Activities Sales Record

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					                                                                      The University of Connecticut                                                                                      INSTRUCTIONS
                                                                 Department of Student Activities                                                                                        You have access to cells typed in red.
                                                                     <Record Campus Name>                                                                                             1 Record Organization and Event Information
                                                         Event/Program Ticket Sales & Cash Reconciliation                                                                             2 Record ticket information before making any sales.
Organization:                  Name of organization putting on event                                                                                          # Account No. (10.xx)    3 Print the form to have on hand for the day the funds will be collected.

EVENT INFORMATION:                                                                                                                                                                     4 Immediately after event, 2 people should count the money seperately.
Date:     Date of Event                                                                                    Place:      Location of Event                                               5 Once both counts match, fill in the Cash Reconciliation section.
Time:     Time of Event                                                                                        Type:   Type i.e. Fashion Show, Dance, Speaker etc.                     6 Within 10 days of event the entire reconciliation must be completed.
Other:                                                                                                                                                                                 7 Someone other than the person(s) that collected the funds should perform the rest of the reconciliation.

Cash Reconciliation:                             Immediately after the event count all coin, currency and checks and record in appropriate space                                       8 After the event: Record remaining information in the Door Ticket Sales: Ending No. from roll and Comp. Tickets.

          Coin:                Pennies                                  Currency               Singles                              5.00                                               9 Record remaining information in the Advance Sale Tickets section: No. of Tickets Returned/Unsold and Comp. Tickets.
                               Nickels                                                         Fives
                               Dimes                                                           Tens                             10.00                                                 10 Record all deposits made in the Deposits section. If more than 5 deposits were made, use the "Additional Deposits" woksheet.
                               Quarters                    10.00                               Twenties                        800.00                                                 11 The total will be automatically recorded in the Deposits Section maked "Additional Deposit(s) from worksheet".
                               Half-Dollars                                                    Fifties
                               $1 Coins                                                        Hundreds                                                                               12 The Total Deposits should equal total ticket sales.
                               Rolled

          Total Coin                              $        10.00        Total Currency                                  $      815.00                                                 13 Use the Notes section to explain any issues and descrepancies.

                                                                        Total Checks                                                                                                  14 Sign and date the reconciliation.

                                                                                              Total Coin, Currency and Checks               $    825.00
                                                                                                                Less Change Fund           $      100.00
                                                                                                                            Net Return          $725.00

Door Ticket Sales:
                                                                                                               Net Tickets
Color     Price                Starting No.      Ending No.              Tickets Sold            Comp. Tickets Sold                        Ticket Sales
Student
green    $            2.00              74565              74805                      240                         3                  237   $      474.00
 Non Student
Blue                  4.00              94250              94257                         7                        1                    6            24.00
                                                           Total:                     247                         4                  243    $    498.00

Advance Sale Tickets:                                                                          Use to record           Use to record
                                                                                                   other or                other or
                                                                                                  additional              additional
Ticket Description                                    Student            Non Student            printed tickets         printed tickets         Totals


Color:
Ticket Price                                      $         1.00         $          2.00        $              1.00     $           2.00
Starting No.                                                     1                       1                       51                   51
Ending No.                                                      50                     50                       100                  100
Total Tickets Printed                                           50                     50                        50                   50             200
No. of Tickets Returned/Unsold                                                         25                                             10                 35
Comp. Tickets                                                     1                     1                                                              2
Net Tickets Sold                                                49                    24                        50                   40              163
Total Advance Ticket Sales                        $        49.00        $         48.00         $          50.00        $       80.00      $      227.00
Total Door and Advance Sales:                                                                                                               $    725.00

TICKETS SOLD:                                                                                  DEPOSITS:

               Quantity              Price            Amount                                           Date              Deposit No.            Amount
Door                    237      $       2.00            474.00                                     10/20/07                   13          $      200.00
Door                       6             4.00              24.00                                    11/10/07                   15                 500.00
Adv.                      49             1.00              49.00                                    11/11/07                   16                  25.00
Adv.                      24             2.00              48.00
Adv.                      50             1.00              50.00
Adv.                      40             2.00              80.00        Additional Deposit(s) from worksheet                                             -
Total Ticket Sales:                                $ 725.00                                    Total Deposits:                              $    725.00
                                                                                                         VARIANCE: CASH OVER/(SHORT):


Notes:



Organization Signature:                                                                                                                    Date (m/d/yy)
Organization Signature:                                                                                                                    Date (m/d/yy)




                     C:\Docstoc\Working\pdf\0e46f008-53d1-43f2-9aad-c68f44e3bad7.xls0e46f008-53d1-43f2-9aad-c68f44e3bad7.xls
                                                           The University of Connecticut
                                                             Department of Student Activities

                                                 Event/Program Ticket Sales & Cash Reconciliation
Organization:                                                                                                                                 #

EVENT INFORMATION:
Date:                                                                                          Place:
Time:                                                                                           Type:
Other:

Cash Reconciliation:
          Coin:       Pennies                                Currency              Singles
                      Nickels                                                      Fives
                      Dimes                                                        Tens
                      Quarters                                                     Twenties
                      Half-Dollars                                                 Fifties
                      $1 Coins                                                     Hundreds
                      Rolled

          Total Coin                      $          -       Total Currency                               $       -

                                                             Total Checks

                                                                                  Total Coin, Currency and Checks        $        -
                                                                                                    Less Change Fund
                                                                                                          Net Return     $        -

Door Ticket Sales:
                                                                                                   Net Tickets
Color   Price         Starting No.       Ending No.           Tickets Sold           Comp. Tickets Sold                 Ticket Sales
Student
                                                                                                                        $             -
Non Student
                                                                                                                                      -

                                                  Total:                                                                $         -

Advance Sale Ticket:


Ticket Description                                                                                                           Totals
Color:
Ticket Price
Starting No.
Ending No.
Total Tickets Printed
No. of Tickets Returned/Unsold
Comp. Tickets
Net Tickets Sold
Total Advance Ticket Sales                                                                                              $                 -

Total Door and Advance Sales:                                                                                            $                -

TICKETS SOLD:                                                                      DEPOSITS:
           Quantity          Price            Amount                                       Date           Deposit No.        Amount
Door                     $       -                   -
Door                             -                   -
Adv.                             -
Adv.                             -
Adv.                             -
Adv.                             -                           Additional Deposit(s) from worksheet                                     -
Total Ticket Sales:                       $         -                              Total Deposits:                       $        -
                                                                                             VARIANCE: CASH OVER/(SHORT):


Notes:



Organization Signature:                                                                                                 Date (m/d/yy)
Organization Signature:                                                                                                 Date (m/d/yy)



C:\Docstoc\Working\pdf\0e46f008-53d1-43f2-9aad-c68f44e3bad7.xls0e46f008-53d1-43f2-9aad-c68f44e3bad7.xls
                        The University of Connecticut


                               Additional Deposits


Name Of Organization:                                   #
Type of Event:

                        Date                Deposit #           Amount




                                            TOTAL:          $            -
Name of Organization:
Event Information:

This form should be used by the organization representative responsible for the tickets when the
tickets are distributed to other organization representatives assisting with the sale or collection of money.


       Name of Person                  Signature           Ticket Description    Ticket Price   Number Issued    Total    Total     Total    Total       Value     Money
      Tickets Issued To                                     (i.e. color-price)                  From      To    Issued   Returned   Sold    Missing/   of Tickets Received   NOTES
                                                                                                                          Unsold             Lost         Sold

				
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Description: Activities Sales Record document sample