-4cc6-bf7c-65eb2d34e413.xls S-T Report 3/01
FY01/02 NSS Budget Part 6 to Enclosure E-1
Budget FY03/04 FY03/04 Budget Notes
The blue text (underlined) highlights transfers from
DEPARTMENT OF THE OVP $155,145 external funds. There is a corresponding entry in
the Income side of budget.
OVP COMMITTEES 7,300
Total expenses supported by
$2,400
general revenue
Total expenses funded by NSS
4,900
Restricted funds
36 Operations VP 225
OVP Admin 50
OVP Travel to NSS Office 25
Travel by department members other than the
Discretionary Department Travel
150 Officer
36 A/V Library Committee 3,600
Committee expenses 250
Upgrade & maint of AV programs 3,350 includes storage cabinets, etc at Office
36 Archivist Committee 50
36 NSS IT Committee 1,500
10 year domain name renewal 200
Sub-domain hosting 500
Book Auction Web page 300
Establish second server for on-line
library 500
36 Cave Files 0
36 Internal Organizations 350
36 Library 1,050
Library Acquisitions 1,000
Library expenses 50
36 NSS Museum 25
36 Photo Archives 500
36 Market Analysis 0
12/6/2010
6df73e7c-24bf-4cc6-bf7c-65eb2d34e413.xls S-T Report 3/01
FY01/02 NSS Budget Part 6 to Enclosure E-1
NSS OFFICE $147,845
Total expenses
supported by general $140,045
revenue
Total Expenses
transferred from NSS
Restricted funds
7,800
Office Staff
$82,180
Expenses
36 Salaries 70,000 Includes potential perfomance raises
36 Performance Bonus 1,100 NOT Included in 73101
36 Overtime 0
36 Contract Labor 0
36 NSS Social Security Taxes 5,400 .0765 x Salaries + Bonus (Medicare & SS)
36 Medical Benefits $320 per quarter
1,280
36 Pensions 3,000 .055 x FY 01-02 Salary (SC,AV)
In 2002 NSS changed carriers and the cost of
36 Workman's Comp
800 coverage increased 50%
Professional development SC & AV various
36 Employee Training
600 computer software clases.
Office Expenses $52,985
36 Local Transportation 150
May-Nov+$5023.04 Avgp/mth= $718. New safe
36 Office Supplies
8,175 deposit box for NSS pubs on CD's
Does not include bookstore shipping costs (see
36 Postage
19,000 COGS)
Membership applications, brochures. Factors in
36 Printing
2,000 higher printing costs & design Renewal notices
Monthly DSL line estimate ($80) Email bursting
36 Internet Services
($20), Xeran S/Cart ($25), Xeran Server ($445)PA
1,945
$445pa maint, $374p/mo folder & Ascom mail
36 Equipment Leases
8,000 machine, $223 p/qtr Ascom Hasler
36 Huntsville Property Taxes 910 Year 2002 $909
36 Building Repair 0
12/6/2010
6df73e7c-24bf-4cc6-bf7c-65eb2d34e413.xls S-T Report 3/01
FY01/02 NSS Budget Part 6 to Enclosure E-1
36 Equipment Repair 500 various epuipment repair needs
36 Maintenance Supplies 275
36 Maintenance Labor 200
36 Maintenance Contracts 2,000 Lawn care $150p/mo & Terminex $136pa
36 Office Improve - Supplies 0
36 Office Improve - Labor 0
Rate is $124.50 per quarter + padding for service
36 Office Alarm Monitoring
550 calls
36 Office Electricity 1,550
36 Office Sewer 50
Discontinue modem ($76p/mo) for Bill's PC - Roger
36 Office Telephone
2,600 will install cable for Bill's PC
36 Office Trash 555 $44.26 per month
36 Office Water 125
36 Business Licenses 100 Year 2002=$40
36 NSS-Paid Telephone Listings 0
36 NSS Bookstore Advertising No direct mailing of catalogs.
2,000
for possible tech support (Previously in the S-T
36 Software
2,000 budget, but an OVP responsibility)
36 Capital Expenses 300 Second fire resistant safe
Staff Travel $5,830
2003 CA Conf: Airfare (2), hotel room (1), per diam
36 Convention Travel
9 days/2 employees, rental car, gas, $1,600 UPS.
4,180
36 OTR Travel & participation 1,000 2002 exp=$795
36 Summer SERA 400 2002 exp=$250
36 TAG Fall Cave-In 250 2002 exp=$155
36 Winter SERA 0
36 Other Bookstore Events 0
36 EC Attendance 0
A/V Library $850
36 Slide Show Postage 350 UPS rate increase
36 Video Show Postage 500 UPS rate increase
Other $6,000
36 Guide to Responsible Caving 6,000 Will need to reprint early in the FY
12/6/2010
6df73e7c-24bf-4cc6-bf7c-65eb2d34e413.xls S-T Report 3/01
FY01/02 NSS Budget Part 6 to Enclosure E-1
covered by restrictedc fund 5,000
covered by advertising or grants 1,000
12/6/2010
6df73e7c-24bf-4cc6-bf7c-65eb2d34e413.xls S-T Report 3/01
FY01/02 NSS Budget Part 7 to Enclosure E-1
Budget FY03/04 FY03/04 Budget Notes
DEPARTMENT OF THE
$36,200
SECRETARY-TREASURER
Officer/Committees $500
03 74001 37 Secretary-Treasurer 300 Phone, Internet, postage, duplication & miscellaneous exp
Discretionary Department Travel Travel by department members other than the Officer
03 74002 37 Assistant Treasurers 0
03 74003 37 Finance Committee 200
Admn Expenses 100
Travel Travel to NSS office and EC budget meeting
100
03 74004 37 NSS Personal Prop Comm 0
Financial Services &
$34,850
Insurance
03 74101 37 Financial Services 0 CPA consulting services.
Independent professional services for audit of accounting
03 74104 37 Audit Services
4,000 records as per BOG ACT 15-510.
03 74106 37 Independent Bookstore Inventory Independent audit by Kevin Smith
0
LedgerMaster Accounting Consulting services to support refinement of LedgerMaster
03 74103 37
Software Consulting Services accounting software/ Transferred to OVP budget
0
03 74105 37 Payroll Service 1,500 Professional service that handles our payroll accounting
Bonds to cover NSS Pres, S-T, Chief Financial Accountant,
03 74151 37 Volunteer & Staff Bonding NSS Office Staff, NSS Convention & NCRC National Seminar
450 treasurers.
03 74152 37 D & O Insurance 1,700 Coverage for Directors/Officers/Committee Chairman
General liability policy. Covers office, cave preserves,
03 74141 37 NSS General Liability Policy
27,100 Conventions and everything else the Society does.
03 74142 37 Insurance Riders 100 For other NSS events. Normally reimbursed
IRS & State Tax Penalties &
COA 74901 & 74902
Interest 0
Professional Dues $850
03 74201 37 American Geological Institute 200 $100 reimbused by Geology Section
03 74202 37 Bat Conservation International 100 Sustaining Membership
12/6/2010
6df73e7c-24bf-4cc6-bf7c-65eb2d34e413.xls S-T Report 3/01
FY01/02 NSS Budget Part 7 to Enclosure E-1
03 74203 37 Land Trust Alliance 150
03 74204 37 Nature Conservancy 100
03 74205 37 UIS 300
BOOKSTORE COGS AND
Historically the total bookstore COGS equals 61% of bookstore
OTHER DIRECT SALES 80,225 sales
EXPENSES
Non NSS Pubs/ Symbolic
25,300
Dev
03 77210 32 Non NSS Publications 19,000 recent COGS rate
03 77220 32 Symbolic Devices 6,300 recent COGS rate
NSS Publications 33,625
03 77242 32 Convention Leftovers 0
03 77250 32 SpeleoDigest 10,500 SD COGS are about 3/4 of sales
03 77261 32 Caving Basics 875 COGS is about 0.25*sales
03 77271 32 Cumberland Caverns 200 COGS is about 0.40*sales
03 77275 32 Appalachian Karst 0 inventory is recorded on books at zero value
03 77276 32 VulcanSpeleology 0 inventory is recorded on books at zero value
03 77277 32 On Station 900 COGS is about 0.50*sales
03 77278 32 On Rope II 9,000 COGS is about 0.30*sales
03 77279 32 Cave Minerals 2,500 COGS is about 0.50*sales
03 77280 32 Speleogenesis 1,200 COGS is now about 0.40*sales
03 77281 32 Cave Restoration 0 Based on estimated sales
03 77282 32 On Caves & Cameras 0 Based on estimated sales
03 77283 32 On Call 2,100 COGS is estimated at 0.35*sales
03 77284 32 Hidden World of Caves 350 COGS is estimated at 0.35*sales
03 77285 32 Taming of the Slough 5,500 1,000 copies @5.50
03 77331 32 Living with Karst 0 All sales devoted to pay-off of inventory
03 77341 32 Guads Journal 500 All sales devoted to pay-off of inventory
03 77269 32 Other NSS Pubs 0
Royalties Paid 4,200
03 77378 32 Royalties-On Rope II 3,300 Royalties are about 0.11*sales
03 77379 32 Royalties-Cave Minerals 200 Royalties are about 0.04*sales
03 77380 32 Royalties - Speleogenesis 120 Royalties are about 0.04*sales
03 77382 32 Royalties - Cave Restoration 0 $2 per book, based on expected sales volume
Royalties - On Caves & Cameras
03 77280 32 0
03 77383 32 Royalties - On Call 500 $2 per book, based on expected sales volume
12/6/2010
6df73e7c-24bf-4cc6-bf7c-65eb2d34e413.xls S-T Report 3/01
FY01/02 NSS Budget Part 7 to Enclosure E-1
Hidden World of Caves Royalties
03 77384 32 80
Taming of the Slough Royalties
03 77385 32 0 per revised deal with CDS
Other direct sales expenses 17,100
03 77299 32 Miscellaneous Bookstore Exp 0
03 77501 32 Bookstore Postage/UPS 9,000 Moved out of Office Expenses.
03 75005 00 Commisions VISA/MC 8,000 Moved out of Office Expenses.
Standard 15% commission by non-staff in remote locations for
Sales Commissions
03 77502 32 100 specific timeframe as approved by OVP
FUND TRANSFERS &
$13,250
MISCELLANEOUS
NSS Restricted Fund 12/02 balance was $10,800. Goal is
03 76001 0 Building Fund Transfer
$20K.
1,000
NSS Restricted Fund 12/02 balance was $14,500 Goal is
03 76002 0 Equipment Fund Transfer
$25K.
3,000
Estimated amount. Transfer actual excess A/V Library income
03 76007 0 A/V Library Fund Transfer
450 over amount expended for shipping
NSS Restricted Fund 12/02 balance $4,500. Budget to extend
3 76012 0 Library Fund Transfer on-line catalog to include IO publications & other library
1,000 improvements
NSS NEWS Restricted Fund Estimated amount. Transfer actual excess ad income over
03 76021 0
Transfer amount expended to the Restricted Fund per BOG Act 18-604.
0
Estimated amount. Transfer actual excess ad income over
03 76022 0 Journal Restricted Fund Transfer
amount expended to the Restricted Fund per BOG Act 18-605.
0
Transfer to restricted fund to reprint Guide in a future FY.
Guide to Responsible Caving
03 76025 0 Anticipate $4,500 required to print three year supply. NSS
Fund Transfer
2,000 Ristricted 5/02 balance $1,500.
03 76030 0 JSS transfer 0
03 76210 0 NCRC Transfer 800
NCRC: Office Expense Postage, printing, phone, supplies
200
Defray costs of sending rep to the International Technical
Rescue Symposium to disseminate cave rescue informaton as
NCRC: ITRS
directed by charter. May incl. Lodging, meals, transportation
300 and/or registration.
12/6/2010
6df73e7c-24bf-4cc6-bf7c-65eb2d34e413.xls S-T Report 3/01
FY01/02 NSS Budget Part 7 to Enclosure E-1
Offset expenses for maintaining professional liaison with other
rescue professionals and tracking/identifying rescue resources.
Professional Liaison
May include phone, postage, lodging, meals, transportation
and/or registration.
300
03 76231 0 Fine Arts Salon transfer 0
03 76513 0 Endowment Fund Transfer 3,000 11/00 Board Act stipulates 5,000
Redeem NSS Convention Discount coupons budgeted for use
NSS Convention Discount
03 75050 0 at 2003 NSS Convention. (30% of the registration fees for
Coupons
1,500 attendees with coupons.)
Incl. foreign check fees, prior period adjustments, bank service
03 75099 0 Miscellaneous Expenses charges, etc. (COA 75001-4, 75501). (Large FY 99/00 figure
500 due to one time expenses)
Contributions from outside donors to specific NSS efforts
03 75699 0 Designated Contributions (expeditions, projects, grottos, etc) Expenses will match
0 contributions.
03 78xxx 0 Capital Expenses 0 None planned this FY
Replenish operating reserve, repay any loans, and meet cash
Capital Accumulation
0 flow requirements.
12/6/2010
6df73e7c-24bf-4cc6-bf7c-65eb2d34e413.xls S-T Report 3/01
FY02/03 NSS Budget Part 8 to Enclosure E-1
Source of
Item Dept. FY03/04 Budget FY02/03 Budget
Funds
NSSPublications Whose Cost
Will Be Recovered Through
Speleo Digest 2001 EVP 9600 9600 Working Capital
Speleo Digest 2001 EVP 9600 Working Capital
Speleo Digest 2003 EVP 9600 Working Capital
On Rope II Reprint OVP 25000 Working Capital
Taming of the Slough EVP 11000 Working Capital
On Caves and Camera EVP 15650 15650 Working Capital
Author expenses (postage, telephone, etc 0 0
Designing & laying honorarium 500 $500
Editing, proof-reading & indexing 500 $500
Drawings & illustrations 500 $500
B/W half-tones, scanned color images, &
75
color separations $75
Printing & binding 14000 $14,000
Shipping 0 0
Miscellaneous 75 $75
NCRC Rescue EVP
On Cave Conservation and Restoration EVP $16,420 $16,420 Working Capital
12/6/2010
6df73e7c-24bf-4cc6-bf7c-65eb2d34e413.xls S-T Report 3/01
FY02/03 NSS Budget Part 8 to Enclosure E-1
Author expenses (postage, telephone, etc
$500 $500
Designing & laying honorarium $500 $500
Editing, proof-reading & indexing 0 0
Drawings & illustrations $500 $500
B/W half-tones, scanned color images, &
color separations $100 $100
Printing & binding $8,870 $8,870
Shipping $300 $300
Miscellaneous $650 $650
National Caves and Karst Institute $5,000 $5,000
Total $ 96,870.00 $ 41,670.00
12/6/2010
6df73e7c-24bf-4cc6-bf7c-65eb2d34e413.xls S-T Report 3/01
FY02/03 NSS Budget Part 8 to Enclosure E-1
Notes
Increased print to 600 copies. Includes $500
honorarium
1000 copies (500 hardbound, 500 soft
bound)
Increase over 00-01 Budget
Increase over 00-01 Budget
$2,000 of this is for hardbound covers
1000 copies
12/6/2010
6df73e7c-24bf-4cc6-bf7c-65eb2d34e413.xls S-T Report 3/01
FY02/03 NSS Budget Part 8 to Enclosure E-1
For more color illustrations and 50 copies
12/6/2010
Related docs
