OTTAWA FRINGE FESTIVAL: June 16th-26th, 2011
APPLICATION GUIDELINES INDOOR COMPANIES
NEW INFORMATION INCLUDED. PLEASE READ CAREFULLY BEFORE APPLYING &
KEEP FOR YOUR REFERENCE!
During the 14th annual Ottawa Fringe 60 performing groups presented more than 300 shows during
the 11-day festival. The Ottawa Fringe returns 100% of ticket sales to the artists themselves.
Shows submitted to the Fringe are unjuried, uncensored and chosen by lottery. In 2010 The Ottawa
Fringe gave over $70,000 back to the artists involved in the festival.
Participating in the Ottawa Fringe Festival
The Festival is committed to giving artists the opportunity to produce work in a non-juried arena.
Applications are accepted into a venue lottery, rather than through a juried selection process. The
only constraints on material or content are the consideration of legality and the health and safety of
all those involved, including artists, staff, volunteers and audiences. The Fringe reserves the right to
enforce necessary safety measures.
APPLICATION ACCEPTANCE PROCESS
Entry forms are accepted into a lottery, with adherence to the following geographically tiered quotas:
50% of the slots are reserved for local companies (companies applying from within
30% for national (companies applying from outside Ottawa/Gatineau, but within Canada)
20% for international (all other companies).
A minimum of 5 of our slots are held for CAFF touring applicants.
2 spots are reserved for Youth companies (created by young performers)
APPLICATION TIMELINE FOR THE 2011 FRINGE
We have revised our application timeline for 2011. The new application dates are as follows:
We begin accepting applications as soon as they are made available (early-mid September)
Deadline for applications is Monday November 15th at 5:00pm local time.
The public lottery will be held by the end of November 2010. The exact date, time and
location will be send to you by email and available on our website.
Only successful applicants will have their payment processed.
All applicants will be notified (via e-mail) of their acceptance / waiting list status by one week
Applications arriving after November 15th 2010 will be placed on a waiting list and assigned a
venue slot if and when they become available.
In order to be considered for acceptance into the Festival, each company must submit a complete
Festival Application Form and Application Fee. Please keep a copy of your Application Form.
There must be one Primary Contact person for each company. Each company must have a
different contact person. If a single company wishes to submit more than one show for
consideration, please call or email the Producer to discuss the matter.
Applications can be submitted in the following ways:
o Via email: email@example.com
o Via fax: 613-232-2931
o Via mail: 2 Daly Avenue, Suite 100, Ottawa, ON, K1N 6E2, c/o Natalie Joy Quesnel,
Applications submitted without the appropriate fees will not be considered for lottery.
FEES AND WITHDRAWAL POLICY
1-60 minute shows: $600.00 (taxes included)
61-90 minute shows: $650.00 (taxes included)
Please make sure you apply within the correct time category. Giving you more than a 60 minute
time slot, if that’s what you applied for, will not be possible. If you apply for a 61-90 minute slot
and your show is less than 60 minutes, we will not be able to issue a refund. Choose wisely.
Companies must submit withdrawals from the festival in writing by January 15, 2011 to receive
a full refund, minus a $30 processing fee (Taxes included)
Companies must submit withdrawals from the festival in writing by February 15, 2011 in order
receive 50% of their application fee refunded, minus a $30 processing fee (Taxes included)
Withdrawals after February 15th forfeit all entry fees.
Non-Sufficient Funds: If your fee is returned NSF, the applicant will have 7 days to submit new
payment PLUS a $30 processing fee PER failed payment. After 7 days, the applicant will be
removed from the lottery or from participation in the Festival, no exceptions.
Waitlist Policy: If we are unable to offer you a space in the Festival immediately, you may choose
to be on the wait-list. Fringe will hold your cheque until we can get you into the festival or until
you choose to be removed from the list.
VENUE ASSIGNMENTS AND SCHEDULING
If your application is accepted, your show will be scheduled into ONE venue and rotated with
other shows over the length of the Festival. Venues will be assigned with consideration to your
technical requirements, but we cannot make any guarantees based on your requests. However,
we do the absolute best we can.
Festival scheduling: All Festival performances will be scheduled June 16th – 26th 2011.
Curtain times will vary from day to day, venue to venue.
Time slots will be assigned to best accommodate each group, with the final decision at the
discretion of the Festival Producer.
Please note: Artists participating in multiple shows assume the risk that schedules may overlap.
The Fringe makes NO guarantees it will be able to accommodate conflicts.
Also note: The Ottawa Fringe Festival overlaps with the Montreal Fringe and the London Fringe
festivals. Please contact us if you plan on applying to one of these other festivals.
FESTIVAL STAFF / PARTICIPANT COMMUNICATION
Festival applicants will be informed via e-mail no later than one week following the lottery as to
whether their application has been accepted or wait-listed. It is encouraged that each designated
Company Contact is required to have an e-mail address and regular access to the Internet.
In addition to the information posted on-line, Company Contacts will receive regular e-mails from
the Ottawa Fringe Producer. It is vital that Company Contacts read these e-mails promptly and
thoroughly, as they contain vital information about Festival policies, deadlines, events,
Information for the program guide and PR campaign, technical needs, and other information will
be requested via on-line forms. Deadlines for the completion of these forms will be sent out via
BOX OFFICE AND TICKETING
Each Festival Company sets its own ticket prices. Ticket prices must be whole dollar
amounts only, with a minimum ticket price of $0 / ticket and a maximum ticket price of
$10 / ticket.
All tickets to shows programmed by the Ottawa Fringe are sold at the Fringe Central box
office, and by Ottawa Fringe staff and volunteers.
Ottawa Fringe will sell up to 50% of each show in advance, and will charge the customer a
$2 service fee for each advance ticket sold.
“Day of” sales will take place at venues only.
Artists at the Ottawa Fringe Festival receive 100% of their listed ticket price with the
exception of Frequent Fringe cards.
Tech requirements MUST BE SIMPLE, as Festival venues may be equipped with only VERY
BASIC lights and sound.
You will have only 15 minutes to set up your show, and only 15 minutes to strike it. This
Festival rule has NO EXCEPTIONS. Please plan accordingly!
Ottawa Fringe hires a Venue Technician to work with the companies at each Fringe-
programmed venue. The Venue Technician has discretion over all tech conditions for his or her
venue, and runs all the technical rehearsals for that venue. In performance, this technician is
available, if needed, to run either lights or sound for your production. If you have additional
technical elements (video, slides, complicated sound cues, etc.), you must provide a technician to
There is enough time for each company to have only ONE technical rehearsal in the venue.
Tech rehearsals are three hours long. All technical rehearsals will take place in between
June 13th and 16th 2011. All companies should be advised that daytime techs may be
unavoidable. If you know you have conflicts during the tech rehearsal dates, please notify the
Fringe prior to April 1st. Companies participating in the Montreal Fringe Festival will have a tech
date to accommodate their Montreal schedule.
MARKETING / PRESS INFORMATION
Ottawa Fringe collaborates with media sponsors to advertise the Festival, produce Festival
posters, and print 10,000 copies of the official Festival Program Guide. Show descriptions,
photos, and performance times of all Festival shows are printed in the Program Guide, along with
a schedule grid and other Festival information.
Ottawa Fringe coordinates press relations for the Festival as a whole. We send out a Festival
press kit and additional press releases, and make sure that local theatre critics are aware of the
performance schedule. The Festival will also schedule opportunities for companies to participate
in public Festival promotional events.
In order to attract Festival audiences, YOU MUST MARKET YOUR OWN SHOW (sandwich
boards, self-produced mailers, handbills, posters, face-to-face spontaneous sidewalk interaction,
word-of-mouth, etc.). Put as much time and imagination into your marketing as you do your
production. The more you promote your own show, the larger your audiences and the more
compensation returned to you. So make sure your show stands out! Visual presence and
accessibility is a must!
SUMMARY OF RESPONSIBILITIES
What YOU do: What WE do:
Accept applications and assign venues.
Complete and submit an Application Form Schedule your show for the Festival.
and Fee. Communicate with Festival companies via
Choose your show and, if applicable, make regular e-mails and on-line information
necessary arrangements for production forms.
rights. Coordinate Festival fundraisers (TBD) and
Read all Festival e-mails and on-line Preview Party.
information. Provide basic lighting and sound, plus a
Provide all information on on-line forms by stage tech, at your venue.
deadlines. Arrange ONE technical rehearsal in the
Arrange and pay for production rights and venue.
actors’ fees. List all shows in the Program Guide and on
Prepare your production with simple the website.
technical requirements. Coordinate Festival-wide PR and marketing
Provide a stage manager to coordinate your campaign.
load-in and load-out as well as a tech to run Provide advance ticket sales for your show.
any special technical aspects of your show. Schedule PR events and inform local theatre
Provide Ottawa Fringe with photos and critics of shows and schedules.
information for Program Guide, and website Provide ticketing, box office and front-of-
by the deadline house personnel.
Market your show actively and Return 100% of your show’s ticket sales to
Prepare your show and bring it to the
The Ottawa Fringe Theatre Festival is a proud member of The Canadian Association of Fringe
Festivals and follows a mandate of 100% unjuried, 100% uncensored, 100% accessible with 100% of
box office going back to the artist in the festival!
2011 Ottawa Fringe Festival Application Form
IMPORTANT: This application will be accepted only if all areas are complete and legible.
If you have any questions regarding this application please contact the festival office by email:
* Please include any information that is available. You will have an opportunity to update or change
any information after you have been accepted into the Festival. If any information is not available
please write N/A.
Title of Show: ___________________________________________________________________
(Please note that this is the information we will be using to issue final payments at the end of the
festival. The contact name cannot be changed once this form is submitted. However, please advise
us if you have any change of address so we can process payment accordingly.)
Postal/Zip Code: ______________________________________________________________
Email Address: ___________________________________________________________________
Type of Show: (Check which ones best describes your show)
Play – Drama
Play – Comedy
Mime/Mask/Clowning Duration of Performance:
Audience: (Check which one best describes 1-60 Minutes
your show) 61-90 Minutes
For Younger Audiences
Parental Guidance Language of Presentation:
For All Ages
Mature Audiences Only English
If you are local, are you willing to billet (host) a national or international artist? Yes No
If yes, we will contact you in the new year for more information.
If you are national or international, will you need housing? Yes No
If so, how many people? ___ Can they share a room? ___ a Bed?____ Any Special needs? _______
Please note that your application will only be completed upon receipt of this application with your
signature and payment to:
The Ottawa Fringe Festival
c/o Natalie Joy Quesnel, Executive Producer
2 Daly Ave, Suite 100.
By signing this application you are entering a contract with The Ottawa Fringe Theatre Festival
stating that you understand and accept the rules and guidelines of The Ottawa Fringe.
After February 15th, 2009, NO application fees will be refunded.
The Ottawa Fringe artists are determined by a fair and random lottery. Groups will be notified
within 1 week of their festival status.
You may submit more than 1 show in The Fringe. You may not submit the same show, or the
same company, more than once into The Fringe.
Arts groups are responsible for securing all rights, royalties, copyrights and union waivers for
published works or Equity/UDA actors.
Fringe cannot guarantee scheduling accommodations for actors.
Monies must be paid in full at the time application is submitted to be entered in the lottery.
Only successful applicants will be charged. Payments will only be processed if you are accepted
to the festival.
Please advise The Ottawa Fringe Festival in writing as soon as possible of any changes to the
information submitted in this application.
Please sign here to indicate that you accept, understand and agree to abide by all the information in
this application form and the application information pages.
I, _________________________ do hereby agree to all of the terms and have enclosed a cheque or
credit card number for $__________CDN. I understand that acceptance to the festival is not
guaranteed and that my payment will be processed upon acceptance into the Festival.
Signature: _______________________________Date: ___________________________________
Credit Card Information: Type:___________ Number:_______________________________
Exp Date _______ Name of Card Holder ____________________
THANK YOU FOR YOUR APPLICATION TO THE OTTAWA FRINGE FESTIVAL.
Deadline for Application Submissions is: November 15th 2010
FOR OFFICE USE ONLY
Date Received: Method of Payment:
Category: ___Credit Card
Received by: _____________________