"Acknowledgement Format for Project"
Project Information Project: PROSIT P8 test project Partner A: Company A Partner B: Company B Attachement to: Main contract 123ABC Hide / unhide columns in tables 0 - No hiding, display all areas, topics and items 1 - Display only selected topics and all of their items 2 - Display only selected topics and used items HTML -printout Output file: c:\agreement.htm HTML settings for areas & topics: Number headers (1, 1.1, 1.2, 1.3, 2, 2.1.. .) Item details: File extension General explanation Project specific comments Open automatically in browser (MS IE) Printed (sheet/column): - OK - settings settings Area File formats Topic Character files Text files Structured text files Included? (x=yes) x x WordStar for Windows 1.0 - 2.0 DOC, WPD - WordPerfect 6.X ANSI Text - Text with Layout MS DOS Text with Layout DOC - Word 6 / Office95 DOC - Word 8 / Office97 RTF - Rich Text Format DOC - WordPerfect 5.X Item WRI - Windows Write PDF - Adobe Acrobat WordStar 3.3 -7.0 MS Works HTML 3.2 DAT -files TXT -files other other File extension DAT TXT ASC ANS DOC DOC DOC, DOC RTF WRI WSD WS* WPS PDF HTM* General explanation Purel Comments about usage in project DEFAULT TYPE x x x Reference information Text documents Manuals Timetables Slides Lists, tables Databases Scanned documents Audios Videos Scannned drawings Maps Layout- ja structural drawings formats & contents Charts CAD -drawings with attribute info CAD -drawings with swicthing info 3D-models Control displays Control system charts Eventlogs Executable files Modelling diagrams formats & contents HTML 3.2, MS Explorer 4.0 extensions HTML 3.2, Netscape 4.0 extensions Structured text files HTML 2.0 Purel Windows help SGML XML 1.0 HTM* HTM* HTM* HLP SGM* XML x Excel 5 XLS x Excel 97 XLS Spreadsheet files Quattro Pro / DOS Quattro Pro for Windows WQ* WB1 Lotus 1-2-3 WK* other x PPT - PowerPoint 4 PPT formats & contents PowerPoint 7 (Win95) PPT x PowerPoint 8 (Office97) PPT Presentation graphics Freelance Windows 1.0 - 2.1 Freelance DOS 4.0 Harward Graphics 2.3 Shows PRE SHW SHW Harward Graphics 3.0 Shows SH3 x Microsoft Project 4 Timetable Microsoft Project 95 x Microsoft Project 98 MPP MPP MPP Timeline formats & contents Primavera PMW other x Access 2 x Database Access 97 MDB MDB dBASE DBF Oracle Solid versio versio Microsoft FoxPro DBF Microsoft FoxPro 3.0 DBC Paradox DP Text Files (txt, csv, tab. asc) x x AutoCAD R14 formats & contents CAD 2D AutoCAD R13 AutoCAD DXF R14 AutoCAD DXF R13 free free free free free MicroStation 95 TXT, DWG DWG DXF DXF DGN Vertex other x MicroStation 95 x CAD 3D AutoCAD R14 free free free AutoCAD R13 DGN DWG DWG Vertex formats & contents CADD 5 IDEAS ProEngineering Catia PDMS CADMATIC PDS STL Binar VRML - Virtual Reality Modelling Language STL WRM other CDR - CorelDraw drawing Corel Presentation Exchange CGM - Computer Graphics Metafile formats & contents Other vector graphics EPS - Encapsulated Postscript CDR CMX CGM EPS PS - Postscipt Interpreted PS WPG - WordPerfect Vector x WMF - Windows Metafile PSD - Adobe Photoshop WPG WMF PSD HPGL - HP Graphics Language HGL other x x GIF GIF & JPG GIF, JPEG Bitmap JPG Bitmap graphics GIF - Compuserve Bitmap, 256 color GIF formats & contents TIF - Tagged Image File Format TIF BMP - Windows or OS/2 Bitmap PNG - Portable Network Graphics BMP PNG RLE - Compuserve or Windows Bitmap RLE PCX - Paintbrush Bitmap PCX PCD - Kodac Photo-CD Image PCD CIT CIT CPT - Corel PHOTO-PAINT image CPT RAS - Sun Raster Images RAS TGA - TrueVision Targa Bitmap TGA MSP - Microsoft Paint Wordperfect Bitmap MSP WPG AU - Unix digital audio file AU formats & contents Sound AIFF - Macinstosh Audio file AIF* x WAV - Windows/Riff Wave MIDI - MIDI file WAV MID* RA - Real Audio RA VOC - Creative Voice File VOC other MOV - Quicktime movie MPEG MOV MPG, versio x AVI - Video for Windows Video & Animation AVI RealVideo formats & contents FLI/FLC/FLT/CEL - Autodesk Animator FLI, VHS -tape x File Long filenames Name x Long File Short filenames For other x maximum size X Mbytes, larger ones must Maxi be compressed x maximum size X Mbytes Maxi No No size limit / no compression x ZIP (WINZIP, PKZIP) ZIP x ARJ File Format ARJ LZH File Format LZH Size & compression Compression methods RAR 2.00 Format RAR ARC/PAK File Format ARC formats & contents TAR - UNIX Tape Archive TAR Z Z - UNIX Compress GZ - UNIX Gzip GZ x DOS/ASCII character set IBM 8-bits Chara x Windows ANSI Character set NowgorodW (Eastern-European) other No No Specific font Font x Proportional fonts formats & contents Non-proportional fonts Times New Roman Arial / Helvetica (special font) (latin) x PSK7401 - SAPEL other x Finnish x Language English (UK) Standards used in contents English (US) Interface for information exchange Document language German other According to separate definition agreed by both parties formats & contents x Coding method used by company A Document codes Coding method used by company B Content Management No special document coding scheme employed According to separate definition agreed by both parties x Referencing method used by company A Referencing method used by company B No separate method for reference information is employed Document reference information Standard forms of company A Forms x Standard forms of company B Form must be in same file formats & contents Only one form per file (all Reference files are not allowed Documents only 2D -files Other properties File content and settings must correspond printed layout Translations must be done according to separate specification Document line or article will be marked x Individual piece of information will be marked x Also old information is to be preserved Revision code, author and date is marked on document Revisions and modification Revision code, author and date is marked Revision- & status management on reference information Comparison report is required (deleted/edited/new information) Dispatch list is required Use of software & file formats facilities Speci formats & contents Revision management according to separate specification x Approval in reference information Approval in document Approval & status Frozen (binding) information is marked Status management according to separate specification Author maintains full rights to material x Copyrights Customer has full rights to use material Rights of usage Autho Custo Not Other alternative Material is confidential x Material is confidential within project Materi Materi Confidentiality formats & contents END Confidentiality END Material is public other alternative Materi formats & contents formats & contents Item Area Maps Topic Slides Charts Audios Videos Manuals Eventlogs Databases 3D-models Timetables Lists, tables File extension Executable files Control displays Text documents DEFAULT TYPE Included? (x=yes) Modelling diagrams Scannned drawings Project comments Scanned documents General explanation Control system charts Reference information Layout- ja structural drawings CAD -drawings with attribute info CAD -drawings with swicthing info x 3,5" HD DOS -diskette CD -disk Sender delivers Transfer methods DVD -disk x Email DAT -tape ZIP-disk 100 MB ZIP-disk 1 GB ZIP-disk 2 GB Internet / WWW Push server other media x x Internet / WWW server FTP -server other media Recipient retrieves means & methods x (automatic delivery system) x x Project short name always first in the For subject -line Email Some other abbreviation in the subject -line Other Subject line (1) No specific abbreviation necessary in the subject line x x Other abbreviations not used in the subject - line For Following abbreviations are used: … x x M No formatting allowed, just plain text Email For Formatting of text is allowed Subject line (2) ain text (BODY) Complex formatting and hypertext allowed Hyper other alternative Not used x In each company separately Mailing lists One mailinglist for whole project Used frequently / multiple lists Mailin Each Proje Multip x MIME BINHEX UUE x No size limitation x No larger than x Mb Larger than x Mb to be compressed Attachment encoding Size of attachments Attachments always compressed x Not in use Attac Attac Attac WW Standard WWW-server Server type Typical groupware application WWW-based shared workspace Stand Typic Share Other type WWW-server / Shared Workspace Always, new material attached x Always, without new material Automatic, no need for manual notification Notific Notific While No notifications on new material x Not used for this purpose As calendar, not for meeting invitations means & methods Meeting invitation, not as calendar Both calendar & meeting invitations Notification on new material Calendar / meeting invitations x Administrator only Proje Proje Meeti Serve Only Restricted, selected users only Everyone, according to guidelines Everyone, free policy Restri Every Every x Not used for this purpose Modification of folder/directory hierarchy Maintained by users themselves Maintained by administrator Users Only No strict policy for adding new users Adding x Everyone, from own company only Personel contact information new users Administrator only Every Every Only Project manager / management group New other alternative x Not used for this purpose Serve Discussions In specific location(s) Discussions Everywhere as possible Discu Discu x Video conferencing not used in project Usage Video conferencing studio is used PC conferencing is used Video conferencing Is used as much as possible x Used when necessary Video Not to be used x Not to be used Video conferencing studio With applications based on H.323 standard PC conferencing With applications based on other standards than H.323 x x Should be used always Usage Not agreed separately x Virus Detail If Virus Protection General alert immediately If Virus alerts Alert only the potentially infected In Alerts not needed x x Sender is responsible Recipient is responsible means & methods Both sender & recipient are responsible Send Recipi Both x Any Any virus scanner software McAfee VirusScan 2.5.X / 3.X.X F-PROT Professional 3.X Used virus scanner ThunderBYTE Antivirus Responsible partner for virus protection. software Carmel Anti-virus Norton Antivirus Dr. Solomon other Not required Separ By email, dispatch list attached By fax, list of changed documents Notification on delivery By mail, list of changed documents attached to delivery itself Other method Verification of delivery & receiving x Not required Acknowledgement on receiving Confirmation is send automatically (by system) Confirmation by email Stand Confirmation by fax Acknowledgement on receiving Confirmation by phone Other method x Not Not required Only if specially asked by sender Only if Written assessment about effects of content Detailed comparison report about effects of content Acknowledgement of content Verbal description about effects of content Other method x Within 24 hours after arrival to system Auto other time period, please specify x when it has arrived to system/server other definition x Immediately Within 24 hours / other time x x Message is Moment received As soon as error is noticed Notific means & methods Max. 8 hours after error has been noted File transfer error other time period, please specify x x Approved, verification not needed data Verification needed with following documents Notification on error inFax transfer Verification always needed x x D Signatures not needed in each document Signa Signa Separ Signa Approved signature methods other Message processing time understoodof receiving acknowledgement / Paper document ispatch list x x Email is binding Infor Email Email is not binding Infor x x Electronic signatures are not used Electronic signature are accepted x Based on company internal computer Electr User User systems Security Based on authentication cards other method Electronic Signatureauthentication other Not agreed separately No LANs & systems protected with firewall Only systems protected LANs x Not agreed separately x No encryption required & LAN Encryption must be used in open networks Encryption used always Integrity check required Encry Encry Encry Mess Protection of systemsEncryption of communication Integrity x Integrity checking not required x Need not to be informed & approved Need to be informed only Need to be Informed & approved x Internet service providers Only message logs stored, not messages Althou Other Other Only Full messages All full Not agreed separately Full Full documentation is stored x Not agreed separately x Archiving & storing of project material X months During emails After Till the end of guarantee period Storing of send messages & active phaseproject means & methods Not agreed separately END END