Affidavit of Legal Domicile by ayw70557

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									Registration & Residency

              Procedural Overview
                               &
                            Data
                November 7, 2005
The Registration Process

• All new registrants go through the same rigorous
  process.
• Residents pick up a registration packet from the
  Board Office.
• Parent/guardian proves residency and registers
  student.




          South Orange-Maplewood School District     2
The Registration Process (cont’d)

• Affidavit students live with a resident relative or
  friend due to some physical, emotional or
  financial family hardship which must be
  documented.
• All affidavit student packets are reviewed by the
  Director.
• If affidavit is accepted student begins school.
• Residency officer randomly checks new
  registrants as well as follows all residency referrals.




           South Orange-Maplewood School District           3
SOUTH ORANGE AND MAPLEWOOD SCHOOL DISTRICT REGISTRATION PROCESS

Registration Packet                                                                                             Child does not
                                                                           Packet not
  picked up from                                                                                                 enter school
                                                                            returned
   Board Office


                                                                                                                                                 Child
                                                                                                                                              remains in
                                                                          Application is                          Child enters school.          school
                             Registration                            incomplete. Additional                        21 day provisional
                           packet returned                          information is requested                           enrollment


                                                                                                                                             Child
   Affidavit packet is                                                                                                                   removed from
        returned                                                                                                                            school
                                                                          Application is                            Child enters
                                                                            complete                                  school



  Packet is submitted
  and reviewed by the                              Application is
Director of Planning and                             approved
      Assessment




                                              Additional information is
 Application is denied                        submitted, application is                                                   Child
                                                  reviewed again                                                       remains in
                                                                                           N.J. Commissioner             school
                                                                                              of Education
      Applicant                                                                            denies or approves
   may appeal to the                         Child attends school while                        application               Child is
    Commissioner                                 appeal is pending                                                      removed



                             South Orange-Maplewood School District                                                                                        4
Legal Guidelines for Registration
• A “resident” student is one who is domiciled in the
  school district or who lives with someone
  domiciled in the district due to family hardship.
• Domicile is determined by parent or legal
  guardian’s permanent abode.
• Legal guardianship is determined through a court
  custody order.




          South Orange-Maplewood School District        5
Legal Guidelines (cont’d.)
• Divorced/Separated Parents – Where a student’s
  parents are domiciled in different school districts,
  the parents can designate the school district for
  school attendance by written agreement.
• Houses situated in more than one municipality –
  Student’s domicile is determined by the
  municipality that receives the majority of property
  taxes.




          South Orange-Maplewood School District         6
Legal Guidelines                      (cont’d.)

• Other situations where a student is entitled to a
  free education in the district
   −   DYFS/State Agency Placements
   −   Children of Military personnel on active duty
   −   Emancipated students
   −   Homeless/Temporary students




            South Orange-Maplewood School District     7
Results of Registration Process

• 1055 students were registered from January 2004 to
  June 2005 for the 2004-2005 academic year
• 704 registered as homeowners (67%)
• 180 registered with a lease (17%)
• 171 registered with a landlord notarized letter (16%)
• 6 students were admitted by affidavit
• No students currently in attendance on an appeal
  to the Commissioner


           South Orange-Maplewood School District         8
                South Orange and Maplewood School District
TOTAL STUDENT ENROLLMENT VS. AFFIDAVIT STUDENTS
    '95-'96                   5,580                      51   0.91%
    '96-'97                   5,815                      49   0.84%
    '97-'98                   6,071                      30   0.49%
    '98-'99                   6,118                      50   0.82%
    ''99-'00*                 6,196                      53   0.86%
    '01-02'                   6,396                      32   0.50%
    '02-03'                   6,364                      17   0.27%
    '03-04'                   6,390                      16   0.25%
    04-'05                    6,300                      12   0.19%
    05-'06                    6,221                      29   0.47%




                South Orange-Maplewood School District                9
District Residency Verification
 On-site and documentation review
   Residency is confirmed for:
         New applicants in the district
         Anniversary dates for lease renewals
         Any changes reported by the school
         Requests by school or community members
   Database updated continuously




             South Orange-Maplewood School District   10
Residency Verification
• Residency verification officer randomly checks
  on newly registered students.
• Residency officer follows up on referrals from
  schools, parents and community members,
  questioning a student’s residency in the district.
• Residency officer periodically follows municipal
  buses to see where students exit and enter.
• Residency officer conducts surveillance of
  homes to document entrances and exits of
  parents and students.

          South Orange-Maplewood School District       11
NUMBER OF ANNUAL
RESIDENCY VERIFICATIONS (Families)
600
                                                              Residency
500
                                                              Confirmed
400
                                                              Residency not
                                                              confirmed
300

200

100

  0
      94-95 95-96 96-97 97-98 98-99 *02-03 03-04 04-05
        * The numbers for 00-01 and 01-02 were unavailable.


              South Orange-Maplewood School District                          12
Number of Annual
Residency Verifications And Number of Families in District

 4500
                3988                3965                4051
 4000                                                          Residency
                                                               Confirmed
 3500                                                          Residency not
 3000                                                          Confirmed
                                                               Total Families in
 2500
                                                               District
 2000
 1500
 1000
                            505                463
  500    305
               43                 67              149
    0
           *02-03              03-04               04-05




               South Orange-Maplewood School District                              13
2004-2005 Questionable Residency Checks
Renters vs. Homeowners (Students)
• Total student residency checks numbered 933
• Of those 933, 789 were renters and 144 were
  homeowners
• Questionable checks numbered 233
• Of those 233 questionable residency checks:
  -145 reproved residency -71 withdrew
  -3 claimed homelessness -1 appealed
  -1 became an affidavit student
  -12 were allowed to complete the school year




          South Orange-Maplewood School District   14
South Orange and Maplewood School District
Number of Board Residency Hearings



  School Year 1999-              2001-        2002-        2003-          2004-
              2000               2002         2003         2004           2005
  # of students
  referred for         39        33           34           48             71
  hearings
  # of students who
  proved residency     17        15           14           25             32
  # of students who
  were removed or      10        8            11           18             36
  transferred out
  Allowed to
  complete balance     9         9            3            1              2
  of school year
  Allowed to stay as
  tuition student      2         0            0            2              0
  Appealed to                                              1 (affidavit   1 (later
  Commissioner         1         1            6            student)       withdrawn)
                                                           1 (homeless)
                  South Orange-Maplewood School District                               15
Applicants Appeal Process

 Appealing the Board of Education’s decision
    Either after the initial application is denied or they
     disagree with the Board’s decision after the hearing
    Petition the Commissioner of Education within 21
     calendar days of either decision
    Student attends school during the time of the appeal




           South Orange-Maplewood School District             16
Found and Removed

• Our registration and residency process is a model
  containing specific elements and procedures.
• We follow this process for all new students.
• We follow up on residency referrals to conclusion.
• We report the results of any specific documented
  inquiries.




          South Orange-Maplewood School District       17
Registration & Residency
• The process of registration and residency verification is
  performed with rigor and within the strict interpretation of
  the law. This process serves as a mechanism to protect the
  taxpayers. Communicating with Board attorneys on a
  regular basis ensures that this process operates within the
  law and ultimately protects the right of a student, living
  within the district, to a thorough and efficient education.




            South Orange-Maplewood School District               18
New to Registration & Residency

• The Village of South Orange and the Township of
  Maplewood have passed ordinances which will
  prosecute homeowners who falsify documents to
  allow students who are non-residents access to
  our schools.
• The Office of the Registrar and the municipal
  prosecutors will work together to identify and
  prosecute these homeowners .




          South Orange-Maplewood School District    19
New to Registration & Residency (cont’d.)

• A system is being developed that will automate the
  assignment of schools based on residential address.
• A system is also being tested that will monitor residency
  checks, patterns in residency issues and addresses of
  concern.




            South Orange-Maplewood School District            20

								
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