IT Needs Analysis – Proposal for WEAVE
Online Assessment Management System
Submitted by: Joy Hamilton
Date: November 28, 2005
Name Phone Number Email
Business Owner Joan Exline 601-266-6525 Joan.Exline@usm.edu
Proposal Point of Contact Joy Hamilton 601-266-6782 Joy.Hamilton@usm.edu
ITP Coordinator Valerie Craig 601-261-9555 Valerie.Craig@usm.edu
I. Description of the Needs/Problems
Identify the need that exists or problems to be addressed. Include length of time
need/problem has existed. Identify who is impacted and how many are impacted.
Institutional Effectiveness (IE) coordinates the submission of academic and administrative
assessment plans. Currently, there is no centralized work space for those who submit or
collect documents. IE wants to provide a way to allow departments to review the status
of their submissions and see what documents are still required. Not only is the work space
necessary, but the solution must also establish a process for the assessment cycle at The
University of Southern Mississippi. The process should include a way to identify completed
or outstanding plans, a way to provide feedback to those creating the plans, and reports
identifying many of the planning elements.
What are you trying to accomplish?
The university must manage assessment plans for both academic and administrative
units on campus. We need a centralized way to coordinate the submission of
assessment plans, simplify future updates to plans, and provide a web-based tool for
accreditation review. IE wants to streamline the process of document gathering and
12/4/2010 Page 1 of 3
III. Scope of Work
Please document your expectations and what needs to be included or excluded.
Web-based workspace where assessment plans, outcome measurables, action plans,
and improvement plans can be organized. The software application must offer security
features so that documents are updated by appropriate personnel.
The original transfer of documents to the centralized work space will be accomplished by
IE. Campus constituents will be trained in the future to keep the documents up to date in
the web based system.
If an assessment has been completed, please list vendors contacted, products
reviewed, and possible solutions.
WEAVE Online created by Virginia Commonwealth University is an Assessment
Management System that will:
Centralize data management
Provide web-based access
Streamline planning, assessment, and improvement processes
Establish a work space that is available during accreditation, program
reviews, and reporting
Provide information on the expected timetable for the project. Include expected start
and finish dates. If the project should be done in separate phases, please include.
Otherwise, the project start date and end date are captured in Phase One.
The transfer of data will begin in early Spring with an anticipated April 2006 review.
Description of Work Start and End Dates
Phase One Subscribe to WEAVE online hosted product Spring 2006
12/4/2010 Page 2 of 3
Include anticipated cost of hardware, software, maintenance agreements, and other
factors necessary for success of the project. Ongoing support and maintenance should
be considered for long-term programs.
FUNDING SOURCE IDENTIFIED AS: Quality Enhancement Plan Leadership Team
TOTAL COST = First year estimate $24,000 (based on IPEDS data)
Subsequent years = $8,000
VII. Key Personnel
List the key personnel or title/role of a position that will be responsible for completion of
Name Description of Role or Skill Set Man Hours Required
IE personnel to transfer assessment
Person One Estimate: 160 hours
Attach supporting material for your proposal. Attached document titles can be listed
12/4/2010 Page 3 of 3