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Accounting Executive Summary Template document sample
Document Sample
Value Stream Mapping
March 12, 2007
Value Stream Manager Kathy Stiller Banning
Action Item Personnel Date Notes
1 Application guidance document (write) Jim Poling 5/15/2007 draft complete
Revise application to include checklist Jim Poling, Paul Draft 1/15/2007
05/15/07 Paul provided comments on
2 application to Jim P
Distribute new guidance document and Kathy, Tim, Jim Poling 1/31/2007
3 reissue CD requirement Complete
Design the pre-meeting (output and input) John Cargill, Paul Will 1/19/2007
4 Complete
Design the Status Board (supplies, Kathy, Tim, Qazi, Paul, Elaine, Todd 1/2/2007 Preliminary Board designed and
5 meetings [2 weeks], select milestones) being tested (Complete)
Map for DNREC contracting Marj, Morgan Price, Qazi, Yoletta 2/1/2007 Meeting scheduled 1/10
6 (Complete)
Redesign scoping meeting John Cargill, Tim, Paul Draft 3/1/2007 Draft out for review comments
need to be received by 02.20.07
7 Complete
Redesign workplan Steve Johnson, Environmental Alliance, Qazi, Draft 2/12/07
8 Brightfields First Meeting Held 02/7/07
Design excel spreedsheet for Project (may be on scoping meeting guidance) ON
9 Management (timeline) HOLD
Design email (letter) template for workplan John Cargill, Sandie Kimbel 4/1/2007 Draft out for review comments
approval letter need to be received by 02.20.07
10 Complete
Map the Admin Process Marj, Yoletta, Sandie Kimbel, contractor, 3/22/2007
11 Melissa, admin staff
Map the investigation process Steve Johnson, Qazi, Bob Schulte/Randy 5/1/2007
Wolfe, Brightfields, Environmental Alliance,
12 Marj First Meeting Held 02/7/07
Communicate changes in BF process with Kathy, Tim, Paul, Jim Werner 5/26/2007
HSCA consultants (documents submitted
final, electronic requirements, PP written
by consultant, COCR request in reg. mail) Preliminary announcement at
13 BFAC meeting complete
14 Review Tag Process/ team review John Cargill 12/1/2006 Done
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Value Stream Mapping
March 12, 2007
Action Item Personnel Date Notes
Develop an RI outline (what is required) Morgan, Qazi, Steve Johnson, Tim, 4/1/2007 Preliminary design complete,
15 Brightfields needs review
16 Educate Project Officers on Tag Process John Cargill, Melissa Leckie 11/23/2006 Complete
Template for Proposed Plan and checklist Todd, Tim, Steve Johnson, Kathy, Paul, Qazi, 5/12/2007
(executive summary, LTS, min. changes to Jim Werner, Brightfields, Liz
be finalized, communciation to Need to set up meeting to
17 stakeholders, ) develop draft
Training on PP requirements (staff and Tim, Qazi, Paul Will, Todd Keyser, Kathy 4/15/2007
18 consultants) Waiting for draft
Institute management team review on Kathy, Jim Werner, PO, Paul, Tim, Qazi 5/15/2007
19 Proposed Plan Completed first one done 3.9.07
Institute training for PO on overall SIRB Tim Ratsep, Qazi, Paul, Kathy 9/1/2007
Issues (timesheets, NPL, BF, Project
20 management, DNREC proceedures) Schedule
Communicate color coding for folders Yoletta, Kathy 1/31/2007
21 (Director and PMII) Complete
Base the legal notice on executive Liz DONE
summary of Proposed Plan 2/12/2007 Need to implement changes on
22 06/01/2007 new proposed plan template
Design BRAP meeting Wilmer, Rick, Lindsay, Tunde Asere, Bob 6/1/2007 Assigned Remedial Design
23 Asreen checklist to team
Record documentation (format for verbal ON HOLD - Qazi (technical meeting) Liz 10/1/2007
conversations & emails, place documents
24 into file) Involve Liz in this
25 TAG evaluation John Cargill 12/1/2006 Complete
UECA trust account authority and Jim Adams, Stephanie Hanson, Kathy, Jim BAC in
subordination, how to implement under Werner, Liz, SHWB, TMB, Brightfields January (final
state accounting rules and format of by 11/16/07) BFAC meeting 1/26/2007,
26 subordination agreements Primary Meeting Complete
Map the loan grant process Jim Poling, Brightfields, Marj, Melissa Leckie, 7/1/2007
Jan Sunde sub committee including WHA
through brownfields committee
27
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Value Stream Mapping
March 12, 2007
Action Item Personnel Date Notes
Template for the Construction and Wilmer, Rick, Lindsay, Tunde Asere, Bob 8/1/2007
28 Completion Report Asreen
Map accounting procedure for invoices Sandie Kimbel, Sandy Miller, Marj, Jan 1/17/2007
29 Sunde, Melissa Leckie Complete
30 day review process (how are we VSM Team 1/8/2007 (1:30-
performing these goals and time frame for 3:30)
30 milestone) Complete
60 day review process VSM Team 2/12/07 (1:30-
31 3:30) Complete
90 day review process and set future VSM Team 3/12/07 (1:30-
32 review meetings 3:30)
33 Metrics and Tracking Kathy, Melissa, Paul, Qazi, Tim 2/12/2007 Complete 03/08/07
Time slicing (present to the Branch) Melissa Leckie 12/1/2007 Feedback due at January Staff
34 meeting (Complete)
Given to John for signature
35 Delegate BDA Signature authority Liz, Jim Werner, Kathy 1/2/2007 1/8/2007 (Complete)
Given to John for signature
36 Delegate Covenant Signature (criteria) Liz, Jim Werner, Kathy 1/2/2007 1/8/2007 (Complete)
37 Enforce timesheet procedure Tim, Kathy, Qazi, Paul 1/2/2007 (complete) 12/20/2006
38 Single System Mail Log Marj 4/30/2007
Create/Modify Submission Package Jim P./Melissa 5/1/2007
39 Template
40 Reimbursement Guidence Subjective Jim W. & Kathy
Ask Jim & Kathy if he can deligate <50k to 5/1/2007
41 SIRB, PMII Kathy Memo Drafted 02.20.07
Internal SIRB Checklist for Packet to 3/1/2007
42 AccountingMelissa Melissa Complete 03/07/07
Bold name indicates lead for task
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Value Stream Mapping
March 12, 2007
Action Item Personnel Date Notes
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Current State Future State
Process Time 5.5 wks 5.5 wks
Lead Time 1yr 7mo 1yr 1mo
Quality 0 40%
# of Steps 83 57
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