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									             WHAT DO YOU KNOW ABOUT FONT FORMATTING?
Directions: Key the items below and apply the font formats directed for each. Below each
item, describe the steps you took to apply the formats and why each format is used.



1.       Key Computer Applications I in bold font.



2.       Italicize the word champion.



3.       Underline words but not spaces in the phrase Pledge of Allegiance.



4.       Apply a style other than bold to the phrase Business Reports.



5.       Apply a subscript to the 2 in H2O.



6.       Key the phrase FBLA Membership Roster in small capital letters.



7.       Key Business Classes are Fun! and format the text as serif font.



8.       Key the following sentence and insert the é symbol where appropriate.

         I sent my résumé to the personnel department at Global Financing, Inc.




6411 – Computer Applications I          Summer 2008, Version 2                   Unit B Overview
Guided Practice: Paragraph Formatting                                                                Student Activity

Student Name:                                                  Period:                          Date:


                GUIDED PRACTICE: PARAGRAPH FORMATTING
In this activity, you will follow along with your teacher to format the paragraphs by completing
the following tasks:
      Create a first line indent                                       Add a footnote
      Change line spacing                                              Cut and paste
      Add a border to a paragraph                                      Format a paragraph heading
      Add bullets
Directions:
1.     Key the paragraph below
            Voting Delegates Each active local chapter is entitled to send voting
            delegates from its active membership to the State Leadership Conference.
            The number of voting delegates you are entitled is based on the number of
            members in your chapter. 1. Under 50 members 2, 50 – 100 members 3,
            Over 100 members 4. This form must be submitted to the state office when
            sending conference registration materials. Local chapter voting delegates
            must be listed on the Voting Delegates Form.
            1
             North Carolina Future Business Leaders of America State Awards Program,
            2001 Edition
2.     Apply the following formats:
       a. Center and bold the title, Voting Delegates
       b. Indent Paragraph 1, which begins with Each active local chapter . . .
       c. Format the 3 items that begin with Under 50 and end with 100 members as a double-
          spaced bulleted list with the numbers right justified and a dot leader tab. See
          example below:
                  Under 50 members ...................................................................2
       d. Paragraph 2 begins with This form must be submitted . . .
       e. Add a border around the title
       f.   Add the footnote
       g. Cut the first sentence in paragraph two and paste it at the end of the paragraph
       h. Select and apply a format style for the paragraph heading
3.     Save and submit according to teacher instructions.




6411 – Computer Applications I                Summer 2008, Version 2                                 Unit B Overview
Independent Practice: Paragraph Formatting                                            Student Activity

Student Name:                                           Period:                   Date:


               INDEPENDENT PRACTICE: PARAGRAPH FORMATTING
Directions: In this activity, you will work independently to apply formats to paragraphs and
answer related questions.

Part I: Key the following paragraph and apply the formats listed below.

     The purpose of Future Business Leaders of America (FBLA) is to provide as an integral
     part of the instructional program additional opportunities for students (grades 6-12) in
     business education and to develop vocational and career supportive competencies and to
     promote civic and personal responsibilities.1
     1
     North Carolina Future Business Leaders of America State Awards Program, 2001 Edition
 1.       Indent the first line

 2.       Double space the paragraph

 3.       Add a footnote

 4.       Add a border around the paragraph

Part II: Key the following paragraph and apply the formats listed below.
     Are You Too Young to Plan Your Retirement?
The average American is now expected to live into his or her 80s. That means that you could
be living on retirement for up to a third of your life. True, your living expenses are likely to be
somewhat lower in retirement than they are now, while you are working and perhaps raising
a family. Think about the money it will take to live comfortably and then multiply it by 20 or
even 30 years. But according to many financial experts, in order to maintain your current
standard of living, you will need 60 to 80 percent of your final working income for every year
of your retirement. It’s a big number and it won’t happen automatically. Don’t forget about
inflation when planning for your retirement. The cost of a movie ticket in 2000 was $9.00. A
movie ticket in 2025 is expected to cost $28.81. A car cost $16,615 in 2000. The same car
will cost $53,180 in 2025. Source: NC 401(k) Plan: Helping You Bild a Better Financial
Future. July 2004. Prudential Retirement.


1.        Beginning with the sentence ―The cost of a movie ticket in 2000 . . .,‖ format the
          remaining sentences as a bulleted list
2.        Select the entire paragraph (except the bulleted list) and format it as a hanging indent.
3.        Cut the sentence ―Think about the money it will take to live comfortably and then multiply
          it by 20 or even 30 years‖ and paste it after the sentence ―But according to many
          financial experts, in order to maintain your current standard of living, you will need 60 to
          80 percent of your final working income for every year of your retirement.‖
4.        Format ―Are You Too Young to Plan Your Retirement?‖ as a paragraph heading.
5.        Format the source note in hanging indent style



6411 – Computer Applications I             Summer 2008, Version 2                    Unit B Overview
Independent Practice: Paragraph Formatting                                    Student Activity

Student Name:                                          Period:            Date:

Part III: Key the answers to the following questions in complete sentences. Save and submit
according to teacher instructions.

1.     What are two techniques used to indent a paragraph?
2.     Why might paragraphs be double-spaced?
3.     What affect did the border have on the text you keyed?
4.     What happened when you applied bullets?
5.     How did bullets make the list easier to read?
6.     What does a hanging indent look like?
7.     What is the purpose of a paragraph heading?




6411 – Computer Applications I         Summer 2008, Version 2                Unit B Overview
Table Formatting Notes                                                     Student Activity

Student Name:                                    Period:                 Date:

                           TABLE FORMATTING NOTES
Directions: Use this document to take notes as your teacher guides you through the uses and
formats commonly associated with tables.
Components of a Table




Procedure




6411 – Computer Applications I       Summer 2008, Version 2                 Unit B Overview
Guided Practice: Table Formatting                                               Student Activity

Student Name:                                         Period:                 Date:


                    GUIDED PRACTICE: TABLE FORMATTING
                                        Spotlight on the Job

 Job Title                                         Spa Manager
                A spa manager oversees the operations at a spa. They ensure that guests
Job
                receive the level of service expected and that the spa business is run
Description
                efficiently and profitably.
                Today’s spas range from small specialty facilities to day spas to huge luxury
                resorts. There are spas offering medical treatments requiring a doctor’s
Workplace
                supervision, mineral springs spas, and destination spas that provide fitness
                and nutrition programs.
                At larger upscale spas, management trainees often need a bachelor’s
Education       degree, while smaller facilities may require an associate degree or certificate
                in hospitality management or international spa operation and management.
                According to the US Department of Labor’s Occupational Outlook Handbook,
                median annual earnings of lodging and spa managers were $42,320 in May
Earnings
                2006, with the highest 10 percent earning more than $82,510. Managers
                may also receive benefits and earn bonuses.
                The US Department of Labor predicts that jobs in the field will grow about as
                fast as average for other professions. In some other countries, the spa
Job Outlook
                industry is growing at an even more rapid pace, opening up opportunities for
                employment in international spa management.


Directions:
  1.   Key the title in all caps, 14 pt and bold
  2.   Insert a 2 column, 6 row table
  3.   Key the column headings
  4.   Bold and center the column headings
  5.   Key the table data
  6.   Set paragraph formatting to 6 pt spacing above and below
  7.   Vertically center and center align the column headings
  8.   Vertically center and left align the text in the table body
  9.   Set paragraph spacing to 6 pt before and after
  10. Apply 10% gray shading to the column headings




6411 – Computer Applications I           Summer 2008, Version 2                  Unit B Overview
Guided Practice: Table Formatting                             Teacher Key




6411 – Computer Applications I      Summer 2008, Version 2   Unit B Overview
Table Formatting Rubric                                                       Student Activity

Student Name:                                      Period:                 Date:

                           TABLE FORMATTING RUBRIC

                                              Excellent        Satisfactory         Poor
Table Contents
                                                (10)                (8)              (6)

Column headings are centered
                                               5 cells           3 cells           < 3 cells
horizontally and vertically


Column headings are keyed in bold font         5 cells           3 cells           < 3 cells


Rows are adjusted evenly                       100%              80%               < 80%


Columns are adjusted evenly                    100%              80%               < 80%


Cell data in rows is vertically and
                                               100%              80%               < 80%
horizontally centered

Table contains at least one merged row
                                               Yes               Yes               No
or column


Row headings are shaded                        100%              80%               < 80%


Row headings are keyed in bold font            100%              80%               < 80%


Table contains an appropriate title            Yes               Yes               No


Spelling errors                                0                 2-3               >3


Total: Multiply checked cells by point
value of column


Total Points:




6411 – Computer Applications I        Summer 2008, Version 2                  Unit B Overview
Independent Practice: Table Formatting                                       Student Activity

Student Name:                                      Period:                 Date:

                INDEPENDENT PRACTICE: TABLE FORMATTING

Create a table of your favorite television shows Monday through Friday. Apply the following
formats:
   •   Horizontally and vertically center the column and row headings and key them in bold font
   •   Adjust rows evenly
   •   Merge any cells that represent hour-long shows
   •   Divide all columns evenly
   •   Include at least one merged row or column
   •   Apply shading to the row and column headings
   •   Key an appropriate title for the table
   •   Save and print the table according to teacher directions




6411 – Computer Applications I          Summer 2008, Version 2                 Unit B Overview
Guided Practice: Page Formatting Instructions                                 Student Activity

Student Name:                                   Period:       Date:

          GUIDED PRACTICE: PAGE FORMATTING INSTRUCTIONS

   Directions: Use the Guided Practice Page Formatting Excerpt that has been sent to you
   ELECTRONICALLY by your teacher to follow along as your teacher demonstrates how to
   complete the tasks listed below.
  1.   Adjust the side margins to 1.5‖ left and 1‖ right
  2.   Format the page for landscape orientation
  3.   Set a header with your name on the left, Computer Applications I in the middle, and the
       current date on the right
  4.   Turn off widow orphan protection
  5.   Insert a manual page break after the phrase Whereas, the average balance for college
       students with credit cards was . . . and
  6.   Allow the computer to use word wrap instead of manually entering at the end of each
       line
  7.   Delete the manual page break
  8.   Format the entire document into two columns of equal width
  9.   Add a page border




6411 – Computer Applications I          Summer 2008, Version 2                 Unit B Overview
Guided Practice: Page Formatting Instructions                                   Student Activity

Student Name:                                  Period:           Date:



     INDEPENDENT PRACTICE: PAGE FORMATTING INSTRUCTIONS

Directions: Edit the excerpt from Wild Woman’s Guide to Etiquette, Chapter 9, by Sharon A. Hill that
has been sent to you ELECTRONICALLY by your teacher as directed below. Answer the questions on
the next page.
     1.   Format the title, Chapter 9. Telephone Etiquette as follows:
             Font size 16
             Font style – Bold
             Font – Arial
             Font effect – Small caps
     2.   Set the left margin to 1.25‖
     3.   Triple space after the title
     4.   Indent all paragraphs
     5.   Double space the entire chapter and delete any extra spaces between paragraphs
     6.   Format all side headings as paragraph headings in a sans serif font
             Format the text as bold and initial caps
             Insert a period after the text (do not bold the period)
             The font size should correspond to that of the paragraph text, which is 12
             The paragraph body begins on the same line as the paragraph heading
     7.   Cut the paragraph about placing a telephone call and paste it ahead of the section
          on leaving messages
     8.   Add a border around the title
     9.   Format the five paragraphs below Cell phones and pagers with bullets. Single
          space within and double space between each bulleted item
   10.    Format a page border around the entire document
   11.    Format a header with the chapter title 12 pt Arial font in the left-hand margin. Do not
          show the header on the first page
   12.    Format a footer with a page number in the bottom right hand margin in the same font
          and size as the header
   13.    Quadruple space at the end of the body of the chapter to key the reference in
          hanging indent format
   14.    Format the book title in italics
   15.    Protect against orphans and widows by using manual (hard) page breaks
   16.    Proofread the document before saving and submitting




6411 – Computer Applications I           Summer 2008, Version 2                  Unit B Overview
Independent Practice: Page Formatting Questions                                 Student Activity

Student Name:                                       Period:                    Date:

       INDEPENDENT PRACTICE: PAGE FORMATTING QUESTIONS

Directions: Key the answers to the following questions in complete sentences.

  1.   What procedure did you use to format the title?
  2.   What effect did the format applied to the title have on the document?
  3.   Why do you think the title format was applied?
  4.   How many blank lines were left between the title and the body after you triple spaced?
  5.   What happened when you formatted the side headings?
  6.   How did you make sure that the period at the end of each paragraph heading was not
       bold?
  7.   What happened when you formatted the bulleted items?
  8.   What effect did the bulleted format style have on the text?
  9.   Which format (bullets or paragraph style) do you prefer and why?
 10.   What effect did rearranging the paragraphs have on the overall message?
 11.   What effect did the border have on the text you keyed?
 12.   What is the purpose of a paragraph heading?




6411 – Computer Applications I Summer 2008, Version 2           Competency B – 3.01 – page 12
Independent Practice: Page Formatting                                                   Teacher Key




6411 – Computer Applications I          Summer 2008, Version 2   Competency B – 3.01 – page 13
Font, Page, and Paragraph Formatting Review                                      Student Activity

Student Name:                                         Period:                  Date:


             FONT, PAGE, AND PARAGRAPH FORMATTING REVIEW
Directions: Determine the appropriate font format(s) for the items below. More than one
format may be applied to a single item. The first one has been done for you.
What is the appropriate formatting for:

b, c    1.     The title of a report                                      a.   Accent

        2.     The title of a book in a reference or source line          b.   All caps

        3.     The ―e‖ in the word café                                   c.   Bold

        4.     To emphasize a word                                        d.   Italics

        5.     A website                                                  e.   Subscript

        6.     An email address                                           f.   Superscript

        7.     The numbers in a chemical equation                         g.   Underline


Match the term with its definition

               To add vertical or horizontal lines around the edges
        1.     of a page or a paragraph                                   a.   Borders

        2.     To indent all lines except the first line of a paragraph   b.   Bullets/ numbers

        3.     Used to organize and list items                            c.   Cut/paste

        4.     Used to describe the main idea of a paragraph              d.   Endnote

        5.     Key used to indent                                         e.   Footer

               To move text from one location in a document to
        6.     another                                                    f.   Footnote

               Used to indicate a new paragraph or offset a long
        7.     quote                                                      g.   Hanging indent

               A source reference placed at the bottom of the
        8.     same page                                                  h.   Hard break

               A list of all source references used in a document,
        9.     placed on a separate page                                  i.   Header

               Used to arrange and organize text in columns and
        10.    rows                                                       j.   Indent



6411 – Computer Applications I         Summer 2008, Version 2 Competency B – 3.01 – page 14
Font, Page, and Paragraph Formatting Review                                      Student Activity

Student Name:                                        Period:                   Date:

Match the term with its definition

        11.   When the paper is wider than it is tall                   k.     Landscape

                                                                               Paragraph
        12.   When the paper is taller than it is wide                  l.     heading

              Running text at the top of a page, such as a page
        13.   number, date, title                                       m.     Portrait

              Running text at the bottom of a page, such as a
        14.   page number, date, title                                  n.     Tab

              To manually divide text between more than one
        15.   page                                                      o.     Table

Key the text about font according to the guidelines listed below:
     Key a title for the text that as placed and formatted appropriately
     Use your knowledge of font formatting to draw attention to key words
     Determine the appropriate paragraph breaks and indent each.
     At the end of the text, use two bulleted lists to provide 3 examples each of sans serif
       fonts and serif fonts.
A serif font is one that has small attributes at the tips of each letter. The most commonly used
serif font is Times New Roman. It is often used in the body of a letter or report. A sans serif
font does not include the attributes at the tips of each letter. Arial is a sans serif font. Sans
serif fonts are commonly used in title texts and serifs are commonly used for the body text.
While there is no steadfast rule that dictates a sans serif font must be used for titles and a serif
for body, this practice is used more often than not in hard copy materials. Serif fonts are said
to propel the reader forward because of the natural right-sided slant of the letters. Sans serif
fonts are the preferred font for web-based content. Sans is a French word meaning without.
Key the answers to the following questions:
       1.     What is the difference between a serif font and a sans serif font?
       2.     Which font is preferred for hard copy text?
       3.     Why are serif fonts preferred?
       4.     What font is used in this question?




6411 – Computer Applications I       Summer 2008, Version 2 Competency B – 3.01 – page 15
       What do you know about Business Documents?                                                             Student Activity

       Student Name                                         Date:                               Period


                     WHAT DO YOU KNOW ABOUT BUSINESS DOCUMENTS?
       Part I Directions: Test your knowledge by labeling the four business documents. A list of
       terms is provided at the bottom of this document.
                                                           2.
       1.

                    Revised Bloom’s Taxonomy
                     Peer Review Committee
                          May 27, 2009
                             NC DPI


       8:30 a.m.     Welcome and Introductions     John

       9:00 a.m.     Overview of Blueprints      Mary Jo

       10:00 a.m.    Break

       10:15 a.m.    Unpacking the Content       Claudia

       11:30 a.m.    Activities and Objectives   Bladen

       1:00 p.m.     Lunch and Adjournment       Claudia




       3.
                               May 4, 2008


                                                                4.
       Holiday Inn
       300 Hillsborough Street
                                                                                           May 4, 2008
       Raleigh, NC 26589

       To Whom It May Concern:
                                                                TO:          Mike Ward, President
       During my recent stay in your lovely hotel, I was
       highly impressed by the cleanliness of the rooms
                                                                FROM:        Cecelia Barnes, Consultant
       and quality of the food. The hospitality of hotel
       staff was outstanding. Thank you for doing such
                                                                SUBJECT:     PRODUCT RECALL
       a great job in showing your appreciation of your
       guests and I look forward to my next visit.
                                                                Due to the recent crisis involving tainted pet food
                                                                products supplied by your company, we will no longer
                               Sincerely
                                                                require your advertising services. Although I regret
                                                                having to sever our relationship, we at Animals Are
                                                                Us must keep the public’s safety as our main priority.
Key Terms:                     Mrs. Mary Jones
• Agenda
• Business Letter
• Minutes
• Memo



       6411 – Computer Applications I              Summer 2008, Version 2 Competency B – 3.01 – page 16
   What do you know about Business Documents?                                      Student Activity

   Student Name                             Date:                        Period


            WHAT DO YOU KNOW ABOUT BUSINESS DOCUMENTS?
   Part II Directions: Although you are not expected to know the details and descriptions of each
   document listed below, you probably know more than you think you do! Describe what you
   know about the following business documents and come back to this document later to rate
   your progress.

                                                                 Date:
              Date:
Document                                                         I now know more about each
              What I know about components and uses of
                                                                 document and my comfort
              this document:
                                                                 levels are:

Résumé                                                              I feel that I am an expert.
                                                                    I know enough to get by with
                                                                     a little more practice.
                                                                    I don’t have a clue.

Business                                                            I feel that I am an expert.
Letter                                                              I know enough to get by with
                                                                     a little more practice.
                                                                    I don’t have a clue.

Personal                                                            I feel that I am an expert.
Business                                                            I know enough to get by with
Letter                                                               a little more practice.
                                                                    I don’t have a clue.

Memo                                                                I feel that I am an expert.
                                                                    I know enough to get by with
                                                                     a little more practice.
                                                                    I don’t have a clue.

Agenda                                                              I feel that I am an expert.
                                                                    I know enough to get by with
                                                                     a little more practice.
                                                                    I don’t have a clue.

Minutes                                                             I feel that I am an expert.
                                                                    I know enough to get by with
                                                                     a little more practice.
                                                                    I don’t have a clue.




   6411 – Computer Applications I     Summer 2008, Version 2 Competency B – 3.01 – page 17
   What do you know about Business Documents?                                Student Activity

   Student Name                          Date:                      Period

                                                            Date:
             Date:
Document                                                    I now know more about each
             What I know about components and uses of
                                                            document and my comfort
             this document:
                                                            levels are:

Research
Report


                                                              I feel that I am an expert.
                                                              I know enough to get by with
                                                               a little more practice.
                                                              I don’t have a clue.




Table of                                                      I feel that I am an expert.
Contents                                                      I know enough to get by with
                                                               a little more practice.
                                                              I don’t have a clue.




   6411 – Computer Applications I   Summer 2008, Version 2 Competency B – 3.01 – page 18
Business Documents Checklist                                               Student Activity

Student Name:                                      Period:               Date:


                          BUSINESS DOCUMENTS CHECKLIST
Directions: Use the table below to keep track of business documents and assignments.

   Completed                 Document                         Saved As                 Grade

                     1. Résumé



                     2. Business Letter



                     3. Personal Business Letter



                     4. Memo



                     5. Agenda



                     6. Minutes



                     7. Research Report



                    8.   Table of Contents




6411 – Computer Applications I    Summer 2008, Version 2 Competency B – 3.01 – page 19
Business Documents Rubric                                                            Student Activity


                            BUSINESS DOCUMENTS RUBRIC


  Student Name:

    Document:

    Due Date:

                            Excellent              Satisfactory               Poor
                                 (20)                   (17)                   (12)

Deadline                On time                  1 day late             > 2 days late

                        Contains all            Contains 80% of the
                                                                        Contains less than
                        required                components or
Components                                                              80% of the
                        components in the       components are out
                                                                        components
                        proper order            of order.
                        Top, bottom, and
                                                Side margins or top
                        side margins are
Margins                                         and bottom margins      Incorrect margins
                        appropriate for the
                                                are correct.
                        document


Spelling errors         0                        2-3                    >3



Overall Format          Perfect                  2-3 errors             > 3 errors


Total Points
(Multiply checked
cells by point
value of column)


      Total Points:



       Comments:




6411 – Computer Applications I      Summer 2008, Version 2 Competency B – 3.01 – page 20
Business Document Notes: Résumé                                                   Student Notes


                       BUSINESS DOCUMENT NOTES: RÉSUMÉ
BUSINESS DOCUMENT NOTES: RÉSUMÉ

DESCRIPTION – WHAT IS IT AND WHY IS IT USED?




                                          To see a full-size copy of this document, refer to
                                          page 1 of the 3.01 Document Examples PDF file


MARGINS
   No less than .5 inch margins
   Use white space uniformly to create a professional appearance and emphasize the content

COMPONENTS
                          Name
                          Address
                          Phone number(s)
                          Email Address


                          Listed in chronological order beginning with the most recent
                          If not graduated yet, list date of expected graduation
                          Include courses enrolled that directly relate to the position sought




6411 – Computer Applications I     Summer 2008, Version 2 Competency B – 3.01 – page 21
Business Document Notes: Résumé                                                     Student Notes
BUSINESS DOCUMENT NOTES: RÉSUMÉ
                           Listed in chronological order, beginning with the most recent
                           Use the term that is most descriptive.
                                For example, someone who worked with his dad fixing cars
                                 would describe their knowledge as experience
                                Someone employed at Fast Lanes Auto Store would describe
                                 their knowledge as employment
                           Include type of position, name and location of organization, dates of
                             employment, and brief description of responsibilities
                           Use action statements
                           Experience may be keyed before education if needed for added
                             emphasis
                           Listed with permission of the reference
                           If included on the résumé, include name and contact information
                           If not included on the résumé, a statement indicating that references
                             will be provided upon request should be included
                           Never use relatives or peers as references

OPTIONAL INFORMATION
                           Concise statement of your purpose, usually for a specific job

                           Examples: Reading, skiing, hiking, Boy Scouts, choir, and fishing,
                            etc.
                           Examples: Volunteering at the local hospital or animal shelter,
                            tutoring, etc.
                           Indicate leadership ability, service to others, expertise, for example,
                             chapter president of FBLA
                           Especially applicable to companies with international holdings and
                            interests or in communities with diverse cultures

GUIDELINES FOR KEYING
   Contact’s name is usually keyed in large font in the header section, followed by his/her
    contact information, usually keyed in smaller text
   Sections are commonly divided into columns – headings on the left and descriptive text on
    the right
   Limit length one page as often as possible
   Must be free of any errors
   Format and text should be easy to read and attractively presented
   Do not use a font size less than 11 or 12 pt.




6411 – Computer Applications I      Summer 2008, Version 2 Competency B – 3.01 – page 22
Independent Practice: Résumé                                                  Student Activity

Student Name:                                     Period:                  Date:


                          INDEPENDENT PRACTICE: RÉSUMÉ


                                         Julie Local
                                     4518 Summit Point Road
                                  Archdale, North Carolina 28456
                                         336-455-3322 (H)
                                         336-444-5633 (C)
                                       jlocal@earthling.com



OBJECTIVE                   Seeking a manager intern position with Smiley’s Daycare

EDUCATION                   Senior at Groom High School, Archdale, NC
                            Graduation May 2009
                            Business Administration concentration
                            GPA 3.6

EXPERIENCE                  Harris Grocery Store, Archdale, NC
                            Cashier, May 2007 to present
                            Manage cash register and assist customers as needed.

                            Self Employed
                            Babysitter, 2005 to present
                            Care for neighborhood children, all ages on an as-needed basis.

                            Self Employed
                            Nanny, June 2006 – August 2006
                            Employed as daytime nanny by two families. Provided care and
                            supervision for four children aged 6 months to 7 years. Responsible for
                            driving children to and from summer activities, light house keeping, and
                            daily art projects.

REFERENCES                  Steve and Mary Ward, 4534 Alston Court, Archdale, NC 28456, 336-558-
                            8845

                            Mary Woodlawn, 4545 Jamestown Place, Archdale, NC 28456, 336-454-
                            3345

                            Alice Creech, 4555 Knox Road, Archdale, NC 28456, 336-556-3331




6411 – Computer Applications I    Summer 2008, Version 2 Competency B – 3.01 – page 23
Business Document Notes: Business Letter                                                   Student Notes


                 BUSINESS DOCUMENT NOTES: BUSINESS LETTER
BUSINESS DOCUMENT NOTES: BUSINESS LETTER

DESCRIPTION – WHAT IS IT AND WHY IS IT USED?




                                                             See pages 3-4 of the 3.01 Document
                                                             Examples PDF file
MARGINS
   Adjust the margins so that the letter has a uniform amount of white space at each margin and is
    slightly oriented to the top or centered

COMPONENTS (IN ORDER)
                             Preprinted information in the header and sometimes in the footer that
                              usually contains the company name, address, email address, logo,
                              and other contact information
                             The date the letter was written, spelled out, as in April 30, 2010
                             Keyed on the first line of the inside address and used to address a
                              specific person or job (Sales Manager) within an organization
                             The name of the addressee, name of the business, street address,
                              city, state abbreviation, and zip
                             The greeting




6411 – Computer Applications I      Summer 2008, Version 2 Competency B – 3.01 – page 24
Business Document Notes: Business Letter                                                   Student Notes

BUSINESS DOCUMENT NOTES: BUSINESS LETTER
                            Keyed below the salutation because it is considered part of the
                             message
                            Key the word Subject in all caps, followed by a colon and the topic,
                             also in all caps
                            Gives the reader a quick overview of the topic
                            The letter content
                            Key paragraphs in single space format with a double space between
                            The goodbye
                            Keyed name of the company in all caps, placed a double space below
                             the complimentary close
                            Author’s name and title, which may be keyed on one or two lines,
                             depending on length
                            Initials of the typist of the letter and sometimes the author as well
                              (keyed first)
                                    Example: bc/mw or BC/MW
                                    No punctuation is used with the initials
                            Indicates that another document is included with the letter.
                              Sometimes the enclosures are identified. Example: Enclosure:
                              Résumé
                            Indicates the names of other parties who have received copies of the
                              letter. Example: cc Mrs. Dian Moon

PUNCTUATION STYLES
                            A colon is keyed after the salutation (Dear Mrs. May:)
                            A comma is keyed after the complimentary close (Sincerely,)


                            No punctuation after the salutation or the complimentary close



FORMAT

                            All lines begin at the left margin




                            The date and closure are keyed AT center point (about 6 tabs)




6411 – Computer Applications I       Summer 2008, Version 2 Competency B – 3.01 – page 25
Business Document Notes: Business Letter                                                   Student Notes

BUSINESS DOCUMENT NOTES: BUSINESS LETTER

GUIDELINES FOR KEYING
   A quadruple space follows the date line, leaving three blank lines between the date and the
     inside address
   A double space follows the inside address, leaving one blank line between the inside address
     and the salutation
   A double space follows the salutation, leaving one blank line between the salutation and the
     body
   The body of the letter is single spaced, with a double space between paragraphs
   A double space precedes the complimentary close
   If the company signature is included in the letter, it is keyed a double space below the
     complimentary close and a quadruple space (three blank lines) above the writer’s signature
     block
   If no company signature is included in the letter, the writer’s signature block is keyed a quadruple
     space below the complimentary close
   A double space separates the writer’s signature block from any remaining parts of the letter
   Reference initials, enclosure notation, copy notation, etc. are single or double spaced Reference
     initials are not required when the writer is also the typist




6411 – Computer Applications I      Summer 2008, Version 2 Competency B – 3.01 – page 26
Independent Practice: Business Letter                                                       Student Activity

Student Name:                                         Period:                   Date:


                     INDEPENDENT PRACTICE: BUSINESS LETTER

Directions: Key the information below as a business letter in block style with mixed punctuation. Use
today’s date and your name in the closing. The letter is to Mr. Dwight Marks, 300 East 57th Street, New
York, NY 10022.
       Thank you for your recent inquiry regarding purchase of our curriculum materials for Computer
       Applications I. As you pointed out, the curriculum guide and blueprint are easily accessible from
       the Internet, but the item bank is not. I regret to inform you that test items are not for sale or use
       outside of North Carolina and that they are the legal property of the Department of Public
       Instruction.
       Please contact me if you have any other questions. I’ve enclosed an order form from our local
       printing company should you desire hard copies of our products.




6411 – Computer Applications I      Summer 2008, Version 2 Competency B – 3.01 – page 27
Business Document Notes: Personal Business Letter                                    Student Notes


         BUSINESS DOCUMENT NOTES: PERSONAL BUSINESS LETTER
BUSINESS DOCUMENT NOTES: PERSONAL BUSINESS LETTER

DESCRIPTION – WHAT IS IT AND WHY IS IT USED?




GUIDELINES FOR KEYING
   Includes the return address of the author          See page 5 of the 3.01 Document
        Street address                                Examples PDF file

        City, State abbreviation, zip code
        Date
   Formatted according to the same guidelines as a business letter

LETTER OF APPLICATION
DESCRIPTION – WHAT IS IT AND WHY IS IT USED?


HOW IS IT ORGANIZED? (DESCRIBE THE CONTENTS OF EACH PARAGRAPH)

Paragraph 1               •



Paragraph 2               •



Paragraph 3               •



6411 – Computer Applications I      Summer 2008, Version 2 Competency B – 3.01 – page 28
Independent Practice: Personal Business Letter                                           Student Activity

Name:                                                Period:           Date:


             INDEPENDENT PRACTICE: PERSONAL BUSINESS LETTER


Key a personal business letter to the address listed below as a letter of application that will accompany
a résumé. As you key the letter, notice that it is divided into three sections:
        •   The first paragraph introduces the job applicant to the prospective employer and describes
            what position he is applying for and how he learned of the job opening.
        •   The second paragraph details his experience and education.
        •   The third paragraph requests an interview.
Use block style and mixed punctuation. Supply an appropriate salutation and complimentary close, as
well as an enclosure notation. Begin with 1‖ side margins and a 1 ½ ‖ top margin. Adjust if necessary.

The letter is from Dwight Cobol, 1947 Rickard Place, Swansboro, NC 58457. The letter is to Ms. Alice
Council, Personnel Director, Acme Products, 1895 Centennial Drive, Charlotte, NC 28388. Use the
current date.

Letter body:
I would like to apply for the position of Account Manager as advertised in Sunday’s Charlotte News and
Observer. The job is listed as position number 56789. I am familiar with the history of Acme Products
and have observed its steady rise as a major developer of computer software.

I am currently employed by a local company in Swansboro as the account manager for ten major
clients. I handle all of their customer service needs including product maintenance, new product
implementation and training, and project development. I am a team player willing to work long hours
when necessary to implement the deployment of a product and thereby maintain a long lasting
relationship with my clients. I am certified as a network systems specialist and, as noted on my
résumé, received a bachelor of science in information systems with a minor in management from North
Carolina State University.

I look forward to discussing the position of account manager in person. Please call or email at your
earliest convenience to schedule an interview. I can be reached by cell phone at 545-656-9906 or
email at dcobol@yahoo.net.




6411 – Computer Applications I      Summer 2008, Version 2 Competency B – 3.01 – page 29
Business Document Notes: Memo                                            Student Notes


                        BUSINESS DOCUMENT NOTES: MEMO
BUSINESS DOCUMENT NOTES: MEMO




6411 – Computer Applications I   Summer 2008, Version 2 Competency B – 3.01 – page 30
Business Document Notes: Memo                                                         Student Notes

BUSINESS DOCUMENT NOTES: MEMO

DESCRIPTION – WHAT IS IT AND WHY IS IT USED?




                                                          See pages 6-7 of the 3.01 Document
MARGINS                                                   Examples PDF file

   Adjust the margins so that the memo has a uniform amount of white space at each margin and
    is slightly oriented to the top or centered

COMPONENTS (IN ORDER)
                                    May be keyed first either at center point or at the left margin
                                    Spell the date out – April 30, 2010, not 4/30/2010
                                    TO – addressee(s)
                                    FROM – senders
                                    DATE – if not keyed at the beginning
                                    SUBJECT – brief summary of memo content
                                    Message
                                    Sometimes included at the end of a memo to allow for a
                                     signature
                                    OR
                                    Sometimes the author initials beside the ―From‖ heading – for
                                     authenticity
                                    Attachment or copy notations




6411 – Computer Applications I       Summer 2008, Version 2 Competency B – 3.01 – page 31
Business Document Notes: Memo                                                       Student Notes

BUSINESS DOCUMENT NOTES: MEMO

GUIDELINES FOR KEYING
   The basic headings: TO or MEMO TO, FROM, and, SUBJECT or RE, are most often keyed in
    all caps and bold
   The information to the right of each heading is vertically aligned (usually one or two tabs after
    each heading)
   When addressed to more than two or three recipients (or from multiple authors), vertically align
    each name; otherwise, separate each name by a comma and fit on one line
   Body begins a double space below the last heading
   The writer’s name or initials may be keyed a double space below the last line of the body
    (optional)
   Paragraphs are single spaced with a double space between
   Paragraphs may be blocked or indented




6411 – Computer Applications I      Summer 2008, Version 2 Competency B – 3.01 – page 32
Business Document Notes: Agenda                                                            Student Notes



                        BUSINESS DOCUMENT NOTES: AGENDA

BUSINESS DOCUMENT NOTES: AGENDA

DESCRIPTION – WHAT IS IT AND WHY IS IT USED?



MARGINS
   If the agenda is very short, it may be centered horizontally and/or vertically
   Adjust margins (top and side) so that the agenda is attractively presented on the page
   If letterhead stationery is used, leave .5 inches between the letterhead and the beginning of the
     agenda

COMPONENTS (IN ORDER)


    Heading section




    Body

                                                                  See pages 8-12 of the 3.01
                                                                  Document Examples PDF file

GUIDELINES FOR KEYING
   May include columns of times, topics, speakers, and locations or may simply be represented as
     a list of items
   May be formatted with dot leader tabs to control the left-to-right flow of the text
   Format varies according to the needs and preferences of each organization
   If the agenda includes a list of incomplete sentences, no periods are required
   Use a double space between numbered items
   If the meeting or conference will last more than one day, list the day and date at the beginning of
     each section in bold
   For agendas in column format, use the table feature


6411 – Computer Applications I      Summer 2008, Version 2 Competency B – 3.01 – page 33
Independent Practice: Agenda                                                                               Student Activity

Student Name:                                                 Period:                        Date:


                                INDEPENDENT PRACTICE: AGENDA

Directions: Key the information below as an agenda for an FBLA board meeting at the Koury
Convention Center on June 17, 2009 at 6:00 p.m. in the Olympia conference room. Save and submit
according to teacher directions. Be sure to keep track of your documents on the Business
Documents Checklist.




    6:00    Call to Order and Welcome .................................................. Claudia Skinner
                                           Section Chief, Business & Information Technology,
                                    Marketing, Health Occupations & Career Development
    6:10    Minutes of September Meeting ........................................ Kathy Worthington
                                                              NC FBLA Board of Directors Secretary
    6:15    NC FBLA State Officer Reports
    UNFINISHED BUSINESS
    6:40    Directory Updates ............................................................ Lorraine Stephens
    6:45    Online Registration for SLC 2006.............................................. Mike McKay
                                                                 Professional Division Board Adviser
    6:55    Membership Growth (Target Young Campaign) ............... Lorraine Stephens
    NEW BUSINESS
    7:00    Calendar Review........................................................................ Amy McKay
    7:10    New Events for SLC......................................................... Lorraine Stephens
    7:20    Regional VP Applications ................................................. Lorraine Stephens
    7:25    Procedures for Regions Without A Regional VP .................. Claudia Skinner
    7:40    Board Member Nominations ............................................ Lorraine Stephens
    8:00    Dress Code ...................................................................... Lorraine Stephens
    8:25    Announcements ............................................................... Lorraine Stephens
    8:30    Adjourn




6411 – Computer Applications I            Summer 2008, Version 2 Competency B – 3.01 – page 34
Business Document Notes: Minutes                                                       Student Notes


                        BUSINESS DOCUMENT NOTES: MINUTES
BUSINESS DOCUMENT NOTES: MINUTES




                                                      See pages 13-15 of the 3.01
                                                      Document Examples PDF file




DESCRIPTION – WHAT IS IT AND WHY IS IT USED?




MARGINS


   Adjust margins (top and side) so that the agenda is attractively presented on the page




6411 – Computer Applications I      Summer 2008, Version 2 Competency B – 3.01 – page 35
Business Document Notes: Minutes                                                       Student Notes

BUSINESS DOCUMENT NOTES: MINUTES

COMPONENTS (IN ORDER)
                            Title – Minutes of the [Organization Name]
                            Location – building name, room, city, and state abbreviation
                            Date minutes were keyed

                            A description of the company, the date of the meeting, and the location

                            List of members and visitors present and their titles
                            List of members absent

                            Record of who began the meeting and at what time it began

                            Review of previous minutes by board members
                            Minutes may be emailed to board members prior to meeting to save time
                            Recommended edits and corrections are made during the approval of the
                             minutes
                            May be listed by committee or presenter name
                                 CEO Report
                                 Financial Review
                            Progress reports presented by subcommittee chairs
                            Unresolved or tabled discussions from previous meetings
                            New topics
                            Notation of who adjourned the meeting
                            Indicates time meeting was adjourned
                            Includes keyed name of secretary and signature line

GUIDELINES FOR KEYING
   Center the heading information and key in initial caps and bold at the beginning of the document
   The body of the minutes should contain a separate paragraph for each subject
   Single space within paragraphs and double space between




6411 – Computer Applications I      Summer 2008, Version 2 Competency B – 3.01 – page 36
Independent Practice: Minutes                                                        Student Activity

Student Name:                                      Period:                Date:


                          INDEPENDENT PRACTICE: MINUTES
Directions: Key the information below as a record of minutes.
   NC FBLA BOARD MEETING
   FBLA STATE CONFERENCE – GREENSBORO, NC
   MINUTES OF APRIL 6, 2006
       BOARD MEMBERS PRESENT              STATE OFFICERS PRESENT
   Claudia Skinner, NC FBLA State Chairperson      Brooke Barton, FBLA State President
   Lorraine Stephens, NC FBLA State Advisor             Laura Reynolds, Parliamentarian
   Cheryl Barton, Western Region                  Nicole Honeycutt, Western Region VP
   Kim Harrison, Triangle East Region             Britney Montgomery, Triangle East VP
   Heather Jones, Southwest Region                  Chase Hoyle, Southwest Region VP
   Kim Miller, Northwest Region
   Judy McRoy, Eastern Region                            Ryan Keys, Eastern Region VP
   Shirley Grissett, Southeast Region                     Kim Dixon, Central Region VP
   Rhonda Evans, Triad Region                               Paul Cash, Triad Region VP
CALL TO ORDER
   Ms. Claudia Skinner, NC FBLA State Chairperson called the NC FBLA Board meeting to order on
   Thursday, April 6, 2006 at 6:00 p.m.
MINUTES
   The minutes of the previous minutes were read and approved by Shirley Grissett, Board Secretary.

  All state officers made a report of their Regional Competitive Events. All stated that their
  competitive events were a success. In the president’s report, Brooke Barton stated that she
  assisted with the Western and Northwest Regions. She thanked everyone for this year’s work on
  the State Annual Business Report for National.
  Ms. Skinner stated that Mr. Roy Allen, chairperson of judges, asked that judges be recognized for
  service of ten years or more. The motion was properly moved, seconded and carried.
NEW BUSINESS
  Ms. Skinner announced the names of the new board members.
  Ms. Stephens discussed increasing the membership of High and Middle School FBLA chapters.
  Mr. Tim Paschall was recommended as Businessperson of the Year. After the board members
  reviewed the recommendation of Mr. Paschall, a motion was made, properly seconded and carried.
  Information in reference to the James L. White Scholarship was passed to the board members.
  There was a discussion in reference to the amount and the number of scholarships to grant for this
  year. Ten students applied for the scholarship.
ANNOUNCEMENTS
         All Courtesy Corp changes are to be submitted to Mrs. Cheryl Barton.
         Mrs. Skinner thanked the state officers for their hard work and dedication. The meeting
               adjourned at 9:30 p.m.
  Respectfully submitted
   Shirley J. B. Grissett, NC FBLA Board of Directors’ Secretary




6411 – Computer Applications I     Summer 2008, Version 2 Competency B – 3.01 – page 37
Business Document Notes: Research Report                                           Student Notes

                 BUSINESS DOCUMENT NOTES: RESEARCH REPORT
BUSINESS DOCUMENT NOTES: RESEARCH REPORT




                                                               See pages 19-28 of the 3.01
                                                               Document Examples PDF file



DESCRIPTION – WHAT IS IT AND WHY IS IT USED?



MARGINS
   All margins should be set to 1 inch

COMPONENTS (IN ORDER)
    Title page
    (optional)



    Title



    Header



    Body


6411 – Computer Applications I      Summer 2008, Version 2 Competency B – 3.01 – page 38
Business Document Notes: Research Report                                                    Student Notes

BUSINESS DOCUMENT NOTES: RESEARCH REPORT
   Parenthetical
   citations

   Endnotes/
   Footnotes


   Works cited


   Notes page

GUIDELINES FOR KEYING
                           Center the title in the top third portion of the page
                           Double space the writer’s name and professor’s name in the and center
   Title page                the two lines in the middle of the page
   (optional)
                           Center the date in the bottom third portion of the page
                           Include email address and phone number (optional)
                           Key the following at the top left margin of the first page in double space
                            mode
   Title                        Writer’s name
                                Teacher/professor’s name
                                Course name
                           Formatted to include the writer’s last name followed by one space and
   Header
                            the page number in the .5 inch top right margin


                           Double-space all lines
                           Use a legible font size
                           Leave only one space after periods or other punctuation marks
                           Indent the first line of a paragraph .5‖ from the left margin
   Body                    Use either italics or underlining for the titles of longer works and, only
                             when absolutely necessary, providing emphasis
                           Double space after the title line and center the title of the report
                           Key the title in Title Case, not in all capital letters
                           Double space between the title and the first line of the text


                           Keyed immediately following a quote or referenced source in the body
                             of a report
   Parenthetical
                           Includes the author’s name and page number as in this example:
   citations
                             (Lowery 45)
                           The complete reference is keyed in the works cited section of the report

6411 – Computer Applications I     Summer 2008, Version 2 Competency B – 3.01 – page 39
Business Document Notes: Research Report                                                   Student Notes

BUSINESS DOCUMENT NOTES: RESEARCH REPORT
                           Should be used only sparingly and for necessary clarifying
                             commentary
                           Indicated by a superscript within the report body and keyed after any
                             punctuation in the reference to which it refers (with the exception of a
   Endnotes/                 dash or hyphen)
   Footnotes               Footnotes (notes that appear at the bottom of the page of the body of
                             the report) should be keyed in single space, first line indent format with
                             a double space separating each additional footnote
                           When endnotes/footnotes are used, they must be referenced
                             separately on a notes page
                           Used to accompany parenthetical citations
                           Keyed on separate page with the same margins as the report
                           Includes header (last name, page number)
   Works cited             Label the page Works Cited and center the title at the top 2‖ margin of
                             the page
                           Keyed in hanging indent format and double spaced
                           Listed in alpha order by author’s last name




                           List of resources and references when footnotes or endnotes are used
                           Keyed on separate page with the same margins as the report
                           Includes header (last name, page number)
   Notes page              Label the page Notes and center the title at the top 2‖ margin of the
                             page
                           Keyed in hanging indent format and double spaced
                           Listed in chronological order by superscript number




6411 – Computer Applications I     Summer 2008, Version 2 Competency B – 3.01 – page 40
Independent Practice: Report                                                                 Student Activity

Student Name:                                            Period:                    Date:


                                INDEPENDENT PRACTICE: REPORT
Directions: Format the electronic version of this document according to MLA guidelines. The report
should include parenthetical citations, a works cited page, a header and front page title information.
                                       Budgeting Basics for Young Adults

        For every one hundred freshmen in your school, sixty-seven will actually graduate in four years.
Hopefully, by the time your graduation date is scheduled, you will have earned the right to walk across
the stage and receive a diploma with the other sixty-six students in your class. What are your plans
after high school? Do you plan to immediately join the work force? Do you plan to earn an associate’s
degree at a community college? Do you plan to earn a bachelor’s degree? Of those sixty-seven
freshmen who graduate from high school, forty-one will attend a four-year post-secondary institution. Of
those forty-one, only nineteen will actually earn a college degree. This report will compare the
purchasing power of individuals as related to their level of academic attainment.
        If you haven’t already done so, one of your first major purchases will be a car. Are you looking
for a new or a used car? Do you want a car that has all of the bells and whistles and the newest
technology or one that is at least not held together by duct tape? A top-of-the-line model will surely cost
more on the front end and depending on the make and model, may require some pretty hefty
maintenance fees. On the other hand, you can bet your tail pipe that the duct tape model will require
more of your time and money in the long run. The next question to consider is how much time do you
plan on driving. You may look really hot in a new car, but without money for gas and insurance, you
won’t be able to cruise around town. You’ll have to invite your friends over so they can see how good
you look behind the wheel while you sit in your driveway listening to the radio! This is no joke. With gas
prices in 2008 reaching an all time high, a car that averages thirty-five miles per gallon will cost about
$107 per month just for gas.1 What about maintenance costs and insurance? According to Automobile
Magazine, a 2003 Jeep Wrangler with a purchase price of $10,349 will cost, on average, $4,500 per
year to operate. This cost includes depreciation, financing and interest rates, insurance cost, state fees
(taxes), fuel, maintenance, and repairs. A 2006 Mazda 3 will cost about $5,000 per year to operate. Are
your eyes bigger than your wallet? Be realistic when selecting your first car and be aware of the
consequences of buying more than you can afford. Banks and finance companies will gladly provide a
loan to purchase a vehicle and will just as gladly wave and smile at you as they drive away with your
repossessed car. Car expenses, rent or mortgage payments, and utility bills are referred to as fixed
expenses. Fixed expenses that are not paid when they are due can result in severe consequences. For
example, suppose you had to juggle your finances this month and paid rent instead of your car
payment. What do you think will happen? You run the risk of losing your car, destroying your credit
rating, and losing any money you paid toward the car. In order to be successful financially, you must
plan your budget with realistic expectations and goals.
        Of course, to plan a budget successfully, you must have income. Do you have a job? What does
your résumé look like? According to the U. S. Department of Labor Bureau of Labor Statistics, the
median weekly earnings in 2006 for someone with less than a high school diploma were $419
(―Education Pays‖). Do the math. If you car costs $4,500 per year to operate and you make $21,788 per
year, that means you have approximately $17,000 left for food, rent, medical expenses, and most
importantly at your age, entertainment. A high school graduate who earned $595 weekly will have
$26,440 per year left over after car expenses. Let’s say you were really
focused and earned an associate’s degree while in high school. You’ll have a whopping $32,992 left
over after your $4,500 car expense. In addition to budgeting for car expenses, you must also determine
where and how your will live. Most probably, your independent dwelling will be in an apartment
community.

1
    Based on a gas price of $3.00 per gallon and an average monthly mileage of 1,250 miles
6411 – Computer Applications I          Summer 2008, Version 2 Competency B – 3.01 – page 41
Independent Practice: Reports                                                             Student Activity

         An apartment community can be a great experience for a young adult. You will not have to
worry about maintenance costs associated with a broken dishwasher or faulty plumbing. You will meet
a variety of people and possible business contacts. You may also feel safer in an apartment setting
than if you lived alone in the isolation of a private home. Most apartment communities provide
amenities such as pools, exercise rooms, and social gatherings. Of course, apartments come in many
sizes and are offered at a wide range of prices. The average two bedroom apartment rented for about
$774 in 2008 while a one bedroom rented for $632 (Apartment Ratings). As in the previous example of
budgeting for a car as a high school dropout, you’ll have $158.66 per week after car and rental
expenses for a one bedroom apartment, including cable, phone, and power bills. If you at least
graduate from high school, you’ll have about $355.00 per week for food and entertainment.
         What types of recreational activities do you enjoy? Suppose you go to the movies on a Friday
night and purchase one ticket, popcorn, and a soda. That will cost $20. Want to buy a CD? There goes
another $20. Do you see a trip to the hair salon or tickets to the hockey game in your future? If so,
cough up another $50. You now have $68.66 left for the week based on a weekly balance of $158.66.
A week’s worth of basic groceries will run at least $40. That’s the cost of a bowl of cereal, a glass of
orange juice, and a banana for breakfast, followed by a delicious bologna sandwich and a coke for
lunch, and mouth-watering spaghetti and salad for dinner. Add another $10 if you want a bar of soap
and some toilet paper (Lowes Foods). There goes the rest of your money. A high school graduate, on
the other hand, can actually afford a couple of steaks for the grill and invite a friend over for dinner.
Which option would you choose?
       The choice is yours. Based on the above information, you will be able to live independently
without a high school diploma, but you will live from paycheck to paycheck with only the barest of life’s
creature comforts. Living on this type of a budget requires careful planning, home cooking, and good
health because there is no money to cover eating out or doctor bills. If you want to see a movie, you will
have to wait until it airs on television. Earning a high school diploma will make your life much more
comfortable and manageable. You may even be able to save some money for an emergency or a
vacation. Finally, make the choices that are right for you and in alignment with your life’s goals.

                                                  Works Cited

Apartment Ratings. 2008. Apartment Ratings. 26 March 2008
      <http://www.apartmentratings.com/rate?a=MSAAvgRentalPrice&msa=1520>.
Boatwright, Phyliss. "County, schools talk money." The Courier-Times 10 Nov. 2007. Top Stories. 17
       April 2008 <http://www.roxboro-courier.com/newsnowstories/ts111007-1.htm>.
Education Pays. 29 May 2007. U. S. Department of Labor Bureau of Labor Statistics. 26 March 2008
       <http://www.bls.gov/emp/emptab7.html>.
Harnack, Andrew, and Eugene Kleppinger. Online! Using MLA Style to Cite and Document Sources.
       2003. Boston: Bedford/St. Martin’s. 26 March 2008
       <http://www.bedfordstmartins.com/online/cite5.html>.
Lowes Foods To Go. 2006. Lowes Foods #19. 21 March 2008 <http://www.lowesfoodstogo.com>.
Ownership Costs. 2008. Automobile Magazine. 21 March. 2008
      <http://www.automobilemag.com/am/2006/jeep/wrangler/ownership_costs.html>.
Ownership Costs. 2008. Automobile Magazine. 21 March 2008
      <http://www.automobilemag.com/am/2006/mazda/mazda6/ownership_costs.html>.
The High Cost of High School Dropouts, What the Nation Pays for Inadequate High Schools. Oct. 2007.
      Alliance for Excellent Education.21 March 2008 <www.all4ed.org/files/HighCost.pdf>.
The Purdue OWL. 26 Aug. 2008. The Writing Lab and OWL at Purdue and Purdue University. 23 April 2008
      <http://owl.english.purdue.edu>.




6411 – Computer Applications I      Summer 2008, Version 2 Competency B – 3.01 – page 42
Business Document Notes: Table of Contents                                                 Student Notes


               BUSINESS DOCUMENT NOTES: TABLE OF CONTENTS
BUSINESS DOCUMENT NOTES: TABLE OF CONTENTS

DESCRIPTION – WHAT IS IT AND WHY IS IT USED?



MARGINS
   All margins should be set in accordance with
    the document it supports

COMPONENTS (IN ORDER)

    Heading
                                                                   See page 29 of the 3.01
                                                                   Document Examples PDF
                                                                   file
    Description



    Page number


GUIDELINES FOR KEYING
   A table of contents may be prepared using the software’s automatic feature or manually
   Center the heading Table of Contents in all caps and bold 2 inches from the top of the page.
    Use a double or triple space after the title
   Double space all entries
   The content of the table of contents is a list of each element of the report or document following
    the table of contents
   Key each element at the left margin
   Set a right dot leader tab and key the corresponding page number in the right margin
   Subtopics within a topic should be indented an additional .5 spaces from the left
   Include a page number in roman numeral format in the bottom center of each page
   Single space multiple-line entries
   Key entries in initial caps
   Use a double or triple space before the appendix listing on the table of contents
   Double space the items at the end of the report, such as the appendices and bibliography




6411 – Computer Applications I      Summer 2008, Version 2 Competency B – 3.01 – page 43
Independent Practice: Table of Contents                                          Student Activity

Student Name:                                     Period:                Date:


                  INDEPENDENT PRACTICE: TABLE OF CONTENTS

Directions: Key a table of contents using the information below
       Topics:
       Introduction 1
       Seminar presenter     1
             Selection—Jackson & Associates selected     1
             Reason—Jackson & Associates’ definition of leadership   2
       Seminar development 4
             Meeting #1---Review content of previous seminars 5
             Meeting #2—Decide content of seminars       7
       Seminar dates and locations 8
             October 15—Coultersville      8
             October 22—North Irwin        8
             October 29—Port Washington 8
             November 5—Portersburg        8
       Seminar content       9
             Leadership characteristics    9
              Social and environmental responsibility    10
              International awareness      12
              Honesty and consistency      14
             Leadership styles—from autocratic to democratic    16




6411 – Computer Applications I    Summer 2008, Version 2 Competency B – 3.01 – page 44
Business Document Decisions                                                               Student Activity

Name:                                              Period: _________                      Date:



                            BUSINESS DOCUMENT DECISIONS
As a manager in a busy office, you have a calendar full of goals and tasks to be completed this week.
You must decide which form of office communication and business document is most appropriate and
efficient for the following tasks.
The documents you may choose from are:
     Agenda                           Letter                                    Minutes
     Email                            Memo                              Research report

                 Document                                            Activity

1.                                       Inform staff about an upcoming meeting

2.                                       Summarize the discussion of the meeting

3.                                       Prepare a list of topics to be covered in the upcoming
                                         meeting

4.                                       Prepare a detailed summary of current market trends

5.                                       Invite the major sponsor of your signature product to a
                                         luncheon in their honor

6.                                       Notify staff of a change in email policy




6411 – Computer Applications I           2008                        Competency B – 3.01 – page 45
Business Document Decisions                                Teacher Key




6411 – Computer Applications I   2008   Competency B – 3.01 – page 46
Document Formatting Review                                                           Student Activity

Student Name:                                         Period:                     Date:


                         DOCUMENT FORMATTING REVIEW

            Match the term with its definition
      1.    To apply a specific font to the body of an entire document       a.    Borders
            A font applied to a title of a document if the report is keyed
       2.   in Times New Roman                                               b.    Dot leader
                                                                                   Endnotes/
       3.   Applied to a quote of 4 or more lines in a report                c.    footnotes
            To add vertical or horizontal lines around the edges of a
       4.   paragraph                                                        d.    First line indent
            Format applied to references on the works cited page of a
       5.   report                                                           e.    Footer
       6.   Format applied to a footnote                                     f.    Hanging indent
            Used to add reference and commentary sparingly and only
       7.   if necessary in an MLA report                                    g.    Header
            Type of tab commonly used between the section title and
       8.   page number in a table of contents                               h.    Indent
       9.   The first few words of a paragraph, keyed in bold                i.    Margins
                                                                                   Paragraph
     10.    Used to arrange text in columns and rows                         j.    heading
     11.    The amount of white space on a page                              k.    Arial
            Running information in the top margin of a document, such
     12.    as the document title and the date                               l.    Cambria
            Running information in the bottom margin of a document,
     13.    such as the page number                                          m.    Style
                                                                             n.    Tab
                                                                             o.    Table




6411 – Computer Applications I             2008                         Competency B – 3.01 – page 47
Business Document Components                                                      Student Activity

Student Name:                                      Period:                  Date:


                        BUSINESS DOCUMENT COMPONENTS
Directions: Classify each component listed below according to the document in which it
belongs. Documents will be used more than once and components may be classified by more
than one document. The first one has been done for you as an example.
Agenda (Ag)                    Minutes (Min)                           Report (Rpt)
Business Letter (BL)           Personal Business Letter (PBL)          Résumé (Res)
Memo (Mem)                                                             Table of Contents (ToC)

        Component                                      Component

Res                                                    Topics and subtopics included in a
        Activities and Interests
                                                       document

        Call to Order                                  Old Business

        Complimentary Close                            Parenthetical citations

                                                       References of colleagues and
        Copy notation
                                                       employers

        Education (history)                            Return Address

        Employment (history)                           Salutation

        Endnotes/footnotes                             Subject Line

        Headings TO, FROM, DATE,                       Time, topics, and location of a
        SUBJECT                                        meeting

        Inside Address                                 Title page

        Message                                        Unfinished Business

        New Business                                   Works cited

        Objective                                      Writer’s signature block




6411 – Computer Applications I           2008                         Competency B – 3.01 – page 48
Software Support Features Notes                                      Student Activity

Student Name:                              Period:               Date:


                   SOFTWARE SUPPORT FEATURES NOTES

 Support Tool                            Purpose and Use




Mail merge




Macro




Track changes




Search and
replace




Styles




6411 – Computer Applications I    2008                     Competency B – 3.01 – page 49
Software Support Features Notes                                      Student Activity

Student Name:                              Period:               Date:

 Support Tool                            Purpose and Use




Format painter




Comments




Wizard




Template




6411 – Computer Applications I    2008                     Competency B – 3.01 – page 50
 Guided Practice: Mail Merge                                                         Student Activity

 Student Name:                                          Period:                   Date:

                            GUIDED PRACTICE: MAIL MERGE

 Directions: In this activity, you will follow along with your teacher to use the mail merge
 feature to create form letters.


1.        Set up the type of mail merge (letter, mailing label, envelope, etc.)
 Notes:




2.        Enter the Recipients using the data source information below:

      Mr. Victor Samos           Mr. Michael Savoff          Ms. Shirley Lee       Ms. Lois Baron
      12 Stratford Road          612 Klondike Avenue         80 Fifth Avenue       765 Raritan Road
      New York, NY 11234         Staten Island, NY           New York, NY          Bronx, NY 10456
                                 10312                       10010

 Notes:




 6411 – Computer Applications I               2008                        Competency B – 3.01 – page 51
 Guided Practice: Mail Merge                                                         Student Activity

 Student Name:                                         Period:                   Date:


3.        Key the letter in block style with open punctuation and insert fields where appropriate for
          merged data. (M) is the placeholder for the merged data from the data source.


 (Current Date)



 (M)

 Dear (M)

 As you know, it is the time of year when we have our annual dinner welcoming new members to
 the HUG Computer Users’ Club. I have searched the club’s database for the new members
 who live in the (M) area, and I am sending you their names, addresses, and phone numbers.
 Please have your committee call these new members and extend a warm invitation to join in the
 festivities. Dinner is scheduled for Friday, June 30 at 6:00 pm at Dolcetto’s Restaurant in
 Millneck.

 Sincerely



 Andrea Peterson, President
4.        Create a letterhead by keying the name of your school, the address, and a graphic
          similar to the school’s mascot in the header section.
 Notes:




 6411 – Computer Applications I              2008                        Competency B – 3.01 – page 52
 Guided Practice: Mail Merge                                                      Student Activity

 Student Name:                                        Period:                 Date:

5.        Complete the merge
 Notes:




6.        Proofread each document to check for spelling and spacing errors.
7.        In the space below, explain why it is necessary to proofread each document.




8.        In the space below, explain why learning how to use the mail merge feature is important
          and describe some personal uses or experiences that you have used or plan to use.




 6411 – Computer Applications I             2008                       Competency B – 3.01 – page 53
Independent Practice: Mail Merge                              Student Activity

Student Name:                             Period:             Date:




                   INDEPENDENT PRACTICE: MAIL MERGE

6411 – Computer Applications I     2008             Competency B – 3.01 – page 54
    Independent Practice: Mail Merge                                                    Student Activity

    Student Name:                                             Period:                   Date:

    Activity 1 Instructions
    Use the Mail Merge Wizard to create the Main Document and Data Source shown below. Two
    fields will need to be added when creating the new data list (dollar and number). The underlines
    throughout the letter are the placeholders. Also, create mailing labels. Correct all spelling,
    keying, and formatting errors.


    (Current Date)



    (Address Block)

    Dear (first name)

    Your registration fee of $(dollar) for (number) entry(s) has been received for the ―Race for the
    Arts‖ 5K Fun Run. The adult 5K race starts at 8:00 am, and the children’s race starts at 9:00
    am. There will be snacks and drinks provided for everyone. Prizes for achievement will be
    given to individuals in each of the various age groups.

    Please arrive early to get your ―Race for the Arts‖ t-shirt and entry number. Again, (first name),
    thank you for supporting the Arts.

    Sincerely



    Veronica Powell
    5K Race Director

    xx
                                              Data Source

Shawn Cooper                Ricardo Suarez              Eddie Copeland               Irene Larison
6219 Maple Crest St.        5440 Braeswood Ave.         7622 Bankside St.            1106 Fallen Oaks Ln.
Morgan Hill, CA 95037       Morgan Hill, CA 95037       Morgan Hill, CA 95037        Morgan Hill, CA 95037

$40.00                      $20.00                      $20.00                       $60.00
two entries                 one entry                   one entry                    three entries




    6411 – Computer Applications I             2008                        Competency B – 3.01 – page 55
       Independent Practice: Mail Merge                                                  Student Activity

       Student Name:                                              Period:                Date:

       Activity 2 Instructions

       Use the Mail Merge Wizard to create the Main Document and Data Source shown below.
       Three fields will need to be added when creating the new data list (lecture, date, time). The
       underlines throughout the letter are the placeholders. Also, create envelopes. Correct all
       spelling, keying, and formatting errors.


       (Current Date)



       (Address Block)

       (Greeting)

       The Museum of Natural Science is hosting a new lecture series featuring three well-known
       guest speakers. These distinguished speakers are outstanding leaders in their respective
       disciplines. This is a wonderful opportunity for Museum patrons to meet leaders in the scientific
       community.

       You are enrolled in the (lecture) series on (date) at (time). The admission fee includes dessert
       and coffee and a chance to talk with the guest lecturer. We look forward to your visit.

       Sincerely



       Janice Matthews
       Museum Curator

       xx
                                                 Data Source

Mr. Sam Goode             Ms. Olivia Humphreys          Mrs. Claire Moore          Mr. & Mrs. Phillip Myers
7733 Cayton Dr.           4114 Merrimac Dr.             5807 Hewitt Ave.           1988 Beck Street
Columbus, OH 43220        Columbus, OH 43220            Columbus, OH 43220         Columbus, OH 43220
Mysteries of the Universe Search for the Whales         Search for the Whales      Mysteries of the Universe
September 12
7:00 pm                   September 13                  September 13               September 21
                          4:00 pm                       4:00 pm                    7:00 pm




       6411 – Computer Applications I            2008                        Competency B – 3.01 – page 56
Guided Practice: Macro                                                           Student Activity

Student Name:                                      Period:                   Date:

                              GUIDED PRACTICE: MACRO

Create a Macro
1.     Create a macro called MemoHeading with the following information:
                 TO:

                 FROM:

                 DATE:

                 SUBJECT:

2.     Create a macro called Closing with the following information.
                 Sincerely,




                 Your Name




6411 – Computer Applications I           2008                          Competency B – 3.01 – page 57
Guided Practice: Software Support Tools                                                Student Activity

Student Name:                                        Period:                 Date:


                   GUIDED PRACTICE: SOFTWARE SUPPORT TOOLS

Directions: In this activity, you will follow along with your teacher to complete the following tasks:
                  Track changes
                  Use search and replace
                  Apply styles
                  Use format painter
                  Use the thesaurus
                  Add comments


 1.    Retrieve the report on etiquette created in Independent Practice: Page Formatting.
 2.    Make the following changes to the document:
       •     Turn on track changes
       •     Search for every occurrence of ―telephone‖ and replace it with ―phone‖
       •     Apply heading style 2 to the first paragraph heading and use the format painter to apply
             the same style to the rest of the paragraph headings.
       •     Using the thesaurus, replace the word ―disparaging‖
       •     Highlight ―pet peeves‖ and insert a comment. In the comment, list two personal pet
             peeves you experience when talking to someone on the phone
       •     Accept all changes
       •     Save the document under a new filename




6411 – Computer Applications I                2008                    Competency B – 3.01 – page 58
Independent Practice: Software Support Tools                              Student Activity

Student Name:                                    Period:         Date:

            INDEPENDENT PRACTICE: SOFTWARE SUPPORT TOOLS




6411 – Computer Applications I            2008             Competency B – 3.01 – page 59
Independent Practice: Software Support Tools                                          Student Activity

Student Name:                                       Period:                  Date:

Directions: In this activity, you will work independently to complete the following tasks:
                 Track changes
                 Use search and replace
                 Apply styles
                 Use format painter
                 Use the thesaurus
                 Add comments


1.      Retrieve the letter created in Independent Practice: Business Letter
2.      Complete the following tasks:
             Turn on Track Changes
             Use the search and replace feature to replace ―test items‖ with ―item banks‖
             Apply heading style 3 to the text ―Computer Applications I
             Using the format painter, format ―curriculum guide‖ and ―blueprint‖ as bold
             Use the thesaurus to replace the word ―notify‖ with a similar word
             Select the word ―enclosure‖ and add the comment ―order forms are available through
              Martini Press‖
             Accept all changes
3.      Save and submit according to teacher instructions




6411 – Computer Applications I               2008                    Competency B – 3.01 – page 60
Guided Practice: Templates and Wizards                                                  Student Activity

Student Name:                                          Period:                  Date:

                    GUIDED PRACTICE: TEMPLATES AND WIZARDS
Templates
      1. File Menu, New, Task Pane appears
      2. Click General Templates, Dialog box opens
      3. Discuss the various types of Templates and the uses for each. Students will be using the
         résumé and fax templates in the next activity (no handout/refer to teacher instructions).
      4. Demonstrate how to use the template for a Contemporary Memo
          (Be sure to read the template’s information before replacing text.)
Wizards
 1.       File Menu, New, Task Pane appears
 2.       Select the résumé wizard.
 3.       Key according to directions in the wizard.




6411 – Computer Applications I                 2008                    Competency B – 3.01 – page 61
Document Culmination Project                                                     Student Activity




                                    DOCUMENT CULMINATION PROJECT

                             You are employed as an account manager for a newly opened
                         travel agency named East Coast Travel. Your boss, Charles Right, is
   the office manager and owner of the business. He sends emails directing you to prepare a
   variety of business documents related to opening a new business, advertising, and
   managing employees.

       For any letters that he directs you to prepare in his name, you must use his preferred
   format: block style with mixed punctuation and block paragraphs. When keying his name
   in the letter closing, he prefers Sincerely, Charles Right, CEO, East Coast Travel.

       Your teacher will give you specific instructions on how to save and submit the work from
   this project.




                                Address: East Coast Travel
                                  500 Sunset Place, Suite B
                                    New Bern, NC 28563
                           Phone: 1-800-872-8957 (1-800-TRAVELS)
                                    Fax: 1-866-872-8957
                             Web site: www.eastcoasttravel.com




6411 – Computer Applications I               2008                     Competency B – 3.01 – page 62
Document Culmination Project                                      Student Activity


                          CHECKLIST OF ASSIGNMENTS

   Student Name:                              Project due date:

             Assignment            Document                Date         Grade
                                                         Submitted

            Email 1

            Email 2

            Email 3

            Email 4

            Email 5

            Email 6

            Email 7

            Email 8

            Email 9




6411 – Computer Applications I      2008                Competency B – 3.01 – page 63
 Document Culmination Project                                          Student Activity




Email 1
TO:                                                FROM: Charles Right
SUBJECT:       Paragraph
CC:                                                   BC:

Please prepare a paragraph or two for the local paper announcing the opening of East
Coast Travel. Include the CEO’s name, the company address and phone number, the
website (www.eastcoasttravel.com) and the hours of business. Supply a brief
description of the services available such as group and individual travel planning and
holiday specials.




Attachment:



Email 2
TO:                                                 FROM: Charles Right
SUBJECT:        Memo
CC:                                                    BC:

Please prepare a memo to all staff which describes the company dress policy.
Thanks.




Attachment:


 6411 – Computer Applications I          2008                Competency B – 3.01 – page 64
 Document Culmination Project                                                Student Activity



Email 3
TO:                                                       FROM: Charles Right
SUBJECT:                 Report
CC:                                                         BC:

Please prepare a report in MLA format that outlines a brief description of each travel
destination on the Twilight Tour schedule (see attached).
The brief description (one paragraph) of each destination should include the
approximate weather conditions for the time of year and a description of 2-3
highlights of each destination.
Include a web link for each paragraph/destination.




Attachment: Twilight Tours

 Departure Date     Departure Time        Destination         Arrival Time   Length of Stay

      8-17-08          6:00 a.m.       Myrtle Beach, SC       10:00 a.m.         4 nights

      8-24-08          7:00 a.m.         Pinehurst, NC         9:00 a.m.         3 nights

      8-31-08          6:30 a.m.       Williamsburg, VA       10:30 a.m.         2 nights

      9-7-08           6:00 a.m.        Charleston, SC        11:00 a.m.         4 nights

      9-14-08          8:00 a.m.         Montreat, NC         12:00 p.m.         3 nights

      9-21-08          6:00 a.m.        Washington, DC        11:00 a.m.         3 nights

      9-28-08          6:00 a.m.       Outer Banks, NC        10:30 a.m.         4 nights




 6411 – Computer Applications I          2008                     Competency B – 3.01 – page 65
 Document Culmination Project                                            Student Activity



Email 4
TO:                                                   FROM: Charles Right
SUBJECT:                  Agenda
CC:                                                      BC:

Please prepare an agenda for the staff meeting to be held next Tuesday at 8:00 a.m.
in the conference room.
Topics to be discussed include client development, business alliances, staff
commissions, and the advertising campaign. Susan Gurtz is responsible for covering
client development and business alliances. I will cover staff commissions and I’d like
you to cover the advertising campaign.




Attachment:



Email 5
TO:                                                   FROM: Charles Right
SUBJECT:                           Memo
CC:                                                      BC:

Please prepare a memo to all staff and copy to our travel secretary, John, so that he
can prepare an itinerary for me. I will be flying to Las Vegas next Friday for a
seminar presented by the National Travel and Tourism Society.
I will be staying at the Las Vegas Club hotel for Friday and Saturday nights and will
depart on an afternoon flight Sunday.




Attachment:



 6411 – Computer Applications I           2008                 Competency B – 3.01 – page 66
 Document Culmination Project                                             Student Activity


Email 6
TO:                                                   FROM: Charles Right
SUBJECT:                          Travel Guide
CC:                                                       BC:

We will be developing a Travel Guide of common destinations to use with
presentations and as promotional materials.
We will build this guide as we develop more descriptions of travel destinations, but for
now, please prepare a title page and a table of contents using the report you
prepared earlier of the Twilight Tour destinations.




Attachment:




Email 7
TO:                                                   FROM: Charles Right
SUBJECT:      Minutes
CC:                                                       BC:

Please prepare the minutes from our last staff meeting.




Attachment:




 6411 – Computer Applications I          2008                   Competency B – 3.01 – page 67
 Document Culmination Project                                             Student Activity


Email 8
TO:                                                    FROM: Charles Right
SUBJECT:         Business Letter
CC:                                                       BC:

Please prepare a letter for my signature to Bill’s Pizza thanking them for advertising
with us. The manager at Bill’s is Bill Sexton.




Attachment:




Email 9
TO:                                                    FROM: Charles Right
SUBJECT:           Business Letter
CC:                                                       BC:

Please prepare a letter for my signature to Sunset Nursing Home thanking them for
allowing East Coast Travel to present our Twilight Tours to the staff and residents.
The CEO of the nursing home is Dr. Naomi Bearfoot




Attachment:




 6411 – Computer Applications I           2008                  Competency B – 3.01 – page 68

								
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