YOUR JOURNEY TOWARD RESIDENCY Office of Student Affairs 014 Grosvenor Hall Holly L. Jacobs, M.A., Associate Director 740-593-2157 Molly deLaval, A.S., Administrative Associate 740-593-2152 OBJECTIVES To provide students with: •Portfolio information •Résumé contents and style •An understanding of your Medical Student Performance Evaluation (MSPE) WHAT IS A PORTFOLIO? YOUR ACHIEVEMENTS RELEVANT TO YOUR CAREER GOALS HOW IS IT MAINTAINED? •YOUR PERSONAL RECORDS •STUDENT AFFAIRS RECORDS •YOUR RÉSUMÉ BUILDING A PORTFOLIO WHY IS OU-COM PASS/FAIL? OU-COM promotes a learning environment that fosters the development of individual commitment to the continuous, self- directed achievement of academic excellence, while minimizing the distractions that accompany an excessive emphasis on grades. Because collaborative learning is emphasized, students are expected to be active participants in both their own and their colleagues’ education. In addition, to recognizing students who excel academically, course and clinical rotation coordinators are urged to identify those students who perform in the top 10 to 20 percent of their classes. BUILDING A PORTFOLIO IT IS A REFLECTION OF YOUR WORK TAKE CONTROL and ACCOUNTABILITY IT IS A LIFE LONG ACTIVITY WHAT DOES IT CONTAIN? Both undergraduate and graduate activities in the following areas: employment volunteer work research activities teaching activities clubs/organizations honors and awards scholarships letters of recommendation letters of recognition international travel WHAT DOES IT CONTAIN? OU-COM activities volunteer work/community service research mentoring/tutoring/teaching professional associations/organizations honors and awards fellowships clinical experiences (paid and non-paid) letters of recommendation and commendation WHAT DOES IT CONTAIN? Academic achievements: • outstanding performance in a specific course • additional learning activities, seminars, etc. • Clinical achievements: • exceptional performance in a rotation presentation, etc. MAKE SURE IT IS DOCUMENTED! PORTFOLIO ―HOW-TO’S‖ Start a file folder or three- ring binder Document your ACHIEVEMENTS Request documentation from faculty, preceptor, Student Affairs, peers, etc. •Be active and persistent; follow-up •Make it easy for others; provide stamped envelopes to the Office of Student Affairs or where you intend your letter to go. PORTFOLIO ―HOW-TOs‖ Put in your portfolio: • Commendation and recommendation letters • Scholarship awards and DESCRIPTIONS • Brief DESCRIPTIONS of externships, volunteer programs and community events is vital • Recent newspaper articles that contain something you were involved in • Follow-up reminders to obtain documentation THE RÉSUMÉ FORMAL HOME OF YOUR PORTFOLIO SUMMARIZES YOUR ACHIEVEMENTS IN AN ATTRACTIVE PRESENTATION RÉSUMÉ OVERVIEW Target your résumé to the position •How do your qualities and achievements qualify you? •Develop your résumé based on your answer. RÉSUMÉ - OVERVIEW Ongoing process – constant revision Consider length of additions and edit accordingly Create specific résumé for a specific purpose Maintain those copies separately RÉSUMÉ STYLE You will develop a curriculum vitae (CV): •focuses on knowledge of a subject area •education/academic preparation •teaching/research •professional activities and memberships You will use a CV at OU-COM CV (NOT Cardiovascular!) Identify yourself Name Address (current) Telephone number(s) Fax number E-mail address (use extended version of university assigned email; search ―people" http://www.ohio.edu/) CURRICULUM VITAE ―Sub-Headings‖ Be consistent if you are going to use the term ―experience‖ use it consistently if you are going to use the term ―activities‖ use it consistently Use sub-headings that apply to you List most important or influential to least important sub-headings last, e.g. interests ―Interests‖ should only be listed if they pertain to the field of medicine or unless you have something unique. ―Education‖ List in reverse chronological order • most recent first Degree conferred: major (minor if appropriate) • Do I list my Associate Degree? • What if I completed course work at another institution/s with no degree conferral? Academic institution • full name, city, state Year of graduation Undergraduate • only list GPA if above 3.0 ―Professional Experience‖ Teaching, research experience • list these separately as two different sub-headings Professional experience • full or part-time Give a brief description of responsibilities for each position held • do not undersell yourself or exaggerate responsibilities ―Professional Experience‖ Begin each description with an action verb in past tense form • see list of action verbs Include dates • June 2009–May 2010 (one time frame to another) • June 2009, May 2010 (two separate time frames) • spell out months (don’t use 6/09-5/10) • abbreviate longer months if necessary (Dec.) ―Research Experience‖ Title of research Details • dates, name(s) of publications, co- authored, authored • list those with whom you worked especially if a leader in the field list full name and title; Dr. Frederick Hagerman list that person’s institution Contributor or Independent Research • brief description of topic and methods used in research “Publications and Poster Presentations‖ Any posters or articles, other than research, that you have presented or published Include: • Periodical Title • Date • Topic • List any awards received for your research in Honors/Awards section ―Teaching Experience‖ •formal public school teaching •undergraduate/graduate assistant class room work •lab assistant work •grading, course planning •individual tutoring or mentoring in or outside the classroom ―Leadership and Service Experience‖ Responsibility level and leadership abilities indicate interests and motivation level Include offices or other positions of leadership held: • OU-COM clubs, student government, social or community organizations Volunteer experience • organization, dates, location, BRIEF description of duties ―Professional Affiliations― Professional/national organizations Full name of organization; use acronym afterwards if necessary: • American Medical Student Association (AMSA) • American Osteopathic Association (AOA) Offices or positions of responsibility held Any particular and/or goals accomplished? Include dates • 2009 - present; 2009-2010 “Military‖ List Branch, Rank and Dates of Service Responsibilities Type of discharge ―Honors/Awards‖ Outstanding Distinguished Osteopathic Commitment (DOC) Award, Ohio University, College of Osteopathic Medicine, 2009-2010 • what is the description for this award? • was this voted on by your fellow students or faculty? ―only one of five students chosen‖ ―References‖ References - Listed Select people who know your skills, abilities and qualifications Always ask the person’s permission prior to listing them Provide them with your CV Discuss your objectives ―References‖ Variation of people • list no more than five on your CV • maintain a separate list of several references to use depending on where/what you are applying for • be sure contact information is current Former or current employers Faculty members/instructors who know you well Professionals you have worked with on a project ―References‖ Include: •title (D.O., M.D., Ph.D.) •name •address include company/institution •telephone number/s •e-mail address DO NOT INCLUDE Unnecessary Information Height and Weight Race Religion Marital status/children Disabilities or health status Place of birth High School Information • what if I was valedictorian? • it is irrelevant that you were selected homecoming king! GENERAL INFORMATION Typeface - simple, crisp-looking style Paper - good quality, light colored No color inks, pictures or graphics If you are submitting your CV on-line, save in a PDF to ensure formatting List the current month/year at the bottom for reference Label the second page (if applicable) to prevent separation of the first and second page GENERAL INFORMATION Be consistent • with tabs • language (experience vs. activities) • underlining, boldface, etc. Only capitalize, underline and boldface those terms you want to emphasize; don’t overuse Abbreviate sparingly No personal pronouns • I, her, she, you, yourself GENERAL INFORMATION Use past tense, except for current position/activities Be clear and concise, no full sentences • coordinated 2009 orientation • produced SGA minutes Be sure to use plurals and possessives correctly • EKGs NOT EKG’s • whose vs. who’s (who is) • a physician’s assistant vs. physicians’ assistant GENERAL INFORMATION Use verb phrases • gave physical examinations • researched sudden infant death syndrome Prufread, proofreed, PROOFREAD!!! COPIES Curriculum Vitae • always maintain your own copy of submitted résumés, cover letters and associated documents • separately maintain CVs and personal statements with different emphasis; saves retyping and confusion • for us to produce an accurate and effective MSPE for you, WE NEED YOUR CV! • e-mail as a Word document during the fall of 2010 YOUR CV, YOUR MSPE and ERAS . . . . YOUR CV, YOUR MSPE and ERAS . . . . Your CV is used to assist with writing your MSPE. This document, previously known as the Dean’s Letter, is the Medical Student Performance Evaluation (MSPE). This name better reflects its purpose as an evaluation of your performance rather than a recommendation or prediction of future performance. YOUR CV, YOUR MSPE and ERAS . . . . Every year as part of the residency application process, summary evaluations are written by the Student Affairs and Academic Affairs offices on behalf of each OMS IV student. The MSPE is released from all medical schools each year in the fall and delivered through the Electronic Residency Application Service (ERAS). The Internet-based delivery system is used for applying for residency. YOUR CV, YOUR MSPE and ERAS . . . . The MSPE is a comprehensive assessment of your performance in achieving the educational objectives of our medical school curriculum. • two to three pages • single-spaced • describes your performance through three full years of medical school and a portion of your fourth year • transmitted to the residency programs to which you apply during year IV Components of the MSPE Medical School Achievements • research • leadership officer, committee chair • activities medical organization, conference participation, OU-COM lunch series, cultural competency • awards TOUCH, Sigma Sigma Phi, DOC Awards • service Volunteer, clinical, community, international Components of the MSPE Academic History • additional degrees M.A./Ph.D./D.O. • academic enrichment Summer Scholar, Post Bac, Pre-matric, Graduate Certificate • includes the date you started medical school • your anticipated graduation date • Leave of Absence date(s) be prepared to say you recognized specific issues (if appropriate), implemented a solution of your own initiative and your performance improved. Components of the MSPE Academic Progress • includes information about your academic performance • professional attributes your basic science years (top 10-20% during Years I and II ) Year III (rotation summaries/CORE competency summaries) Clinical Rotation Summary (see sample) CORE Competency Summary • these documents are included in every student's MSPE as an attachment. Includes all rotations and electives from July of Year III through August of Year IV in chronological order • all grades are recorded MSPE FAQ What steps should I take if I don’t agree with a clinical rotation evaluation or grade? • see your CORE site administrator immediately. • don’t wait until you review your MSPE • neither you nor your reviewer can add or delete statements from clerkship evaluations MSPE FAQ Where does the information come from for my MSPE? • Information for drafting your MSPE comes from your academic file, New Innovations (the software that houses your CORE rotation evaluations) and the curriculum vita that you submit to the Office of Student Affairs. MSPE FAQ Will I have a chance to review my MSPE before it goes out? • Yes. In the summer/early fall of Year IV, you will receive a copy of your MSPE via e-mail. • five days to review and return for final signature by Dr. Watson MSPE FAQ Who writes the MSPE? • Molly deLaval drafts • Holly Jacobs review and revision • Dr. Keith Watson signature • final load to ERAS If questions arise during the draft stages, you will be contacted for clarification. PERSONAL STATEMENT This is what makes you unique! Residency faculty use your personal statement to learn more about you as a person and how you developed into the person and physician you are today. What they know about you helps them predict how well you will perform in their program. • see sample personal statement • http://u101.com/articles/med-school/residency- personal-statem.shtml OWN YOUR ACADEMIC RECORD Review your academic file prior to leaving campus Stop by anytime! Follow up on items not in your file Remember to make sure you have copies of your achievements—portfolio ―Must Do‖ list prior to leaving for your CORE site • http://www.oucom.ohiou.edu/saffairs/Year3&4Mailing.htm • Empty your Grosvenor mailbox. • Turn in all building keys to Student Affairs. EXAMPLES Education SAMPLE Doctor of Osteopathic Medicine, Expected June 2011 College of Osteopathic Medicine, Ohio University, Athens, Ohio Bachelor of Science in Nursing, August 2007 Ohio University, Athens, Ohio Associate Degree for Registered Nursing, June 2005 Hocking College, Nelsonville, Ohio Research Experience SAMPLE Research Assistant 2006-2007 • Under the direction of Dr. Frederick Hagerman, Wright State University, Dayton, Ohio • Micro-dissected sparrow kidney tubules and assayed for reaction to hormones and pharmacological agents. • (notice how clearly the dates stand out) Leadership and Service Experience SAMPLE Example: Health Matters Radio Program on Osteopathic Medicine 2008 • what did you do specifically (speak as a guest?) • what topic did you cover? • why? (to address a specific medical concern of that particular area) Center of Excellence Presentation on Osteopathic Medicine 2007 • on what? • to whom? • why? Leadership and Service Experience SAMPLE Canal Winchester High School Sport Physicals 2007 • for how many students • did you work with a local physician or athletic trainer? Basic Life Support Instructor 2002-2006 Leadership and Service Experience SAMPLE Representative, AOA House of Delegate Student 2006 • what was your main responsibility as representative? Vice President, Ohio University College of Medicine Student Council 2006-2007 • what was your main responsibility as vice-president? President, Ohio University Premedical Science Club 2008-2009 • what was your main responsibility as president? Military Experience SAMPLE United States Navy Non-Commissioned Officer Communications Technician-―A‖ Branch 2003-2007 Honorable Discharge -always list the level of discharge Honors/Awards SAMPLE Osteopathic Manipulative Medicine Associate-Fellowship 2010-2011 • what is the criteria for being selected for this position? • who were you selected by? Faculty? • what does the position entail? Peer Mentor Award 2007-2008 Ohio University College of Osteopathic Medicine • what is the description for this award? • was this voted on by your fellow students or faculty?
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