Capital Project Fundraiser Plan by fyu13466

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									                                    Controlling Project Costs and Risks                    Team Members:
                                             Team 3 Homework
                                     Week # 2 team Assignment WBS                       Raisa Spector -PM
                                                                                           Omar Mahmoud
                                                                                     Roberto Mosciovecchio
                                                                                            David Saavedra
                                                                                            Mark Sanbower
                                                                                            Suzanne Smith

Controlling Project Costs and Risks
Summer 2008
Team #3 (Raisa, Omar, Roberto, David, Mark, Suzanne)
Week #2 and #3 Team Exercise

                                 WBS for Charity Project


                                       Charity
                                       Event




     1.0               2.0               3.0               4.0               5.0
  Managing           Capital           Soccer             Catalog         Phone bank
 the projects       campaign         tournament         fundraiser

 (see page 2)     (see page 3)       (see page 4)      (see page 6)       (see page 7)




                                  Instructor: Kugan Panchadsaram
BUSA-40358 Section ID: 066039, Summer 08         1/10    file: 2594479e-5f1d-4ac4-97fa-c53b2d2e31eb.xls
                                         Controlling Project Costs and Risks                                Team Members:
                                                  Team 3 Homework
                                          Week # 2 team Assignment WBS                                Raisa Spector -PM
                                                                                                         Omar Mahmoud
                                                                                                   Roberto Mosciovecchio
                                                                                                          David Saavedra
                                                                                                          Mark Sanbower
                                                                                                          Suzanne Smith




                                                    1.0
                                                  (from
                                                 page 1)

                                                Managing
                                                   the
                                                 projects




    1.1           1.2.      1.3. Write   1.4. Write       1.5.         1.6.         1.7.       1.8. Write
 Designat     Designate          a         a work      Create a      Catalog      Monitor       project
    ea          leaders     preliminar   breakdow         cost      fundraiser    activities    wrap up
  project      for each      y scope          n        analysis      Execute                     report
 manager      of the four   statement    structure     for each      the plan
  for the     campaign                                of the four
  overall          s                                  campaign
  project                                                  s




     1.1.1                           1.5.1.       1.5.2.       1.5.3.        1.5.3.
 Work with                          Capital      Soccer       Catalog       Catalog
 web team                          campaign     tourname     fundraiser    fundraise
    to put                                          nt                         r
 informatio
     n on
  compan




                                  Instructor: Kugan Panchadsaram
BUSA-40358 Section ID: 066039, Summer 08         2/10    file: 2594479e-5f1d-4ac4-97fa-c53b2d2e31eb.xls
                                    Controlling Project Costs and Risks                        Team Members:
                                             Team 3 Homework
                                     Week # 2 team Assignment WBS                           Raisa Spector -PM
                                                                                               Omar Mahmoud
                                                                                         Roberto Mosciovecchio
                                                                                                David Saavedra
                                                                                                Mark Sanbower
                                                                                                Suzanne Smith




                                 2.0
                           (from page 1)
                               Capital
                              campaign




          2.1                  2.2.                    2.3.
       Research           Contact donors             Market
      prospective          and submit              campaign to
        donors              business                  large




                                2.3.1.                 2.3.2.                   2.3.3.
                          Meet with directors     Discuss firm and        Create advertising
                           and owners to           small business             space on
                               discuss               matching             MedImpact soccer
                             fundraising            contribution                game




                                  Instructor: Kugan Panchadsaram
BUSA-40358 Section ID: 066039, Summer 08         3/10    file: 2594479e-5f1d-4ac4-97fa-c53b2d2e31eb.xls
                                          Controlling Project Costs and Risks                               Team Members:
                                                   Team 3 Homework
                                           Week # 2 team Assignment WBS                                Raisa Spector -PM
                                                                                                          Omar Mahmoud
                                                                                                    Roberto Mosciovecchio
                                                                                                           David Saavedra
                                                                                                           Mark Sanbower
                                                                                                           Suzanne Smith




                                                   3.0
                                                 (from
                                                page 1)
                                                Soccer
                                                tourna




     3.1.      3.2.        3.3.        3.4.          3.5.       3.6.      3.7.         3.8.      3.9.
    Form       Look      Establis     Recruit       Event      Collect   Tourna       Tourna    Tourna
   tourna       for         h          staff      literatur     and      ment t-       ment      ment
    ment      sponso     location                     e         cash      shits       equipm     draw
   plannin       rs                                            entries                  ent




         3.1.1.     3.2.1.       3.3.1.      3.4.1.         3.5.1.             3.7.1.      3.8.1.      3.9.1.
          Send       Call       Resear      Recruit          Put               Design      Purcha       Put
         email     possibl         ch       referee       togethe               art          se      togethe
         asking       e         locatio        s              r                            soccer        r
           for     sponso          ns       (volunt        tourna                           balls     tourna




         3.1.2.     3.2.2.       3.3.2.      3.4.2.        3.5.2.               3.7.2.     3.8.2.     3.9.2.
          Host       Put          Pick      Recruit       Tourna                 Add       Purcha      Put
          Q&A      togethe      locatio     support        ment                sponso        se      togethe
         meetin       r            n          staff         flyer              r logos      goals    r match
           g       present                   (sign                                                   schedul




         3.1.3.    3.2.3.                                  3.5.3.              3.7.3.                 3.9.3.
          Host      Meet                                  Tourna               Print t-               Post
         weekly     with                                   ment                shirts                tourna
         meetin    candid                                   web                                       ment
           g         ate                                    site                                     schedu




                                                                                                      3.9.4.
                                                                                                     Tourna
                                                                                                      ment
                                                                                                       day




                                                                                                      3.9.5.
                                                                                                       Put
                                                                                                     togethe

                                  Instructor: Kugan Panchadsaram
BUSA-40358 Section ID: 066039, Summer 08         4/10    file: 2594479e-5f1d-4ac4-97fa-c53b2d2e31eb.xls
                                   Controlling Project Costs and Risks                   Team Members:
                                            Team 3 Homework
                                    Week # 2 team Assignment WBS                      Raisa Spector -PM
                                                                                   togethe
                                                                                       r Omar Mahmoud
                                                                                   informa
                                                                                  Roberto Mosciovecchio
                                                                                             David Saavedra
                                                                                             Mark Sanbower
                                                                                             Suzanne Smith
                                                                                    3.9.6.
                                                                                    Team
                                                                                   sign-up




                                                                                    3.9.7.
                                                                                   Tourna
                                                                                    ment
                                                                                     play




                                                                                    3.9.8.
                                                                                   Winner
                                                                                   ceremo
                                                                                      ny




                                                                                    3.9.9.
                                                                                    Clean
                                                                                      up




                                  Instructor: Kugan Panchadsaram
BUSA-40358 Section ID: 066039, Summer 08         5/10    file: 2594479e-5f1d-4ac4-97fa-c53b2d2e31eb.xls
                                       Controlling Project Costs and Risks              Team Members:
                                                Team 3 Homework
                                        Week # 2 team Assignment WBS                 Raisa Spector -PM
                                                                                        Omar Mahmoud
                                                                                  Roberto Mosciovecchio
                                         4.0                                             David Saavedra
                                    (from page 1)                                        Mark Sanbower
                                                                                         Suzanne Smith
                                        Catalog
                                      fundraiser




       4.1.                              4.2.                            4.3.
  Contact Charles                 Distribute order                  Receive and
  Chips for order                 forms, catalogs,                   accurately
    forms and                       and internal                  distribute orders
     catalogs                       memo about


                         4.2.1.                             4.2.2.
                Periodically collect order         Submit orders to Charles
                   forms and money                  Chips and remit 20% to
                                                          fundraiser




                                  Instructor: Kugan Panchadsaram
BUSA-40358 Section ID: 066039, Summer 08         6/10    file: 2594479e-5f1d-4ac4-97fa-c53b2d2e31eb.xls
                                   Controlling Project Costs and Risks                                  Team Members:
                                            Team 3 Homework
                                    Week # 2 team Assignment WBS                                     Raisa Spector -PM
                                                                                                        Omar Mahmoud
                                                                                                  Roberto Mosciovecchio
                                                                                                         David Saavedra
                                                                                                         Mark Sanbower
                                              5.0                                                        Suzanne Smith
                                          (from page
                                               1)
                                          Phone bank




      5.1.             5.2.           5.3.              5.4.                  5.5.                5.6.
    Research          Find a       Work with           Recruit               Hold a            Hold phone
     how to          suitable     web team to          callers              training             bank
  organize and    location and         put                                session for          campaign
  implement a      equipment      information                                callers
   phone bank       within the    on company
                    company         intranet




                                                                 5.5.1.                 5.5.2.
                                                              With callers,        Discuss phone
                                                           develop a script to    etiquette and tips
                                                             use for phone




                                  Instructor: Kugan Panchadsaram
BUSA-40358 Section ID: 066039, Summer 08         7/10    file: 2594479e-5f1d-4ac4-97fa-c53b2d2e31eb.xls
                                         Controlling Project Costs and Risks                         Team Members:
                                                  Team 3 Homework
                                          Week # 2 team Assignment WBS                            Raisa Spector -PM
                                                                                                     Omar Mahmoud
                                                                                               Roberto Mosciovecchio
                                                                                                      David Saavedra
  Charity Event WBS                                                                                   Mark Sanbower
                                                                                                      Suzanne Smith
   1.    Managing the projects
        1.1. Designate a project manager for the overall project
            1.1.1. Work with web team to put information on company intranet
        1.2. Designate leaders for each of the four campaigns
        1.3. Create a scope statement
        1.4. Create a work breakdown structure
        1.5. Create a cost analysis for each of the four campaigns
            1.5.1. Capital campaign
            1.5.2. Soccer tournament
            1.5.3. Catalog fundraiser
            1.5.4. Phone bank
        1.6. Execute the plan
        1.7. Monitor activities
        1.8. Write project wrap up report

   2.    Capital campaign
        2.1. Research prospective donors
        2.2. Contact donors and submit business donation case
        2.3. Market campaign to large businesses and small firms
            2.3.1. Meet with directors and owners to discuss fundraising initiative
            2.3.2. Discuss firm and small business matching contribution from employee donations
            2.3.3. Create advertising space on MedImpact soccer game for advertisement space




                                  Instructor: Kugan Panchadsaram
BUSA-40358 Section ID: 066039, Summer 08         8/10    file: 2594479e-5f1d-4ac4-97fa-c53b2d2e31eb.xls
                                       Controlling Project Costs and Risks                          Team Members:
                                                Team 3 Homework
                                        Week # 2 team Assignment WBS                            Raisa Spector -PM
                                                                                                   Omar Mahmoud
   3.  Soccer tournament                                                                     Roberto Mosciovecchio
      3.1. Form tournament planning committee (volunteers)                                          David Saavedra
          3.1.1. Send email asking for volunteers                                                   Mark Sanbower
          3.1.2. Host Q&A meeting                                                                   Suzanne Smith
          3.1.3. Host weekly meeting
      3.2. Look for sponsors
          3.2.1. Call possible sponsors
          3.2.2. Put together presentation
          3.2.3. Meet with candidate sponsors
      3.3. Establish location
          3.3.1. Research locations
          3.3.2. Pick location
      3.4. Recruit staff
          3.4.1. Recruit referees (volunteers)
          3.4.2. Recruit support staff (sign up table, clean up, etc.)
      3.5. Event literature
          3.5.1. Put together tournament rules
          3.5.2. Tournament flyer
          3.5.3. Tournament web site
      3.6. Collect and cash entries
      3.7. Tournament t-shits
          3.7.1. Design art
          3.7.2. Add sponsor logos
          3.7.3. Print t-shirts
      3.8. Tournament equipment
          3.8.1. Purchase soccer balls
          3.8.2. Purchase goals
      3.9. Tournament draw
          3.9.1. Put together tournament draw
          3.9.2. Put together match schedule
          3.9.3. Post tournament schedule and times on web site
          3.9.4. Tournament day
          3.9.5. Put together information and registration tables
          3.9.6. Team sign-up
          3.9.7. Tournament play
          3.9.8. Winner ceremony
          3.9.9. Clean up
   4. Catalog fundraiser
      4.1. Contact Charles Chips for order forms and catalogs
      4.2. Distribute order forms, catalogs, and internal memo about the 6-month catalog campaign
          4.2.1. Periodically collect order forms and money
          4.2.2. Submit orders to Charles Chips and remit 20% to fundraiser
      4.3. Receive and accurately distribute orders




                                  Instructor: Kugan Panchadsaram
BUSA-40358 Section ID: 066039, Summer 08         9/10    file: 2594479e-5f1d-4ac4-97fa-c53b2d2e31eb.xls
                                       Controlling Project Costs and Risks                         Team Members:
                                                Team 3 Homework
                                        Week # 2 team Assignment WBS                               Raisa Spector -PM
   5.    Phone bank                                                                                  Omar Mahmoud
        5.1. Research how to organize and implement a phone bank                              Roberto Mosciovecchio
        5.2. Find a suitable location and equipment within the company to hold phone bank campaign   David Saavedra
        5.3. Work with web team to put information on company intranet                               Mark Sanbower
        5.4. Recruit callers                                                                          Suzanne Smith
        5.5. Hold a training session for callers
            5.5.1. With callers, develop a script to use for phone calls
            5.5.2. Discuss phone etiquette and tips
        5.6. Hold phone bank campaign




                                  Instructor: Kugan Panchadsaram
BUSA-40358 Section ID: 066039, Summer 08        10/10    file: 2594479e-5f1d-4ac4-97fa-c53b2d2e31eb.xls

								
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