[From: Free Document Downloads at TheSmallBusinessOwnersManual.com]
This collection letter should be used when a client is late
on payment and you would like to inform them of the
misunderstanding with a serious tone.
The following text of this collection letter should be
reviewed and edited to fit your purposes.
[Find, then fill-in, or delete text in brackets like this: “[NNN]”
If there are dates in this document, they will automatically change to today’s date.
For additional assistance mailto:LegalHelp@TheSmallBusinessOwnersManual.com or
Otherwise the following text should be reviewed and edited as needed:
[Your Company Letterhead]
Saturday, December 04, 2010
Re: [Customer Account Number and [Job Names]
Dear [Contact Name],
We recently contacted you regarding the outstanding balance on your account; however,
we have not yet received a response. There is an outstanding balance of $[N] on your
account. The following statements are past due:
[List Overdue Invoices, Date of Invoice, Due Date, and Amounts]
If you have already cared for this matter, please let us know since your payment may not
have reached us. Either way, please contact me so that we can discuss a plan to resolve
these accounting issues.
It is important that we resolve this matter within the next five business days.
Thank you for promptly attending to this matter.