Accounts Payable Job Description Sample

							Job Title:    Accounts Payable Clerk           Wage/Hour Status: Non-Exempt

Reports to:   Accounts Payable Supervisor      Pay Grade:    Clerical/Paraprofessional Employee
                                                             Pay Grade 5
                                                             ($ 23,594.40 - $ 35,328.32)

Dept./School: Administration & Finance
                                               Initiated Date: October 27, 1997

                                               Revised Date: June 24, 2010

Primary Purpose:                  Process accounts payable payments and maintain associated
                                  vendor files for the District.

Qualifications:

       Education/Certification:   High School Diploma/GED

       Experience:                Three years Accounting/Bookkeeping experience preferred

       Knowledge/Skills:          Ability to calculate figures and
                                  amounts such as discounts, interest, commissions,
                                  proportions and/or, percentages
                                  Ability to read and interpret documents such as safety
                                  rules, operating and maintenance instructions, and
                                  procedure manuals.
                                  Ability to write routine reports and correspondence.
                                  Ability to speak effectively before vendors,
                                  administrators and staff.



Major Responsibilities and Duties:

1.     Review, process and pay all authorized invoices. Ensures timely entry
       of data to automated system.

2.     Maintain vendor files including vendor numbers and responds to vendor
       inquiry regarding payment.

3.     Maintain files of paid and unpaid invoices and purchase orders.
4.    Assist with annual audit.

5.    Prepare, verify and distribute checks; file copies.

6.    Assist campus/department personnel with questions on related expeditures.

7.    Perform other duties as assigned.

WORKING CONDITIONS:

      Mental Demands:
           Reading; ability to work in a rapid manner; ability to communicate
           effectively (verbally and written); ability to operate personal computer;
           ability to meet established deadlines; ability to maintain accurate and
           auditable records; ability to maintain emotional control under stress.

      Physical Demands/Environmental Factors:
            Repetitive hand motions; prolonged use of computer; moderate
            standing, stooping, bending, and lifting.


POSITION WORKING DAYS:            226 Days

DEADLINE:


All applications must be submitted to the La Joya I.S.D. Office of Human Resources
Department.

Applicants currently employed by the La Joya I.S.D need to submit a letter of intent, resume.