POSITION DESCRIPTION Administrative Assistant to the Director of Alumni Relations Office of College Advancement Duties Reporting to the Director of Alumni Relations, provides a wide range of administrative support including management of the Director's calendar, scheduling meetings, coordinating meeting logistics, researching and preparing materials, and serving as a key point of contact for alumni, OCA staff, and other constituents in a professional, courteous and helpful manner. Prepares a wide variety of correspondence and reports; drafts memos/letters and email in response to routine questions. Will assist with responsibilities that include: collecting notes for alumni publications, reunion class data, and future alumni federation meeting coordination. Execute a variety of tasks crucial to the efficient operation of the Alumni Office during the Director’s travel periods. Ensures the Alumni Office runs smoothly by working collaboratively and maintaining an upbeat, positive, attitude and other administrative activities that support the Alumni Relations function as assigned by the Director or Advancement Officers. Qualifications Bachelor's degree preferred; at least three years of administrative experience required; familiarity with Baruch College/CUNY a plus. Excellent computer skills including Raisers Edge and BOSS, the Microsoft Windows computer environment, Lotus Notes, Microsoft Word, Excel, PowerPoint, and electronic communications tools: internet and email required; demonstrated organizational skills required; proven problem solving and interpersonal skills with experience providing complex, confidential administrative support in a high-profile environment w/ tact and diplomacy; proven ability to work w/ multiple deadlines and multiple priorities required; ability to work across a variety of projects and with diverse constituencies; flexibility, adaptability and ability to work in a changing environment required. Some evening and Weekend work related to special events and meetings maybe required; demonstrated interest in alumni relations, or related fields preferred. A cover letter, resume and references required.
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