ELECTRONIC PAYMENT - ACH Aera Energy LLC vendors have the option to have their payments deposited directly into a United States bank account (not available for foreign bank accounts). Using the Automated Clearing House (ACH) Network, funds are deposited to your account two business days after the payment is released, delays and risks involved in getting a check posted and to the bank are avoided, and funds are available as soon as deposited. Details of the ACH deposits are included in the electronic file (e.g. CTX, CCD, or PPD – see descriptions on ACH information below) sent to the bank with each deposit and should be available to you through your online banking service or your remit advice can be faxed or electronically mailed to your office. You may wish to consult your bank representative for the best method for you. To receive your invoice payments electronically, complete and return the Vendor ACH Setup and Electronic Payment Authorization forms to: Aera Energy LLC Attn: Procurement P.O. Box 11164 Bakersfield, CA 93389-1164 You may have other vendor accounts with us to convert. If your bank account closes, payment will not be issued until the new ACH banking information is received and verified by Aera. Please allow two weeks for the conversion or change process. If you have questions, please contact us at AeraProcurement@aeraenergy.com. VENDOR ACH SETUP ORIGINAL REQUEST AMENDMENT / CHANGE VENDOR INFORMATION 1. Date 2. Vendor 3. Address 4. City 5. State 6. Zip Code Fed Tax ID# or Social Security#: BANK INFORMATION 7. Vendor Name as on account 8. Bank Name 9. Bank Address 10. Bank Account # 11. ACH Routing # (9 digits) (ACH routing number may be different from voided check) 12. Account Type Checking Savings 13. Payment Method PPD or CCD or CTX 14. Send remit Fax# ( ) - OR advice to Email Address: SPECIAL INSTRUCTIONS 15. Attach a copy of a voided check or bank deposit slip Check box if this account does not have checks or deposit slips 16. Two signatures on the “Electronic Payment Authorization” Form. NOTE – The same person can sign this form and the Electronic Payment Authorization Form I certify that I am an authorized representative of the above stated vendor. Vendor Signature Date Name (Printed) Phone Title E-mail NOTARIZATION REQUIRED (California Notary, please attach required acknowledgement) Official Seal Notarized this ____day of ____________, _____ By AERA INTERNAL USE ONLY Buyer Signature ID Date Failure to complete any part of this ACH Setup form will delay your conversion to ACH. ELECTRONIC PAYMENT AUTHORIZATION Shell Oil Company (“Shell”), on behalf of itself and, pursuant to service agreements amongst Shell and its affiliate company, Aera Energy LLC (“Aera”), would like to commence paying your invoices to your company electronically via the Automated Clearing House (ACH) Network. Payments made electronically will be timed so funds are made available no later than they would otherwise have been made available. If consistent with applicable law or the rules of a funds transfer system, payment shall be deemed to have been received by you at the earlier of (1) finality of payment having occurred between your receiving bank and the bank which is the immediate sender of the payment to your bank; (2) your receiving bank having given you notice of your right to un-provisionally withdraw the credit; or (3) your receiving bank lawfully applying the payment to a debt which you owe to such bank. You are responsible for the completeness and accuracy of all the information provided to Shell by you on the Vendor ACH Setup Form, and any loss or damages incurred by you, or any loss of transmitted funds by Shell, arising out of or occurring because of wrong, inaccurate or incomplete information on such sheet shall be your liability. Electronic payment to you shall be governed by 1) this Authorization; 2) such law as is applicable to funds transfers; and 3) the rules of any funds transfer system used to effect a payment. This agreement can be terminated with thirty (30) days written notice to either party. If Aera decides to administer payment of invoices internally rather than utilizing the existing services agreement with Shell, then Shell, at its sole discretion, may assign this agreement in its entirety to its affiliate, Aera Energy LLC. At such time, notification will be provided to you. If you are in agreement with the above, please indicate such by signing below, completing the Vendor ACH Setup Form, and returning to your Aera contact. AGREED AND ACCEPTED: Vendor Name TWO AUTHORIZED SIGNATURES REQUIRED Signature Signature Name Name (Printed) (Printed) Title Title DIVISIONS/SUBSIDIARIES/AFFILIATES PAYABLE UNDER AGREEMENT (List) ACH INFORMATION NACHA (National Automated Clearing House Association) has developed several payment formats that may or may not be accompanied by addenda (payment detail) records. Consumer (Individual) PPD - Prearranged Payment and Deposit Entries PPD is used to transfer funds, into a consumers account at the Receiving Depository Financial Institution (RDFI]). Except for, a brief description of the payment, no invoice detail regarding the payment will be sent with the funds. If your account is classified as a consumer account, you may choose this payment method and Aera’s bank will mail a paper advice to you on the settlement date. Corporate CCD – Cash Concentration or Disbursement This format can be used to distribute funds between corporate entities. It can serve as a stand alone funds transfer (CCD), or it can support one addenda record of payment related data with the funds transfer (CCD+). Currently, Aera does not use CCD+ because the effect is the same as with a CCD. It you choose this payment method, Aera’s bank originating the funds transfer can forward the remittance information to you: 1) By mailing a paper report detailing the invoice data to your postal address. 2) By transmitting a file to your mailbox at the VAN you have chosen. CTX – Corporate Trade Exchange (Preferred) The Corporate Trade Exchange format supports the transfer of funds within a trading partner relationship in which up to 800,000 characters of addenda detail can be transmitted with the payment. This is Aera’s preferred format as it is the least costly method and allows the receiving company to update its receivables electronically. If you choose this payment method, the remittance information will be delivered to your receiving bank along with the electronic payment. Your bank can either transmit the data to you electronically or print and mail a paper advice to you. u.
Pages to are hidden for
"Ach Form for Debt Payment - DOC"Please download to view full document