Acknowledgement Format for Project

Document Sample
Acknowledgement Format for Project Powered By Docstoc
					Project Information

      Project:
      PROSIT P8 test project
      Partner A:
      Company A
      Partner B:
      Company B
      Attachement to:
      Main contract 123ABC




Hide / unhide columns in tables

         0 - No hiding, display all areas, topics and items
         1 - Display only selected topics and all of their items
         2 - Display only selected topics and used items




HTML -printout

      Output file:
      c:\agreement.htm

      HTML settings for areas & topics:
         Number headers (1, 1.1, 1.2, 1.3, 2, 2.1.. .)

      Item details:
         File extension
         General explanation
         Project specific comments


         Open automatically in browser (MS IE)

                                                              Printed (sheet/column): - OK -




                                                         settings
settings
Area                              File formats
Topic                             Character files                                                                                  Text files                                                                                                                                                                                                                                                  Structured text files
Included? (x=yes)                 x                                                                                                x




                                                                                                                                                                                                                                                                                                 WordStar for Windows 1.0 - 2.0
                                                                                                                                                                                             DOC, WPD - WordPerfect 6.X
                                                                                            ANSI Text - Text with Layout
                                                                  MS DOS Text with Layout




                                                                                                                                     DOC - Word 6 / Office95


                                                                                                                                                                   DOC - Word 8 / Office97




                                                                                                                                                                                                                                                  RTF - Rich Text Format
                                                                                                                                                                                                                          DOC - WordPerfect 5.X
Item




                                                                                                                                                                                                                                                                           WRI - Windows Write




                                                                                                                                                                                                                                                                                                                                                                 PDF - Adobe Acrobat
                                                                                                                                                                                                                                                                                                                                  WordStar 3.3 -7.0


                                                                                                                                                                                                                                                                                                                                                      MS Works




                                                                                                                                                                                                                                                                                                                                                                                                   HTML 3.2
                                    DAT -files


                                                     TXT -files




                                                                                                                           other




                                                                                                                                                                                                                                                                                                                                                                                       other
File extension                    DAT            TXT              ASC                       ANS                                     DOC DOC DOC, DOC                                                                                              RTF                      WRI WSD WS* WPS PDF                                                                                                 HTM*
General explanation                                                                                                                                                                                                                                                                                                                                                                            Purel
Comments about usage in project
DEFAULT TYPE                                     x                                                                                                             x                                                                                                                                                                                                                               x
Reference information
Text documents
Manuals
Timetables
Slides
Lists, tables
Databases
Scanned documents
Audios
Videos
Scannned drawings
Maps
Layout- ja structural drawings




                                                                                                                                   formats & contents
Charts
CAD -drawings with attribute info
CAD -drawings with swicthing info
3D-models
Control displays
Control system charts
Eventlogs
Executable files
Modelling diagrams




                                    formats & contents
                                                       HTML 3.2, MS Explorer 4.0 extensions


                                                       HTML 3.2, Netscape 4.0 extensions
                                                                                                         Structured text files
                                                       HTML 2.0




                                   Purel
                                                       Windows help


                                                       SGML


                                                       XML 1.0




                         HTM* HTM* HTM* HLP SGM* XML
                                                                                              x




                                                       Excel 5




                                        XLS


                     x
                                                       Excel 97



                                        XLS
                                                                                              Spreadsheet files




                                                       Quattro Pro / DOS


                                                       Quattro Pro for Windows
                                        WQ* WB1



                                                       Lotus 1-2-3
                                        WK*




                                                       other
                                                                                              x




                                                       PPT - PowerPoint 4
                                        PPT




formats & contents
                                                       PowerPoint 7 (Win95)
                                        PPT


                     x




                                                       PowerPoint 8 (Office97)
                                        PPT
                                                                                              Presentation graphics




                                                       Freelance Windows 1.0 - 2.1


                                                       Freelance DOS 4.0


                                                       Harward Graphics 2.3 Shows
                                        PRE SHW SHW




                                                       Harward Graphics 3.0 Shows
                                        SH3
                                                                                              x




                                                       Microsoft Project 4
                                                                                              Timetable




                                                       Microsoft Project 95
                     x




                                                       Microsoft Project 98
                                        MPP MPP MPP




                                                       Timeline
formats & contents
                                                         Primavera


                                                         PMW


                                                         other                             x


                                                         Access 2




                     x
                                                                                           Database




                                                         Access 97




                                         MDB MDB
                                                         dBASE




                                         DBF
                                                         Oracle


                                                         Solid




                         versio versio
                                                         Microsoft FoxPro
                                         DBF
                                                         Microsoft FoxPro 3.0
                                         DBC



                                                         Paradox
                                         DP




                                                         Text Files (txt, csv, tab. asc)
                     x
                                                                                           x




                                                         AutoCAD R14




formats & contents
                                                                                           CAD 2D




                                                         AutoCAD R13


                                                         AutoCAD DXF R14


                                                         AutoCAD DXF R13
                              free free free free free




                                                         MicroStation 95
                         TXT, DWG DWG DXF DXF DGN




                                                         Vertex


                                                         other
                                                                                           x




                                                         MicroStation 95
                     x
                                                                                           CAD 3D




                                                         AutoCAD R14
                         free free free




                                                         AutoCAD R13
                          DGN DWG DWG




                                                         Vertex
formats & contents
                                               CADD 5


                                               IDEAS


                                               ProEngineering


                                               Catia


                                               PDMS


                                               CADMATIC


                                               PDS


                                               STL




                         Binar
                                               VRML - Virtual Reality Modelling Language
                          STL WRM
                                               other


                                               CDR - CorelDraw drawing


                                               Corel Presentation Exchange


                                               CGM - Computer Graphics Metafile




formats & contents
                                                                                                   Other vector graphics




                                               EPS - Encapsulated Postscript
                             CDR CMX CGM EPS




                                               PS - Postscipt Interpreted
                             PS




                                               WPG - WordPerfect Vector
                     x




                                               WMF - Windows Metafile


                                               PSD - Adobe Photoshop
                             WPG WMF PSD




                                               HPGL - HP Graphics Language
                             HGL




                                               other
                     x
                                                                                           x




                         GIF




                                               GIF & JPG
                          GIF,




                                               JPEG Bitmap
                             JPG
                                                                                           Bitmap graphics




                                               GIF - Compuserve Bitmap, 256 color
                             GIF
formats & contents
                                         TIF - Tagged Image File Format




                              TIF
                                         BMP - Windows or OS/2 Bitmap


                                         PNG - Portable Network Graphics




                              BMP PNG
                                         RLE - Compuserve or Windows Bitmap




                              RLE
                                         PCX - Paintbrush Bitmap




                              PCX
                                         PCD - Kodac Photo-CD Image




                              PCD
                                         CIT




                              CIT
                                         CPT - Corel PHOTO-PAINT image



                              CPT
                                         RAS - Sun Raster Images
                              RAS
                                         TGA - TrueVision Targa Bitmap
                              TGA



                                         MSP - Microsoft Paint


                                         Wordperfect Bitmap
                              MSP WPG




                                         AU - Unix digital audio file
                              AU




formats & contents
                                                                              Sound




                                         AIFF - Macinstosh Audio file
                              AIF*


                     x




                                         WAV - Windows/Riff Wave


                                         MIDI - MIDI file
                              WAV MID*




                                         RA - Real Audio
                              RA




                                         VOC - Creative Voice File
                              VOC




                                         other


                                         MOV - Quicktime movie


                                         MPEG
                         MOV MPG,
                             versio

                     x




                                         AVI - Video for Windows
                                                                              Video & Animation




                              AVI




                                         RealVideo
formats & contents
                                            FLI/FLC/FLT/CEL - Autodesk Animator




                                     FLI,
                                            VHS -tape

                                                                                      x
                                                                                      File

                                            Long filenames
                                                                                      Name




                     x
                         Long File
                                            Short filenames




                         For
                                            other
                                                                                      x




                                            maximum size X Mbytes, larger ones must




                         Maxi
                                            be compressed




                     x
                                            maximum size X Mbytes




                         Maxi
                         No
                                            No size limit / no compression
                                                                                                         x




                                            ZIP (WINZIP, PKZIP)
                                     ZIP


                     x
                                            ARJ File Format
                                     ARJ



                                            LZH File Format
                                     LZH
                                                                                      Size & compression Compression methods




                                            RAR 2.00 Format
                                     RAR




                                            ARC/PAK File Format
                                     ARC




formats & contents
                                            TAR - UNIX Tape Archive
                                     TAR
                                     Z




                                            Z - UNIX Compress


                                            GZ - UNIX Gzip
                                     GZ
                                                                                      x




                                            DOS/ASCII character set IBM 8-bits
                         Chara

                     x




                                            Windows ANSI
                                                                                      Character set




                                            NowgorodW


                                            (Eastern-European)


                                            other
                         No




                                            No Specific font
                                                                                                           Font




                     x




                                            Proportional fonts
formats & contents
                         Non-proportional fonts


                         Times New Roman


                         Arial / Helvetica


                         (special font)


                         (latin)
                                                                      x




                         PSK7401 - SAPEL


                         other
                                                                                      x




                         Finnish




                     x
                                                                                      Language




                         English (UK)
                                                                      Standards used in contents




                         English (US)
                                                                      Interface for information exchange
                                                                                      Document language




                         German


                         other

                         According to separate definition agreed by
                         both parties




formats & contents
                     x




                         Coding method used by company A
                                                                                  Document codes




                         Coding method used by company B
                                                                                  Content Management




                         No special document coding scheme
                         employed
                         According to separate definition agreed by
                         both parties
                     x




                         Referencing method used by company A


                         Referencing method used by company B

                         No separate method for reference
                         information is employed
                                                                                  Document reference information




                         Standard forms of company A
                                                                                                            Forms




                     x




                         Standard forms of company B


                         Form must be in same file
formats & contents
                                           Only one form per file




                         (all
                                           Reference files are not allowed


                                           Documents only 2D -files
                                                                                       Other properties



                                           File content and settings must correspond
                                           printed layout
                                           Translations must be done according to
                                           separate specification

                                           Document line or article will be marked




                     x
                                           Individual piece of information will be
                                           marked




                     x
                                           Also old information is to be preserved

                                           Revision code, author and date is marked
                                           on document
                                                                                       Revisions and modification




                                           Revision code, author and date is marked
                                                                                       Revision- & status management




                                           on reference information
                                           Comparison report is required
                                           (deleted/edited/new information)

                                           Dispatch list is required


                                           Use of software & file formats facilities
                         Speci




formats & contents
                                           Revision management according to
                                           separate specification
                     x




                                           Approval in reference information


                                           Approval in document
                                                                                       Approval & status




                                           Frozen (binding) information is marked

                                           Status management according to separate
                                           specification

                                           Author maintains full rights to material
                     x
                                                                                       Copyrights




                                           Customer has full rights to use material
                                                                                       Rights of usage




                         Autho Custo Not




                                           Other alternative


                                           Material is confidential
                     x




                                           Material is confidential within project
                         Materi Materi
                                                                                       Confidentiality
formats & contents
                                                           END
Confidentiality                                            END
                  Material is public


                                       other alternative




              Materi




                                                                 formats & contents
formats & contents
                                                                                                  Item
                                                                                                                            Area




                  Maps
                                                                                                                            Topic




                  Slides




                  Charts
                  Audios
                  Videos
                  Manuals




                  Eventlogs
                  Databases




                  3D-models
                  Timetables

                  Lists, tables
                  File extension




                  Executable files
                  Control displays
                  Text documents
                  DEFAULT TYPE
                                                                                                                            Included? (x=yes)




                  Modelling diagrams
                  Scannned drawings
                  Project comments




                  Scanned documents
                  General explanation




                  Control system charts
                  Reference information




                  Layout- ja structural drawings

                  CAD -drawings with attribute info
                  CAD -drawings with swicthing info
                                                                                                                            x




                                                                             3,5" HD DOS -diskette


                                                                             CD -disk
                                                                                                                            Sender delivers
                                                                                                                            Transfer methods




                                                                             DVD -disk




                                              x
                                                                             Email


                                                                             DAT -tape


                                                                             ZIP-disk 100 MB


                                                                             ZIP-disk 1 GB


                                                                             ZIP-disk 2 GB


                                                                             Internet / WWW Push server


                                                                             other media
                                              x
                                                                                                                            x




                                                                             Internet / WWW server


                                                                             FTP -server


                                                                             other media
                                                                                                                            Recipient retrieves




means & methods
                                                                                                                            x




                                                                             (automatic delivery system)
                                              x
                                                                                                                                  x




                                                                             Project short name always first in the
                                                  For




                                                                             subject -line
                                                                                                                                  Email




                                                                             Some other abbreviation in the subject -line
                                                                                                                            Other Subject line (1)




                                                                             No specific abbreviation necessary in the
                                                                             subject line
                                              x
                                                                                                                            x




                                                                             Other abbreviations not used in the subject -
                                                                             line
                                                  For




                                                                             Following abbreviations are used: …
                                              x
                                                                                                                                           x
                                                                                                                                           M




                                                                             No formatting allowed, just plain text
                                                  Email For




                                                                             Formatting of text is allowed
                                                                                                                            Subject line (2) ain text (BODY)




                                                                             Complex formatting and hypertext allowed
                                                  Hyper




                                                                             other alternative


                                                                             Not used
                                              x




                                                                             In each company separately
                                                                                                                                              Mailing lists




                                                                             One mailinglist for whole project


                                                                             Used frequently / multiple lists
                                                  Mailin Each Proje Multip
                  x
                                                     MIME


                                                     BINHEX


                                                     UUE

                                                                                                                      x
                                                     No size limitation




                  x
                                                     No larger than x Mb


                                                     Larger than x Mb to be compressed
                                                                                                  Attachment encoding Size of attachments




                                                     Attachments always compressed




                  x
                                                     Not in use




                      Attac Attac Attac WW
                                                     Standard WWW-server
                                                                                                                        Server type




                                                     Typical groupware application


                                                     WWW-based shared workspace
                      Stand Typic Share


                                                     Other type
                                                                                                                        WWW-server / Shared Workspace




                                                     Always, new material attached
                  x




                                                     Always, without new material


                                                     Automatic, no need for manual notification
                      Notific Notific While




                                                     No notifications on new material
                  x




                                                     Not used for this purpose


                                                     As calendar, not for meeting invitations




means & methods
                                                     Meeting invitation, not as calendar


                                                     Both calendar & meeting invitations
                                                                                                                                                      Notification on new material Calendar / meeting invitations




                  x




                                                     Administrator only
                      Proje Proje Meeti Serve Only




                                                     Restricted, selected users only


                                                     Everyone, according to guidelines


                                                     Everyone, free policy
                      Restri Every Every

                  x




                                                     Not used for this purpose
                                                                                                                                                                                                                Modification of folder/directory hierarchy




                                                     Maintained by users themselves


                                                     Maintained by administrator
                      Users Only




                                                     No strict policy for adding new users
                                                                                                                                                                                                                                                                     Adding




                  x




                                                     Everyone, from own company only
                                                                                                                                                                                                                                               Personel contact information new users




                                                     Administrator only
                      Every Every Only




                                                     Project manager / management group
                      New




                                                     other alternative
                  x




                                                     Not used for this purpose
                      Serve
                                                                                                                        Discussions
                                         In specific location(s)




                                                                                                                   Discussions
                                         Everywhere as possible




                      Discu Discu

                  x
                                         Video conferencing not used in project
                                                                                                                   Usage

                                         Video conferencing studio is used


                                         PC conferencing is used
                                                                                                                   Video conferencing




                                         Is used as much as possible




                  x
                                         Used when necessary




                      Video
                                         Not to be used




                  x
                                         Not to be used
                                                                                                                   Video conferencing studio




                                         With applications based on H.323 standard
                                                                                                                                PC conferencing




                                         With applications based on other standards
                                         than H.323
                  x
                                                                                       x




                                         Should be used always
                                                                                       Usage




                                         Not agreed separately
                  x
                      Virus Detail If
                                                                                       Virus Protection




                                         General alert immediately
                      If
                                                                                                      Virus alerts




                                         Alert only the potentially infected
                      In




                                         Alerts not needed
                  x
                                                                                       x




                                         Sender is responsible


                                         Recipient is responsible




means & methods
                                         Both sender & recipient are responsible
                      Send Recipi Both

                  x
                      Any




                                         Any virus scanner software


                                         McAfee VirusScan 2.5.X / 3.X.X


                                         F-PROT Professional 3.X
                                                                                                            Used virus scanner




                                         ThunderBYTE Antivirus
                                                                                       Responsible partner for virus protection. software




                                         Carmel Anti-virus


                                         Norton Antivirus


                                         Dr. Solomon


                                         other


                                         Not required
                      Separ




                                         By email, dispatch list attached


                                         By fax, list of changed documents
                                                                                                                   Notification on delivery




                                         By mail, list of changed documents attached
                                         to delivery itself

                                         Other method
                                                                                                                   Verification of delivery & receiving




                  x




                                         Not required
                                                                                                                   Acknowledgement on receiving
                                                Confirmation is send automatically (by
                                                system)

                                                Confirmation by email




                      Stand
                                                Confirmation by fax
                                                                                                                               Acknowledgement on receiving

                                                Confirmation by phone


                                                Other method




                  x
                      Not
                                                Not required


                                                Only if specially asked by sender




                      Only if
                                                Written assessment about effects of content

                                                Detailed comparison report about effects of
                                                content
                                                                                                                               Acknowledgement of content




                                                Verbal description about effects of content


                                                Other method
                  x
                                                Within 24 hours after arrival to system
                      Auto




                                                other time period, please specify
                  x




                                                when it has arrived to system/server


                                                other definition
                  x




                                                Immediately


                                                Within 24 hours / other time
                  x
                                                                                                                                      x
                                                                                                          Message is Moment received




                                                As soon as error is noticed
                      Notific




means & methods
                                                Max. 8 hours after error has been noted
                                                                                                                                      File transfer error




                                                other time period, please specify
                  x
                                                                                                                                                              x




                                                Approved, verification not needed
                                                                                                                                                               data




                                                Verification needed with following
                                                documents
                                                                                                                                      Notification on error inFax transfer




                                                Verification always needed
                  x
                                                                                                                                                                                  x
                                                                                                                                                                                  D




                                                Signatures not needed in each document
                      Signa Signa Separ Signa
                                                                                                                                                              Approved signature methods




                                                other
                                                                                              Message processing time understoodof receiving acknowledgement / Paper document ispatch list




                  x
                                                                                              x




                                                Email is binding
                      Infor
                                                                                              Email




                                                Email is not binding
                      Infor

                  x
                                                                                              x




                                                Electronic signatures are not used


                                                Electronic signature are accepted
                  x




                                                Based on company internal computer
                      Electr User
                                                                                                             User




                                                systems
                                                                                                             Security




                                                Based on authentication cards


                                                other method
                                                                                              Electronic Signatureauthentication




                      other




                                                Not agreed separately
                      No
                                                LANs & systems protected with firewall


                                                Only systems protected




                      LANs

                  x
                                                Not agreed separately




                  x
                                                No encryption required
                                                                                                                & LAN




                                                Encryption must be used in open networks


                                                Encryption used always


                                                Integrity check required




                      Encry Encry Encry Mess
                                                                                           Protection of systemsEncryption of communication
                                                                                                                                   Integrity




                  x
                                                Integrity checking not required




                  x
                                                Need not to be informed & approved


                                                Need to be informed only


                                                Need to be Informed & approved
                  x
                                                                                           Internet service providers




                                                Only message logs stored, not messages
                      Althou Other Other Only




                                                Full messages
                      All full




                                                Not agreed separately
                      Full




                                                Full documentation is stored
                  x




                                                Not agreed separately
                  x
                                                                                                                  Archiving & storing of project material




                                                X months
                                                                                                                                         During emails After




                                                Till the end of guarantee period
                                                                                                                  Storing of send messages & active phaseproject




means & methods
                                                Not agreed separately
                                                                                           END
                                                                                           END

				
DOCUMENT INFO
Description: Acknowledgement Format for Project document sample