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					Surrey Heath Borough Council Surrey Heath House Knoll Road Camberley Surrey GU15 3HD Telephone: (01276) 707100 Facsimile: (01276) 707177 DX: 32722 Camberley Web Site: www.surreyheath.gov.uk

Department: Service: Please ask for: Direct Tel: E-Mail:

Support Services Legal and Corporate Services Mrs Jane Sherman 01276 707336 jane.sherman@surreyheath.gov.uk

19th August 2008 To: The Members of the EXECUTIVE (Councillors Moira Gibson, Leader of the Council, Richard Brooks, Keith Bush, Mrs Vivienne Chapman, Colin Dougan, Edward Hawkins and Wynne Price)

Dear Councillor A meeting of the EXECUTIVE will be held at Surrey Heath House on Tuesday 19th August 2008 at 6.00pm. The agenda will be as set out below. Please note that this meeting will be recorded. Yours sincerely MICHAEL WILLIS Chief Executive

AGENDA PART I (public) Page No 1. 2. APOLOGIES FOR ABSENCE MINUTES To confirm and sign the non-exempt minutes of the meeting held on 29th July 2008 (copy attached). 3. DECLARATIONS OF INTEREST Members are invited to declare any personal and prejudicial interests (including those arising from gifts or hospitality received since 1st October 2007) they may have with respect to matters which are to be considered at this meeting. Members who consider they may have an interest are invited to consult the Monitoring Officer or the Committee Services Officer prior to the meeting. 1

AGENDA\EXECUTIVE\19AUG08

Page No 4. QUESTIONS - INFORMATION BULLETIN To consider questions, if any, raised by councillors under Part 4, Section D, paragraph 31 of the Constitution on matters included in the Information Bulletin. 5. 6. 7. 8. 9. REVIEW OF CORPORATE CAPITAL PROGRAMME UPDATING OF STREET TRADING CONTROLS IN SURREY HEATH PUBLICATION OF INFORMATION REGARDING BAD DEBTORS WRITE-OFF OF BAD DEBTS EXCLUSION OF PRESS AND PUBLIC PART II (exempt) 10. MINUTES To confirm and sign the exempt minutes of the meeting held on 29th July 2008 (copy attached). 11. REVIEW OF EXEMPT ITEMS To review those items, or parts thereof, which can be released as information available to the public. 53 6 10 43 51 52 -

AGENDA\EXECUTIVE\19AUG08

ITEM 2 MINUTES OF A MEETING OF THE EXECUTIVE held at Surrey Heath House, Camberley on 29th July 2008 + Cllr Moira Gibson - Chairman + + Cllr Richard Brooks Cllr Keith Bush Cllr Mrs Vivienne Chapman + + + Cllr Colin Dougan Cllr Edward Hawkins Cllr Wynne Price

+ Present - Apologies for absence presented In attendance Councillors Mohammad Chaudry, Tim Dodds, Anji Patterson, Judi Trow, David Whitcroft, Meurig Williams and Gret Woodason 027/E MINUTES The minutes of the meeting of the Executive held on 8th July 2008 were confirmed and signed by the Chairman. PART I (public) 028/E BEST VALUE AND LOCAL ACTIVITY PERFORMANCE INDICATORS 2007/08 – FINAL OUT-TURN The Executive considered the Best Value and local activity performance indicators for the 2007/08 year which were used as a measure to judge how services were performing. The local performance indicators had been reviewed to ensure they measured achievement towards local priorities, as set out in the Corporate Objectives and key priorities. Members were advised that, of the 65 Best Value Performance Indicators set, 50.8% had improved and 66.2% had been met, slightly reduced from 2006/07, though significantly higher than the previous year. Of the 48 local performance indicators set, 43.5% had improved and 63% had been met, an increase on the previous year. Members noted in particular the improved performance in relation to the following key service areas: days lost due to staff sickness, determination of planning applications, recycled household waste, processing of housing benefits claims and service delivery in the Contact Centre. RESOLVED, That the Council's overall performance against the final Best Value and Local Performance Indicators for 2007/08 be noted.

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029/E SPECIAL PROTECTION AREA – INTERIM AVOIDANCE STRATEGY As a result of the designation of the Thames Basin Heaths Special Protection Area and a lack of suitable avoidance or mitigation measures, the Council was having to refuse all but a few planning applications for residential development in the Borough due to the objection raised by Natural England. In order to satisfy Natural England that there was land available other than the Special Protection Area for recreation and dog walking, the Council had been working to identify sites as Suitable Accessible Natural Green Space (SANGS). Negotiations were progressing to bring forward sites as SANGS in Valley End, Chobham and Bisley owned by Surrey County Council and Surrey Wildlife Trust as well as other sites within the Blackwater Valley. An Interim Avoidance Strategy document had been formulated consistent with the emerging Joint Strategic Framework being prepared jointly with South East of England Regional Authority and the other authorities affected by the Thames Basin Heath designation. This Strategy would need to be updated to reflect the designation of new SANGS, their respective schemes, monitoring and access management requirements and related information. The Interim Avoidance Strategy set out the background to the Special Protection Area issue, the standard of provision required on SANGS, the schemes proposed as SANGS, future possible SANGS, the level of contribution required and a template for a legal agreement. Standards of proximity to SANGS would apply to developments of 10 or more dwellings; for site of fewer than 10 dwellings there would be no specified distance from a SANGS provided there was sufficient SANGS capacity within the Borough. It was proposed that the Strategy be adopted as a interim planning guidance for use as the basis for advice to developers and by the Planning Applications Committee. The Executive was asked to approve the use of Chobham Place Woods (10.78 hectares) as a SANGS in advance of the wider SANGS package which would come forward. Whilst Natural England had previously rejected this site as a SANGS it had now agreed in principle to its suitability as part of an emerging SANGS package at Chobham. The use of a SANGS was in perpetuity and therefore it was proposed that the use would be self-financing through the contributions from developers to cover a scheme of enhancements access management measures and the monitoring of visitor numbers for a period of 80 years. The contribution as at July 2008 had been calculated at £3,500 per dwelling. The site would provide mitigation for 280 dwellings. It was proposed that the site be used as mitigation for sites of fewer than 10 dwellings; and that these would be allocated on a first come, first served basis. RESOLVED, That (i) the Special Protection Area – Interim Avoidance Strategy, attached at Annex A to the report, be adopted as interim guidance; and

(ii)

Chobham Place Woods be agreed for use as a Suitable Accessible Natural Green Space in accordance with the scheme of works set out in the Special Protection Area – Interim Avoidance Strategy.

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030/E RISK MANAGEMENT The Executive considered a report on the Members' Risk Register and Risk Management following a recommendation made by the Policy and Audit Scrutiny Committee (minute 003/P refers). The Committee had recommended that the Members' Risk Register be removed from the management system and any risk be incorporated into the Corporate Risk Register. It had also made further recommendations to the Risk Management Group on the review and management of the Risk Management System. All the recommendations had been supported by the Chairman of the Risk Management Group (currently the Head of Audit and Partnering). RESOLVED, That the Members' Risk Management Register be removed from the Risk Management System, and that risks be incorporated into the Corporate Risk Register. 031/E REVIEW OF THE COUNCIL'S STAFF PRIVATE MEDICAL SCHEME Following a review of the Council's staff private medical scheme, the Council had changed its provision a year ago from a medical insurance package to a deposit scheme. The Council made monthly contributions to the National Deposit Scheme on behalf of all members of staff in the scheme; this contribution varied depending on the age of the member. A review of the Council's provision had been undertaken which had addressed concerns relating to the equality of contributions and a desire to make the scheme more widely available to staff. The Joint Staff Consultative Group (note 034/J refers) had recommended that the money previously set aside to provide insurance for an additional life assurance cover of 1 x annual salary should be used to make the Health Care Scheme more inclusive and help resolve any potential age discrimination issues. This money had become available as the Local Government Pension Scheme Regulations now ensured that that level of cover was provided as standard. It was proposed that a review of the Scheme be undertaken after a further three years of operation. RESOLVED, That (i) the amount paid for all National Deposit Scheme members up to the age of 50 be increased to £50 per month so that younger members of staff are not discriminated against at the end of their first 5 years of membership; the Head of Legal and Corporate Services be authorised, in consultation with the Human Resources Manager, to review annually the qualifying period for eligibility to join the Private Medical Scheme with the intention to reduce this to 12 months for all new starters over a period of two to three years as outlined in the report; and at no time shall the cost of the Private Medical Scheme exceed the total sum made available in the budget, being £99,000 for 2009/10; and

(ii)

(iii)

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(iv)

the position in regard to the eligibility of staff to join the Scheme be reviewed by the Executive in August 2011.

032/E COMMUNITY FUND GRANTS The Executive considered three applications for grant from the Community Fund Scheme from Frimley Parochial Church Council, in the sum of £8,000; Bisley and West End Parochial Church Council, in the sum of £12,300; and Our Lady Queen of Heaven Roman Catholic Church, in the sum of £14,800. RESOLVED, That (i) (ii) a one-off grant of £5,000 be awarded to Bisley and West End Parochial Church Council; and the applications for grants by Our Lady Queen of Heaven Roman Catholic Church and Frimley Parochial Church Council be deferred for further information.

(Note: In accordance with the Surrey Heath Code of Conduct Councillor Keith Bush declared a prejudicial interest in respect of the application for grant from the Bisley and West End Parochial Church, as he was on the electoral roll for the Ecclesiastical Parish of Bisley and West End and a member of the church choir, and Councillor Wynne Price declared a prejudicial interest in respect of the application from Bisley and West End Parochial Church as a former church warden of the church; both councillors withdrew from the Chamber during the consideration of the application.) 033/E REVIEW OF EXEMPT ITEMS The Executive reviewed the reports which had been considered at the meeting following the exclusion of members of the press and public, as they involved the likely disclosure of exempt information. RESOLVED, That minute 035/E and the report at agenda item 11 should remain exempt at the present time. 034/E EXCLUSION OF PRESS AND PUBLIC RESOLVED, That in accordance with Section 100(A)(4) of the Local Government Act 1972, the press and public be excluded from the meeting for the following items of business on the ground that they involved the likely disclosure of exempt information as defined in the paragraph of Part 1 of Schedule 12A of the Act as set out below: Minute 033/E 035/E Paragraph 3 3

The following is a summary of a matter considered in Part II of the agenda, the minute of which it is considered should remain confidential at the present time. 035/E TOWN CENTRE STATEMENT

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The Executive approved a Town Centre Statement which related to infrastructure improvements needed to support redevelopment proposals within Camberley town centre.

CHAIRMAN

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ITEM 5 REVIEW OF THE CORPORATE CAPITAL PROGRAMME 2008/09 Portfolio: Ward(s) Affected: Purpose To review the Corporate Capital Programme 2008/09 and approve any revisions necessitated by the capital outturn 2007/08. Current Position 1. 2. This report sets out the 2007/08 capital expenditure outturn and the level of slippage in the 2007/08 programme. Attached at Annex A is a schedule setting out: (a) (b) (c) (d) 3. actual expenditure on capital schemes for 2007/08 compared with the agreed Capital Programme; the amount of capital approval required to be carried forward to 2008/09 due to slippage after responses from Service Heads; the draft Corporate Capital Programme 2008/09 approved by the Council; and the revised 2008/09 Corporate Capital Programme taking account of the carry forwards. Finance n/a

Since the 2008/09 Corporate Capital Programme was approved by the Council the following slippage has occurred in 2007/08 expenditure: (a) (b) (c) (d) (e) (f) (g) (h) (i) Line 2 - Blackwater Valley Project - work has not commenced Line 6 - Community Transport - only one vehicle replaced in year Line 7 - Arena Works - due to commence in the current year Line 9 - Planned Preventative Maintenance - level of work meeting criteria on rules of capitalisation varies each year Line10 - Provision of burial land - delay in legal agreements Line 12 - Recycling sites - delay in establishing new sites Line 14 - IT equipment/software - rolling programme linked to system reviews Line 16 - Land and Property Gazetteer - delay due to rolling programme linking to other systems Line 17 - Development Control Planning Delivery Grants schemes - remaining projects yet to be determined

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(j) Options 4.

Line 18 – Reorganisation Service Delivery - delay due to phases 3 and 4 not complete which will necessitate additional licences

Of the £2,163,000 slippage, £32,000 was contractually committed at 31st March 2008. However these sums are required to enable planned schemes to be completed. The Executive has the option of agreeing these carry forwards, amending them or rejecting them.

Proposal 5. It is proposed that the 2008/09 Corporate Capital Programme is adjusted by £2,163,000 to take account of carry forward budget provision from 2007/08.

Resources Implications 6. The Prudential Code for Capital Finance in Local Authorities requires that actual capital expenditure during the financial year is recorded. Actual capital expenditure for 2007/08 was £2.2m. The budget impact of these schemes was considered and approved when the schemes were incorporated into the draft capital programme. The Capital Reserves available for capital expenditure amounted to £20m at 31st March 2008.

7. 8.

Recommendation 9. The Executive is advised to RESOLVE that (i) (ii) (iii) the carry forward budget provision of £2.163 million from 2007/08 into 2008/09 Capital Programme be approved; the revised 2008/09 Capital Programme of £3.725 million be noted; and the capital outturn expenditure for 2007/08 of £2.244 million be noted. None Kelvin Menon 01276 707257 Head of Financial Services e-mail: kelvin.menon@surreyheath.gov.uk

Background Papers: Author and Head of Service:

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ANNEX A

CAPITAL PROGRAMME MONITORING STATEMENT
Capital Programme 2007-09 Estimated 2007/08 Actual 2007/08 2007-08 scheme slippage carried forward to 2008/09 £'000 Approved Programme 2008-09 Revised Programme 2008-09 Head of Service responsible

£'000 Financial Strategy 1 Economic Well Being Disabled Facilities Grants Social Well Being 2 3 4 5 6 7 8 9 10 11 Blackwater Valley Project-toddler play area Renovation Grants Camberley Theatre – Lighting replacement Playground Refurbishments Community Transport - replacement vehicles Arena - improvement works Capitalised R&R Capitalised PPM Purchase of Land (burial provision) Camberley TC/Civic Triangle fees Sub Total Social Well Being Environmental Well Being DEFRA Recycling ground works Sub Total Environmental Well Being 14 40 90 75 67 1,277 790 12 2,365 400

£'000 491

£'000 400

£'000 400 Head of Environmental Services

49 90 80 35 206 231 691

14 32 1,277 559 12 1,894

40 32 250 100 100 522

14 40 64 1,277 250 659 12 100 2,416

Head of Arts & Leisure Services Head of Environmental Services Head of Arts & Leisure Services Head of Arts & Leisure Services Head of Community Services Head of Arts & Leisure Services Head of Financial Services Head of Financial Services Head of Environmental Services Director of Support Services

12

9 9

-

9 9

5 5

14 14

Head of Environmental Services

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Capital Programme 2007-09

Estimated 2007/08

Actual 2007/08

£'000 Improvements in Service Delivery through Modernising the Organisation Capitalised Salaries Information Technology Equipment and Software E-government Initiatives Corporate Land & Property Gazetteer IT Corp Equipment (Dev.Control PDG schemes) Reorganisation of Service Delivery Restructuring costs –section 16 approved Sub Total Modernising the Organisation 20 21 Old Dean Toddlers Playground *** Atrium Public Art works ***

£'000

2007-08 scheme slippage carried forward to 2008/09 £'000

Approved Programme 2008-09

Revised Programme 2008-09

Head of Service responsible

£'000

£'000

13 14 15 16 17 18 19

435 301 4 38 25 27 830 13 60

451 167 4 21 2 403 1,048 13 1

134 17 25 25 201 59

435 200

435 334 17 25 25 -

Head of Information & Communications Technology Head of Information & Communications Technology Head of Information & Communications Technology Head of Information & Communications Technology Head of Built Environment Various Heads of Service Head of Financial Services

635 -

836 59 Head of Arts & Leisure Services Atrium Projects Manager

GRAND TOTAL OF ALL SCHEMES *** fully financed by external contributions

3,677

2,244

2,163

1,562

3,725

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ITEM 6 UPDATING OF STREET TRADING CONTROLS IN SURREY HEATH Portfolio: Ward(s) Affected: Purpose To set out proposals for updating street trading controls in the Borough and seek agreement for their information, subject to consultation. Current Position 1. On 29th April 1992 the Council passed a resolution bringing into place controls for street trading under Section 2 of the Local Government (Miscellaneous Provisions) Act 1982. The resolution designated all streets in the Borough as either “prohibited streets” or “consent streets”. For the purpose of the resolution each street includes all forecourts, roads, footways, or other areas adjacent to those streets and open, as a matter of fact to the public without payment, for a distance of 50 metres from the centre of those streets. This is referred to as the 50M rule. In prohibited streets the Council may not entertain any application for street trading. For the most part, the prohibited streets in the Borough are busy roads, where trading would have an adverse effect on road safety. In consent streets the Council has to consider any application for a street trading consent and has the discretion to refuse such applications, or approve them subject to any conditions considered appropriate. Consents may be issued for periods of up to a year. The Council currently has 5 annual consents in place for fixed trading pitches in the Borough and short term consents are issued periodically for temporary trading, most frequently in Camberley Town Centre. The issue of temporary consents has enabled a number of successful French markets in Princess Way, Camberley. Mobile traders, such as ice-cream vendors, also require a consent and may only trade in consent streets. Consents are issued by Environmental Services under delegated powers; however, ward councillors, the Police and the Highway Authority are always consulted before deciding whether or not to issue a consent. The Council charges for the issue of consents, as permitted by the Act. Community All

2.

3.

4.

5.

6. 7.

Reasons for proposed change 8. Camberley Town Centre would benefit from changes to street designations. In particular, Park Street is currently a prohibited street and should be made a consent street, to allow suitable stalls to operate, now that it has been pedestrianised. Designating the High Street as a consent street would enable stalls to operate if the street were closed to traffic during an event in the town centre.

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9.

The prohibited street regime is very inflexible and can prevent trading in locations that would otherwise be suitable. As a result traders can be denied suitable opportunities and the Council can lose income. The problem is caused by the 50M rule, which in some cases extends the prohibition into areas where it is unnecessary. A considerable number of new streets have come into existence since the Council made its resolution in 1992 and these streets have not been designated. These streets are not affected by the Council’s current controls and it would be appropriate to update any new resolution so as to suitably designate the new streets.

10.

Options 11. Option 1 - To make a new resolution under Section 2 of the Local Government (Miscellaneous Provisions) Act 1982, which would: a) b) c) 12. re-designate Park Street and the High Street in Camberley Town Centre as consent streets; change the designation of prohibited streets so that only public highway will be prohibited. Other areas within the 50M rule will become “consent”; and designate new streets not included in the current resolution in accordance with Annex A.

Option 2 - To make a new resolution under Section 2 of the Local Government (Miscellaneous Provisions) Act 1982, which would not include the proposed change to the way currently prohibited streets are designated. Option 3 – Take no action and leave the street trading controls as they are now.

13.

Proposal 14. It is proposed that option 1 is pursued. Implementing this option would create a more flexible regime for street trading borough-wide. The greater flexibility would not reduce the Council’s control over street trading, as the ability to refuse applications not considered suitable would be retained. The proposals for Camberley Town Centre would reflect the changes taking place as a result of the Atrium development and enable suitable street trading to take place. The Town Centre Manager is of the view that suitable street trading would enhance the town centre and fully supports these proposals.

15.

Procedure for making the proposed changes 16. In order to implement the changes set out in either options 1 or 2 it will be necessary to follow the procedure set out in Section 2 of the Act. This is a laborious process involving the following stages: a) b) c) Publishing a notice in a local paper stating the Council’s intention to make a resolution under the Act, including a draft of the resolution. Serving copies of the advertisement on both the local highway authority (Surrey County Council) and the Chief Constable of Surrey Police. Allowing a 28 day period for consultation.

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d) e) d)

Duly considering any representations made during the consultation period. Passing the resolution (if that is the decision after considering any representations). Advertising the passing of the resolution for two consecutive weeks in a local paper. The first advertisement must be published at least 28 days before the resolution comes into force.

Resource Implications 17. It is anticipated that implementing the proposals would lead to an increase in the number of consents issued each year. It would be possible to undertake this work without additional resources. Any increase in the number of consents issued would result in additional income to the Council. This would probably be in the range of £1,000 - £3,000 per year.

18.

Recommendation 19. The Executive is advised to RESOLVE that (i) the following draft resolution be approved:

"Pursuant to the Local Government (Miscellaneous Provisions) Act 1982, the Council: a) designates as prohibited streets, those streets listed in Annex A to this report, including all, roads, footways, and areas open as a matter of fact to the public without payment within a distance of 50 metres from the centre of those streets which are part of the public highway; designates as consent streets, 1) all forecourts, car parks and other areas adjacent to the streets listed in Annex A to this report open, as a matter of fact to the public without payment, for a distance of 50 metres from the centre of those streets, which are not part of the public highway; and 2) those streets listed in Annex B to this report, including all forecourts, roads, footways, or other areas adjacent to those streets and open, as a matter of fact to the public without payment, for a distance of 50 metres from the centre of those streets." (ii) the Head of Environmental Services be authorised to implement the procedure set out Section 2 of the Local Government (Miscellaneous Provisions) Act 1982 for publicising and consulting on the draft resolution (Steps a, b and c set out in paragraph 16 above); and the Head of Environmental Services be authorised to determine any objections to the draft resolution as set out at paragraph (i) above, after

b)

(iii)

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consultation with the Community Portfolio Holder and thereafter to make the final resolution on behalf of the Council. Background Papers: Author: Head of Service: None Richard Ashworth 01276 707170 e-mail: richard.ashworth@surreyheath.gov.uk Tim Pashen, Head of Environmental Services

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ANNEX A

ANNEX A

Pursuant to the Local Government (Miscellaneous Provisions) Act 1982, the Council: a) designates as prohibited streets, those streets listed below, including all, roads, footways, and areas open as a matter of fact to the public without payment within a distance of 50 metres from the centre of those streets which are part of the public highway. designates as consent streets all forecourts, car parks and other areas adjacent to the streets listed below, open as a matter of fact to the public without payment, for a distance of 50 metres from the centre of those streets, which are not part of the public highway. Ward(s) Comment

b)

Street Name A322

Bagshot, Lightwater, West End, Bisley Bagshot Road (A319) Chobham, West End Beaumaris Parade Frimley Green Blackwater Valley Road St Michaels, Watchetts, New Designation (A331) Frimley Cedar Lane – including Frimley unsurfaced section Charles Street St Michaels New Designation Chertsey Road (A319) Chobham Church Hill St Pauls Church Road Frimley Coleford Bridge Road Mytchett & Deepcut Crawley Hill St Pauls Crawley Ridge St Pauls Cross Lane Frimley Green Cumberland Road Heatherside Dean Parade Old Dean Deepcut Bridge Road Mytchett & Deepcut Edgemoor Road Heatherside Frimley By-pass (A325) Frimley New Designation Frimley Road St Michaels, Frimley, Watchetts Frimley Green Road (A321) Frimley, Frimley Green Gosden Road West End Grand Avenue St Michaels Grove Cross Road (A321) Frimley Hamesmoor Road Mytchett & Deepcut Heathcote Road Town Heather Ridge Arcade Heatherside High Street West End Knoll Road Town London Road (A30) St Michaels, Town, Old Dean, St Pauls, Bagshot, Windlesham

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Street Name Lower Charles Street Lyon Way Martindale Avenue Maultway North Mytchett Road (A321) Obelisk Way Park Road Pembroke Broadway Portesbery Road (between its junctions with Knoll Road and the High Street) Portsmouth Road (A325) The Green The Maultway The Parade – Frimley High Street The Square (A321) Red Road (B311) St Georges Road Southern Road Southwell Park Road between Park Street and Grand Avenue Sturt Road (A321) Swift Lane Updown Hill (B386) Upper Charles Street Upper Park Road Wharf Road

Ward(s) St Michaels Frimley Heatherside Old Dean Mytchett & Deepcut Town Town, Watchetts Town Town St Pauls, Frimley, Parkside Frimley Green St Pauls, Heatherside Frimley Bagshot Lightwater, Heatherside Old Dean St Michaels St Michaels Frimley Green, Mytchett & Deepcut Bagshot Windlesham St Michaels Town, St Pauls Frimley Green

Comment

New Designation

Change of Designation Change Designation

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ANNEX B
CONSENT STREETS IN BAGSHOT WARD

Street Name ALBERT ROAD BAGSHOT ANDERSON PLACE ARTHUR CLOSE BAGSHOT GREEN BELL PLACE BRIDGE ROAD BAGSHOT BROOK ROAD BAGSHOT BROOMSQUIRES ROAD BUTLER ROAD CEDAR CLOSE CHANTRY ROAD CHAPEL LANE CHEWTER CLOSE CHURCH ROAD BAGSHOT COLLEGE RIDE BAGSHOT CONNAUGHT ROAD BAGSHOT DRAYHORSE DRIVE DUKES COVERT DUVAL PLACE

Comment New

Street Name ELIZABETH AVENUE FAULKNER PLACE

Comment

Street Name KEPPLE PLACE LAIRD COURT LAMBOURNE DRIVE LORY RIDGE LOWER MILL FIELD LUPIN CLOSE MANOR WAY MILL CLOSE MILLFIELD

Comment

New

New

FREEMANTLE ROAD GLOUCESTER GARDENS GLOUCESTER ROAD GREEN FARM ROAD GREEN LANE BAGSHOT GUILDFORD ROAD BAGSHOT HALF MOON STREET HAMILTON CLOSE HAWKESWORTH DRIVE HEATH ROAD HEWLETT PLACE HEYWOOD DRIVE HIGGS LANE HIGH STREET BAGSHOT New

New

New

New

PARK STREET BAGSHOT PARK VIEW PARKERS COURT PINEWOOD GARDENS PRINCES WAY New New New New

SCHOOL LANE BAGSHOT SCHOOL ROAD New New SHEPHERDS CHASE SHIRE CLOSE SOUTHWICK New New New

New

HODGES CLOSE HORSEBRASS DRIVE HOULTON COURT KEMP COURT

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CONSENT STREETS IN BAGSHOT WARD - Continued

Street Name ST MARYS GARDENS STABLE CROFT STATION ROAD SURRIDGE COURT TALBOT PLACE WAGGONERS HOLLOW WARDLE CLOSE WAVERLEY ROAD WEBB CLOSE WHITMOOR ROAD YAVERLAND DRIVE

Comment

Street Name

Comment

Street Name

Comment

New

New

New

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CONSENT STREETS IN BISLEY WARD

Street Name ANGELICA ROAD ARETHUSA WAY CEDAR GROVE CHATTON ROW CHURCH LANE CLEWS LANE COBBETTS WALK COTTESLOE CLOSE DAFFODIL DRIVE ELDER ROAD ELM GROVE FORD ROAD BISLEY FORD ROAD WEST END FREESIA DRIVE GERMANDER DRIVE GREYFRIARS DRIVE HAWTHORN WAY IRIS ROAD JUNIPER DRIVE KINGCUP DRIVE

Comment New

Street Name LIMECROFT ROAD LOBELIA ROAD MAINSTONE ROAD MARIGOLD DRIVE NASTURTIUM DRIVE OAKWOOD COURT ORCHID DRIVE

Comment

Street Name STRAWBERRY RISE WILCOT CLOSE WILCOT GARDENS YELLOWCRESS DRIVE ZINNIA DRIVE

Comment New

New

New New

PILGRIMS WAY PORTWAY PRIMROSE DRIVE QUEENS CLOSE QUEENS ROAD BISLEY

New New New

QUINCE DRIVE ROSEBURY DRIVE SALVIA COURT SCHOOL CLOSE SHAFTESBURY ROAD SNOWDROP WAY SOUTH ROAD STRAWBERRY FIELDS

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CONSENT STREETS IN CHOBHAM WARD Street Name ALPHA ROAD BARNMEAD BELDAM BRIDGE ROAD BETA ROAD BONSEYS LANE BOWLING GREEN ROAD BRACKEN WAY BRICK HILL BRIMSHOT LANE BROOKLEYS BURMA ROAD BURR HILL LANE BURROW HILL GREEN CASTLE GROVE ROAD CHESTNUT LANE CHOBHAM ROAD CHOBHAM CLAPPERS LANE DELTA CLOSE DELTA ROAD ELM DRIVE New New New New New Comment Street Name FORD ROAD CHOBHAM FOWLERS MEAD GRACIOUS POND ROAD GREEN LANE CHOBHAM GROSVENOR ROAD HIGH STREET CHOBHAM HIGHAMS LANE CHOBHAM KILLY HILL LESLIE ROAD LITTLE HEATH ROAD LONGCROSS ROAD LOVELANDS LANE MEDHURST CLOSE MINCING LANE MOUNT ROAD OAKDENE OAKHURST OLD CHERTSEY ROAD PENNYPOT LANE PHILPOT LANE New New New New Comment Street Name RED LION LANE RED LION ROAD SANDPIT HALL ROAD SCOTTS GROVE CLOSE SCOTTS GROVE ROAD STAPLE HILL ROAD STATION ROAD CHOBHAM STEEP HILL STONEHILL ROAD CHOBHAM THE AVENUE CHOBHAM THE GRANGE THOMPSONS LANE TURFHOUSE LANE VALLEY END ROAD WATTS FARM PARADE New New New Comment

WINDLESHAM ROAD CHOBHAM WINDSOR COURT ROAD WINDSOR ROAD WOODCOCK DRIVE WOODCOCK LANE YOUNGSTROAT LANE New

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CONSENT STREETS IN FRIMLEY WARD

Street Name ALBANY PARK ALPHINGTON AVENUE ALPHINGTON GREEN ANSELL ROAD APEX DRIVE ARMITAGE DRIVE BAILEY CLOSE BALMORAL DRIVE BARNES ROAD BASSET CLOSE BELVOIR CLOSE BRAEMAR CLOSE BRET HARTE ROAD BRIDGEMEAD BROUGHTON MEWS BUCKINGHAM WAY BURLEIGH ROAD BURRELL ROAD CARISBROOKE CAROLINE WAY

Comment

Street Name CHOBHAM ROAD FRIMLEY CONWAY CLOSE COOMBE CLOSE CORFE GARDENS CROFT WAY

Comment

Street Name KENTON CLOSE KILMARTIN GARDENS

Comment

New

LAKELAND DRIVE LATHAM AVENUE LENDORE ROAD LEONARD CLOSE MAYBURY CLOSE MELVILLE AVENUE MIDDLEMOOR ROAD MIDDLEMOOR ROAD FOOTPATH OAKWAY DRIVE OLDBURY CLOSE PARSONAGE WAY PARTRIDGE CLOSE PENSHURST RISE PETWORTH CLOSE PURLEY WAY REGENT WAY RICHMOND CLOSE New New New

New

DANEBURY WALK DELL GROVE FELBRIDGE CLOSE FIELD LANE FRIMLEY GROVE GARDENS FRIMLEY HIGH STREET GREENBANK WAY GROVE CROSS ROAD GROVEFIELDS AVENUE HALE WAY HANOVER CLOSE HAWKSWOOD AVENUE HERMITAGE CLOSE HOLLYTREE GARDENS KENMORE CLOSE

AGENDA\EXECUTIVE\19AUG08

20

CONSENT STREETS IN FRIMLEY WARD Continued Street Name SHAMROCK CLOSE SHERIDAN ROAD ST CATHERINES ROAD STAMFORD AVENUE STATION ROAD FRIMLEY STONEHOUSE RISE STONELEIGH COURT STURDEE CLOSE SYCAMORE CLOSE SYCAMORE DRIVE THE CLOISTERS THE CLOSE THE GROVE THE MALLARDS TINTAGEL DRIVE TIVERTON WAY TOMLINS AVENUE TOMLINSCOTE WAY TRAFFORD ROAD TRENTON CLOSE New New New Comment Street Name WOBURN CLOSE YEW TREE WALK Comment Street Name Comment

AGENDA\EXECUTIVE\19AUG08

21

CONSENT STREETS IN FRIMLEY GREEN WARD

Street Name ASHLEY CLOSE BALMORAL DRIVE BANBURY CLOSE BARNARD CLOSE BARTLETT PLACE BEDFORD AVENUE BEDFORD CRESCENT BEDFORD LANE BEECH ROAD BERESFORD CLOSE BERKELEY CRESCENT BOWLING GREEN COURT BRAMBLE BANK BROADLANDS BUCKHURST ROAD CAERNARVON CALSHOT WAY CHARTWELL CHILHAM CLOSE CLEVEDON COURT
AGENDA\EXECUTIVE\19AUG08

Comment

Street Name CROSS GARDENS DUNBAR ROAD ELGIN WAY ELMCROFT CLOSE

Comment

Street Name HENLEY DRIVE HILLSIDE CRESCENT HOLLYTREE GARDENS KINGSMEAD LAKE ROAD FRIMLEY GREEN LANSDOWNE ROAD LUDLOW CLOSE LYDFORD CLOSE MEMBURY CLOSE MILDEN CLOSE MILDEN GARDENS MOOR ROAD MORTON CLOSE NURSERY CLOSE OSBORNE CLOSE PEEL AVENUE PEVENSEY WAY QUEENSWAY RADCLIFFE CLOSE RAGLAN CLOSE

Comment

New

New

ELSLEY CLOSE ELY CLOSE ELY CLOSE FOOTPATH ESSEX CLOSE GARRICK WAY GLAMIS CLOSE GLENCOE CLOSE GLOUCESTER CLOSE GRENVILLE GARDENS GRESHAM WAY GUILDFORD ROAD DEEPCUT GUILDFORD ROAD HADLEIGH GARDENS HASTINGS CLOSE HEENAN CLOSE HELSTON CLOSE

22

CONSENT STREETS IN FRIMLEY GREEN WARD - Continued

Street Name SANDRINGHAM WAY SAYERS CLOSE SPENCER CLOSE ST ANDREWS WAY

Comment

Street Name

Comment

Street Name

Comment

ST CATHERINES ROAD FRIMLEY GRE ST PETERS WAY STURT ROAD TENBY ROAD THE HATCHES TIMBER BANK WALMER CLOSE WANSDYKE CLOSE WHARF WAY WHARFENDEN WAY WINDSOR WAY WINSTON CLOSE WINTERBOURNE WALK WORSLEY ROAD

AGENDA\EXECUTIVE\19AUG08

23

CONSENT STREETS IN HEATHERSIDE WARD

Street Name AMBER HILL ARUNDEL ROAD AUGUSTUS GARDENS BARBON CLOSE BELLINGHAM CLOSE BENTLEY COPSE BORROWDALE GARDENS BRAMCOTE BRANDON CLOSE BROWNING CLOSE BUTTERMERE DRIVE BYRON AVENUE CAIRN CLOSE CALVIN CLOSE CARLTON CLOSE CHERRYDALE ROAD CHEVIOT CLOSE CHEYLESMORE DRIVE CHEVIOT CLOSE CHEYLESMORE DRIVE
AGENDA\EXECUTIVE\19AUG08

Comment New

Street Name CHOBHAM ROAD CONISTON CLOSE COPELANDS CLOSE DALSTON CLOSE DAWSMERE CLOSE

Comment New

Street Name KENDAL GROVE KESWICK CLOSE KIELDER WALK KIRKSTONE CLOSE KNIGHTS WAY LANGDON CLOSE LINCOLN CLOSE LONGLANDS WAY

Comment

New

New

ENGLESFIELD ESKDALE WAY FERN CLOSE FRANCIS WAY GLASSONBY WALK GOLDNEY ROAD GOSNELL CLOSE GREENHOLME HABERSHON DRIVE HAMBLETON CLOSE HASLEMERE CLOSE HERRICK CLOSE HOLLY AVENUE HONISTER WALK INGLEWOOD AVENUE New

LONGLANDS WAY FOOTPATH LOWESWATER WALK MAGUIRE DRIVE MARDALE MARSHALL CLOSE MILLHOLME WALK MYERS WAY NORTON ROAD OLD BISLEY ROAD PENDRAGON WAY RAVENSTONE ROAD REDMAYNE CLOSE New

24

CONSENT STREETS IN HEATHERSIDE WARD - Continued Street Name REDWOOD DRIVE RIDGEWOOD DRIVE RIPON CLOSE ROTHBURY WALK ROXBURGH CLOSE RYDAL CLOSE SHILDON CLOSE SILVER DRIVE SUMMER GARDENS THE RIDINGS THEOBALDS WAY THIRLMERE WALK TREMAYNE WALK TROUTBECK WALK UPPER CHOBHAM ROAD WARWICK CLOSE WENDOVER DRIVE WENSLEYDALE DRIVE WESTERDALE DRIVE WESTMORLAND DRIVE New New Comment Street Name WINDERMERE WALK WINDING WOOD DRIVE WINGFIELD GARDENS YOCKLEY CLOSE Comment Street Name Comment

AGENDA\EXECUTIVE\19AUG08

25

CONSENT STREETS IN LIGHTWATER WARD

Street Name ALL SAINTS ROAD ALSFORD CLOSE AMBLESIDE ROAD APLIN WAY BADGER DRIVE BARNETT LANE BIRCH TREE VIEW BIRCHWOOD DRIVE BLACKSTROUD LANE EAST BLACKSTROUD LANE WEST BLACKTHORN DRIVE BLUEBELL RISE BRIAR AVENUE BROADWAY ROAD BROOM FIELD BURDOCK CLOSE BURNT POLLARD LANE CATENA RISE CHRISTIE CLOSE CLEARSPRINGS

Comment

Street Name COLVILLE GARDENS

Comment New

Street Name JUNCTION ROAD KENWORTH GROVE KESWICK DRIVE

Comment

New

CONISTON COURT COPTHORNE DRIVE CORBETT DRIVE CRANWELL GROVE New

New

LIGHTWATER MEADOW LIGHTWATER ROAD

New

CURLEY HILL ROAD DEER LEAP DERWENT ROAD FALCON CLOSE FOX COVERT GALE DRIVE GLEBE CLOSE

New

LING DRIVE LOVELLS CLOSE LOWFIELD CLOSE

New

MACDONALD ROAD MALLARDS WAY MAPLE DRIVE MARSHWOOD ROAD MEADOWBANK ROAD MONTAGUE CLOSE MOUNT PLEASANT CLOSE MYRTLE CLOSE NORTHFIELD New New

New

GORSE BANK GRASMERE ROAD GUILDFORD ROAD LIGHTWATER HAMMOND WAY HERONSCOURT HIGH VIEW ROAD HOOK MILL LANE IVY DRIVE New

OSBORNE DRIVE PARNHAM AVENUE PERRY WAY New

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26

CONSENT STREETS IN LIGHTWATER WARD - Continued

Street Name QUARRY BANK RIDGEWAY CLOSE RIVERSIDE AVENUE RYDAL PLACE SHRUBLANDS DRIVE SORREL DRIVE SPRINGFIELD SPRUCE DRIVE STONEHILL ROAD THE AVENUE LIGHTWATER THE CLOSE LIGHTWATER THE ORCHARD THE RIDGEWAY THE SQUARE LIGHTWATER THE WILLOWS TURNVILLE CLOSE ULLSWATER CLOSE ULLSWATER ROAD ULLSWATER ROAD WITHY CLOSE

Comment

Street Name WYCHELM ROAD

Comment

Street Name

Comment

New

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27

CONSENT STREETS IN MYTCHETT & DEEPCUT WARD

Street Name AISNE ROAD ALFRISTON ROAD AMBLESIDE CLOSE BARNSLEY CLOSE BLACKDOWN ROAD BROCK CLOSE CARLYON CLOSE CHOBHAM ROAD COLEFORD CLOSE COLEFORD PADDOCKS CRANMORE ROAD CROFTERS CLOSE CYPRUS ROAD DETTINGEN CRESCENT DETTINGEN ROAD DRAKE AVENUE DRIFTERS DRIVE DURHAM DRIVE EARL OF CHESTER DRIVE FERNLEIGH RISE

Comment

Street Name GLENMOUNT ROAD

Comment

Street Name MYTCHETT ROAD NEWFOUNDLAND ROAD NIGHTINGALE DRIVE

Comment

New

GRAYSWOOD DRIVE GUILDFORD ROAD

New

HAINING GARDENS HAMESMOOR WAY

New

OLD BISLEY ROAD OLD GUILDFORD ROAD POPLAR CLOSE POTTERIES LANE ROBERT WAY RORKES DRIFT

New

New

HAZEL ROAD HERON CLOSE

New

New

HUNTSMANS MEWS JUBILEE ROAD KEOGH CLOSE LAKE ROAD DEEPCUT New

SALISBURY GROVE SALISBURY TERRACE ST CATHERINES ROAD SWORDSMANS ROAD TALBOT CLOSE THE GLADE New New New

New New New New

LAKE ROAD FRIMLEY GREEN LOMAN ROAD LYNWOOD DRIVE MAINSTONE CLOSE MINEHURST ROAD New

THE MAULTWAY THORNYHURST ROAD TOMLINSCOTE WAY VINE HOUSE CLOSE WHITE ACRES ROAD New

New New New New

MYTCHETT CRESCENT MYTCHETT HEATH MYTCHETT LAKE ROAD MYTCHETT PLACE ROAD

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28

CONSENT STREETS IN MYTCHETT & DEEPCUT WARD - Continued

Street Name WILLOW CLOSE WITTMEAD ROAD WOODEND ROAD WYNFIELDS

Comment

Street Name

Comment

Street Name

Comment

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29

CONSENT STREETS IN OLD DEAN WARD

Street Name ACADEMY CLOSE BALLARD ROAD BERKSHIRE ROAD BIRCH CLOSE BRACKNELL CLOSE BRACKNELL ROAD CAESARS CAMP ROAD CAESARS CLOSE CARSHALTON ROAD DEAN PARADE DEER ROCK ROAD DENE CLOSE ESHER ROAD HAMPSHIRE ROAD HIGHLAND ROAD HIGHVIEW CRESCENT HORSESHOE CLOSE HORSESHOE CRESCENT KINGSTON ROAD KINGSWOOD CLOSE

Comment

Street Name LARCH CLOSE LITTLE PADDOCK MATTHEWS ROAD MITCHAM ROAD PASCHAL ROAD POPPYHILLS ROAD RAPLEY CLOSE ROWAN CLOSE SADDLEBACK ROAD STAR POST ROAD SURBITON ROAD

Comment

Street Name

Comment

New

New

SUTTON ROAD THE MAULTWAY NORTH UPPER COLLEGE RIDE WALLINGTON ROAD WICKHAM ROAD WIMBLEDON CLOSE WIMBLEDON ROAD WISHMOOR CLOSE

New

WISHMOOR ROAD

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30

CONSENT STREETS IN PARKSIDE WARD

Street Name ARDROSSAN AVENUE AZALEA WAY BADGERS COPSE BADGERWOOD DRIVE BAYFIELD AVENUE BEVERLEY CLOSE BICKNELL ROAD BLYTHWOOD DRIVE BRACKENDALE CLOSE BROAD WALK CHESTERS ROAD CHOBHAM ROAD FRIMLEY CLEWBOROUGH DRIVE COACH HOUSE CLOSE CONNOP WAY COPPED HALL DRIVE COPPED HALL WAY DENTON WAY DUNDAFF CLOSE EVERGREEN ROAD

Comment

Street Name FAIRFIELD DRIVE FAIRWAY HEIGHTS FALMOUTH CLOSE FARM ROAD GLYNSWOOD GOLF DRIVE GORSE ROAD GREEN HILL CLOSE

Comment

Street Name LANARK CLOSE LAUDER CLOSE LE MARCHANT ROAD LONGMEADOW MEADWAY

Comment

New

MERRYWOOD PARK MIDDLE CLOSE MONTROSE CLOSE MULGRAVE ROAD NAIRN CLOSE OLD PASTURE ROAD OLD PORTSMOUTH ROAD OVERDALE RISE New

New

GREEN HILL ROAD GREENLEAS HAWTHORN ROAD HEATHER MEAD HEATHER MEAD COURT

New

HEATHSIDE PARK HIGH BEECHES HILLSBOROUGH PARK HOLLY HEDGE CLOSE HOLLY HEDGE ROAD HOPE FOUNTAIN KILMORE DRIVE

New

PANS GARDENS PICKWICK GARDENS New

New

PRIOR CROFT CLOSE PRIOR END PRIOR ROAD

New

ROBIN HILL DRIVE ROUNDWAY

New

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31

CONSENT STREETS IN PARKSIDE WARD - Continued

Street Name ROUNDWAY CLOSE SAMARKAND CLOSE SANDOWN DRIVE SAVILLE GARDENS SCARLET OAKS SPRING GARDENS SPRINGFIELD ROAD STIRLING CLOSE STONEGATE TEKELS WAY THE FAIRWAY THE MAULTWAY THE SPINNEY TICHBORNE CLOSE UPPER CHOBHAM ROAD WARREN RISE WAVERLEY CLOSE WILDERNESS ROAD WILDERS CLOSE WILMOT WAY

Comment

Street Name YOULDEN CLOSE

Comment

Street Name

Comment

New

YOULDEN DRIVE

New New

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32

CONSENT STREETS IN ST MICHAELS WARD

Street Name ADMIRALTY WAY ALEXANDRA AVENUE APPLEY DRIVE AVENUE SUCY BRACEBRIDGE BRIDGE END BRIDGE ROAD CAMBERLEY BROOK ROAD CAMBERLEY BURFORD ROAD BUTTERFIELDS CAMBRIAN CLOSE CHAPEL ROAD CRAWFORD GARDENS CRONDALL COURT DEREK HORN COURT DOMAN ROAD DONNINGTON CLOSE EATON ROAD EDWARD AVENUE FIRWOOD DRIVE
AGENDA\EXECUTIVE\19AUG08

Comment New

Street Name FOREST HILLS FOXDOWN CLOSE FRANCE HILL DRIVE FRIMLEY ROAD CAMBERLEY GLEBELAND ROAD GORDON AVENUE GORDON ROAD GRAND AVENUE HARCOURT ROAD

Comment

Street Name PLANTATION ROW QUEEN MARY AVENUE QUEENS ROAD RIDEWAY CLOSE ROBINS BOW SINHURST ROAD SOUTHWAY ST MARYS ROAD ST MICHAELS ROAD STANHOPE ROAD SULLIVAN ROAD SURREY AVENUE THE AVENUE TRAFALGAR WAY TUSCAM WAY VALE ROAD VICTORIA AVENUE WATCHMOOR ROAD WELL CLOSE

Comment

New

New

New

HEATHERLEY CLOSE HEATHERLEY ROAD HOLLYFIELDS CLOSE LAWRENCE WAY LOWER CHARLES STREET MONTAGUE CLOSE MOORLANDS ROAD NELSON WAY OAKLEY ROAD PARK STREET CAMBERLEY

33

CONSENT STREETS IN ST MICHAELS WARD - Continued

Street Name WEY CLOSE WHINS CLOSE WHINS DRIVE WOODLANDS ROAD WOODWAY

Comment

Street Name

Comment

Street Name

Comment

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34

CONSENT STREETS IN ST PAULS WARD

Street Name ALISON DRIVE AMBERWOOD DRIVE ANGERS CLOSE ASHWELL AVENUE BEAUFRONT CLOSE BEAUFRONT ROAD BELLEVER HILL BELTON ROAD BRANKSOME CLOSE BRANKSOME PARK ROAD BURGOYNE ROAD CARLINWARK DRIVE CASTLE CLOSE CASTLE ROAD CHATSWORTH HEIGHTS CHESTNUT AVENUE CHURCH HILL CLAREMONT AVENUE CLARENCE DRIVE
COLLINGWOOD GRANGE CLOSE

Comment

Street Name COLLINGWOOD RISE

Comment

Street Name FRIMLEY HALL DRIVE GAINSBOROUGH CLOSE

Comment New

New New

CONIFER DRIVE CONNAUGHT ROAD CONSORT DRIVE COOLARNE RISE COPSE CLOSE COPSE END CORNWALL CLOSE CRAWLEY DRIVE CRAWLEY WOOD CLOSE CROSBY HILL DRIVE CURTIS CLOSE New New New New New

GIBBET LANE GRANGE ROAD GROVE ROAD HALL CLOSE HANSON CLOSE HIGHBURY CRESCENT HIGHCLERE DRIVE HILLCREST ROAD IBERIAN WAY KNIGHTSBRIDGE ROAD LARCHWOOD GLADE LIME AVENUE LINDEN COURT New New New

New

DARRACOTT CLOSE DEEP WELL DRIVE DEVONSHIRE DRIVE ELIOT CLOSE ELSENWOOD CRESCENT ELSENWOOD DRIVE

New

LODDON CLOSE MARLBOROUGH RISE MARTEL CLOSE MAULTWAY CLOSE MAULTWAY CRESCENT New

New New

FERNIEHURST FOXHILL CRESCENT

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35

CONSENT STREETS IN ST PAULS WARD - Continued

Street Name MAYWOOD DRIVE MIDDLETON ROAD MULROY DRIVE NAPIER DRIVE NORTHGATE DRIVE PADDOCK CLOSE PAGET CLOSE PENINSULAR CLOSE PICTON CLOSE RAMSAY CLOSE RAVENSWOOD DRIVE REDCREST GARDENS SANDY LANE CAMBERLEY SEYMOUR DRIVE SHALBOURNE RISE SILVERWOOD DRIVE SOVEREIGN DRIVE STOCKWOOD RISE THE BUCHAN

Comment New New New

Street Name TOULOUSE CLOSE TREE TOPS AVENUE WALKERS RIDGE WATERLOO CLOSE

Comment New

Street Name

Comment

New

New

WAVERLEY DRIVE YEOMANS WAY

New New New New New New New New

New New

AGENDA\EXECUTIVE\19AUG08

36

CONSENT STREETS IN TOWN WARD

Street Name ALBERT ROAD CAMBERLEY BARN CLOSE BAROSSA ROAD BATH ROAD BEECH AVENUE BISSINGEN WAY BRACKENDALE ROAD CHAUCER GROVE CLAREWOOD DRIVE COLLEGE CLOSE COLLEGE RIDE CAMBERLEY COURT GARDENS CROMWELL ROAD DAWNAY ROAD DIAMOND HILL DIAMOND RIDGE DUKE OF CORNWALL AVENUE EARLS GROVE EPSOM CLOSE EVEREST ROAD

Comment

Street Name FIRLANDS AVENUE GEORGIAN CLOSE GOODWOOD CLOSE

Comment

Street Name OLD DEAN ROAD OLD GREEN LANE

Comment

New

New

ORIEL HILL OVERLORD CLOSE New Change New

New

HARTFORD RISE HEATH RISE New

PARK STREET PINEMOUNT ROAD

New

HEATHWAY HIGH STREET Change

PORTESBERY HILL DRIVE
PORTESBERY ROAD EAST OF KNOLL RD

New

INGLE DELL KINGS CRESCENT KINGS RIDE KNIGHTSBRIDGE ROAD KNOLL WALK LANCASTER DRIVE LANGLEY DRIVE LONGFORD CLOSE MARKHAM COURT MATTHEWS ROAD MIDDLE GORDON ROAD

PRINCESS WAY QUEEN ELIZABETH ROAD RUDD HALL RISE ST GEORGES ROAD TEKELS AVENUE TOWNSIDE PLACE UPLAND ROAD UPPER GORDON ROAD UPPER PARK ROAD VALROY CLOSE New New WEST ROAD WHITEHILL CLOSE New New New

New

MIDDLETON ROAD NORWICH AVENUE

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37

CONSENT STREETS IN TOWN WARD - Continued

Street Name WOODLARK GLADE YORK ROAD

Comment New

Street Name

Comment

Street Name

Comment

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38

CONSENT STREETS IN WATCHETTS WARD

Street Name ALSACE WALK BAIN AVENUE BELMONT MEWS BELMONT ROAD BIRCHFIELDS BRACKENDALE ROAD BRAMLEY ROAD BRIDGE ROAD CAMBERLEY BRISTOW ROAD CHILLINGHAM WAY CRABTREE ROAD DORCAS COURT FARRELL CLOSE GARFIELD ROAD GORDON AVENUE GORDON CRESCENT GORDON ROAD GREENLANDS ROAD HANBURY WAY

Comment

Street Name HEATHERDALE ROAD HUNTS LANE

Comment

Street Name PINE AVENUE

Comment

New

RIVERMEAD ROAD RIVERSIDE WAY RUSSET GARDENS SADDLEWOOD UPPER VERRAN ROAD VERRAN ROAD WATCHETTS DRIVE WATCHETTS LAKE CLOSE WATCHETTS ROAD WATCHMOOR ROAD WELLER DRIVE WESTFIELD ROAD WILTON ROAD WOOD ROAD

New

JAMES ROAD JAMES WAY KINGSCLEAR PARK KINGSLEY AVENUE KROONER ROAD LAUREL CLOSE LEA ROAD LINKWAY

New

MAYFIELD ROAD MURRELLS LANE NEWLANDS ROAD

New

OLD POND CLOSE ORCHARD WAY

New

PARK AVENUE PARKSTONE DRIVE PARKWAY

AGENDA\EXECUTIVE\19AUG08

39

CONSENT STREETS IN WEST END WARD

Street Name ABELIA CLOSE ACER DRIVE ASHLEY WAY BARNSFORD CRESCENT BELDAM BRIDGE ROAD BENNER LANE BERGENIA COURT BIRCH LANE BIRCH PLATT BLACKSTROUD LANE EAST BLACKSTROUD LANE WEST BOLDING HOUSE LANE BRENTMOOR ROAD BROAD STREET BURNET CLOSE BURNT POLLARD LANE CAMELLIA COURT CHURCH ROAD WEST END COMMONFIELDS ERICA CLOSE

Comment New New

Street Name FAIRFIELD LANE FELLOW GREEN FELLOW GREEN ROAD FENNS LANE FENNSCOMBE COURT FIELD END

Comment New

Street Name MINORCA AVENUE MINORCA ROAD OAKRIDGE OLD ACRE

Comment

New

ORCHARD CLOSE PENNYPOT LANE

New New New

FORD ROAD FUCHSIA WAY GARDENIA DRIVE

New New New

PRIEST LANE PRUNUS CLOSE REVESBY CLOSE ROSEWOOD WAY ROUNCE LANE New New New

HALEBOURNE LANE WEST END HOLLY BANK HOLLY RIDGE HOOKSTONE LANE JENNER DRIVE New KERRIA WAY KINGS ROAD New LUCAS GREEN ROAD MAHONIA CLOSE MALTHOUSE LANE MEADOW WAY New New New New

RUGOSA ROAD SCOTTS GROVE ROAD SEFTON CLOSE STREETS HEATH SUNDEW CLOSE VIBURNUM COURT WILLOW GREEN WINDLESHAM ROAD

New

AGENDA\EXECUTIVE\19AUG08

40

CONSENT STREETS IN WINDLESHAM WARD

Street Name ATFIELD GROVE BAIGENTS LANE BIRCH ROAD BISHOPS GROVE BOSMAN DRIVE BROADLEY GREEN BROADWAY ROAD

Comment

Street Name FROMOW GARDENS

Comment New

Street Name NEW ROAD BAGSHOT NEW ROAD WINDLESHAM NEWARK ROAD

Comment

New

GOVETT GROVE GRAHAM ROAD HALEBOURNE LANE HATCH END HATTON HILL New

OAKWOOD ROAD OLDHOUSE LANE ORCHARD HILL OWEN ROAD PINE GROVE POPLAR AVENUE POUND LANE RAMSAY ROAD RECTORY LANE ROSSLEA SCHOOL ROAD SMITHYS GREEN SNOWS PADDOCK SNOWS RIDE New New New

New

HAWKES LEAP HEATHPARK DRIVE

BURTON CLOSE CALDWELL ROAD CHERTSEY ROAD WINDLESHAM CHEWTER LANE CHURCH ROAD WINDLESHAM COCHRANE PLACE COOPER ROAD CREES MEADOW DEANS COURT EDWARD ROAD FINNEY DRIVE FOSTERS GROVE New

HIGHWAYMANS RIDGE HOLLYBUSH RIDE HUTTON CLOSE KENNEL LANE KENT ROAD KINGS LANE LAWRENCE CRESCENT LEYCESTER CLOSE LONEACRE MILL POND ROAD MOLYNEUX ROAD MOOR PLACE New

SUNNINGHILL ROAD THORNDOWN LANE TURPINS RISE

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41

CONSENT STREETS IN WINDLESHAM WARD - Continued

Street Name UPDOWN HILL WESTWOOD ROAD WHITE HILL WINDLE CLOSE WINDLESHAM ROAD WINDMILL FIELD WOODLANDS LANE

Comment

Street Name

Comment

Street Name

Comment

New

AGENDA\EXECUTIVE\19AUG08

42

ITEM 7 PUBLICATION OF INFORMATION REGARDING BAD DEBTORS Portfolio: Ward(s) Affected: Purpose To decide whether to publish the identity of bad debtors (council tax and sundry debts) by placing the committee items for write offs in respect of both of these matters into the open part of the Committee Agenda Background 1. Under the Council’s Financial Regulations the write off and disposal of amounts or items of over £1,000 can only be written off with the approval of the Executive. Finance All

The Legislation 2. All personal data, that is, any information from which a living individual can be identified, must be processed in accordance with the eight data protection principles (“DP principles”) as set out in Schedule 1 to the Data Protection Act 1998 (“the Act”) namely – (i) (ii) (iii) (iv) (v) (vi) (vii) (viii) 3. 4. Fairly and lawfully processed; Processed for limited purposes; Adequate, relevant and not excessive; Accurate and up to date; Not kept for longer than is necessary; Processed in line with individuals rights; Secure; Not transferred to other countries without adequate protection.

If an individual consents to the processing of information about themselves there is no breach of the data protection principles. The Council does not of course have the consent of the relevant person to the publication – if the item were placed in the open part of the Agenda and therefore available to members of the public, this would be held to be a publication in terms of the data protection legislation. Such action would be viewed as processing in breach of the DP principles. However, if processing was necessary for the exercise of a function of a public nature exercised in the public interest by any person, it is likely that Information Commissioner (“ICO”) who oversees compliance with the Act would find that there was no breach. Whilst this argument can be put in relation to the recovery of council tax and sundry debts, no guarantee can be given as to whether such arguments would be accepted by the ICO. The ICO has also stated that even if a matter has gone to Court and an Order or sanction has been made against an individual, it does not necessarily mean that the Council are entitled to publish the information. The Council have to consider the impact on the person whose data is being published and consider whether they are a vulnerable member of society and how would disclosure impact upon them. If the Council is not aware of the status/circumstances of each individual person they wish

5.

AGENDA\EXECUTIVE\19AUG08

43

to name the Commissioner’s advice is that the Council should not disclose the information. 6. 7. 8. At the present time the analysis/risk assessment in paragraph 5 above is not undertaken. In view of the importance of this issue, the ICO has issued formal written guidance which is attached at Annex A. To summarise, the ICO’s best practice advice is, do not publish. If a data controller wishes to go ahead, then a risk assessment should be undertaken along the lines set out in the ICO’s written advice. Whilst the ICO’s advice is specific to the use of personal information held for collecting and administering council tax, it can be equally applied to the use of sundry debtor information as data held by the Council in this area is also deemed to be personal information pursuant to the Act. The ICO has statutory enforcement powers to prevent a particular use of personal information. This would generally initially take the form of service of an Enforcement Notice upon the organisation. If there was failure to comply with the Enforcement Notice, it would be open to the ICO to consider prosecution which would of course include a claim for costs against the organisation. Apart from his enforcement powers the ICO is required to promote good practice in the handling of personal information and to this end he has issued a Framework Code of Practice for sharing personal information. All those processing personal information are required to have regard to it when conducting their own processing of personal information. Failure to make enquiries along the lines set out in the ICO’s written guidance set out at Annex A and failure to heed the ICO Code of Practice can lead to a claim for maladministration as in a recent Ombudsman case involving the London Borough of Camden who failed to make the relevant enquiries before issuing bankruptcy proceedings. Subsequent advice received from the ICO indicates that if the Council has forewarned those who are or may become liable for payment of Council Tax, of what might happen in the event of default in payment i.e. their names will be published, subsequent publication in those circumstances would be fair under the first data protection principal as prior notice had previously been given.

9.

10.

11.

12.

Options 13. To place agenda items regarding proposals for write off of both council tax and Sundry debtors accounts for discussion in the open part of the agenda, thereby publishing the information without the appropriate risk assessment being undertaken and without having forewarned of this course of action. (a) With immediate effect, to revise the sundry debt invoices and council tax bills so that an informative is placed on them to indicate that in the event of nonpayment and the matter being considered for write off, personal information in the form of the name of the debtor will be considered by the Executive in open session and –

14.

AGENDA\EXECUTIVE\19AUG08

44

(b)

prior to the write off proposal being placed on the Executive’s Agenda for consideration, the appropriate analysis/risk assessment as set out in the ICO’s guidance at Annex A be carried out.

Proposal 17. To adopt the option set out in paragraph 14(a) and 14(b) above.

Resource Implications 18. None.

Recommendation 19. The Executive is asked to RESOLVE that (a) with immediate effect, to revise the sundry debt invoices and council tax bills so that an informative is placed on them to indicate that, in the event of nonpayment and the matter being considered for write off, personal information in the form of the name of the debtor will be considered by the Executive in the public part of the meeting; and prior to the write off proposal being placed on the agenda for consideration by the Executive, the appropriate analysis/risk assessment as set out in the ICO’s guidance at Annex A be carried out. Legal Services Files - Reference CE-028-KW-0001 Lesley Dolan 01276 707342 e-mail: lesley.dolan@surreyheath.gov.uk Glen Egan

(b)

Background Papers: Author: Head of Service:

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ANNEX A See separate PDF

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ITEM 8 WRITE-OFF OF BAD DEBTS OVER £1,000 Portfolio: Ward(s) Affected: Purpose To seek approval to write-off irrecoverable sundry debtors bad debts over £1,000. Background 1. Financial Regulation 22.2 requires that any bad debt in excess of £1,000 shall only be written-off with the approval of the Executive. The following is a bad debt for Arts & Leisure Services which Legal and Corporate Services have recommended for write-off. Area Debt relates to Action Holiday - Playscheme Amount £4,000.00 Reason for Write Off Company in Liquidation Finance All

Account Debtor’s Name No. 78493 Kids for Life Ltd 2.

The above debt has been subject to the relevant recovery action and tracing enquiries have been undertaken.

Options 3. The debt is now deemed to be irrecoverable and therefore should be written off. The only other option would be leave it in the accounts which would show a false situation.

Proposal 4. It is proposed that the debt set out above, having been deemed irrecoverable, be written off.

Resources Implications 5. The cost of writing off this debt will be met from the relevant revenue service.

Recommendation 6. The Executive is advised to RESOLVE that a bad debt of £4,000 in respect of the sundry debt be written off in 2008/09. Exempt Anna Houseman 01276 707270 e-mail: anna.houseman@surreyheath.gov.uk Kelvin Menon - Head of Financial Services

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ITEM 9 EXCLUSION OF PRESS AND PUBLIC Portfolio: Ward(s) Affected: Purpose To consider whether the public be excluded from the meeting for the item shown in Part II of the agenda. Recommendation 1. The Executive is advised to RESOLVE that, under Section 100A(4) of the Local Government Act 1972, the public be excluded from the meeting for the following item of business on the ground that it involves the likely disclosure of exempt information as defined in the paragraph of Part 1 of Schedule 12A of the Act, as set out below: Item 9 Paragraphs 3 n/a n/a

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