Administrative Associate Resume by jlh70661

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									  YOUR JOURNEY
TOWARD RESIDENCY
     Office of Student Affairs
        014 Grosvenor Hall


Holly L. Jacobs, M.A., Associate Director
  740-593-2157



Molly deLaval, A.S.,
 Administrative Associate
 740-593-2152
         OBJECTIVES
To provide students with:

 •Portfolio information
 •Résumé contents and style
 •An understanding of your Medical
   Student Performance Evaluation
   (MSPE)
WHAT IS A PORTFOLIO?
YOUR ACHIEVEMENTS
 RELEVANT TO YOUR CAREER
 GOALS

HOW IS IT MAINTAINED?
 •YOUR PERSONAL RECORDS
 •STUDENT AFFAIRS RECORDS
 •YOUR RÉSUMÉ
    BUILDING A PORTFOLIO
WHY IS OU-COM PASS/FAIL?
 OU-COM promotes a learning environment that fosters the
  development of individual commitment to the continuous, self-
  directed achievement of academic excellence, while minimizing
  the distractions that accompany an excessive emphasis on
  grades. Because collaborative learning is emphasized, students
  are expected to be active participants in both their own and
  their colleagues’ education.

 In addition, to recognizing students who excel academically,
  course and clinical rotation coordinators are urged to identify
  those students who perform in the top 10 to 20 percent of
  their classes.
  BUILDING A PORTFOLIO

IT IS A REFLECTION OF YOUR WORK

TAKE CONTROL and ACCOUNTABILITY

IT IS A LIFE LONG ACTIVITY
WHAT DOES IT CONTAIN?
 Both undergraduate and graduate
 activities in the following areas:
    employment
    volunteer work
    research activities
    teaching activities
    clubs/organizations
    honors and awards
    scholarships
    letters of recommendation
    letters of recognition
    international travel
WHAT DOES IT CONTAIN?
 OU-COM activities
    volunteer work/community service
    research
    mentoring/tutoring/teaching
    professional associations/organizations
    honors and awards
    fellowships
    clinical experiences (paid and non-paid)
    letters of recommendation and commendation
WHAT DOES IT CONTAIN?

 Academic achievements:
    •   outstanding performance in a specific course
    •   additional learning activities, seminars, etc.


•   Clinical achievements:
    •   exceptional performance in a rotation
        presentation, etc.

         MAKE SURE IT IS DOCUMENTED!
  PORTFOLIO ―HOW-TO’S‖

Start a file folder or three-
 ring binder

Document your
 ACHIEVEMENTS
Request documentation from
 faculty, preceptor, Student
 Affairs, peers, etc.
 •Be active and persistent; follow-up
 •Make it easy for others; provide
   stamped envelopes to the Office of
   Student Affairs or where you intend
   your letter to go.
PORTFOLIO ―HOW-TOs‖
Put in your portfolio:
 • Commendation and recommendation letters
 • Scholarship awards and DESCRIPTIONS
 • Brief DESCRIPTIONS of externships,
     volunteer programs and community events
     is vital
 •   Recent newspaper articles that contain
     something you were involved in
 •   Follow-up reminders to obtain
     documentation
   THE RÉSUMÉ

 FORMAL HOME OF YOUR
       PORTFOLIO

 SUMMARIZES YOUR
  ACHIEVEMENTS IN AN
  ATTRACTIVE
  PRESENTATION
     RÉSUMÉ OVERVIEW
Target your résumé to the position
  •How do your qualities and achievements
   qualify you?
  •Develop your résumé based on your
   answer.
RÉSUMÉ - OVERVIEW
    Ongoing process –
     constant revision
    Consider length of
     additions and edit
     accordingly
    Create specific résumé
     for a specific purpose
    Maintain those copies
     separately
          RÉSUMÉ STYLE
 You will develop a curriculum vitae (CV):
  •focuses on knowledge of a subject area
  •education/academic preparation
  •teaching/research
  •professional activities and memberships
                     You will use a CV
                       at OU-COM
                 CV
        (NOT Cardiovascular!)
          Identify yourself
Name
Address (current)
Telephone number(s)
Fax number
E-mail address (use extended version of university
  assigned email; search ―people" http://www.ohio.edu/)
        CURRICULUM VITAE
          ―Sub-Headings‖
Be consistent
   if you are going to use the term ―experience‖ use it
    consistently
   if you are going to use the term ―activities‖ use it
    consistently

Use sub-headings that apply to you
List most important or influential to
 least important sub-headings last,
 e.g. interests
   ―Interests‖ should only be listed if they pertain to the
    field of medicine or unless you have something unique.
                     ―Education‖
 List in reverse chronological order
  • most recent first
 Degree conferred: major (minor if
  appropriate)
  • Do I list my Associate Degree?
  • What if I completed course work at another
      institution/s with no degree conferral?
 Academic institution
  • full name, city, state
 Year of graduation
 Undergraduate
  •    only list GPA if above 3.0
   ―Professional Experience‖

 Teaching, research experience
  • list these separately as two different sub-headings
 Professional experience
  • full or part-time
 Give a brief description of responsibilities
  for each position held
  • do not undersell yourself or exaggerate responsibilities
     ―Professional Experience‖
Begin each description with an action
 verb in past tense form
  • see list of action verbs
 Include dates
  • June 2009–May 2010 (one time frame to another)
  • June 2009, May 2010 (two separate time frames)
  • spell out months (don’t use 6/09-5/10)
  • abbreviate longer months if necessary (Dec.)
―Research Experience‖
     Title of research
     Details
      • dates, name(s) of publications, co-
        authored, authored
      • list those with whom you worked
          especially if a leader in the field
          list full name and title; Dr. Frederick
           Hagerman
          list that person’s institution

     Contributor or Independent
      Research
      • brief description of topic and methods
        used in research
           “Publications and
        Poster Presentations‖

 Any posters or articles, other than
  research, that you have presented or
  published
 Include:
  • Periodical Title
  • Date
  • Topic
• List any awards received for your
 research in Honors/Awards section
     ―Teaching Experience‖
•formal public school teaching
•undergraduate/graduate assistant
 class room work
•lab assistant work
•grading, course planning
•individual tutoring or mentoring in or
 outside the classroom
      ―Leadership and Service
            Experience‖
 Responsibility level and leadership abilities
     indicate interests and motivation level
 Include offices or other positions of
  leadership held:
  • OU-COM clubs, student government, social or community
    organizations
 Volunteer experience
  • organization, dates, location, BRIEF description of duties
    ―Professional Affiliations―
Professional/national organizations
Full name of organization; use
 acronym afterwards if necessary:
  • American Medical Student Association (AMSA)
  • American Osteopathic Association (AOA)
Offices or positions of responsibility
 held
Any particular and/or goals
 accomplished?
Include dates
  • 2009 - present;       2009-2010
             “Military‖

List Branch, Rank
 and Dates of
 Service
Responsibilities
Type of discharge
           ―Honors/Awards‖
Outstanding Distinguished Osteopathic
 Commitment (DOC) Award, Ohio
 University, College of Osteopathic
 Medicine, 2009-2010
  • what is the description for this award?
  • was this voted on by your fellow students or faculty?
      ―only one of five students chosen‖
           ―References‖
References - Listed
Select people who know your skills,
 abilities and qualifications
Always ask the person’s permission
 prior to listing them
Provide them with your CV
Discuss your objectives
                ―References‖
Variation of people
  • list no more than five on your CV
  • maintain a separate list of several references to use
    depending on where/what you are applying for
  • be sure contact information is current
Former or current employers
Faculty members/instructors who know
 you well
Professionals you have worked with on
 a project
              ―References‖
Include:
  •title (D.O., M.D., Ph.D.)
  •name
  •address
    include company/institution
  •telephone number/s
  •e-mail address
     DO NOT INCLUDE
   Unnecessary Information
 Height and Weight
 Race
 Religion
 Marital status/children
 Disabilities or health status
 Place of birth
 High School Information
  • what if I was valedictorian?
  • it is irrelevant that you were selected
    homecoming king!
   GENERAL INFORMATION
 Typeface - simple, crisp-looking style
 Paper - good quality, light colored
 No color inks, pictures or graphics
 If you are submitting your CV on-line, save in
  a PDF to ensure formatting
 List the current month/year at the bottom
  for reference
 Label the second page (if applicable) to
  prevent separation of the first and second
  page
  GENERAL INFORMATION
 Be consistent
  • with tabs
  • language (experience vs. activities)
  • underlining, boldface, etc.
 Only capitalize, underline and
  boldface those terms you want
  to emphasize; don’t overuse
 Abbreviate sparingly
 No personal pronouns
  • I, her, she, you, yourself
 GENERAL INFORMATION
 Use past tense, except for
  current position/activities
 Be clear and concise, no full
  sentences
  • coordinated 2009 orientation
  • produced SGA minutes
 Be sure to use plurals and
  possessives correctly
  • EKGs NOT EKG’s
  • whose vs. who’s (who is)
  • a physician’s assistant vs.
    physicians’ assistant
 GENERAL INFORMATION

 Use verb phrases
  • gave physical examinations
  • researched sudden infant death
    syndrome


 Prufread, proofreed,
  PROOFREAD!!!
COPIES
  Curriculum Vitae
   • always maintain your own
       copy of submitted résumés,
       cover letters and associated
       documents
   •   separately maintain CVs and
       personal statements with
       different emphasis; saves
       retyping and confusion
   •   for us to produce an accurate
       and effective MSPE for you,
       WE NEED YOUR CV!
   •   e-mail as a Word document
       during the fall of 2010
YOUR CV, YOUR MSPE and
      ERAS . . . .
YOUR CV, YOUR MSPE and
      ERAS . . . .

 Your CV is used to assist with writing your
  MSPE.

 This document, previously known as the Dean’s
  Letter, is the Medical Student Performance
  Evaluation (MSPE). This name better reflects
  its purpose as an evaluation of your
  performance rather than a recommendation or
  prediction of future performance.
 YOUR CV, YOUR MSPE and
       ERAS . . . .
 Every year as part of the residency application
  process, summary evaluations are written by the
  Student Affairs and Academic Affairs offices on
  behalf of each OMS IV student.

 The MSPE is released from all medical schools
  each year in the fall and delivered through the
  Electronic Residency Application Service (ERAS).
  The Internet-based delivery system is used for
  applying for residency.
 YOUR CV, YOUR MSPE and
       ERAS . . . .
 The MSPE is a comprehensive assessment
  of your performance in achieving the
  educational objectives of our medical
  school curriculum.
  • two to three pages
  • single-spaced
  • describes your performance through three full
      years of medical school and a portion of your
      fourth year
  •   transmitted to the residency programs to which
      you apply during year IV
   Components of the MSPE

 Medical School Achievements
  • research
  • leadership
       officer, committee chair
  • activities
      medical organization, conference participation, OU-COM
       lunch series, cultural competency
  • awards
      TOUCH, Sigma Sigma Phi, DOC Awards
  • service
      Volunteer, clinical, community, international
   Components of the MSPE
 Academic History
  • additional degrees
      M.A./Ph.D./D.O.
  • academic enrichment
      Summer Scholar, Post Bac, Pre-matric, Graduate Certificate
  • includes the date you started medical school
  • your anticipated graduation date
  • Leave of Absence date(s)
      be prepared to say you recognized specific issues (if
       appropriate), implemented a solution of your own initiative
       and your performance improved.
   Components of the MSPE
 Academic Progress
  • includes information about your academic
    performance
  • professional attributes
        your basic science years (top 10-20% during Years I and II )
        Year III (rotation summaries/CORE competency summaries)

 Clinical Rotation Summary (see                 sample)
 CORE Competency Summary
  • these documents are included in every student's
      MSPE as an attachment. Includes all rotations and
      electives from July of Year III through August of
      Year IV in chronological order
  •   all grades are recorded
                MSPE FAQ

 What steps should I take if I don’t agree
  with a clinical rotation evaluation or
  grade?
  • see your CORE site administrator immediately.
  • don’t wait until you review your MSPE
  • neither you nor your reviewer can add or delete
    statements from clerkship evaluations
               MSPE FAQ

 Where does the information come from for
  my MSPE?
  • Information for drafting your MSPE comes from
   your academic file, New Innovations (the
   software that houses your CORE rotation
   evaluations) and the curriculum vita that you
   submit to the Office of Student Affairs.
                MSPE FAQ

 Will I have a chance to review my MSPE
  before it goes out?
  • Yes. In the summer/early fall of Year IV, you
    will receive a copy of your MSPE via e-mail.
  • five days to review and return for final signature
    by Dr. Watson
                MSPE FAQ

 Who writes the MSPE?
  • Molly deLaval drafts
  • Holly Jacobs review and revision
  • Dr. Keith Watson signature
  • final load to ERAS
If questions arise during the draft stages,
  you will be contacted for clarification.
   PERSONAL STATEMENT
 This is what makes you unique!
 Residency faculty use your personal
  statement to learn more about you as a
  person and how you developed into the
  person and physician you are today.
 What they know about you helps them
  predict how well you will perform in their
  program.
  • see sample personal statement
  • http://u101.com/articles/med-school/residency-
    personal-statem.shtml
    OWN YOUR ACADEMIC
         RECORD

Review your academic file prior to
 leaving campus
Stop by anytime!
Follow up on items not in your file
Remember to make sure you have
 copies of your achievements—portfolio
   ―Must Do‖ list prior to
 leaving for your CORE site
• http://www.oucom.ohiou.edu/saffairs/Year3&4Mailing.htm
• Empty your Grosvenor mailbox.
• Turn in all building keys to Student Affairs.
EXAMPLES
                 Education
                 SAMPLE
Doctor of Osteopathic Medicine, Expected June 2011
  College of Osteopathic Medicine, Ohio University,
  Athens, Ohio

Bachelor of Science in Nursing, August 2007
  Ohio University, Athens, Ohio

Associate Degree for Registered Nursing, June 2005
  Hocking College, Nelsonville, Ohio
       Research Experience
            SAMPLE
 Research Assistant                            2006-2007
  • Under the direction of Dr. Frederick Hagerman,
    Wright State University, Dayton, Ohio
  • Micro-dissected sparrow kidney tubules and assayed for
    reaction to hormones and pharmacological agents.




            •            (notice   how clearly the dates stand out)
Leadership and Service Experience
             SAMPLE
Example:
Health Matters Radio Program on
 Osteopathic Medicine        2008
  • what did you do specifically (speak as a guest?)
  • what topic did you cover?
  • why? (to address a specific medical concern of that
    particular area)
Center of Excellence Presentation on
 Osteopathic Medicine         2007
  • on what?
  • to whom?
  • why?
     Leadership and Service
          Experience
            SAMPLE
Canal Winchester High School Sport
 Physicals                    2007
  • for how many students
  • did you work with a local physician or athletic trainer?
Basic Life Support Instructor
                          2002-2006
     Leadership and Service
          Experience
            SAMPLE
 Representative, AOA House of Delegate
  Student                         2006
  • what was your main responsibility as representative?
 Vice President, Ohio University College of
  Medicine Student Council     2006-2007
  • what was your main responsibility as vice-president?
 President, Ohio University Premedical
  Science Club                 2008-2009
  • what was your main responsibility as president?
         Military Experience
               SAMPLE
United States Navy
Non-Commissioned Officer Communications
 Technician-―A‖ Branch                   2003-2007
Honorable Discharge
     -always list the level of discharge
               Honors/Awards
                  SAMPLE
Osteopathic Manipulative Medicine
 Associate-Fellowship     2010-2011
  • what is the criteria for being selected for this position?
  • who were you selected by? Faculty?
  • what does the position entail?
Peer Mentor Award        2007-2008
 Ohio University
 College of Osteopathic Medicine
  • what is the description for this award?
  • was this voted on by your fellow students or faculty?

								
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