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Activities Sales Record document sample
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The University of Connecticut INSTRUCTIONS
Department of Student Activities You have access to cells typed in red.
<Record Campus Name> 1 Record Organization and Event Information
Event/Program Ticket Sales & Cash Reconciliation 2 Record ticket information before making any sales.
Organization: Name of organization putting on event # Account No. (10.xx) 3 Print the form to have on hand for the day the funds will be collected.
EVENT INFORMATION: 4 Immediately after event, 2 people should count the money seperately.
Date: Date of Event Place: Location of Event 5 Once both counts match, fill in the Cash Reconciliation section.
Time: Time of Event Type: Type i.e. Fashion Show, Dance, Speaker etc. 6 Within 10 days of event the entire reconciliation must be completed.
Other: 7 Someone other than the person(s) that collected the funds should perform the rest of the reconciliation.
Cash Reconciliation: Immediately after the event count all coin, currency and checks and record in appropriate space 8 After the event: Record remaining information in the Door Ticket Sales: Ending No. from roll and Comp. Tickets.
Coin: Pennies Currency Singles 5.00 9 Record remaining information in the Advance Sale Tickets section: No. of Tickets Returned/Unsold and Comp. Tickets.
Nickels Fives
Dimes Tens 10.00 10 Record all deposits made in the Deposits section. If more than 5 deposits were made, use the "Additional Deposits" woksheet.
Quarters 10.00 Twenties 800.00 11 The total will be automatically recorded in the Deposits Section maked "Additional Deposit(s) from worksheet".
Half-Dollars Fifties
$1 Coins Hundreds 12 The Total Deposits should equal total ticket sales.
Rolled
Total Coin $ 10.00 Total Currency $ 815.00 13 Use the Notes section to explain any issues and descrepancies.
Total Checks 14 Sign and date the reconciliation.
Total Coin, Currency and Checks $ 825.00
Less Change Fund $ 100.00
Net Return $725.00
Door Ticket Sales:
Net Tickets
Color Price Starting No. Ending No. Tickets Sold Comp. Tickets Sold Ticket Sales
Student
green $ 2.00 74565 74805 240 3 237 $ 474.00
Non Student
Blue 4.00 94250 94257 7 1 6 24.00
Total: 247 4 243 $ 498.00
Advance Sale Tickets: Use to record Use to record
other or other or
additional additional
Ticket Description Student Non Student printed tickets printed tickets Totals
Color:
Ticket Price $ 1.00 $ 2.00 $ 1.00 $ 2.00
Starting No. 1 1 51 51
Ending No. 50 50 100 100
Total Tickets Printed 50 50 50 50 200
No. of Tickets Returned/Unsold 25 10 35
Comp. Tickets 1 1 2
Net Tickets Sold 49 24 50 40 163
Total Advance Ticket Sales $ 49.00 $ 48.00 $ 50.00 $ 80.00 $ 227.00
Total Door and Advance Sales: $ 725.00
TICKETS SOLD: DEPOSITS:
Quantity Price Amount Date Deposit No. Amount
Door 237 $ 2.00 474.00 10/20/07 13 $ 200.00
Door 6 4.00 24.00 11/10/07 15 500.00
Adv. 49 1.00 49.00 11/11/07 16 25.00
Adv. 24 2.00 48.00
Adv. 50 1.00 50.00
Adv. 40 2.00 80.00 Additional Deposit(s) from worksheet -
Total Ticket Sales: $ 725.00 Total Deposits: $ 725.00
VARIANCE: CASH OVER/(SHORT):
Notes:
Organization Signature: Date (m/d/yy)
Organization Signature: Date (m/d/yy)
C:\Docstoc\Working\pdf\0e46f008-53d1-43f2-9aad-c68f44e3bad7.xls0e46f008-53d1-43f2-9aad-c68f44e3bad7.xls
The University of Connecticut
Department of Student Activities
Event/Program Ticket Sales & Cash Reconciliation
Organization: #
EVENT INFORMATION:
Date: Place:
Time: Type:
Other:
Cash Reconciliation:
Coin: Pennies Currency Singles
Nickels Fives
Dimes Tens
Quarters Twenties
Half-Dollars Fifties
$1 Coins Hundreds
Rolled
Total Coin $ - Total Currency $ -
Total Checks
Total Coin, Currency and Checks $ -
Less Change Fund
Net Return $ -
Door Ticket Sales:
Net Tickets
Color Price Starting No. Ending No. Tickets Sold Comp. Tickets Sold Ticket Sales
Student
$ -
Non Student
-
Total: $ -
Advance Sale Ticket:
Ticket Description Totals
Color:
Ticket Price
Starting No.
Ending No.
Total Tickets Printed
No. of Tickets Returned/Unsold
Comp. Tickets
Net Tickets Sold
Total Advance Ticket Sales $ -
Total Door and Advance Sales: $ -
TICKETS SOLD: DEPOSITS:
Quantity Price Amount Date Deposit No. Amount
Door $ - -
Door - -
Adv. -
Adv. -
Adv. -
Adv. - Additional Deposit(s) from worksheet -
Total Ticket Sales: $ - Total Deposits: $ -
VARIANCE: CASH OVER/(SHORT):
Notes:
Organization Signature: Date (m/d/yy)
Organization Signature: Date (m/d/yy)
C:\Docstoc\Working\pdf\0e46f008-53d1-43f2-9aad-c68f44e3bad7.xls0e46f008-53d1-43f2-9aad-c68f44e3bad7.xls
The University of Connecticut
Additional Deposits
Name Of Organization: #
Type of Event:
Date Deposit # Amount
TOTAL: $ -
Name of Organization:
Event Information:
This form should be used by the organization representative responsible for the tickets when the
tickets are distributed to other organization representatives assisting with the sale or collection of money.
Name of Person Signature Ticket Description Ticket Price Number Issued Total Total Total Total Value Money
Tickets Issued To (i.e. color-price) From To Issued Returned Sold Missing/ of Tickets Received NOTES
Unsold Lost Sold
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