Final Networking Proposal Presenter: Juanita Bransford CST 460 – Networking & Telecommunications II Wednesday – May 5, 2004 Overview Organization Description Infrastructure: Current and Desired Recommendations Implementation Summary Organization Description National health information systems management consulting company YPRO: Your PRO Relative to the state PRO organizations that are federally funded Originated in 1986 Assist healthcare facilities with coding, DRG (Diagnosis Related Group) and APC (Ambulatory Payment Categories) audits; chargemaster reviews; physician education; accounts receivable cleanup and third party billing. YPRO Staff Nation-wide (able to work from home) Highly trained Three years of experience within the healthcare environment with working knowledge of current coding systems including compliance guidelines Accreditation: American Health Information Management Association (AHIMA) Certification: Certified Compliance Professionals (CCP) from the Healthcare Fraud & Abuse Institute Mandatory in-house seminars Receive monthly packets & utilize teleconferencing to stay current with the latest regulatory information Veterans in their field of expertise . . . Organization Description YPRO Services Provided • On-site and Remote (ImageCodeSM) Coding • DRG and APC Reviews • Corporate Integrity Agreements • Preceptorship Reviews • Educational Seminars • Third Party Billing • Accounts Receivable Cleanup • Office Management and/or Restructuring • Physician Credentialing • Negotiation of Managed Care Contracts • Interim Management . . . Organization Description What need does the organization fulfill? Regulatory environment Ever-changing coding and compliance industry Shortage on coders Costs providers allowable reimbursement due to coding delays and inaccuracies Backlog problems Causes increased accounts receivables Healthcare fraud and abuse laws Steep punishments (high fines and/or incarceration) for miscoding (e.g., up-coding) Improvement of cash flow due to a decrease in lost revenue HIPPA requirements Confidentiality compliance . . . Organization Description Current Infrastructure Equipment Computers Laptops Gateway 2000 Compaq Dell Desktops Compaq Pescario (Main Computer) Packard Bell Palm Pilot – Tungsten-T (by Palm) Printers (2) HP Desk Jet 672-C HP Color Laser Jet 2500-L HP 6110 Office Jet (Printer, FAX, Copier, Scanner) Internet Wireless (Terminal Server) Linksys 2.4 gigahertz wireless (b) Allows to connect wireless from any computer in the house Wireless cards for laptops DSL Cable Modem (Common Carrier: Charter) Cable modem to the main computer Hooks into the Linksys wireless system (like a router) Scanner Card Scan (connects to the palm pilot) Mini Scanner Enables business cards to be scanned into Outlook (contact list) Allows you to build a database from your contact list . . . Current Infrastructure The Huntleigh – Upper Level 2,450 Square Feet Compaq Laptop I Packard Bell Desktop I Main Computer Compaq Pescario Desktop I . . . Current Infrastructure The Huntleigh – Basement 2,450 Square Feet I (Small bedroom) I Dell Laptop Storage Area Open Ceiling & Cool (Great for a Server if Ever Necessary) Gateway 2000 Laptop I . . . Current Infrastructure Software Utilized XP Operating System Microsoft Office Suite (Word, Excel, Access, PowerPoint) ACT 2000 Sales management tool Populated with all hospitals in the nation & key contacts Enter notes, sales opportunities, follow-up information Contract Templates: In Word and Excel - downloads from the YPRO Terminal Server . . . Current Infrastructure Security A firewall exists through the YPRO terminal server connection McAfee Security Center is utilized on all computers Access is password protected on all computers Employee Backup System Dynamo 1300-SF Employees are required to run weekly backups and send to the YPRO Corporate IS Office in Florida Meets HIPPA Requirements Disaster and Recovery A disaster and recovery system is set up by YPRO for all computers and data The system is backed up on a daily basis . . . Current Infrastructure Desired Infrastructure Network all devices Printers (2) HP Desk Jet 672-C Would like to dispose of cartridges are expensive HP Color Laser Jet 2500-L Would like all devices connected to this device HP 6110 Office Jet (Printer, FAX, Copier, Scanner) Would like all devices connected to this device Recommendations Configure peer-to-peer network through existing Linksys wireless system Set up TCP/IP connection on all computers Enter appropriate IP addresses Enter appropriate subnet mask Enter appropriate default gateway Set desired printers up as shared devices Install preferred printers on other computers Set up shared folders and give access to users Set up user accounts on computers with shared printers for all required users Set up user accounts on all computers for users that will be utilizing shared printers Set up unique user IDs and passwords for authentication and security purposes . . . Recommendations Implementation Desired Timeframe July 2004 Configuration Approximately 1-2 hours (without problems) Test Plan Check to see if all computers are in the workgroup Print test pages from all computers to appropriate printers Make sure users can reach shared folders from all computers Training Users: Mr. Bob Moore (YPRO Regional VP) and family members Experience: Very experienced users Training: Train-the-trainer – 1 hour to train Mr. Moore who will train users if he deems appropriate Summary YPRO: A national healthcare management consulting firm Desire to network existing devices Recommended that network connection be made through current wireless system $0 costs and minimal training necessary Future: If the need every arises, there is ideal storage space in the lower level (with an open ceiling and proper temperature) that can be secured for a server.
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