APRIL 06, 2009
EXHIBIT A
SCOPE OF SERVICES FOR FINANCIAL PROJECT ID(S). 424651-1-32-01
DISTRICT FOUR PALM BEACH COUNTY
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PURPOSE ___________________________________________________________4 PROJECT DESCRIPTION ____________________________________________5 PROJECT COMMON and PROJECT GENERAL TASKS ________________17 ROADWAY ANALYSIS ______________________________________________21 ROADWAY PLANS _________________________________________________24 DRAINAGE ANALYSIS ______________________________________________25 UTILITIES _________________________________________________________27 ENVIRONMENTAL PERMITS, COMPLIANCE AND CLEARANCES _____30 STRUCTURES - SUMMARY AND MISCELLANEOUS TASKS AND DRAWINGS and task 9.1 – 9.15 are not applicable for this project. _____________32 STRUCTURES - BRIDGE DEVELOPMENT REPORT and tasks 10.1 – 10.48 are not applicable for this project. ___________________________________________32 STRUCTURES - TEMPORARY BRIDGE and tasks 11.1 – 11.8 are not applicable for this project. _______________________________________________________32 STRUCTURES - SHORT SPAN CONCRETE BRIDGE and tasks 12.1 – 12.28 are not applicable for this project. ___________________________________________32 STRUCTURES - MEDIUM SPAN CONCRETE BRIDGE and tasks 13.1 – 13. 52 are not applicable for this project. ________________________________________32 STRUCTURES - STRUCTURAL STEEL BRIDGE and tasks 14.1 – 14. 60 are not applicable for this project. ______________________________________________32 STRUCTURES - SEGMENTAL CONCRETE BRIDGE and tasks 15.1 – 15.77 are not applicable for this project. ___________________________________________32 STRUCTURES - MOVABLE SPAN and tasks 16.1 – 16.102 are not applicable for this project. __________________________________________________________32 STRUCTURES - RETAINING WALL and tasks 17.1 – 17.21 are not applicable for this project. __________________________________________________________32 STRUCTURES – MISCELLANEOUS __________________________________32 SIGNING AND PAVEMENT MARKING ANALYSIS ____________________33 SIGNING AND PAVEMENT MARKING PLANS ________________________34
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21 22 23 24 25 26 27 28 29 30 31 32 33 34 35 36
SIGNALIZATION ANALYSIS ________________________________________35 SIGNALIZATION PLANS ____________________________________________36 LIGHTING ANALYSIS (OPTIONAL SERVICES) _________________________37 LIGHTING PLANS (OPTIONAL SERVICES) _____________________________37 LANDSCAPE ARCHITECTURE ANALYSIS ___________________________37 LANDSCAPE ARCHITECTURE PLANS (OPTIONAL SERVICES) __________38 SURVEY ___________________________________________________________38 PHOTOGRAMMETRY ______________________________________________44 MAPPING__________________________________________________________47 GEOTECHNICAL (OPTIONAL SERVICES) ______________________________48 ARCHITECTURE DEVELOPMENT and tasks 31.1 – 31.139 are not applicable for this project. __________________________________________________________48 NOISE BARRIERS IMPACT DESIGN ASSESSMENT IN THE DESIGN PHASE and tasks 32.1 – 31.11 are not applicable for this project. _______________48 INTELLIGENT TRANSPORTATION SYSTEMS ANALYSIS and tasks 33.1 – 33.21 are not applicable for this project. ___________________________________48 INTELLIGENT TRANSPORTATION SYSTEM PLANS and tasks 34.1 – 34.20 are not applicable for this project. ________________________________________48 PROJECT REQUIREMENTS _________________________________________48 INVOICING LIMITS ________________________________________________50
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SCOPE OF SERVICES FOR CONSULTING ENGINEERING SERVICES HIGHWAY AND BRIDGE/STRUCTURAL DESIGN This Exhibit forms an integral part of the agreement between the State of Florida Department of Transportation (hereinafter referred to as the DEPARTMENT) and ___________________________ (hereinafter referred to as the CONSULTANT) relative to the transportation facility described as follows:
Financial Project ID: Work Program Item No.: Federal Aid Project No.: County Section No.: Description: Bridge No.: 1 PURPOSE
424651 1 32 01 N/A N/A 93030 SR 806 from E. of Jog Road to W. of Via Flora Palm Beach County N/A
The purpose of this Exhibit is to describe the scope of work and the responsibilities of the CONSULTANT and the DEPARTMENT in connection with the design and preparation of a complete set of construction contract plans and special provisions, if necessary, for: Improvements to the transportation facility described herein Major work mix include: Resurfacing, Restoration, and Rehabilitation (RRR) Major work groups include: 3.2 Minor work groups include: 7.1, 7.2, 7.3, 8.1, 8.2, 9.2, 9.3, and 15.0 Known alternative construction contracting methods include: N/A The general objective is for the CONSULTANT to prepare a set of plans to be used by the contractor to build the project, and by the DEPARTMENT to ensure the project is built as designed and to specifications. The Scope of Services establishes which items of work described in the Plans Preparation Manual and other pertinent manuals to accomplish the work are specifically included in this contract, and also which of the items of work will be the responsibility of the CONSULTANT or the DEPARTMENT. All plans and design documents are to be prepared with Standard English values in accordance with all applicable DEPARTMENT manuals and guidelines. The CONSULTANT shall be aware that as a project is developed, certain modifications
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and/or improvements to the original recommendation may be required. The CONSULTANT is to incorporate these refinements into the design and will consider this effort to be an anticipated and integral part of the work. This will not be a basis for any supplemental fee request(s). The CONSULTANT shall demonstrate good project management practices while working on this project. These include communication with the DEPARTMENT and others as necessary, management of time and resources, and documentation. The CONSULTANT shall set up and maintain throughout the design of the project a contract file in accordance with DEPARTMENT procedures. It shall be the CONSULTANT’s responsibility to utilize the very best engineering judgment, practices, and principles possible during the prosecution of the work commissioned under this contract. The DEPARTMENT will provide contract administration, management services, and technical reviews of all work associated with the development and preparation of the contract plans. The DEPARTMENT will provide job-specific information and/or functions as outlined in this contract. 2 PROJECT DESCRIPTION The CONSULTANT shall investigate the status of the projects and become familiar with concepts and commitments (typical sections, alignments, etc.) developed from prior studies. If a Preliminary Engineering Report is available from a prior or current Project Development and Environmental (PD&E) study, the CONSULTANT shall use the approved concepts as a basis for the design unless otherwise directed by the DEPARTMENT. 2.1 Roadway (Activities 3.0, 4.0, and 5.0) Public Involvement: CAP Level II, One (1) Public Workshop, Two (2) Presentations at Neighborhood/Homeowner Association Meetings. Joint Project Agreements: (OPTIONAL SERVICES) Specification Package Preparation: Refer to Task 3.3 Value Engineering: N/A Plan Type: Plan only at 1” = 40’ Limits: SR 806 from East of Jog Road (MP 3.781) to Via Flora (MP 4.275). Typical Section: Three typical sections: Typical Section 1: Six-lane divided urban typical with sidewalks on both sides. Median width is 19.50 feet. Right-of-way width varies from 118 feet to 120 feet.
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Typical Sections 2 and 3: Six-lane divided urban super-elevated typical with sidewalks on both sides. Median width is 19.50 feet. Right-of-way width is 120 feet. Pavement Design: One (1) pavement design recommended by the District Materials Lab. The CONSULTANT shall verify the recommendation. Access Management Classification: Class 5 Major Intersections/Interchanges: El Clair Ranch Road, and Lakes of Delray. No additional plan sheet for these intersections. Level of TCP Plans: Level 1 Temporary Signals: N/A Temporary Lighting: N/A Temporary Drainage: N/A Variations/Exceptions: (OPTIONAL SERVICES) Back of Sidewalk Profiles: (OPTIONAL SERVICES) 2.2 Drainage (Activity 6.0) Evaluate existing closed drainage system. 2.3 Utilities Coordination (Activity 7.0) Anticipated Utility Companies: AT&T, Palm Beach Traffic Operations, Comcast, FPL Fibernet, Florida Power & Light, and Florida Public Utilities. The CONSULTANT shall confirm utility companies thru Sunshine State One Call. The CONSULTANT is responsible for clearing the utilities on this project. The CONSULTANT should coordinate with DEPARTMENT personnel to coordinate transmittals to Utility Companies and meeting schedules. The CONSULTANT shall insure DEPARTMENT standards, policies, procedures, and design criteria are followed concerning utility coordination. The DEPARTMENT standards, policies, procedures, and design criteria are contained in the current adopted Design Standards, Standard Specifications for Road and Bridge Construction, Rule 14-46.001 (Utility Accommodation Manual), Utility User’s Guide, and any Supplemental Specification, Provision, or Agreement attached to this Contract. The CONSULTANT may employ more than one individual or utility engineering consultant to provide utility coordination and engineering design expertise. The CONSULTANT shall identify a dedicated person responsible for managing all utility coordination activities. This person shall be contractually referred to as the Utility
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Coordination Manager and shall be identified in the CONSULTANT proposal. The Utility Coordination Manager shall be required to satisfactorily demonstrate to the DEPARTMENT District Utilities Administrator that they have the following knowledge, skills, and expertise: 1. A minimum of 4 years of experience performing utility coordination in accordance with DEPARTMENT, FHWA, and AASHTO standards, policies, and procedures. 2. A thorough knowledge of the DEPARTMENT plans production process and District utility coordination practices. 3. A thorough knowledge of DEPARTMENT agreements, standards, policies, and procedures. The Utility Coordination Manager shall be responsible for, but not limited to, the following: 1. Making sure Utility Coordination and design is conducted in accordance to the DEPARTMENT, FHWA, and AASHTO standards, policies, procedures, and design criteria. 2. Assisting the engineer of record in identifying all existing utilities and coordinating any new installations. 3. Scheduling and performing utility coordination meetings, keeping and distribution of minutes/action items of all utility meetings, and ensuring expedient follow-up on all unresolved issues. 4. Distributing all plans, conflict matrixes and changes to affected utility owners and making sure this information is properly coordinated. 5. Identifying and coordinating the completion of any DEPARTMENT or utility owner agreement that is required for reimbursement, or accommodation of the utility facilities associated with the project. 6. Assisting the Engineer of Record with resolving utility conflicts. 7. Review and certify to the District Utilities Administrator that all Utility Work Schedules are correct and in accordance with the Department’s standards, policies, and procedures. 8. Prepare, review and process all utility related reimbursable issues inclusive of betterment and salvage determination. 9. The CONSULTANT’s utility coordination work shall be performed and directed by the identified Utility Coordination Manager that was identified and approved by the DEPARTMENT District Utility Administrator. Any proposed change, of the approved Utility Coordination Manager, shall be subject to review and approval by
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the DEPARTMENT District Utility Administrator prior to any change being made in this contract. 2.4 Permits (Activity 8) Prepare Permit Involvement Form and Permits Required Memorandum. Coordinate with District Drainage Office. The DEPARTMENT will direct use of mitigation site or Florida Statutes. 2.5 2.6 Structures (Not applicable to this project) Signing and Pavement Markings (Activity 19.0 & 20.0) The CONSULTANT shall evaluate existing highway signs and develop signing & pavement marking scheme. 2.7 Signals (Activity 21.0 & 22.0) Intersections: Signalized intersections within the project limits are at El Clair Ranch Road, and Lakes of Delray. The CONSULTANT shall coordinate with Palm Beach County on to replace the loop detectors removed at milling with new loop detectors or with video detection. The CONSULTANT shall evaluate the existing signal at Lakes of Delray to determine if they warrant to be replaced. Traffic Data Collection: N/A Traffic Studies: N/A Count Stations: N/A 2.8 2.9 2.10 Lighting (Activity 23.0 & 24.0) (OPTIONAL SERVICES) Landscape Architecture (Activity 25.0 & 26.0) (OPTIONAL SERVICES) Survey (Activity 27.0) Design Survey: SR-806 from 300’ west of Jog Road (M.P. 3.281) to Via Flora (M.P. 4.308). The Total distance is 1.027 miles. Subsurface Utility: (OPTIONAL SERVICES) Right of Way Survey: N/A 2.11 Photogrammetry (Activity 28.0) Obtain aerial planimetrics on SR-806 from 25’ north of the North R/W Line of SR806 to 25’ south of the South R/W Line of SR806 within the limits of survey defined in Sub-section 2.10.
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2.12
Mapping (Activity 29.0) Develop Project Network Control sheet(s)
2.13 2.14 2.15 2.16 2.17
Geotechnical (Activity 30.0) (OPTIONAL SERVICES) Architecture (Not applicable to this project) Noise Barriers (Not applicable to this project) Intelligent Transportation Systems (Not applicable to this project) Project Schedule Within ten (10) days after the Notice-To-Proceed, and prior to the CONSULTANT beginning work, the CONSULTANT shall provide a detailed project activity/event schedule for DEPARTMENT and CONSULTANT scheduled activities required to meet the current DEPARTMENT Production Date. The current production date is March 5, 2012. The schedule shall be accompanied by an anticipated payout and fiscal progress curve. For the purpose of scheduling, the CONSULTANT shall allow for a four (4) week review time for each phase review and other submittals as appropriate. The schedule shall indicate all required submittals. Periodically, throughout the life of the project, the schedule and curves shall be reviewed and, with the approval of the DEPARTMENT, adjusted as necessary to incorporate changes in the work concept and progress to date. The approved schedule and schedule status report, along with progress and payout curves, shall be submitted with the monthly progress report. The schedule shall be submitted in Suretrak, Primavera, or system-compatible format.
2.18
Submittals The CONSULTANT shall furnish plans and documents as required by the DEPARTMENT to adequately control, coordinate, and approve the plans. The CONSULTANT shall distribute phase submittals as directed by the DEPARTMENT. The DEPARTMENT will determine the specific number of copies required prior to each submittal.
2.19
Provisions for Work All maps, plans and designs are to be prepared with English values in accordance with all applicable current DEPARTMENT manuals, memorandums, guidelines including but not limited to:
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General o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o o
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29 CFR, Part 1910.1101 – Asbestos Standard for Industry, U.S. Occupational Safety and Health Administration (OSHA) 29 CFR, Part 1926, 1101 – Asbestos Standard for Construction, OSHA 40 CFR, Part 61, Subpart M - National Emission Standard for Hazardous Air Pollutants (NESHAP), Environmental Protection Agency (EPA) 40 CFR, Part 763, Subpart E – Asbestos-Containing Materials in Schools, EPA 40 CFR, Part 763, Subpart G – Asbestos Worker Protection, EPA Americans with Disabilities Act Accessibility Guidelines (ADAAG) Any special instructions from the DEPARTMENT Bicycle Facilities Planning and Design Manual, CADD Manual CADD Production Criteria Handbook Ch. 469, F.S. – Asbestos Abatement, Florida Department of Business and Professional Regulation (DBPR) Ch. 62257, F.A.C. – Asbestos Program, Florida Department of Environmental Protection (DEP) Code of Federal Regulations Design Traffic Procedure Equivalent Single Axle Load Guidelines Florida Administrative Codes Florida Department of Business & Professional Regulations Rules Florida Department of Environmental Protection Rules Florida Department of Transportation Basis of Estimates Manual Florida Department of Transportation Design Standards for Design, Construction, Maintenance, and Utility Operations on the State Highway System Florida Department of Transportation Handbook for Preparation of Specifications Package Florida Department of Transportation Materials Manual Florida Department of Transportation Plans Preparation Manual Florida Department of Transportation Project Development and Environmental Manual Florida Department of Transportation Standard Specifications for Road and Bridge Construction Florida Statutes Florida’s Level of Service Standards and Guidelines Manual for Planning K-Factor Estimation Process Manual of Uniform Minimum Standards for Design, Construction, and Maintenance for Streets and Highways Model Guide Specifications – Asbestos Abatement and Management in Buildings, National Institute for Building Sciences (NIBS) Policy for Geometric Design of Highways and Streets Project Traffic Forecasting Guidelines
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o o o o Permits o o o o o
Quality Assurance Guidelines Rule 61G17-6, F.A.C., Minimum Technical Standards for Professional Surveyors and Mappers Safety Standards Utility Accommodations Guidelines
Chapter 373, F.S. Bridge Permit Application Guide, COMDT PUB P16591.3B Building Permit 425-000-005 Asbestos Management Program 625-020-020 Asbestos on Bridges
Drainage o o o o o o o o o Cross Drain Drainage Handbooks Drainage Manual Erosion and Sediment Control Hydrology Optional Pipe Materials Storm Drain Stormwater Management Facility Temporary Drainage Handbook
Survey and Mapping o o o o o o o o All applicable Florida Statutes and Administrative Codes Applicable Rules, Guidelines Codes and authorities of other Municipal, County, State and Federal Agencies. FDOT Aerial Surveying Standards for Transportation Projects Topic 550020-002 FDOT Right of Way Mapping Handbook FDOT Surveying Procedure Topic 550-030-101 Florida Department of Transportation Right of Way Procedures Manual Florida Department of Transportation Surveying Handbook Right of Way Mapping Procedure 550-030-015
Traffic Operation Manuals o o o o o
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AASHTO - An Information Guide for Highway Lighting AASHTO - Guide for Development of Bicycle Facilities American Disabilities Act Federal Highway Administration Manual on Uniform Traffic Control Devices (MUTCD) Federal Highway Administration Standard Highway Signs Manual
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o o o o o o o o
FHWA - Roundabouts: An Informational Guide Florida Department of Transportation - Florida Roundabout Guide Florida Department of Transportation Manual on Uniform Traffic Studies (MUTS) Florida Department of Transportation Median Handbook Florida Department of Transportation Traffic Engineering Manual Minimum Specifications for Traffic Control Signal Devices National Electric Safety Code National Electrical Code
Structures o o o o o o o o o o AASHTO LRFD Bridge Design Specifications and Interims AASHTO LRFD Movable Highway Bridge Design Specifications and Interims AASHTO Standard Specifications for Structural Supports for Highway Signs, Luminaires and Traffic Signals, and Interims. AASHTO/-AWS-D1. 5M/D1.5: An American National Standard Bridge Welding Code AASHTO Guide Specifications for Structural Design of Sound Barriers AASHTO Manual for Condition Evaluation and Load and Resistance Factor Rating (LRFR) of Highway Bridges Florida Department of Transportation Structures Manual Florida Department of Transportation Structures Design Office Temporary Design Bulletins (available on Florida Department of Transportation Structures web site only) Florida Department of Transportation Preferred Details (available on Florida Department of Transportation Structures web site only) Florida Department of Transportation Bridge Load Rating Permitting and Posting Manual.
Geotechnical o o o FHWA Checklist and Guidelines for Review of Geotechnical Reports and Preliminary Specifications Manual of Florida Sampling and Testing Methods Soils and Foundation Handbook
Landscape Architecture o Florida Highway Landscape Guide
Architectural Building Codes – Latest Adopted Edition o
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Florida Building Code Building
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Florida Building Code Fuel Gas Florida Building Code Mechanical Florida Building Code Plumbing Florida Building Code Existing Building Accessibility for Persons with Disabilities Florida Accessibility Code for Building Construction Florida Administrative Code Chapter 60D, Division of Building Construction Florida Statutes Chapter 553, Building Construction Standards ANSI A117.1 2003 Accessable and Usable Building and Facilities Titles II and III, Americans With Disabilities Act (ADA), Public Law 101-336; and the ADA Accessibility Guidelines (ADAAG)
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Fire Codes and Rules - Latest Adopted Edition NFPA 70 National Electrical Code NFPA 101 Life Safety Code NFPA 10 Standard for Portable Fire Extinguishers NFPA 11 Standard for Low-Expansion Foam Systems NFPA 11A Standard for High- and Medium-Expansion Foam Systems NFPA 12 Standard for Carbon Dioxide Extinguishing Systems NFPA 13 Installation of Sprinkler Systems NFPA 30 Flammable and Combustible Liquids Code NFPA 54 National Gas Fuel Code NFPA 58 LP-Gas Code
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Florida Fire Prevention Code as adopted by the State Fire Marshal Consult with the Florida State Fire Marshal’s office for other frequently used codes. Energy Conservation Section 255.251, F.S., Florida Energy Conservation Act of 1974 Section 255.255, F.S., Life-Cycle Costs
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Elevators Chapter 61C-5, Florida Elevator Code Chapter 7C-5, Florida Elevator Code ASME A-71.1, Safety Code for Elevators and Escalators Flood Plain Management Criteria Section 255.25, F.S., Approval Required Prior to Construction or Lease of Buildings Rules of the Federal Emergency Management Agency (FEMA)
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Extinguishing Systems NFPA 10 NFPA 13 NFPA 14 NFPA 17 NFPA 20 NFPA 24 NFPA 200 Fire Extinguishers Sprinkler Standpipe and Hose System Dry Chemical Centrifugal Fire Pump Private Fire Service Mains Standard on Clean Agent Fire Extinguishing Systems
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Detection and Fire Alarm Systems NFPA 70 Electrical Code NFPA 72 Standard for the Installation, Maintenance and Use of Local Protective Signaling Systems NFPA 72E Automatic Fire Detectors NFPA 72G Installation, Maintenance, and Use of Notification Appliances NFPA 72H Testing Procedures for Remote Station and Proprietary Systems NFPA 74 Household Fire Warning Equipment NFPA 75 Protection of Electronic Computer Equipment
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Mechanical Systems NFPA 90A Air Conditioning and Ventilating Systems NFPA 92A Smoke Control Systems NFPA 96 Removal of Smoke and Grease-Laden Vapors from Commercial Cooking Equipment NFPA 204M Smoke and Heating Venting
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Miscellaneous Systems NFPA 45 Laboratories Using Chemicals NFPA 80 Fire Doors and Windows NFPA 88A Parking Structures NFPA 105 Smoke and Draft-control Door Assemblies NFPA 110 Emergency and Standby Power Systems NFPA 220 Types of Building Construction NFPA 241 Safeguard Construction, Alteration, and Operations Florida Administrative Code 4A-47 Uniform Fire Safety For Elevators Florida Administrative Code 4A-51 Boiler Safety
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Other Chapter 64E-6 FAC Standards for On Site Sewage Disposal Systems (Septic Tanks)
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Florida Administrative Code, Chapter 17-6.070 Wastewater Facilities (Treatment Plants) Florida Administrative Code Chapter 17-761 Underground Storage Tank Rules Chapter 10D-6 FAC On Site Sewage Disposal Systems (Septic Tanks) Chapter 17-6.070 FAC Wastewater Facilities (Treatment Plants) Chapter 17-761 FAC Underground Storage Tank Rules
These documents are revised periodically by the responsible agencies and adopted by authorities having jurisdiction on building projects. The design consultant and the project manager are advised to obtain applicable versions of these documents from the responsible agency prior to use. o o o o o o o o o o o o o o o o o o American Concrete Institute American Institute of Architects - Architect’s Handbook of Professional Practice American Society for Testing and Materials - ASTM Standards Brick Institute of America DMS - Standards for Design of State Facilities Florida Building Code Florida Concrete Products Association Florida Department of Transportation - ADA/Accessibility Procedure Florida Department of Transportation - Asbestos Management Program Procedure Florida Department of Transportation - Building Code Compliance Procedure Florida Department of Transportation – Design Build Procurement and Administration Florida Department of Transportation - Standard Specifications for Road and Bridge Construction Florida Department of Transportation - Structures Manual Florida Department of Transportation - Design Standards National Concrete Masonry Association National Electrical Code (current edition) National Fire Protection Association - Life Safety Code (current edition) Portland Cement Association - Concrete Masonry Handbook
Intelligent Transportation Systems Florida Department of Transportation Manual of Uniform Minimum Standards for Design, Construction and Maintenance for Streets and Highways http://www.dot.state.fl.us/rddesign/FloridaGreenbook/2007/2007FloridaGreenbo ok.pdf
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Traffic Monitoring: FHWA Traffic Detector Handbook FDOT General Interest Roadway Data Procedure FHWA Traffic Monitoring Guide FDOT’s Traffic/Polling Equipment Procedures AISC Manual of Steel Construction, referred to as ”AISC Specifications” American National Standards Institute (ANSI) RP-8-00 Recommended Practice for Roadway Lighting AASHTO AWS D1.1/ANSI Structural Welding Code – Steel AASHTO D1.5/AWS D1.5 Bridge Welding Code Chapter 62-302 Florida Administrative Code - Surface Water Quality Standards Federal Highway Administration (FHWA) Roadway Construction Noise Model (RCNM) and Guideline Handbook Florida Fish and Wildlife Conservation Commission - Standard Manatee Construction Conditions 2005 2.20 Services to be Performed by the DEPARTMENT o o o When appropriate the DEPARTMENT will provide project data currently on file. Provide numbers for field books. Regarding Environmental Permitting Services: Approve all contacts with environmental agencies. Provide general philosophies and guidelines of the DEPARTMENT to be used in the fulfillment of this contract. Objectives, constraints, budgetary limitations, and time constraints will be completely defined by the Project Manager. Provide the appropriate signatures on application forms. o o o o o
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Provide letters of authorization designating the CONSULTANT as an agent of the DEPARTMENT in accordance with F.S. 327.274. Provide phase reviews of plans and engineering documents. Provide access for the CONSULTANT to utilize the DEPARTMENT’s Information Technology Resources. Furnish all Department agreements with Utility Agency Owner (UAO). Furnish all certifications necessary for project letting.
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Building Construction Permit Coordination (Turnpike) Provide all information that may come to the DEPARTMENT pertaining to future improvements.
3
PROJECT COMMON and PROJECT GENERAL TASKS Project Common Tasks Project Common Tasks, as listed below, are work efforts that are applicable to many project activities, 4.0 Roadway Analysis through 32.0 Noise Impact Design Assessment. These tasks are to be included in the project scope in each applicable activity when the described work is to be performed by the CONSULTANT. Cost Estimates: The CONSULTANT shall be responsible for producing a construction cost estimate and reviewing and updating the cost estimate when scope changes occur and/or at milestones of the project. Prior to Constructability Phase plans and completion of quantities, the DEPARTMENT’s Long Range Estimate (L.R.E.) system will be used to produce a conceptual estimate, according to District policy. Once the quantities have been developed (beginning at Constructability Phase plans and no later than Bidability Phase plans) the CONSULTANT shall be responsible for inputting the pay items and quantities into TRNS*PORT PES (Proposal Estimating System) through the use of the DEPARTMENT’s Designer Interface. A Summary of Pay Items sheet shall be prepared with all required Constructability Phase, Bidability Phase, and Production Phase Plans submittals. Technical Special Provisions: The CONSULTANT shall provide Technical Special Provisions for all items of work not covered by the Standard Specifications for Road and Bridge Construction and the workbook of implemented modifications. A Technical Special Provision shall not modify the first nine sections of the Standard Specifications and implemented modifications in any way. All modifications to other sections must be justified to the appropriate District Specifications Office to be included in the project's specifications package, typically as special provisions and not as Technical Special Provisions. The Technical Special Provisions shall be technical in nature and shall provide a description of work, materials, equipment and specific requirements, method of measurement and basis of payment. Proposed Technical Special Provisions will be submitted to the District Specifications Office for initial review at the time of the Bidability Phase plans review submission to the DEPARTMENT’s Project Manager. This timing will allow for adequate processing time prior to final submittal. The Technical Special Provisions will be reviewed for suitability in accordance with the Handbook for Preparation of Specification Package. The District Specifications Office will forward the Technical Special Provisions to the District Legal Office for their review and comment. All comments will be returned to the CONSULTANT for correction and resolution. Final Technical Special Provisions shall be electronically signed and sealed in accordance with applicable Florida Statutes.
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The CONSULTANT shall contact the appropriate District Specifications Office for details of the current format to be used before starting preparations of Technical Special Provisions. Field Reviews: Includes all trips required to obtain necessary data for all elements of the project. Technical Meetings: Includes meetings with DEPARTMENT and/or Agency staff, between disciplines and subconsultants, such as access management meetings, pavement design meetings, local governments, railroad companies, progress review meetings (phase review), and miscellaneous meetings. The CONSULTANT shall prepare, and submit to the DEPARTMENT’s Project Manager for review, the meeting minutes for all meetings attended by them. The meeting minutes are due within five (5) days of attending the meeting. Quality Assurance/Quality Control: It is the intention of the DEPARTMENT that design CONSULTANTS are held responsible for their work, including plans review. Detailed checking of CONSULTANT plans or assisting in designing portions of the project for the CONSULTANT is not the intent of having external design consultants. The purpose of CONSULTANT plan reviews is to ensure that CONSULTANT plans follow the plan preparation procedures outlined in the Plans Preparation Manual, that state and federal design criteria are followed with the DEPARTMENT concept, and that the CONSULTANT submittals are complete. The CONSULTANT shall be responsible for the professional quality, technical accuracy and coordination of all surveys, designs, drawings, specifications and other services furnished by the CONSULTANT under this contract. The CONSULTANT shall provide a Quality Control Plan that describes the procedures to be utilized to verify, independently check, and review all maps, design drawings, specifications, and other documentation prepared as a part of the contract. The CONSULTANT shall describe how the checking and review processes are to be documented to verify that the required procedures were followed. The names of the CONSULTANT’s staff that will perform the quality control reviews shall be included in the Quality Control Plan. The Quality Control reviewer shall be a Florida Registered Professional Engineer. The Quality Control Plan may be one utilized by the CONSULTANT as part of their normal operation or it may be one specifically designed for this project. The CONSULTANT shall submit a Quality Control Plan for approval within 10 (ten) calendar days of the written Notice to Proceed. A marked up set of prints from a Quality Control Review indicating the reviewers for each component (structures, roadway, drainage, signals, geotechnical, signing and marking, lighting, surveys, etc.) and a written resolution of comments on a point-by-point basis will be required with each phase submittal. The responsible Professional Engineer, Landscape Architect, or Professional Surveyor that performed the Quality Control review will sign a statement certifying that the review was conducted. The CONSULTANT shall, without additional compensation, correct all errors or deficiencies in the designs, maps, drawings, specifications and/or other services.
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The DEPARTMENT Project Manager will conduct a QA Audit no earlier than thirty (30) days after the following submittals: Initial Engineering, Constructability, and Biddability. Independent Peer Review: N/A Supervision: Includes all efforts required to supervise all technical design activities. Coordination: Includes all efforts to coordinate with all disciplines of the project to produce a final set of construction documents. Project General Tasks Project General Tasks, described in Sections 3.1 through 3.7 below, represent work efforts that are applicable to the project as a whole and not to any one or more specific project activity. The work described in these tasks shall be performed by the CONSULTANT when included in the project scope. 3.1 Public Involvement Public involvement includes communicating to all interested persons, groups, and government organizations information regarding the development of the project. The CONSULTANT shall provide to the DEPARTMENT drafts of all Public Involvement documents (i.e., newsletters, property owner letters, advertisements, etc.) associated with the following tasks for review and approval at least five (5) business days prior to printing and / or distribution. 3.1.1 Community Awareness Plan Prepare a project specific Community Awareness Plan (CAP) per the DEPARTMENT District Four’s Community Awareness Guidelines for review and approval by the DEPARTMENT within 30 calendar days after receiving Notice to Proceed. The Community Awareness Plan is to be a "living" document which identifies and documents all public involvement activities throughout the project’s duration. The Community Awareness Plan shall be updated and submitted with each phase submittal ensuring all meetings with the public are documented. 3.1.2 Notifications (Not applicable to this project) 3.1.3 Preparing Mailing Lists (Not applicable to this project) 3.1.4 Median Modification Letters (OPTIONAL SERVICES) 3.1.5 Driveway Modification Letters (OPTIONAL SERVICES) 3.1.6 Newsletters (Not applicable to this project) 3.1.7 Renderings and Fly-Throughs (Not applicable to this project) 3.1.8 PowerPoint Presentations (Not applicable to this project)
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3.1.9 Public Meeting Preparations The CONSULTANT shall prepare the necessary materials for use in public meetings. 3.1.10 Public Meeting Attendance and Follow-up The CONSULTANT shall attend public meeting(s), assist with meeting setup and take down. The CONSULTANT shall also prepare a summary of the public meeting that includes all copies of all materials shown or provided at the public meeting. The summary shall also include a listing of all written comments made during or after the meeting and responses to those written comments. The CONSULTANT will investigate potential meeting sites to advise the DEPARTMENT on their suitability. The DEPARTMENT will pay all costs for meeting site rents and insurance. The CONSULTANT will attend the meetings with an appropriate number of personnel to assist the DEPARTMENT'S Project Manager. It is estimated for this project: there will be 2 meetings with each impacted Homeowner/Neighborhood Associations. The CONSULTANT shall obtain information of the impacted Homeowner/Neighborhood Associations. there will be one Public Information Workshop to be held during the Initial Engineering Phase. 3.1.11 MPO Meetings (OPTIONAL SERVICES) 3.1.12 Web Site (Not applicable to this project) 3.2 3.3 Joint Project Agreements (OPTIONAL SERVICES) Specifications Package Preparation The CONSULTANT shall prepare and provide a specifications package prepared in accordance with the DEPARTMENT’S Handbook for the Preparation of Specification Packages and associated training. The specifications package shall address all items and areas of work and include any Mandatory Specifications, Modified Special Provisions, and Technical Special Provisions. The DEPARTMENT will provide the applicable workbook to be used to prepare the specifications package. The specifications package must be submitted for review to the District Specifications Office at least 30 days prior to the contract package to Tallahassee or District due date, or sooner if required by the District Specifications Office. This submittal does not require signing and sealing and shall be coordinated through the
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District’s Project Manager. The submittal shall consist of (1) the complete specifications package, and (2) a copy of the final project plans. Final submittal of the specifications package must occur at least 10 working days prior to the contract package to Tallahassee due date. This submittal shall be electronically signed, dated, and sealed in accordance with applicable Florida Statutes. 3.4 Contract Maintenance Contract maintenance includes project management effort for complete setup and maintenance of files, developing monthly progress reports, schedule updates, work effort to develop and execute subconsultant agreements, etc. 3.5 3.6 Value Engineering (Multi-Discipline Team) Review (Not applicable to this project) Prime Consultant Project Manager Meetings Includes only the Prime Consultant Project Manager's time for travel and attendance at Activity Technical Meetings and other meetings listed in the meeting summary for Task 3.6 on tab 3.0 Project General Task of the staff hour forms. Staff hours for other personnel attending Activity Technical Meetings are included in the meeting task for that specific Activity. 3.7 3.8 3.9 Plans Update (Not applicable to this project) Post Design Services (Not applicable for this phase of the project) Electronic Delivery The CONSULTANT shall deliver final contract plans in electronic format using the DEPARTMENT’s Electronic Delivery software. The final contract plans shall be electronically signed and sealed files delivered to the DEPARTMENT on acceptable electronic media, as determined by the DEPARTMENT. 3.10 4 Other Project General Tasks (OPTIONAL SERVICES)
ROADWAY ANALYSIS The CONSULTANT shall analyze and document Roadway Tasks in accordance with all applicable manuals, guidelines, standards, handbooks, procedures, and current design memorandums. 4.1 Typical Section Package The CONSULTANT shall provide an approved Typical Section Package prior to the Initial Engineering Phase plans submittal date.
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4.2
Pavement Design Package The CONSULTANT shall provide an approved Pavement Design Package in accordance with applicable FDOT pavement design manuals prior to the Initial Engineering Phase plans submittal date. If required, provide an approved Pavement Type Selection Report in accordance with the FDOT Pavement Type Selection Manual and preliminary asphalt and concrete alternative designs.
4.3 4.4
Access Management (OPTIONAL SERVICES) Horizontal/Vertical Master Design Files The CONSULTANT shall design the geometrics using the design standards that are most appropriate with proper consideration given to the design traffic volumes, design speed, capacity and levels of service, functional classification, adjacent land use, design consistency and driver expectancy, aesthetics, pedestrian and bicycle concerns, ADA requirements, elder road user policy, access management, PD&E documents and scope of work.
4.5 4.6
Cross Section Design Files (Not applicable to this project) Traffic Control Analysis The CONSULTANT shall design a safe and effective Traffic Control Plan to move vehicular and pedestrian traffic during all phases of construction. The design shall include construction phasing of roadways ingress and egress to existing property owners and businesses, routing, signing and pavement markings, and detour quantity tabulations, roadway pavement, drainage structures, ditches, front slopes, back slopes, drop offs within clear zone, and traffic monitoring sites. Special consideration shall be given to the construction of the drainage system when developing the construction phases. Positive drainage must be maintained at all times. The design shall include construction phasing of roadways to accommodate the construction or relocation of utilities when the contract includes Joint Project Agreements (JPAs). The CONSULTANT shall investigate the need for temporary traffic signals, temporary lighting, alternate detour roads, and the use of materials such as sheet piling in the analysis. The Traffic Control Plan shall be prepared by a certified designer who has completed training as required by the DEPARTMENT. Before proceeding with the Traffic Control Plan, the CONSULTANT shall meet with the appropriate DEPARTMENT personnel. The purpose of this meeting is to provide information to the CONSULTANT that will better coordinate the Preliminary and Final Traffic Control Plan efforts. The CONSULTANT shall consider the local impact of any lane closures or alternate routes. When the need to close a road is identified during this analysis, the CONSULTANT shall notify the DEPARTMENT's Project Manager as soon as possible. Proposed road closings must be reviewed and approved by the DEPARTMENT. Diligence shall be used to minimize negative impacts by
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appropriate specifications, recommendations or plans development. Local impacts to consider will be local events, holidays, peak seasons, detour route deterioration and other eventualities. CONSULTANT shall be responsible to obtain local authorities permission for use of detour routes not on state highways. 4.8 4.9 Design Variations and Exceptions (OPTIONAL SERVICES) Design Report The CONSULTANT shall prepare all applicable report(s) as listed in the Project Description section of this scope. The CONSULTANT shall submit to the DEPARTMENT design notes, data, and calculations to document the design conclusions reached during the development of the contract plans. The design notes, data, and computations shall be recorded on size 8½"x11" sheets, fully titled, numbered, dated, indexed and signed by the designer and the checker. Computer output forms and other oversized sheets shall be folded to 8½"x11" size. The data shall be in a hardback folder for submittal to the DEPARTMENT. 4.10 Computation Book and Quantities The CONSULTANT shall prepare the Computation Book and various summary of quantities sheets. This includes all efforts required to develop the Computation Book and the supporting documentation, including construction days when required. 4.11 4.12 4.13 4.14 Cost Estimate Technical Special Provisions (Not applicable to this project) Other Roadway Analysis (Not applicable to this project) Field Reviews The CONSULTANT shall perform a minimum of one field review every three months for the duration of the project’s design phase. 4.15 4.16 Technical Meetings Quality Assurance/Quality Control To be performed by a member of the CONSULTANT team not involved in any of the project activities and is included in the Quality Control Plan. 4.17 4.18 4.19 Independent Peer Review (Not applicable to this project) Supervision Coordination
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5
ROADWAY PLANS The CONSULTANT shall prepare Roadway, Drainage, Traffic Control, Utility Adjustment Sheets, plan sheets, notes, and details. The plans shall include the following sheets necessary to convey the intent and scope of the project for the purposes of construction. 5.1 5.2 5.3 5.4 5.5 5.6 5.7 5.8 5.9 5.10 5.11 5.12 5.13 5.14 5.15 5.16 5.17 5.18 5.19 5.20 5.21 5.22 Key Sheet Summary of Pay Items Including Quantity Input Drainage Map (Not applicable to this project) Interchange Drainage Map (Not applicable to this project) Typical Section Sheets General Notes/Pay Item Notes Summary of Quantities Box Culvert Data Sheet (Not applicable to this project) Bridge Hydraulics Recommendation Sheets (Not applicable to this project) Summary of Drainage Structures (Not applicable to this project) Optional Pipe/Culvert Material (Not applicable to this project) Project Layout (Not applicable to this project) Plan/Profile Sheet (Not applicable to this project) Profile Sheet (Not applicable to this project) Plan Sheet Special Profile (Not applicable to this project) Back of Sidewalk Profile Sheet (Not applicable to this project) Interchange Layout Sheet (Not applicable to this project) Ramp Terminal Details (Plan View) (Not applicable to this project) Intersection Layout Details (Not applicable to this project) Miscellaneous Detail Sheets (OPTIONAL SERVICES) Drainage Structure Sheet (Per Structure) (Not applicable to this project)
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5.23 5.24 5.25 5.29 5.31 5.32 5.33 5.34 5.35 5.36 5.37 5.38 5.39 5.40 5.41
Miscellaneous Drainage Detail Sheets (Not applicable to this project) Lateral Ditch Plan/Profile (Not applicable to this project) Lateral Ditch Cross Sections (Not applicable to this project) Roadway Soil Survey Sheet (Not applicable to this project) Traffic Control Plan Sheets (Not applicable to this project) Traffic Control Cross Section Sheets (Not applicable to this project) Traffic Control Detail Sheets Utility Adjustment Sheets (OPTIONAL SERVICES) Selective Clearing and Grubbing (Not applicable to this project) Erosion Control Plan (Not applicable to this project) SWPPP Project Control Network Sheet Environmental Detail Sheets (Not applicable to this project) Utility Verification Sheet (SUE Data) (OPTIONAL SERVICES) Quality Assurance/Quality Control To be performed by a member of the CONSULTANT team not involved in any of the project activities and is included in the Quality Control Plan.
5.42 6
Supervision
DRAINAGE ANALYSIS The CONSULTANT shall analyze and document Drainage Tasks in accordance with all applicable manuals, guidelines, standards, handbooks, procedures, and current design memorandums. The CONSULTANT shall be responsible for designing a drainage and stormwater management system. All design work shall comply with the requirements of the appropriate regulatory agencies and the DEPARTMENT’s Drainage Manual. The CONSULTANT shall coordinate fully with the appropriate permitting agencies and the DEPARTMENT’s staff. All activities and submittals should be coordinated through the
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DEPARTMENT’s Project Manager. The work will include the engineering analyses for any or all of the following: 6.1 6.2 6.3 6.4 6.5 6.6 6.7 6.8 6.9 6.10 6.11 6.12 6.13 Determine Base Clearance Water Elevation (Not applicable to this project) Pond Siting Analysis and Report (Not applicable to this project) Design of Cross Drains (Not applicable to this project) Design of Roadway Ditches (Not applicable to this project) Design of Outfalls (Not applicable to this project) Design of Stormwater Management Facility (Offsite Pond) (Not applicable to this project) Design of Stormwater Management Facility (Roadside Ditch as Linear Pond or Infield Pond) (Not applicable to this project) Design of Flood Plain Compensation Area (Not applicable to this project) Design of Storm Drains (Not applicable to this project) Optional Culvert Material (Not applicable to this project) French Drain Design (Not applicable to this project) Drainage Wells (Not applicable to this project) Drainage Design Documentation Report Compile drainage design documentation into report format. Include documentation for all the drainage design tasks and associated meetings and decisions, except the Pond Siting Analysis Report and Bridge Hydraulics Report. The CONSULTANT shall refer to the District Drainage Office’s website for information on the report format. 6.14 6.15 6.16 6.17 6.18 Bridge Hydraulic Report (Not applicable to this project) Temporary Drainage Analysis (Not applicable to this project) Cost Estimate (OPTIONAL SERVICES) Technical Special Provisions (Not applicable to this project) Other Drainage Analysis (Not applicable to this project)
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6.19
Field Reviews The CONSULTANT shall perform a minimum of one field review every three months for the duration of the project’s design phase.
6.20 6.21
Technical Meetings Quality Assurance/Quality Control To be performed by a member of the CONSULTANT team not involved in any of the project activities and is included in the Quality Control Plan.
6.22 6.23 6.24 7
Independent Peer Review (Not applicable to this project) Supervision Coordination
UTILITIES The CONSULTANT shall identify utility facilities and secure agreements, utility work schedules, and plans from the Utility Agency Owners (UAO) ensuring no conflicts exist between utility facilities and the DEPARTMENT’s construction project. The CONSULTANT shall certify all utility negotiations have been completed with arrangements made for utility work to be undertaken. 7.1 Kickoff Meeting Prior to any contact with the UAO(s), the CONSULTANT shall meet with the District Utility Office (DUO) to receive guidance, as may be required, to assure that all necessary coordination will be accomplished in accordance with DEPARTMENT procedures. CONSULTANT shall bring a copy of the design project work schedule reflecting utility activities. 7.2 Identify Existing UAO(s) Identify all utilities in the corridor; check with Maintenance for Permits, Sunshine State One Call, Subsurface Utility Engineering (SUE) Report, Design Location Survey, and Existing Plans. 7.3 Make Utility Contacts First Contact: Send letters and two sets of plans to each utility, one set for the utility office, one set each to construction and maintenance if required. Includes contact by phone for meeting coordination. Request type, size, location, easements, cost for compensable relocation, and justification for any utility exceptions. Include the meeting schedule (if applicable) and the design schedule. Include typical meeting agenda.
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Second Contact: At a minimum of 4 weeks prior to the meeting, the CONSULTANT shall transmit two complete sets of contract plans to each UAO having facilities located within the project limits, and one set to the DEPARTMENT Offices as required by the District. Third Contact: Identify agreements and assemble packages. Send agreements, letters and two sets of plans to the UAO(s) including all component sets, one set for the utility office, one set to construction and maintenance if required. Include the design schedule. Not all projects will have all contacts as described above. 7.4 7.5 7.6 Exception Coordination (OPTIONAL SERVICES) Preliminary Utility Meeting (Not applicable for this project) Individual/Field Meetings The CONSULTANT shall meet with each UAO separately throughout the project design duration to provide guidance in the interpretation of plans, review changes to the plans and schedules, optional clearing and grubbing work, and assist in the development of the UAO(s) plans and work schedules. The CONSULTANT is responsible for motivating the UAO to complete and return the necessary documents after each Utility Contact or Meeting. 7.7 Collect and Review Plans and Data from UAO(s) Make Determinations (Compensable Interest, Easements, Coordinate, Analyze). Ensure information (utility type, material and size) is sent to the designer for inclusion in the plans. Coordinate programming of funds with the District Utilities Office. 7.8 7.9 Subordination of Easements Coordination (Not applicable for this project) Utility Design Meeting At a minimum of 4 weeks prior to the meeting, the CONSULTANT shall transmit two complete sets of contract plans to each UAO having facilities located within the project limits, and one set to the DEPARTMENT Offices as required by the District. The CONSULTANT shall schedule (time and place), notify participants, and conduct a Utility meeting with all affected UAO(s) no later than six weeks before the Constructability Phase submittal. The CONSULTANT shall be prepared to discuss drainage, traffic signalization, maintenance of traffic (construction phasing), review the current design schedule and letting date, evaluate the utility information collected, provide follow-up information on compensable interest requests, discuss the utility work by highway contractor option with each utility, discuss any future design issues that may impact utilities, etc., to the extent that they may have an effect on existing or proposed utility facilities with particular emphasis on drainage and maintenance of traffic with each UAO. The intent of this meeting shall be to identify and resolve conflicts between utilities and proposed construction prior to completion of the plans, including utility adjustment details. Also recommend resolution
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between known utility conflicts with proposed construction plans as practical. The CONSULTANT shall keep accurate minutes of all meetings and distribute a copy to all attendees. 7.10 Review Utility Markups and Work Schedules and Processing of Schedules and Agreements Review utility marked up plans individually as they are received for content and coordinate review with the designer. Send color markups and schedules to the appropriate DEPARTMENT office(s) for review and comment if required by the District. Coordinate with the District for execution. Distribute Executed Final Documents. Prepare Work Order for UAO(s). Coordinate programming of funds with the District Utilities Office. The Utility Coordinator/EOR is responsible for providing documented QC/QA to be submitted with each utility deliverable. This is to consist of written review comments with resolution. 7.11 Utility Coordination/Followup This includes follow-up, interpreting plans, and assisting and the completion of the UAO(s) work schedule and agreements. Includes phone calls, face-to-face meetings, etc., to motivate and ensure the UAO(s) complete and return the required documents in accordance with the project schedule. Ensure the resolution of all known conflicts. This task can be applied to all phases of the project, but no later than six (6) weeks prior to the Bidability Phase submittal. 7.12 Utility Constructability Review Review utility schedules against construction contract time, and phasing for compatibility. Coordinate with and obtain written concurrence from the District Construction Office. Once all Utility Work Schedules are received, some form of scheduling tool that shows the relationship of the Utility Work Schedules to each other and to the construction schedule shall be provided to the DEPARTMENT’s Project Manager, the District Utilities Office, and the District Construction Office no later than four (4) weeks prior to the Bidability Phase submittal. 7.13 7.14 7.15 Additional Utility Services (Not applicable for this project) Processing Utility Work by Highway Contractor (UWHC) (Optional Services) Contract Plans to UAO(s) This includes transmittal of the contract plans as processed for letting. Transmittals to UAO(s) are by certified mail, return receipt requested. 7.16 Certification/Close-Out This includes hours for transmitting utility files to the DUO and preparation of the Utility Certification Letter. The CONSULTANT shall certify to the appropriate DEPARTMENT representative the following:
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All utility negotiations (Full execution of each agreement, approved Utility Work Schedules, technical special provisions written, etc.) have been completed with arrangements made for utility work to be undertaken and completed as required for proper coordination with the physical construction schedule. OR An on-site inspection was made and no utility work will be involved. OR Plans were sent to the Utility Companies/Agencies and no utility work is required. 7.17 8 Other Utilities (Not applicable for this project)
ENVIRONMENTAL PERMITS, COMPLIANCE AND CLEARANCES The CONSULTANT shall notify the DEPARTMENT Project Manager, Environmental Permit Coordinator and other appropriate personnel in advance of all scheduled meetings with the regulatory agencies to allow a DEPARTMENT representative to attend. The CONSULTANT shall copy in the Project Manager and the Environmental Permit Coordinator on all permit related correspondence and meetings. 8.1 Preliminary Project Research The CONSULTANT shall perform preliminary project research and shall be responsible for early identification of and coordination with the appropriate regulatory agencies to assure that design efforts are properly directed toward permit requirements. 8.2 Complete Permit Involvement Form (PIF) and Permits Required Memo (PRM) The CONSULTANT shall document proposed construction activities that may impact permit involvement by completing the Permit Involvement Form (PIF). Based on the data enumerated in the PIF, the CONSULTANT shall notify the DEPARTMENT’s Project Manager and the DEPARTMENT’s District Drainage Office of the permits planned for acquisition via the Permits Required Memorandum (PRM). The PIF and the PRM shall be submitted together to the DEPARTMENT’s Project Manager and the DEPARTMENT’s District Drainage Office at the Initial Engineering Phase submittal. When a subsequent change in project scope affecting the information provided on the PIF and/or the PRM occurs the CONSULTANT shall prepare and submit a revised PIF and/or PRM. 8.3 8.4 Establish Wetland Jurisdictional Lines and Assessments (Not applicable for this project) Agency Verification of Wetland Data (Not applicable for this project)
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8.5 8.6 8.7 8.8 8.9 8.10 8.11 8.12 8.13 8.14 8.15 8.16 8.17
Complete and Submit All Required Permit Applications (OPTIONAL SERVICES) Prepare Dredge and Fill Sketches per Agency Criteria (Not applicable for this project) Prepare USCG Permit Sketches per Agency Criteria (Not applicable for this project) Prepare Water Management District Right-of-Way Occupancy Sketches (Not applicable for this project) Prepare Coastal Construction Control Line (CCCL) Permit Application (Not applicable for this project) Prepare Tree Permit Information (Not applicable for this project) Mitigation Coordination and Meetings (Not applicable for this project) Mitigation Design (Not applicable for this project) Environmental Clearances, Reevaluations and Technical Support (Not applicable for this project) Environmental Clearances and Reevaluations (Not applicable for this project) Other Environmental Permits (Not applicable for this project) Technical Meetings Quality Assurance/Quality Control To be performed by a member of the CONSULTANT team not involved in any of the project activities and is included in the Quality Control Plan.
8.18 8.19
Supervision Coordination
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9
STRUCTURES - SUMMARY AND MISCELLANEOUS TASKS AND DRAWINGS and task 9.1 – 9.15 are not applicable for this project.
10 STRUCTURES - BRIDGE DEVELOPMENT REPORT and tasks 10.1 – 10.48 are not applicable for this project. 11 STRUCTURES - TEMPORARY BRIDGE and tasks 11.1 – 11.8 are not applicable for this project. 12 STRUCTURES - SHORT SPAN CONCRETE BRIDGE and tasks 12.1 – 12.28 are not applicable for this project. 13 STRUCTURES - MEDIUM SPAN CONCRETE BRIDGE and tasks 13.1 – 13. 52 are not applicable for this project. 14 STRUCTURES - STRUCTURAL STEEL BRIDGE and tasks 14.1 – 14. 60 are not applicable for this project. 15 STRUCTURES - SEGMENTAL CONCRETE BRIDGE and tasks 15.1 – 15.77 are not applicable for this project. 16 STRUCTURES - MOVABLE SPAN and tasks 16.1 – 16.102 are not applicable for this project. 17 STRUCTURES - RETAINING WALL and tasks 17.1 – 17.21 are not applicable for this project. 18 STRUCTURES – MISCELLANEOUS The CONSULTANT shall prepare plans for Miscellaneous Structure(s) as specified in Section 2.5. Concrete Box Culverts and tasks 18.1 – 18.2 are not applicable for this project. Strain Poles and tasks 18.3 – 18.4 are not applicable for this project. Mast Arms 18.5 Mast Arms (OPTIONAL SERVICES)
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Overhead/Cantilever Sign Structure High Mast Lighting and task 18.11 are not applicable for this project. Sound Barrier Walls (Ground Mount) and tasks 18.12 – 18.18 are not applicable for this project. Special Structures and tasks 18.19 – 18.22 are not applicable for this project. 19 SIGNING AND PAVEMENT MARKING ANALYSIS The CONSULTANT shall analyze and document Signing and Pavement Markings Tasks in accordance with all applicable manuals, guidelines, standards, handbooks, procedures, and current design memorandums. 19.1 19.2 19.3 Traffic Data Analysis (Not applicable for this project) No Passing Zone Study (Not applicable for this project) Reference and Master Design File The CONSULTANT shall prepare the Signing & Marking Design file to include all necessary design elements and all associated reference files. 19.4 Multi-Post Sign Support Calculations The CONSULTANT shall determine the appropriate column size from the DEPARTMENT’s Multi-Post Sign Program(s). 19.5 Sign Panel Design Analysis Establish sign layout, letter size and series for non-standard signs. 19.6 19.7 19.8 19.9 Sign Lighting/Electrical Calculations (Not applicable for this project) Quantities Computation Book (Not applicable for this project) Cost Estimates
19.10 Technical Special Provisions (Not applicable for this project) 19.11 Other Signing and Pavement Marking Analysis 19.12 Field Reviews The CONSULTANT shall perform a minimum of one field review every three months for the duration of the project’s design phase.
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19.13 Technical Meetings 19.14 Quality Assurance/Quality Control To be performed by a member of the CONSULTANT team not involved in any of the project activities and is included in the Quality Control Plan. 19.15 Independent Peer Review (Not applicable for this project) 19.16 Supervision 19.17 Coordination 20 SIGNING AND PAVEMENT MARKING PLANS The CONSULTANT shall prepare a set of Signing and Pavement Marking Plans in accordance with the Plans Preparation Manual that includes the following. 20.1 20.2 20.3 20.4 20.5 20.6 20.7 20.8 20.9 Key Sheet Summary of Pay Items Including CES Input (Not applicable for this project) Tabulation of Quantities General Notes/Pay Item Notes Project Layout (Not applicable for this project) Plan Sheet Typical Details Guide Sign Work Sheet(s) Traffic Monitoring Site (OPTIONAL SERVICES)
20.10 Cross Sections (Not applicable for this project) 20.11 Special Service Point Details (Not applicable for this project) 20.12 Special Details (Not applicable for this project) 20.13 Interim Standards (Not applicable for this project) 20.14 Quality Assurance/Quality Control To be performed by a member of the CONSULTANT team not involved in any of the project activities and is included in the Quality Control Plan.
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20.15 Supervision 21 SIGNALIZATION ANALYSIS The CONSULTANT shall analyze and document Signalization Analysis Tasks in accordance with all applicable manuals, guidelines, standards, handbooks, procedures, and current design memorandums. 21.1 21.2 Traffic Data Collection (Not applicable for this project) Traffic Data Analysis The CONSULTANT shall determine signal operation plan, intersection geometry, local signal timings, pre-emption phasing & timings, forecasting traffic, and intersection analysis run. 21.3 21.4 Signal Warrant Study (Not applicable for this project) Systems Timings The CONSULTANT shall determine proper coordination timing plans including splits, force offs, offsets, and preparation of Time Space Diagram. 21.5 Reference and Master Signalization Design File The CONSULTANT shall prepare the Signalization Design file to include all necessary design elements and all associated reference files. 21.6 21.7 21.8 21.9 Reference and Master Interconnect Communication Design File (OPTIONAL SERVICES) Overhead Street Name Sign Design (OPTIONAL SERVICES) Pole Elevation Analysis (OPTIONAL SERVICES) Traffic Signal Operation Report (OPTIONAL SERVICES)
21.10 Quantities 21.11 Cost Estimate 21.12 Technical Special Provisions (Not applicable for this project) 21.13 Other Signalization Analysis (Not applicable for this project)
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21.14 Field Reviews The CONSULTANT shall collect information from the maintaining agencies and conduct a field review. The review should include, but is not limited to, the following: Existing Signal and Pedestrian Phasing Controller Make, Model, Capabilities and Condition/Age Condition of Signal Structure(s) Type of Detection as Compared With Current District Standards Interconnect Media Controller Timing Data
The CONSULTANT shall perform a minimum of one field review every three months for the duration of the project’s design phase. 21.15 Technical Meetings 21.16 Quality Assurance/Quality Control To be performed by a member of the CONSULTANT team not involved in any of the project activities and is included in the Quality Control Plan. 21.17 Independent Peer Review (Not applicable for this project) 21.18 Supervision 21.19 Coordination 22 SIGNALIZATION PLANS The CONSULTANT shall prepare a set of Signalization Plans in accordance with the Plans Preparation Manual, which includes the following. 22.1 22.2 22.3 22.4 22.5 22.6 22.7 Key Sheet Summary of Pay Items Including CES Input (Not applicable for this project) Tabulation of Quantities General Notes/Pay Item Notes Plan Sheet Interconnect Plans (OPTIONAL SERVICES) Traffic Monitoring Site (Not applicable for this project)
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22.8 22.9
Guide Sign Worksheet (OPTIONAL SERVICES) Special Details
22.10 Special Service Point Details (OPTIONAL SERVICES) 22.11 Mast Arm/Monotube Tabulation Sheet (OPTIONAL SERVICES) 22.12 Strain Pole Schedule (Not applicable for this project) 22.13 TCP Signal (Temporary) (Not applicable for this project) 22.14 Temporary Detection Sheet (Not applicable for this project) 22.15 Utility Conflict Sheet (OPTIONAL SERVICES) 22.16 Interim Standards (Not applicable for this project) 22.17 Quality Assurance/Quality Control To be performed by a member of the CONSULTANT team not involved in any of the project activities and is included in the Quality Control Plan. 22.18 Supervision 23 LIGHTING ANALYSIS (OPTIONAL SERVICES) 24 LIGHTING PLANS (OPTIONAL SERVICES) 25 LANDSCAPE ARCHITECTURE ANALYSIS The CONSULTANT shall analyze and document Landscape Architecture Tasks in accordance with all applicable manuals, guidelines, standards, handbooks, procedures, and current design memorandums. 25.1 Data Collection All research required to collect data necessary to complete the initial design analysis. Includes identifying local ordinances and collection of other project data. 25.2 Site Inventory and Analysis Includes identification of opportunities and constraints for the proposed project based on existing site conditions. Summary of analysis, if required, is included in conceptual design.
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25.3
Planting Design Conceptual Design: Includes delineation of all proposed planting types, scheme development and preliminary costs, and areas and reports. The design shall be submitted with the Initial Engineering Phase plans. Final Design: (OPTIONAL SERVICES)
25.4 25.5 25.6 25.7 25.8 25.9
Irrigation Design (Not applicable for this project) Hardscape Design (Not applicable for this project) Computation Book and Quantities Cost Estimates Technical Special Provisions (OPTIONAL SERVICES) Other Landscape Architecture (OPTIONAL SERVICES)
25.10 Outdoor Advertising Includes all work required to determine locations of all outdoor advertising permitted within the roadway project limits. Includes all work required to determine the proposed view zones and the supporting documentation. 25.11 Field Reviews The CONSULTANT shall perform a minimum of one field review every three months for the duration of the project’s design phase. 25.12 Technical Meetings 25.13 Quality Assurance/Quality Control 25.14 Independent Peer Review (Not applicable for this project) 25.15 Supervision 25.16 Coordination 26 LANDSCAPE ARCHITECTURE PLANS (OPTIONAL SERVICES) 27 SURVEY The CONSULTANT shall perform survey tasks in accordance with all applicable statutes, manuals, guidelines, standards, handbooks, procedures, and current design memoranda.
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The CONSULTANT shall submit all survey notes and computations to document the surveys. All field survey work shall be recorded in approved media and submitted to the DEPARTMENT. Field books submitted to the DEPARTMENT must be of an approved type. The field books shall be certified by the surveyor in responsible charge of work being performed before the final product is submitted. The survey notes shall include documentation of decisions reached from meetings, telephone conversations or site visits. All like work (such as bench lines, reference points, etc.) shall be recorded contiguously. The DEPARTMENT may not accept field survey radial locations of section corners, platted subdivision lot and block corners, alignment control points, alignment control reference points and certified section corner references. The DEPARTMENT may instead require that these points be surveyed by true line, traverse or parallel offset. Total station equipment used shall be compatible with the DEPARTMENT’s Electronic Field Book processing standards. Data for review must be delivered on disk for input into the DEPARTMENT’S Electronic Field Book Software. All work shall be accomplished in accordance with the criteria established by the Departments Highway Field Specifications, Survey Handbook (Survey Procedure Topic No. 550-030-101a) (Chapter 20, sec 23 (3)(a), F.S.),CADD Production Criteria Handbook and must comply with the Minimum Technical Standards for Land Surveyors Rule 61G17-6 F.A.C., Florida Statue 472.027, the latest’s addition of the DEPARTMENT’s Survey Standards and Guidelines and any special instructions. The surveyor shall comply at all times with applicable Federal, State, local laws and provisions and policies governing safety and health. This includes Title 29, Code of Federal regulations, Parts 1910 and 1976, Occupational safety and Health Regulations, including any subsequent revisions and updates. In order to conduct the public through the work area, full compliance with the current Department Roadway and Traffic Design Standards (600 Series), Survey Safety Handbook and current Maintenance of Traffic Training D.O.T. Topic No.625-010-010-a is a minimum requirement. It will be the aerial firm’s responsibility, not the surveyors, to walk the project identifying and locating any missing items and describing the items such as sanitary sewer manholes, FPL manholes, etc. marking all of this information on the check plots. Then the surveyor can take those check plots and locate the missing items marked on the plots that the aerial cannot locate. At the completion of all survey and aerial work it is the responsibility of the CONSULTANT to furnish to the DEPARTMENT’s District Survey Office one CD or DVD with all the surveying and mapping information (GPS, topography, digital terrain model, project network control, target control, XYZ etc.) with exception of Raster Images, signed in the DEPARTMENT’s Professional’s Electronic Data Delivery System (PEDDS) by the Surveyor and Aerial Mapper with one hard copy of the PEDDS document. Also, a Surveying and Mapping Report must accompany all of the above information along
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with an electronic copy of the report placed on the electronic information (file) supplied to the DEPARTMENT. 27.1 Horizontal Project Control (HPC) A Specific Purpose Survey from Jog Road to NW 12th Ave will be given to the Consultant by the Survey Department giving the HPNC and Secondary Control Points. Establish or recover HPC, for the purpose of establishing horizontal control on the Florida State Plane Coordinate System or datum approved by the District Surveyor (DS); will include primary or secondary control points. The Horizontal Datum to be used is NAD 1983/1990. The primary control points must be set near or outside the R/W Lines. The minimum distance between primary control points is 2000 feet and the maximum distance is 3000 feet. The primary control points must, also be intervisible between each other. Concrete monuments with discs will be used for primary control. All concrete monuments must have a steel rod placed in the concrete for location purposes. Iron rods with caps will be used for secondary control. The Consultant must supply FDOT approved discs, field books and other required items. The Department will supply the stamping information for the disks. The field books must be delivered to the Department first so that they can be numbered correctly. Includes analysis and processing of all field collected data, and preparation of forms. 27.2 Vertical Project Control (VCP) A Specific Purpose Survey from Jog Road to NW 12th Ave will be given to the Consultant by the Survey Department giving the Vertical Control Points. Establish or recover VCP, for the purpose of establishing vertical control on datum approved by the District Surveyor (DS); will include primary or secondary vertical control points. The Vertical Datum to be used is the NAVD 1988. All concrete monuments must have a steel rod placed in the concrete for location purposes. The primary vertical control points must be set outside the limits of construction, at no greater than 1000 feet intervals. Includes analysis and processing of all field collected data, and preparation of forms. 27.3 Alignment and/or Existing Right of Way Lines A Specific Purpose Survey from Jog Road to NW 12th Ave giving the Historic Baseline of Survey and existing R/W Lines will be given to the Consultant by the Survey Department. Compute the Historic Baseline of Survey on the Project. These lines must be placed in the TOPO file, PNC sheet and the survey database. Also includes analysis and processing of all field collected data, existing maps, and/or reports for identifying mainline, ramp, offset, or secondary alignments. Depict alignment and/or existing R/W lines (in required format) per DEPARTMENT R/W Maps, platted or dedicated rights of way. In areas where it is apparent that roadway improvements are outside the computed existing R/W lines the surveyor set up a meeting to discuss this with the
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Project Manager. If reconstruction is to take place in these areas then R/W Reports will be ordered and plotted to verify the existing R/W. Prior to stationing or use of the project alignment, it must be approved in writing by the District Survey Office. Once the R/W lines are established, the CONSULTANT’s surveyor shall overlay the lines on the TOPO/Raster files to determine if any improvements fall outside the R/W lines. If any improvements fall outside the R/W lines, the CONSULTANT will flag those areas and deliver them to the DEPARTMENT’S District Survey Office. The DEPARTMENT’S District Survey Office will evaluate the areas and make the determination which Title Searches need to be done. The Historical Baseline will not be staked in the field on this Project. 27.4 Aerial Targets Place, locate, and maintain required aerial targets and/or photo identifiable points. Includes analysis and processing of all field collected data, existing maps, and/or reports. Placement of the targets will be at the discretion of the aerial firm. 27.5 27.6 Reference Points (Not applicable for this project) Topography/DTM (3D) Locate all above ground features and improvements for the limits of the project by collecting the required data for the purpose of creating a DTM with sufficient density. Shoot all break lines, high and low points. Effort includes field edits, analysis and processing of all field collected data, existing maps, and/or reports. analysis and processing of all field collected data, existing maps, and/or reports. Perform a DTM at the intersection of El Claire Ranch Road and SR-806. Go 150’ on SR-806 east and west of the intersection and on El Claire Ranch Road go 150’ north and south of the intersection. Extend the DTM on SR806 from 25’ North R/W Line of SR-806 to 25’ south of the South R/W Line of SR806. Extend the DTM on El Claire Ranch Road from 25’ west of the West R/W Line of El Claire Ranch Road to 25’ east of the East R/W Line of El Claire Ranch Road. Effort includes field edits, analysis and processing of all field collected data, existing maps, and/or reports. Perform a DTM at the intersection of Lakes of Delray and SR-806. Go 150’ on SR806 east and west of the intersection and on Lakes of Delray go 150’ north and south of the intersection. Extend the DTM on SR-806 from 25’ North R/W Line of SR-806 to 25’ south of the South R/W Line of SR-806. Extend the DTM on the Lakes of Delray from 25’ west of the West R/W Line of Lakes of Delray to 25’ east of the East R/W Line of Lakes of Delray. Effort includes field edits, analysis and processing of all field collected data, existing maps, and/or reports. NOTE: All hard surfaces DTM’S will be performed by the aerial firm and all ground DTM’S will be performed by the ground surveyor. The Ground DTM’S include grass areas and obscured areas on hard surfaces.
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27.7
Planimetric (2D) Field TOPO 60 trees in the median of SR806 from the Beginning of Survey to the End of Survey. Deliver in appropriate electronic format. Effort includes field edits, analysis and processing of all field collected data, existing maps, and/or reports. All trees that are located during the design survey (not for permits) must be identified as best as possible (not names an arborist would use) but like oak, palm, pine tree, etc. If they don't know then the file should state that. Also, it should have the diameter at breast height.
27.8
Roadway Cross Sections/Profiles Perform cross sections or profiles. Perform cross sections every 500’ on SR-806 from the Beginning of Survey to the End of Survey. From the Beginning of Survey to Jog Road extend the cross sections from the south edge of travelled way of the east bound lanes on SR-806 to 25’ north of the North R/W Line of SR-806. From Jog Road to the End of Survey extend the cross sections from 25’ north of the North R/W Line to 25’ south of the South R/W Line of SR-806. Effort includes field edits, analysis and processing of all field collected data. Obtain the vertical clearances on 47 signal heads at four signalized intersections. The intersections are Kings Point Entrance, Jog Road, El Claire Ranch and Lakes of Delray. Effort includes field edits, analysis and processing of all field collected data.
27.9
Side Street Surveys (Not applicable for this project)
27.10 Underground Utilities (Not applicable for this project) 27.11 Outfall Survey (Not applicable for this project) 27.12 Drainage Survey Locate underground data (XYZ, pipe size, type, condition and flow line) that relates to above ground data. Includes field edits, analysis and processing of all field collected data, existing maps, and/or reports. TOPO and obtain the inverts on 15 Drainage Structures on SR-806 from the Beginning of Survey to the End of Survey. Includes field edits, analysis and processing of all field collected data, existing maps, and/or reports 27.13 Bridge Survey (Minor/Major) (Not applicable for this project) 27.14 Channel Survey (Not applicable for this project) 27.15 Pond Site Survey (Not applicable for this project) 27.16 Mitigation Survey (Not applicable for this project)
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27.17 Jurisdiction Line Survey (Not applicable for this project) 27.18 Geotechnical Support (Not applicable for this project) 27.19 Sectional/Grant Survey Includes field location / placement and referencing of section corners, ¼ section corners, and fractional corners where pertinent. Includes analysis and processing of all field collected data and/or reports. Includes delivery of all appropriate electronic files, forms, and/or field notes. Prepare and submit to appropriate agencies. Establish the Historic Baseline of Survey and Existing R/W Lines for the entire Project. Tie in approximately section corners to the Survey. 27.20 Subdivision Location Survey all existing recorded subdivision/condominium boundaries, tracts, units, phases, blocks, street R/W lines, and common areas. Includes analysis and processing of all field collected data and / or reports. Includes delivery of all appropriate electronic files, forms, and/or field notes. If unrecorded subdivision is on file in the public records of the subject county, survey the beginning and end of unrecorded subdivision. Establish the Historic Baseline of Survey and Existing R/W Lines between the Beginning of Survey to Jog Road. From the Beginning of Survey to Jog Road tie in the Subdivision Corners and Property Corners to the survey. There are three subdivision blocks within this area. See R/W Maps 93030-2510, 93030-2505 Sheets 1-22 and 93550-2601. The Project Network Control Sheets are under FM# 4138411-32-01. 27.21 Maintained R/W (Not applicable for this project) 27.22 Boundary Survey (Not applicable for this project) 27.23 Water Boundary Survey (Not applicable for this project) 27.24 Right of Way Staking / Right of Way Line (Not applicable for this project) 27.25 Right of Way Monumentation (Not applicable for this project) 27.26 Line Cutting (Not applicable for this project) 27.27 Work Zone Safety Provide work zone as required by DEPARTMENT standards.
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27.28 Miscellaneous Surveys Refer to tasks of this document, as applicable, to perform surveys not described herein. The percent for Supplemental will be determined at negotiations. This item can only be used if authorized in writing by the District Surveyor (DS) or their representative. 27.29 Supplemental Surveys Supplemental survey days and hours are to be approved in advance by DS. Refer to tasks of this document, as applicable, to perform surveys not described herein. 27.30 Document Research Perform research of documentation to support field and office efforts involving surveying and mapping. 27.31 Field Review Perform verification of the field conditions as related to the collected survey data. 27.32 Technical Meetings Attend meetings as required and negotiated by the Surveying and Mapping Department. Attend one Survey Kickoff Meeting with the District Survey Department. 27.33 Quality Control/Quality Assurance Establish and implement a QAQC plan. Also includes subconsultant review, response to comments and any resolution meetings if required, preparation of submittals for review, etc. 27.34 Supervision Perform all activities required to supervise and coordinate project. These activities must be performed by the project supervisor, a Florida P.S.M. or their delegate as approved by the District Surveying Office. 27.35 Coordination Coordinate survey activities with other disciplines. Unit is based on 3 percent of office support hours from tasks 1 through 28, where applicable.) These activities must be performed by the project supervisor, a Florida P.S.M. or their delegate as approved by the District Surveying Office. 28 PHOTOGRAMMETRY Provide aerial planimetrics to be used for 1”=40’ scale mapping on SR-806 from the Beginning of Survey to the End of Survey. Extend the aerial planimetrics from 25’ north of
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the North R/W Line of SR-806 to 25’ south of the South R/W Line of SR-806. Rasters in color are requested on SR-806 from the Beginning of Survey to the End of Survey. Extend the rasters from 300 north of the centerline of SR-806 to 300’ south of the centerline of SR-806). It will be the responsibility of the aerial firm to merge all survey and aerial data. A flight plan must be delivered along with the cost/staff hours. Submit two CDs or DVDs and two copies of all the FGDC Compliant Metadata to the District Survey Office prior to the Initial Engineering submittal. Furnish both TIFF and HMR files. 28.1 Flight Preparation Review record data, create target diagrams, and plan the mission. 28.2 Control Point Coordination Determine photo identifiable control points, and mark contact prints. 28.3 Mobilization Perform pre- and post flight aircraft inspection; prepare the aircraft and camera for the mission. 28.4 Flight Operations Operate the aircraft, aerial camera, and other instruments to obtain aerial photography. 28.5 Film Processing Process, check, and annotate the aerial film. 28.6 Photo Products Prepare contact prints, contact diapositives, and photo enlargements. 28.7 Scanning Scan photographic images. 28.8 LiDAR Includes data acquisition, post processing of LiDAR data to XYZ coordinates for "bare earth" classification.
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28.9
Aerial Triangulation Measure and adjust control within aerial images.
28.10 Surfaces Includes collection of break lines and spot elevations. 28.11 Ortho Generation Includes creation of final images. 28.12 Rectified Digital Imagery (Georeferenced) Create the rectified digital image. 28.13 Mosaicking Create the mosaic. 28.14 Sheet Clipping Create plot files for sheets from the database. 28.15 Topographics Prepare topographic maps including surface and planimetrics. (Photogrammetrist will not propose hours for Surfaces and Topographics.) 28.16 Planimetrics (2D) Prepare 2D planimetric map. 28.17 Drainage Basin Includes preparing drainage basin maps in clipped "sheet" format. 28.18 CADD Edit Perform final edit of graphics for delivery of required Microstation .dgn, CADD, and Geopak files. 28.19 Data Merging Merge photogrammetric files, field survey files, and data from other sources. 28.20 Miscellaneous Other tasks not specifically addressed in this document.
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28.21 Field Review Perform on site review of maps. 28.22 Technical Meetings Attend meetings as required. 28.23 Quality Control/Quality Assurance Establish and implement a QC/QA plan. 28.24 Supervision Supervise all photogrammetric activities. This task must be performed by the project supervisor, a Florida P.S.M. 28.25 Coordination Coordinate with all elements of the project to produce a final photogrammetric product. 29 MAPPING The CONSULTANT will be responsible for the preparation of control survey maps, right of way maps, maintenance maps, sketches, other miscellaneous survey maps, and legal descriptions as required for this project in accordance with all applicable DEPARTMENT Manuals, Procedures, Handbooks, District specific requirements, and Florida Statutes. All maps, surveys and legal descriptions will be prepared under the direction of a Florida Professional Surveyor and Mapper (PSM) to DEPARTMENT size and format requirements utilizing DEPARTMENT approved software, and will be designed to provide a high degree of uniformity and maximum readability. The CONSULTANT will submit maps, legal descriptions, quality assurance check prints, checklists, electronic media files and any other documents as required for this project to the DEPARTMENT for review at stages of completion as negotiated. Master CADD File and tasks 29.1 – 29.9 are not applicable for this project. Sheet Files 29.20 Project Network Control Sheet This sheet depicts the baseline, the benchmarks, the primary and secondary control points and their reference points including the type of material used for each point, their XYZ coordinates, scale factors and convergence angles. This sheet(s) may be included with the Control Survey Map, Right of Way Map and Maintenance Map.
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The Project Network Control Sheet will be used primarily with the construction plans and thus must be legible when plotted on an 11’ X 17” paper. The CONSULTANT shall contact the DEPARTMENT District Surveyor if the electronic drawing cell and the requirements for the Project Network Control Sheet are needed. Final delivery of one CD or DVD containing an electronic drawing file and post script file shall be submitted to the DEPARTMENT. The electronic drawing file must be secured and the post script file certified. Miscellaneous Surveys and Sketches and tasks 29.22 – 29.36 are not applicable for this project. 30 GEOTECHNICAL (OPTIONAL SERVICES) 31 ARCHITECTURE DEVELOPMENT and tasks 31.1 – 31.139 are not applicable for this project. 32 NOISE BARRIERS IMPACT DESIGN ASSESSMENT IN THE DESIGN PHASE and tasks 32.1 – 31.11 are not applicable for this project. 33 INTELLIGENT TRANSPORTATION SYSTEMS ANALYSIS and tasks 33.1 – 33.21 are not applicable for this project. 34 INTELLIGENT TRANSPORTATION SYSTEM PLANS and tasks 34.1 – 34.20 are not applicable for this project. 35 PROJECT REQUIREMENTS 35.1 Liaison Office The DEPARTMENT and the CONSULTANT will designate a Liaison Office and a Project Manager who shall be the representative of their respective organizations for the Project. While it is expected the CONSULTANT shall seek and receive advice from various state, regional, and local agencies, the final direction on all matters of this project remain with the DEPARTMENT Project Manager. 35.2 Key Personnel The CONSULTANT’s work shall be performed and directed by the key personnel identified in the proposal presentations by the CONSULTANT. Any changes in the indicated personnel shall be subject to review and approval by DEPARTMENT.
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35.3
Progress Reporting The CONSULTANT shall meet with the DEPARTMENT as required and shall provide a written a monthly progress report and payout curve that describes the work performed on each task. Invoices shall be submitted after the DEPARTMENT approves the monthly progress report and the payout curve. The Project Manager will make judgment on whether work of sufficient quality and quantity has been accomplished by comparing the reported percent complete against actual work accomplished.
35.4
Correspondence Copies of all written correspondence between the CONSULTANT and any party pertaining specifically to this contract shall be provided to the DEPARTMENT for their records within one (1) week of the receipt or mailing of said correspondence.
35.5
Professional Endorsement The CONSULTANT shall have a Registered Professional Engineer in the State of Florida sign and seal all reports, documents, and plans as required by DEPARTMENT standards.
35.6
Computer Automation The project will be developed utilizing Computer Aided Drafting and Design (CADD) systems. The DEPARTMENT makes available software to help assure quality and conformance with policy and procedures regarding CADD. It is the responsibility of the CONSULTANT to meet the requirements in the DEPARTMENT’s CADD Manual. The CONSULTANT will submit final documents and files as described therein.
35.7
Coordination with Other Consultants The CONSULTANT is to coordinate his work with any and all adjacent and integral consultants so as to effect complete and homogenous plans and specifications for the project(s) described herein.
35.8
Optional Services At the DEPARTMENT’s option, the CONSULTANT may be requested to provide optional services. The fee for these services shall be negotiated in accordance with the terms detailed in Exhibit B, Method of Compensation, for a fair, competitive and reasonable cost, considering the scope and complexity of the project(s). Additional services may be authorized by Letter of Authorization or supplemental amendment in accordance with paragraph 2.00 of the Standard Consultant Agreement. The additional services may include Construction Assistance, Review of Shop Drawings, Final Bridge Load Rating, update (Category II) bridge plans electronically (CADD) for the Final "As-Built" conditions, based on documents provided by the DEPARTMENT (CADD Services Only) or other Services as required.
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36 INVOICING LIMITS Payment for the work accomplished will be in accordance with Method of Compensation of this contract. Invoices shall be submitted to the DEPARTMENT, in a format prescribed by the DEPARTMENT. The DEPARTMENT Project Manager and the CONSULTANT shall monitor the cumulative invoiced billings to insure the reasonableness of the billings compared to the project schedule and the work accomplished and accepted by the DEPARTMENT. The CONSULTANT will provide a list of key events and the associated total percentage of work considered to be complete at each event. This list and percentages shall be approved by the DEPARTMENT and will be used to control invoicing. Payments will not be made that exceed the percentage of work for any event until those events have actually occurred and the results are acceptable to the DEPARTMENT.
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Staffing Chart
INCLUDE ALL PERSONNEL PROPOSED FOR THE PRIME AND SUB-CONSULTANTS Type of Degree Years of Experience Years of Post Registration Experience Type of Experience Employee Work Location
Consultant Name Employee Name
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