Document No 4
Guidance Note for preparing
Global Platform Sessions
Building on successful experiences in organizing the last Global Platform and underlying its nature as
an ISDR system meeting, UNISDR is soliciting the proactive contribution of ISDR member agencies
to substantially prepare segments of the Global Platform for Disaster risk reduction’s second session
(Geneva, 16 - 19 June 2008).
At the first session of the Global Platform in 2007, ISDR member agencies were invited by UNISDR
and took a key role in organizing a number of session workshops.1 UNISDR wants to replicate this
approach and calls on ISDR agencies to voice their interest and lead the organization and
implementation of individual Global Platform plenary sessions, with support by the Secretariat.
This guidance note provides an overview of the Global Platforms working sessions and summarizes
what the Secretariat expects from session organizers.
1. Overview of the Global Platform programme
Insert Session Timetable
2. Roles and responsibilities of session organizers
For each subject area, UNISDR invites ISDR member agencies to come forward to volunteer for a
substantive organization of the related session. Should several agencies be interested, they may
jointly organize the segment in task teams.
Session organizers take the overall responsibility to plan, prepare, implement and follow up on their
particular workshop. Specifically, they engage themselves to adhere to the following activities and
principles and closely collaborate with the Secretariat, which provides logistical, administrative and -
as required - additional thematic advice:
Prepare a background paper to introduce the topic to potential participants (See the related
guidance note in Annex 2)
Identify successful examples (“good practices”) illustrating accomplishments in implementing the
Hyogo Framework for Action’s key activities and/or other presentations of initiatives to pinpoint key
aspects related to the particular theme of the session workshop. Case studies should have the
potential to be easily replicated.
Liaise with related focal points for each case study and substantially prepare their
presentation at the session workshop. To the extent possible, this involves a review of related
PowerPoint presentations and overall guidance to harmonize the different presentations to ensure
the flow of the session workshop.
Lead the implementation of the session workshop
Compile a summary of discussions and main recommendations of the session workshop.
They will inform the Chair of the Global Platform for his meeting summary. They will also be
included in a publication on the proceedings of the meeting.
For details, please access: http://www.preventionweb.net/globalplatform/first-session/gp-1st-workshops.html
and the Proceedings publication highlighting outputs of the session workshops:
Other aspects implied:
Work on a pro bono basis to organize and implement the session workshop. UNISDR will be able
to cover travel expenses and DSA of a limited number of participants from developing countries
included in official country delegations. Funds for participation of project staff would have to be
absorbed by the organizing lead agency, unless they are included in official delegation.
Be available to participate in preparatory meetings of session workshop organizers convened by
Principles to follow when organizing a plenary session
Case studies should be drawn from a maximum of geographical regions. This is notwithstanding
the principle of “Quality first”.
Examples will mainly illustrate new developments and accomplishments since the last meeting
of the Global Platform in June 2007.
Session organizers will endeavor to identify first examples from countries, whose experiences
were not presented in a similar session workshop during the 2007 Global Platform.
Case studies should be linked to existing ISDR system mechanisms at regional or national
level, i.e. HFA focal point institutions, National or Regional Platforms, thematic or stakeholder
networks and platforms. The link to the HFA will be highlighted in the presentations.
Case study presentations should be made by national or regional representatives (with the
exception of introductory remarks highlighting major global and regional developments in the
subject area, which could be introduced by the organizing agency).
Initiatives will be introduced with involvement of the official HFA Focal points and, to the extent
possible and where applicable, other National Platform members representing NGOs,
universities, private sector, etc. Session workshop organizers seek to showcase examples, which
highlight successful collaboration among multiple stakeholders, at best among government
and non-governmental partners and/or national and international partners.
Session organizers endeavor to respect a gender balance.
Annex 2: Guidance note for Session Organizers
In order to inform participants on the theme, scope and objectives of the Session Workshop a short
Background Paper will be prepared by the Session Workshop organizers. The Background Papers
will have a similar layout and format.
The background paper should follow the proposed outline and not exceed three pages (preferably
two). It will be placed on the Global Platform website and shared with the chairs, panelists and other
participants at the session.
The deadline for submitting a first draft of the concept note to the UN/ISDR Secretariat is
Proposed Outline of the Background Papers
How is the Session topic linked to the Hyogo Framework for Action and disaster risk
What are the 1 or 2 main objectives of these working group discussions?
2. Status of Progress
What is the current status and progress in your working group topic?
What are the critical factors and lessons learned related to this topic?
3. Key points for discussion
Discussion points and/ or recommendations to trigger debate by the panel members and the
What are the outstanding issues and challenges to advance the topic of your working group?
What should the ISDR System consider as crucial activities and develop as priorities for the
next two years?
4. Additional information (if applicable)
(Please provide where possible web links)
What tools and guidance notes are available for governments and other partners related to the
Which documents, reviews, case studies, web sites, etc. can be considered useful for
Governments and their partners to learn more about the subject and progress so far and to
engage in future action?
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