CONTRACT FOR CLEANING AND OTHER ANCILLARY SERVICES PRIOR

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					CONTRACT FOR CLEANING AND OTHER ANCILLARY SERVICES

                           EUROPEAN UNION
                           Publication of Supplement to the Official Journal of the European Union
                           2, rue Mercier, L-2985 Luxembourg        Fax (352) 29 29-42670
                           E-mail: ojs@publications.europa.eu      Info & on-line forms: http://simap.europa.eu




                                                                                PRIOR INFORMATION NOTICE


SECTION I: CONTRACTING AUTHORITY

I.1) NAME, ADDRESSES AND CONTACT POINT(S)

 Official name:         North East Lincolnshire Borough Council
 Postal address:        Asset & Facilities Management, North East Lincolnshire Council, Origin 2, Origin
                        Way, Europarc, Grimsby, North East Lincolnshire DN37 9TZ
 Town:                  Grimsby                                                 Postal code: DN37 9TZ
 Country:               United Kingdom
 Contact point(s):      ____________________                                    Telephone: 01472 324646
 For the attention of: Paul Thorpe
 Email:                 paul.thorpe1@nelincs.gov.uk                             Fax: 01472 324570

 Internet address(es) (if applicable)
 General address of the contracting authority (URL): www.nelincs.gov.uk

 Address of the buyer profile (URL): www.northlincs.gov.uk/procurement

 Further information can be obtained at:
          As in above-mentioned contact point(s)
          Other:please complete Annex A.I




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CONTRACT FOR CLEANING AND OTHER ANCILLARY SERVICES


I.2) TYPE OF THE CONTRACTING AUTHORITY AND MAIN ACTIVITY OR ACTIVITIES

         Ministry or any other national or federal          General public services
         authority, including their regional or local       Defence
         sub-divisions                                      Public order and safety
         National or federal agency/office                  Environment
         Regional or local authority                        Economic and financial affairs
                                                            Health
         Regional or local agency/office
                                                            Housing and community amenities
         Body governed by public law                        Social protection
         European institution/agency or international       Recreation, culture and religion
         organisation                                       Education
         Other                                              Other
 (please specify): ____________________                   (please specify): ____________________

 The contracting authority is purchasing on behalf of other contracting authorities
         yes                                                     no




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CONTRACT FOR CLEANING AND OTHER ANCILLARY SERVICES

SECTION II.A: OBJECT OF THE CONTRACT (WORKS)

II.1) TITLE ATTRIBUTED TO THE CONTRACT BY THE CONTRACTING AUTHORITY
____________________


II.2) TYPE OF CONTRACT AND LOCATION OF WORKS

 Main site or location of works: ____________________                  NUTS code: ____________________


II.3) THIS NOTICE INVOLVES A FRAMEWORK AGREEMENT

           yes          no


II.4) SHORT DESCRIPTION OF NATURE AND SCOPE OF WORKS
____________________
____________________

 If known, estimated cost of works excluding VAT(give figures only):                 Currency: ________
 ____________________
 OR Range: between ____________________ and ____________________                     Currency: ________

Division into lots (for information about lots, use Annex B as many times as there are lots)
     yes                                                     no


II.5) COMMON PROCUREMENT VOCABULARY (CPV)


II.6) SCHEDULED DATE FOR START OF AWARD PROCEDURES AND DURATION OF THE CONTRACT
Scheduled date for (if known)

 start of award procedures       ____________________ (dd/mm/yyyy)

 Duration in months:                    or days: ____________________ (from the award of the contract)
 ____________________


  OR Scheduled date for (if known)
  start of works        ____________________ (dd/mm/yyyy)
  completion of works ____________________ (dd/mm/yyyy)



II.7) CONTRACT COVERED BY THE GOVERNMENT PROCUREMENT AGREEMENT (GPA)

           yes                  no


II.8) ADDITIONAL INFORMATION (if applicable)
____________________
____________________




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CONTRACT FOR CLEANING AND OTHER ANCILLARY SERVICES

SECTION II.B: OBJECT OF THE CONTRACT(SUPPLIES OR SERVICES) (1)

II.1) TITLE ATTRIBUTED TO THE CONTRACT BY THE CONTRACTING AUTHORITY
CONTRACT FOR CLEANING AND OTHER ANCILLARY SERVICES


II.2) TYPE OF CONTRACT AND PLACE OF DELIVERY OR OF PERFORMANCE
(Choose one category only – supplies or services – which corresponds most to the specific object of your
contract or purchase(s))
Supplies Services Service category: No 14
(for service categories 1-27, please see Annex II of Directive 2004/18/EC)
Main place of performance or of delivery: North East Lincolnshire NUTS code UKE13


II.3) SHORT DESCRIPTION OF NATURE AND QUANTITY OR VALUE OF SUPPLIES OR SERVICES (in
each of the service categories)
North East Lincolnshire Council on behalf of the local Authority, North East Lincolnshire Care Trust Plus,
Shoreline Housing Partnership, and a potential partner, is inviting expressions of interest from organisations
to provide cleaning services and ancilllary services to include, but not necessarily limited to, office, amenity,
and accommodation cleaning, window cleaning, periodic cleaning, pest control, feminine and clinical hygiene,
washroom services, specialist cleaning services and provision of cleaning products as listed in Lot nos 1 to 5
inclusive.

 If known, estimated cost excluding VAT (give figures only):                       Currency: ________
 ____________________
 OR Range: between ____________________ and ____________________                   Currency: ________
Division into lots (for information about lots, use Annex B as many times as there are lots)
     yes                                                       no


II.4) COMMON PROCUREMENT VOCABULARY (CPV)

                                   Main vocabulary             Supplementary vocabulary (if applicable)
 Main object                  90900000                                  ____________________
 Additional objects           90910000                                  ____________________
                              90911000                                  ____________________
                              90911100                                  ____________________
                              90911200                                  ____________________
                              90911300                                  ____________________
                              90919200                                  ____________________
                              90922000                                  ____________________
                              90924000                                  ____________________
                              85142300                                  ____________________


II.5) SCHEDULED DATE FOR START OF AWARD PROCEDURES (if known)
01/01/2010 (dd/mm/yyyy)


II.6) CONTRACT COVERED BY THE GOVERNMENT PROCUREMENT AGREEMENT (GPA)

           yes           no
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CONTRACT FOR CLEANING AND OTHER ANCILLARY SERVICES


II.7) ADDITIONAL INFORMATION (if applicable)
Expressions of interest are sought from professional organisations who can demonstrate the technical ability
and capacity to undertake contracts of this scale and complexity. The demonstration of legal, financial and
administrative capacity will be required.
Further information may be obtained at an Industry Day to be held at Grimsby Town Hall on 15 May 2009 at
2.00 pm.
Interested parties should register with our Suppliers’ Contract Management System (SCMS) -
http://scms.alito.co.uk
All further communication relating to this contract will be managed through this web-portal.
The scheduled date for start of award procedures is 1 January 2010, followed by a mobilisation period.




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CONTRACT FOR CLEANING AND OTHER ANCILLARY SERVICES

SECTION III: LEGAL, ECONOMIC, FINANCIAL AND TECHNICAL INFORMATION

III.1) CONDITIONS RELATING TO THE CONTRACT
III.1.1) Main financing conditions and payment arrangements and/or reference to the relevant provisions
regulating them (if known; provide information only in the case of works contracts):
____________________
____________________


III.2) CONDITIONS FOR PARTICIPATION
III.2.1) Reserved contracts (if applicable)
     yes                                                     no

 The contract is restricted to sheltered workshops
 The execution of the contract is restricted to the framework of sheltered employment
 programmes



SECTION VI: COMPLEMENTARY INFORMATION

VI.1) CONTRACT RELATED TO A PROJECT AND/OR PROGRAMME FINANCED BY COMMUNITY FUNDS

     yes                                                     no
If yes, reference to project(s) and/or programme(s):
____________________
____________________


VI.2) ADDITIONAL INFORMATION (if applicable):
We are currently considering the 5 lots as outlined in this notice. We may, however, elect to combine some of
the lots, split lots further, or indeed leave them unchanged. Whichever lots we finally specify in the Contract
Notice, we are likely to accept bids from tenderers for one, several or all of the lots.


VI.3) INFORMATION ON GENERAL REGULATORY FRAMEWORK
Relevant governmental Internet sites where information can be obtained

 Tax legislation:                             ____________________
 Environmental protection legislation:        ____________________
 Employment protection and working            ____________________
 conditions:
   For additional details about relevant governmental services where information can be obtained on
 taxes, environmental protection, employment protection and working conditions, please fill Annex A.II-IV(if
 applicable)


VI.4) DATE OF DISPATCH OF THIS NOTICE:
09/04/2009 (dd/mm/yyyy)




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CONTRACT FOR CLEANING AND OTHER ANCILLARY SERVICES

ANNEX A
ADDITIONAL ADDRESSES AND CONTACT POINTS

I) ADDRESSES AND CONTACT POINTS FROM WHICH FURTHER INFORMATION CAN BE OBTAINED

 Official name:            ____________________
 Postal address:           ____________________
                           ____________________
 Town:                     ____________________                           Postal code: ____________________
 Country:                  ____________________
 Contact point(s):         ____________________                           Telephone: ____________________
 For the attention of:     ____________________
 Email:                    ____________________                           Fax: ____________________

 Internet address (URL): ____________________


II) ADDRESS, CONTACT POINTS AND INTERNET SITE OF THE RELEVANT GOVERNMENT SERVICE
FROM WHICH INFORMATION CAN BE OBTAINED ABOUT TAXES

 Official name:            ____________________
 Postal address:           ____________________
                           ____________________
 Town:                     ____________________                           Postal code: ____________________
 Country:                  ____________________
 Contact point(s):         ____________________                           Telephone: ____________________
 For the attention of:     ____________________
 Email:                    ____________________                           Fax: ____________________

 Internet address (URL): ____________________


III) ADDRESS, CONTACT POINT AND INTERNET SITE OF THE RELEVANT GOVERNMENT SERVICE
FROM WHICH INFORMATION CAN BE OBTAINED ABOUT ENVIRONMENTAL PROTECTION

 Official name:            ____________________
 Postal address:           ____________________
                           ____________________
 Town:                     ____________________                           Postal code: ____________________
 Country:                  ____________________
 Contact point(s):         ____________________                           Telephone: ____________________
 For the attention of:     ____________________
 Email:                    ____________________                           Fax: ____________________

 Internet address (URL): ____________________




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CONTRACT FOR CLEANING AND OTHER ANCILLARY SERVICES


IV) ADDRESS, CONTACT POINTS AND INTERNET SITE OF THE RELEVANT GOVERNMENT SERVICE
FROM WHICH INFORMATION CAN BE OBTAINED ABOUT EMPLOYMENT PROTECTION AND WORKING
CONDITIONS

 Official name:            ____________________
 Postal address:           ____________________
                           ____________________
 Town:                     ____________________                           Postal code: ____________________
 Country:                  ____________________
 Contact point(s):         ____________________                           Telephone: ____________________
 For the attention of:     ____________________
 Email:                    ____________________                           Fax: ____________________

 Internet address (URL): ____________________




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CONTRACT FOR CLEANING AND OTHER ANCILLARY SERVICES

ANNEX B
INFORMATION ABOUT LOTS
LOT No 001 TITLE BUILDING CLEANING

1) SHORT DESCRIPTION
Building cleaning of office, libraries, museums, stores, day centres, resources centre, public conveniences
and accommodation. Where the building requires it, service shall include the supply of standard office amenity
cleaning services, supply and replenishment of washroom consumables, infection control cleansing and focused
periodic cleaning


2) COMMON PROCUREMENT VOCABULARY (CPV)

                                Main vocabulary          Supplementary vocabulary (if applicable)
 Main object               90900000                              ____________________
 Additional object(s)      90910000                              ____________________
                           90911100                              ____________________
                           90911200                              ____________________
                           90919200                              ____________________


3) QUANTITY OR SCOPE
____________________
____________________

 If known, estimated cost excluding VAT (give figures only):                   Currency: ________
 ____________________
 OR Range: between ____________________ and ____________________               Currency: ________


4) INDICATION ABOUT DIFFERENT DATE FOR START OF AWARD PROCEDURES AND/OR DURATION
OF CONTRACT (if applicable)
Scheduled date for (if known)

 start of award procedures      ____________________ (dd/mm/yyyy)

 Duration in months: 36                 or days: ____________________ (from the award of the contract)


  OR Scheduled date for (if known)
  start of works          ____________________ (dd/mm/yyyy)
  completion of works ____________________ (dd/mm/yyyy)



5) ADDITIONAL INFORMATION ABOUT LOTS
____________________
____________________




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CONTRACT FOR CLEANING AND OTHER ANCILLARY SERVICES

ANNEX B
INFORMATION ABOUT LOTS
LOT No 002 TITLE WINDOW CLEANING

1) SHORT DESCRIPTION
Cleaning of external and internal glazing units, window frames and sills


2) COMMON PROCUREMENT VOCABULARY (CPV)

                                Main vocabulary          Supplementary vocabulary (if applicable)
 Main object               90911300                               ____________________


3) QUANTITY OR SCOPE
____________________
____________________

 If known, estimated cost excluding VAT (give figures only):                   Currency: ________
 ____________________
 OR Range: between ____________________ and ____________________               Currency: ________


4) INDICATION ABOUT DIFFERENT DATE FOR START OF AWARD PROCEDURES AND/OR DURATION
OF CONTRACT (if applicable)
Scheduled date for (if known)

 start of award procedures      ____________________ (dd/mm/yyyy)

 Duration in months: 36                 or days: ____________________ (from the award of the contract)


  OR Scheduled date for (if known)
  start of works          ____________________ (dd/mm/yyyy)
  completion of works ____________________ (dd/mm/yyyy)



5) ADDITIONAL INFORMATION ABOUT LOTS
____________________
____________________




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CONTRACT FOR CLEANING AND OTHER ANCILLARY SERVICES

ANNEX B
INFORMATION ABOUT LOTS
LOT No 003 TITLE FEMININE AND CLINICAL HYGIENE SERVICES

1) SHORT DESCRIPTION
Supply, installation and service of hygiene and clinical units and the disposal of all associated waste.


2) COMMON PROCUREMENT VOCABULARY (CPV)

                                Main vocabulary           Supplementary vocabulary (if applicable)
 Main object               85142300                                 ____________________
 Additional object(s)      90524100                                 ____________________


3) QUANTITY OR SCOPE
____________________
____________________

 If known, estimated cost excluding VAT (give figures only):                       Currency: ________
 ____________________
 OR Range: between ____________________ and ____________________                   Currency: ________


4) INDICATION ABOUT DIFFERENT DATE FOR START OF AWARD PROCEDURES AND/OR DURATION
OF CONTRACT (if applicable)
Scheduled date for (if known)

 start of award procedures      ____________________ (dd/mm/yyyy)

 Duration in months: 36                  or days: ____________________ (from the award of the contract)


  OR Scheduled date for (if known)
  start of works          ____________________ (dd/mm/yyyy)
  completion of works ____________________ (dd/mm/yyyy)



5) ADDITIONAL INFORMATION ABOUT LOTS
Clinical waste will be generated by the medical day centres and the residential care centres, it does not normally
include sharps




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CONTRACT FOR CLEANING AND OTHER ANCILLARY SERVICES

ANNEX B
INFORMATION ABOUT LOTS
LOT No 004 TITLE PEST CONTROL

1) SHORT DESCRIPTION
Provide a preventative and reactive pest control service


2) COMMON PROCUREMENT VOCABULARY (CPV)

                                Main vocabulary            Supplementary vocabulary (if applicable)
 Main object               90922000                                ____________________


3) QUANTITY OR SCOPE
____________________
____________________

 If known, estimated cost excluding VAT (give figures only):                      Currency: ________
 ____________________
 OR Range: between ____________________ and ____________________                  Currency: ________


4) INDICATION ABOUT DIFFERENT DATE FOR START OF AWARD PROCEDURES AND/OR DURATION
OF CONTRACT (if applicable)
Scheduled date for (if known)

 start of award procedures      ____________________ (dd/mm/yyyy)

 Duration in months: 36                  or days: ____________________ (from the award of the contract)


  OR Scheduled date for (if known)
  start of works          ____________________ (dd/mm/yyyy)
  completion of works ____________________ (dd/mm/yyyy)



5) ADDITIONAL INFORMATION ABOUT LOTS
Predominantly ants, rats and pigeons, but all forms of infestation must be dealt with




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CONTRACT FOR CLEANING AND OTHER ANCILLARY SERVICES

ANNEX B
INFORMATION ABOUT LOTS
LOT No 005 TITLE SPECIALIST CLEANING SERVICES

1) SHORT DESCRIPTION
To provide additional or specialist cleaning services to include but not necessarily limited to deep cleans,
external area cleansing, high-level cleaning, bio-hazard and fumigation services


2) COMMON PROCUREMENT VOCABULARY (CPV)

                                Main vocabulary           Supplementary vocabulary (if applicable)
 Main object               90900000                                 ____________________
 Additional object(s)      90924000                                 ____________________


3) QUANTITY OR SCOPE
____________________
____________________

 If known, estimated cost excluding VAT (give figures only):                       Currency: ________
 ____________________
 OR Range: between ____________________ and ____________________                   Currency: ________


4) INDICATION ABOUT DIFFERENT DATE FOR START OF AWARD PROCEDURES AND/OR DURATION
OF CONTRACT (if applicable)
Scheduled date for (if known)

 start of award procedures      ____________________ (dd/mm/yyyy)

 Duration in months: 36                  or days: ____________________ (from the award of the contract)


  OR Scheduled date for (if known)
  start of works          ____________________ (dd/mm/yyyy)
  completion of works ____________________ (dd/mm/yyyy)



5) ADDITIONAL INFORMATION ABOUT LOTS
____________________
____________________




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