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									                                                REPUBLIC OF SOUTH AFRICA
                                         DEPARTMENT OF WATER AFFAIRS & FORESTRY




     REGIONAL WATER SECTOR OPERATIONAL & QUARTERLY REPORTING TOOL
                                                        2008/2009




Submitted to:                                                                 Submitted by:
Deputy Director General: Regions                                              Department of Water Affairs & Forestry
Department of Water Affairs & Forestry                                        Water Services Support Directorate
Private Bag X313                                                              Monitoring & Evaluation Unit
PRETORIA
0001
                    NOTES FOR THE SUPPORT TEAM FOR REGIONAL OPERATIONAL PLANS

1 INTRODUCTION
   These notes serve to provide guidance to the Team that will be supporting regions in compiling their Operational Plans for the
   2008/09 Financial Year.
   There are General issues that should be considered when assistance is provided to regions and Regional Specific issues to
   be addressed in each region. Section 3 below captures the former, while Section 4 deals with the latter.



2 PURPOSE OF THE SUPPORT

   The support to be provided to the Regions is to be focused on:
   1. Assistance to Regions in developing their Operational Plans
   2. Assistance to Regions in developing their Business Plans



3 GENERAL ISSUES

     Local Government Support – Top Management has issued a directive that our support to local government should
    create an enabling environment for DWAF to Regulate and should be guided by the Priorities reflected in the Draft Water
    Services Regulatory Strategy. The support to local governments, as captured in Municipal Support Plans should
    demonstrate how the regions intends to provide support to municipalities in the areas as reflected in the Work Plan under
    the Local Government Support sub-Programme. If the existing MSP / Business Plan does not talk to these, it will have to be
    revised accordingly, in consultation with municipalities;

     Non-quantifiable Service Delivery Targets - In the light of the fact that DWAF is not responsible for provision of basic
    services, it is not expected that there will be quantifiable targets for these in the regional work plans. In this case, it is only
    possible to support local municipalities to achieve their targets based on the MIG allocations they have. Therefore,
    measurable outputs can be anything but quantifiable targets which are the responsibilities of municipalities. However regions
    may indicate, if they so wish to, the targets that the municipalities will be aiming to achieve if these are known;

     Quantifiable Service Delivery Targets – the Department has funding for and is therefore responsible for Bucket
    Eradication; Schools; Clinics and Regional Bulk. Thus for these programmes there should be quantifiable targets per region;

     Compliance Monitoring and Enforcement Units - Establishment of a unit in each region, with adequate capacity

     Transfers – a range of deliverables per region is included in section 3 of this report and should be adhered to;
     Drinking Water Quality Support – all regions should ensure they have adequate capacity to support local government
    in drinking water quality management issues
     Water Security Plan – development of Reconciliation Strategies for demarcation regions
     Water Use and Regulation Units – the following roles are amongst those that regions should undertake and should be
    noted as follows:
        o        Participation in the development of the Strategy and Model

        o        Coordination of Compliance Monitoring and Enforcement intervention programmes in their respective regions

        o        Identification of support requirements by local government to be able to comply with regulatory requirements

        o         Development of support plans, in consultation with Water Sector Support Units and ensure that same
              is included in the 2009/10 Municipal Support Plans

     National Targets – the following National Targets are expressed clearly in the Consolidated Departmental Business
    Plan – regions are therefore expected to indicate their contribution (targets) to the attainment of same:
        o        Municipal Support Plans – Development and Implementation of MSPs
        o        Resource-Poor Farmers – 100% of the allocated budget should be utilised

        o       Resource-Poor Farmers – at least one (1) Resource-Poor Farmers Project should be implemented in each
              Region

        o        Schools Water Services Programme – at least 1376 schools should be served

        o        2020 Vision Programme – all (100%) schools should be participating by March 2009
        o        Regional Bulk – 32 Projects Implemented and 49 Feasibility Studies conducted
4 REGION SPECIFIC ISSUES

     Eastern Cape – the following should be addressed:
        o      Together with KZN, this Eastern Cape Region should demonstrate how they would contribute to reaching the
             National Target of 10 000 ha of Water Use Licensing for Afforestation
        o       Monitor Compliance with Transfer Agreements and Dora

        o       Water Security Plan – development of a Reconciliation Strategy for Nelson Mandela – confirm what your role is
             with Planning

     Free State – the following should be addressed:
      o       Facilitate the finalization of the Operations and Maintenance Agreements for Van der Kloof Water User
            Association
      o       Conduct a learning journey for the Oranje Riet Water User Association

     Gauteng – the following should be addressed:
      o      Facilitate the conclusion of the Transfer Agreements for Water Services Schemes
        o       Ensure that Refurbishment Plans for transferred schemes are in place

        o      Water Security Plan – development of a Reconciliation Strategies for Johannesburg and Tswhane – confirm
             what your role is with Planning

        o       National Water-Wise Campaign – rolled out
        o       Establishment of the Governing Board for Upper Vaal

     Kwa-Zulu Natal– the following should be addressed:
        o       Facilitate the conclusion of the Transfer Agreements for Water Services Schemes for Sisonke DM

        o       Together with the EC, the KwaZulu Natal Region should demonstrate how they would contribute to reaching
              the National Target of 10 000 ha of Water Use Licensing for Afforestation

        o       Monitor Compliance with Transfer Agreements and Dora
        o       Water Security Plan – development of a Reconciliation Strategy for Durban – confirm what your role is with
             Planning

     Limpopo – the following should be addressed:
      o      Conduct a learning journey for the Nzhelele Water User Association
      o      Ensure that Refurbishment Plans for transferred schemes are in place
      o      Monitor Compliance with Transfer Agreements and Dora

     Mpumalanga – the following should be addressed:
      o     Sign HR Transfer Agreements for Thembisile; Dr JS Moroka and Bushbuckridge
      o     Ensure that Refurbishment Plans for transferred schemes are in place
      o     Monitor Compliance with Transfer Agreements and Dora
      o     National Water-Wise Campaign – launched and rolled out
      o     Establishment of the Governing Board for Upper Olifants

     North-West– the following should be addressed:
      o      Facilitate the conclusion of the Transfer Agreements for Water Services Schemes

     Northern Cape – the following should be addressed:
      o       Facilitate the conclusion of the Transfer Agreements for Water Services Schemes
      o       Facilitate the transfer of staff for Boegoeberg and Kakamas WUAs
      o       National Water-Wise Campaign – launched and rolled out

     Western Cape – the following should be addressed:
      o      Facilitate the conclusion of the Transfer Agreements for Water Services Schemes
      o      Establishment of the Governing Board for Berg
WATER SECTOR WORKPLAN TOOL 2008/09
PROGRAMME: WATER SERVICES & WATER RESOURCES
REGION: NORTH WEST

                                                                      OPERATIONAL PLAN                                                                                                                                                                                                                                                                                                              QUARTERLY WORKPLAN REPORT

                                                                                                         MEASURABLE REGIONAL TARGET OR OUTPUT 2008/09             PROJECT                                                                                 MONTHLY REPORTING
                                                                                                                                                                                    KEY ACTIVITIES (WHAT IS                                                                                                    SUPPORT REQUIRED FROM                                                                                 CHALLENGES & POSSIBLE
KEY FOCUS AREA OF DIRECTORATE                                REGIONAL TARGET 2008/09                                                                              MANAGER/                                                                                                                                                                                     ACHIEVED                         NOT ACHIEVED
                                                                                                                                                                                          PLANNED)                                                                                                                  HEAD OFFICE                                                                                           SOLUTIONS
                                                                                                                                                                  CHAMPION                                                                                              SUPPORT REQUIRED BY      ACTIVITY
                                                                                                                  Q3                              Q4                                                                     SUB ACTIVITIES   PROGRESS ON SUB ACTIVITIES
                                                                                                                                                                                                                                                                            MUNICIPALITY      RESPONSIBILITY

PRIORITY PROGRAMME: WATER SECTOR SUPPORT                                                                                                                                                                                                                                                                          QUARTER TWO

SUB-PROGRAMME: LOCAL GOVERNMENT SUPPORT




                                                                                                                                                                                Support municipalities during the                                                                                                                             The technical Director for Dr. Ruth Segomotsi
                                                       Ngaka Modiri Molema, Merafong, Moses                                                                                     development and the review process                                                                                                                            Mompati indicated that the WSDP has been
                                                       Kotane,Madibeng, Moretele, Bophirima    Potchefstroom                                                                    of the WSDP by participating in and                                                                                                                           approved by council but the Department has
                                                       and Potchefstroom WSA's submit council Merafong                         Moretele                                         giving guidance during meetings,                                                                                                                              not yet received the council resolution or the
                                                       approved WSDP's that are aligned to the Ngaka Modiri                                                                     workshops and stakeholder                                                                                                                                     final WSDP. WSDP coordinators are making
                                                       IDP.                                                                                                                     participation forums and by allocating                                                                                                                        follow ups with the municipality during Rural
                                                                                                                                                                                resources to assist municipalities.                                                                                                                           Water Supply meetings.




                                                                                                                                                                                                                                                                                                                                              Nothing was planned for this quarter.
                                                                                                                                                                                                                                                                                                                                              Maquassi Hills and Ventersdorp have
                                                       Maquassi Hills, Ventersdorp, Matlosana,
                                                                                                                                                                                Attend review workshops,                                                                                                                                      appointed Moedi to review their WSDP.
                                                       Rustenburg and Kgetleng Rivier review                                   Kgeteleng Rivier
                                                                                                 Matlosana                                                                      stakeholder participation forums and                                                                                                                          Review workshops have been attended in
                                                       and submit their council approved                                       Rustenburg
                                                                                                                                                                                workshops                                                                                                                                                     both municipalities.
                                                       WSDP's that are aligned to the IDP
                                                                                                                                                                                                                                                                                                                                              Rustenburg, Matlosana and Kgetleng are
                                                                                                                                                                                                                                                                                                                                              experiencing staff turnover problems.




                                                                                                                                                             I. Khumoeng / V.
                                WSDP
                                                                                                                                                             Sambo


                                                                                                                                                                                                                                                                                                                                              Nothing was planned for this quarter in terms
                                                                                                                                                                                                                                                                                                                                              of WSDP assessments
                                                                                                                                                                                                                                                                                                                                              The region was involved in the IDP
                                                                                                                                                                                                                                                                                                                                              assessment session (12-16 May 2008, at
                                                                                                                                                                                                                                                                                                                                              Tusk Resort)
                                                                                               Madibeng                        Potchefstroom
                                                       9 Water Services Development Plans are                                                                                   Assessment training                                                                                                                                           All 12 WSA's were assessed, report back
                                                                                               Moses Kotane                    Merafong
                                                       assessed and assessment report given to                                                                                  Assessments done                                                                                                                                              given and an assessment report compiled for
                                                                                               Maquassi Hills                  Ngaka Modiri
                                                       WSA's                                                                                                                    Assessments reported to WSA's                                                                                                                                 each WSA. Gaps were identified in the IDP's
                                                                                               Ventersdorp                     Matlosana
                                                                                                                                                                                                                                                                                                                                              in terms of water and sanitation issues and
                                                                                                                                                                                                                                                                                                                                              municipalities were given a report of all the
                                                                                                                                                                                                                                                                                                                                              issues that need attention in order to address
                                                                                                                                                                                                                                                                                                                                              the gaps before the IDPs are approved by
                                                                                                                                                                                                                                                                                                                                              council.




                                                                                                                                                                                                                                                                                                                                                                                                               There is nothing forth coming from
                                                                                                                                                                                All 12 WSA's are trained on the use
                                                                                                                                                                                                                                                                                                                                                                                                               national Office with regard to the
                                                       Water Services Governance System                                                                                         of the Governance system.
                                                                                                 4 WSA's                       5 WSA's                                                                                                                                                                                                        Nothing was planned for this quarter                             implementation of the System. They need
                                                       implemented at all 12 WSA's                                                                                              Water Services Governance System
                                                                                                                                                                                                                                                                                                                                                                                                               to update the region with regard to any
                                                                                                                                                                                software is installed at all WSA's
                                                                                                                                                                                                                                                                                                                                                                                                               developments to date.



                                                       WSA's report annually on the                                                                                                                                                                                                                                                           All WSA's are expected to report at the end of
                                                                                                                                          9 WSAs reports
                                                       implementation of their WSDP's                                                                                                                                                                                                                                                         each financial year

                                                                                                                                                                                                                                                                                                                                             1. The following meetings were attended to                        Challenges
                                                                                                                                                                                                                                                                                                                                             discuss WfGD:                                                     1. The programme is a new concept and
                                                                                                                                                                                                                                                                                                                                             (a) Strategic Framework on WfGD - 24/04/08                        therefore uncertainty is still clouding
                                                                                                                                                                                                                                                                                                                                             (b) Masibambane Supporters - 14/05/08                             planning.
                                                                                                                                                                                                                                                                                                                                             (c) NWWSF Coordinating Task Team -
                                                                                                                                                                                                                                                                                                                                             27/05/08                                                          Solutions/achievements :
                                                                                                                                                                                                                                                                                                                                             2. Information giving direction was collated                      1. Synergy among sector stakeholders
                                                                                                                                                                                                                                                                                                                                             from various documents including: NW                              and consultation with other provinces for
                                                                                                                                                                                                                                                                                                                                             PGDS, PWSP, NWA, AsgiSA, Integrated                               lesson sharing will probably assist as
                                                                                                                                                                                                                                                                                                                                             Sustainable Rural Development Programme                           follows:
                                                                                                                                                                                                                                                                                                                                             etc.                                                              (a) Draft strategic framework - meeting
                                                                                                                                                                                                                                                                                                               Invitation to relevant        3. Consultation with other provinces with                         24/04/2008
                                                       1. WfGD programme developed and                                                                                          Establish facts through research
                                                                                                                                                                                                                                                                                                               meetings/workshops for lesson respect to their approach was conducted                           (b) A go-ahead with plans to research,
                                Water for Growth and   mainstreamed among sector partners'                                                                                      Attend provincial and national
                                                                                                 Develop provincial strategy   Finalise and adopt strategy   S. Ntobong                                                                                                                                        learning.                                                                  N/A                  form steering committee and develop
                                Development            programmes within 12 months                                                                                              meetings linked to the programme to
                                                                                                                                                                                                                                                                                                               Hands-on support                                                                                a provincial strategy - meetings
                                                       2. Strategy developed                                                                                                    establish facts
                                                                                                                                                                                                                                                                                                               Funding                                                                                         (TaskTeam )- 27/05/2008, (NWWSF)-
                                                                                                                                                                                                                                                                                                                                                                                                               09/06/2008.
                                                                                                                                                                                                                                                                                                                                                                                                               (c) Information Sharing ( MSB
                                                                                                                                                                                                                                                                                                                                                                                                               Supporter Club)- meeting 14/05/2008
                                                                                                                                                                                                                                                                                                                                                                                                               and Free State has coordinated issuing
                                                                                                                                                                                                                                                                                                                                                                                                               water use licence to reactivate a new
                                                                                                                                                                                                                                                                                                                                                                                                               mining project.




       OPERATIONAL WORKPLAN REPORTING TOOL 2008/09 v02                                                                                                                                                                    Page 4 of 44                                                                                                                                                                                            12/3/2010
                                                       QUARTERLY WORKPLAN REPORT


                                                                                                                    SUPPORT REQUIRED FROM                                                                                                                CHALLENGES & POSSIBLE                    EXPENDITURE               EXPENDITURE
                                                                                   BUDGET             EXPENDITURE                                                        ACHIEVED                                     NOT ACHIEVED
                                                                                                                         HEAD OFFICE                                                                                                                          SOLUTIONS                         FOR THE QUARTER             CUMULATIVE


QUARTER TWO                                                                                                                                                                                                                   QUARTER THREE




                                                                                                                    Support municipalities during
                                                                                                                    the development and the review
                                                                                                                                                                                                         Madibeng LM has not yet submitted their
                                                                                                                    process of the WSDP by
                                                                                                                                                                                                         WSDP draft to DWAF. Ngaka Modiri DM
                                                                                                                    participating in and giving
                                                                                                                                                   Merafong LM has submitted their WSDP which is         has indicated that the draft is available but DWAF to request submission of the
                                                                                                                    guidance during meetings,
                                                                                                                                                   council approved as part of the IDP process.          has not submitted it. Potchefstroom           completed WSDP draft .
                                                                                                                    workshops and stakeholder
                                                                                                                                                                                                         (Tlokwe) LM has not finalised their WSDP
                                                                                                                    participation forums and by
                                                                                                                                                                                                         and the progress is very slow.
                                                                                                                    allocating resources to assist
                                                                                                                    municipalities.




                                                                                                                                                                                                         Maquassi Hills LM has finalised their
                                                                                                                                                                                                         WSDP. Final stakeholder meeting was
                                                                                                                                                                                                         scheduled for 3 December 2008, but
                                                                                                                                                                                                         postponed due to unavailability of key
                                                                                                                                                                                                         stakeholders. Ventersorp LM WSDP has
                                                                                                                    Attend review workshops,                                                             been delayed by the lack of financial
                                                                                                                                                     Attend review workshops, stakeholder                                                         DWAF to further engage with WSA's to
                                                                                                                    stakeholder participation forums                                                     information from WSA's treasury
                                                                                                                                                     participation forums and workshops                                                           speed up the process.
                                                                                                                    and workshops                                                                        department. draft is available but not
                                                                                                                                                                                                         submitted to DWAF. Matlosana LM
                                                                                                                                                                                                         budgeted R850.000 for WSDP review and
                                                                                                                                                                                                         Water master Plan preparation but
                                                                                                                                                                                                         experienced delays in the procurement of
                                                                                                                                                                                                         the Service provider.




                                                                                                                                                                                                         The Assessment workshop conducted on
                                                                                                                                                                                                         the 2 October 2008. Both Water
                                                                                                                                                                                                         Resources and Water Services attended
                                                                                                                                                                                                         the training. Four (4) Assessment Task
                                                                                                                                                                                                         Teams established to assess WSDPs from
                                                                                                                    Assessment training                                                                  Bophirima DM, Moses Kotane LM,
                                                                                                                    Assessments done                                                                     KgetkengRivier LM and Merafong LM.
                                                                                                                    Assessments reported to WSA's                                                        Assessment report to be tabled at DWAF
                                                                                                                                                                                                         NW on 22-23 January 2009. The reports
                                                                                                                                                                                                         will then be finalised and report back
                                                                                                                                                                                                         sessions with WSA's will be arranged.
                                                                                                                                                                                                         Other WSDP planned for this quarter will
                                                                                                                                                                                                         be assessed once submitted.




                                                                                                                    All 12 WSA's are trained on the                                                                                                 There is nothing forth coming from
                                                                                                                    use of the Governance system.                                                        No feedback given by National office in    national Office with regard to the
                                                                                                                    Water Services Governance                                                            terms of the way forward regarding the     implementation of the System. They
                                                                                                                    System software is installed at                                                      system.                                    need to update the region with regard
                                                                                                                    all WSA's                                                                                                                       to any developments to date.



                                                                                                                                                      All WSA's are expected to report at the end of
                                                                                                                                                      each financial year

                                                                                                                                                 1. An Interim Program Implementation                                                                1. Challenges:
                                                                                                                                                 Framework developed.                                                                                1.1 National Framework
                                                                                                                                                 2. Dr Ruth Segomotsi Mompati DM                                                                     document not yet finalised to
                                                                                                                                                 selected to pilot the implementation of                                                             open way for Provincial
                                                                                                                                                 the program as their BP was aligned to                                                              processes.
                                                                                                                                                 the IDP.                                                1. Provincial Strategy not
                                                                                                                                                                                                                                                                                            1. R3,000,000 allocated
                                                                                                                                                 3. BP for the project conditionally                     developed.                                  2. Solutions:
                                                                                                                                                                                                                                                                                            for DRSM DM stock
                                                                                                                                                 approved                                                2. Mainsteaming of program among            2.1 Developped Interim
                                                                                                                                                                                                                                                                                            watering project. BP
                                                                                                                                                 4. Moses Kotane LM, Moretele LM and                     sector not embarked on.                     Implementation Framework
                                                                                                                                                                                                                                                                                            approved 03/12/2008.         No expenditure
                                                                                                                    Finalization of the National Madibeng LM submitted lists of water                    3. Ngaka Modiri Molama DM did               2.2 Identified water-dependant
                                                                                                                                                                                                                                                                                            Payments to be effected
                                                                                                                    Water for Growth and         dependant projects                                      not submit the list of water                projects within municipalities to                                   incrred todate
                                                                                       R3.500.000 0                                                                                                                                                                                         during 4th quarter 08/09.
                                                                                                                    Development Framework                                                                dependant project                           implement in the interim                                            except approval
                                                                                                                                                                                                                                                                                            2. R350,000 reallocated to
                                                                                                                    document.                                                                            4. Moses Kotane LM, MLM, ML                 2.3 BP for Stock Watering                                           for expenditure
                                                                                                                                                                                                                                                                                            WSDP development
                                                                                                                                                                                                         submitted list of water dependant           project in DRSM DM approved
                                                                                                                                                                                                                                                                                            project. Expenditure will
                                                                                                                                                                                                         projects which are aligned to the
                                                                                                                                                                                                                                                                                            be effected during 4th
                                                                                                                                                                                                         IDP & therefore could not be
                                                                                                                                                                                                                                                                                            quarter 08/09
                                                                                                                                                                                                         processed for funding




              OPERATIONAL WORKPLAN REPORTING TOOL 2008/09 v02                                                                                                                                          Page 5 of 44                                                                                                                        12/3/2010
WATER SECTOR WORKPLAN TOOL 2008/09
PROGRAMME: WATER SERVICES & WATER RESOURCES
REGION: NORTH WEST

                                                                          OPERATIONAL PLAN                                                                                                                                                                                                                                                                                                      QUARTERLY WORKPLAN REPORT

                                                                                                    MEASURABLE REGIONAL TARGET OR OUTPUT 2008/09                               PROJECT                                                                           MONTHLY REPORTING
                                                                                                                                                                                              KEY ACTIVITIES (WHAT IS                                                                                                 SUPPORT REQUIRED FROM                                                                     CHALLENGES & POSSIBLE
KEY FOCUS AREA OF DIRECTORATE                                    REGIONAL TARGET 2008/09                                                                                       MANAGER/                                                                                                                                                                        ACHIEVED                     NOT ACHIEVED
                                                                                                                                                                                                    PLANNED)                                                                                                               HEAD OFFICE                                                                               SOLUTIONS
                                                                                                                                                                               CHAMPION                                                                                        SUPPORT REQUIRED BY      ACTIVITY
                                                                                                              Q3                                      Q4                                                                        SUB ACTIVITIES   PROGRESS ON SUB ACTIVITIES
                                                                                                                                                                                                                                                                                   MUNICIPALITY      RESPONSIBILITY
                                                                                                                                                                                                                                                                                                                       QUARTER TWO




                                                                                                                                                                                                                                                                                                                                              approximately 30 tons of fish has been
                                                                                                                                                                                          Removing of problematic fish in the                                                                                                                 removed
                                                          Scientific fish restructuring     150 tonnes of fish removed              150 tonnes of fish removed                                                                                                                                                                                                                                             Buy-in from local community
                                                                                                                                                                                          dam                                                                                                                                                 This figure is expected to increase through
                                                                                                                                                                                                                                                                                                                                              the year




Planning (WSDP; WfGD; S78, etc.)




                                                                                            Develop and operate the algae pump Develop and operate the algae pump
                                                          Algae harvesting                  station at the dam wall, Leeuw Spruit station at the dam wall, Leeuw Spruit                   Install new pump station
                                                                                            and Magalies River                    and Magalies River




                                   Water for Growth and                                                                                                                                   Estabish floating mesocozms and
                                                          Establishment and management of   Establish and test pilot prototypes (80 Establish and test pilot prototypes
                                   Development (water                                                                                                                     P. Venter       obtain buy-in from specialists and
                                                          floating wetlands                 hectares)                               (100 hectares)
                                   resource) HBP                                                                                                                                          IAPs




        OPERATIONAL WORKPLAN REPORTING TOOL 2008/09 v02                                                                                                                                                                          Page 6 of 44                                                                                                                                                                                12/3/2010
                                                       QUARTERLY WORKPLAN REPORT


                                                                                                                       SUPPORT REQUIRED FROM                                                                                                        CHALLENGES & POSSIBLE                     EXPENDITURE           EXPENDITURE
                                                                                   BUDGET            EXPENDITURE                                                       ACHIEVED                                     NOT ACHIEVED
                                                                                                                            HEAD OFFICE                                                                                                                  SOLUTIONS                          FOR THE QUARTER         CUMULATIVE


QUARTER TWO                                                                                                                                                                                                                QUARTER THREE




                                                                                                                                                                                                                                               Marking/demarcation of fishing areas:
                                                                                                                                                     A fish survey was conducted during October
                                                                                                                                                                                                                                               Lining between buoys in question -
                                                                                                                                                     2008 to determine the current status of the fish
                                                                                                                                                                                                                                               (buoys already in place) - extra black
                                                                                                                                                     population in Hartbeespoort Dam. A final
                                                                                                                                                                                                                                               corrugated pipes between buoys
                                                                                                                                                     combined report for the two 2008 surveys will be
                                                                                                                                                                                                                                               needed but it is unclear as to who’s
                                                                                                                                                     completed for December 2008. Plankton
                                                                                                                                                                                                                                               responsibility this is. (black corrugated
                                                                                                                                                     sampling was conducted and the GPS points for
                                                                                                                                                                                                                                               pipes already lying on site - on land –
                                                                                                                                                     the sampling sites were recorded.
                                                                                                                                                                                                                                               length unknown).
                                                                                                                                                     The activities and operations of the fish
                                                                                                                                                                                                                                               Policing: It is essential that policing of
                                                                                                                                                     contractor were observed over a period of ten
                                                                                                                                                                                                                                               the fishing areas are enforced,
                                                                                                                                                     days, and problems noted.
                                                                                                                                                                                                                                               especially during weekends. Most
                                                                                                                                                     The efficacy of a 300m seine net with 50mm
                                                                                    R 1 100 000.00                                                                                                    The target is to catch 10.6 kg per day   damage is caused to buoys and                         R 225 000.00       R 1 139 000.00
                                                                                                                                                     stretched mesh was tested on 16 October with
                                                                                                                                                                                                                                               connecting ropes during this time.
                                                                                                                                                     the attendance of personnel from NW DACE
                                                                                                                                                                                                                                               Policing (visual) must be done by law
                                                                                                                                                     (Willem Boshoff, Daan Buijs and Hermien Roux).
                                                                                                                                                                                                                                               enforcement officers - NW DACE – as
                                                                                                                                                     Seine net successfully tested at Oberon (west of
                                                                                                                                                                                                                                               they have the authority. This will also
                                                                                                                                                     major slipway) with no non-target species
                                                                                                                                                                                                                                               have the desired effect on the public.
                                                                                                                                                     present. Non target species not present due to
                                                                                                                                                                                                                                               Two NW boats are currently at
                                                                                                                                                     habitat (deep water towards sand bank with no
                                                                                                                                                                                                                                               disposal. These may be used in
                                                                                                                                                     structure) seined.
                                                                                                                                                                                                                                               policing efforts. Fuel is, however, an
                                                                                                                                                     Over 600kg of fish was removed with two seine
                                                                                                                                                                                                                                               issue. Further marking with buoys
                                                                                                                                                     net attempts (an average of 300kg/ha). The
                                                                                                                                                                                                                                               would be futile, as the public simply
                                                                                                                                                     catch consisted mainly of carp.
                                                                                                                                                                                                                                               ignore it.




                                                                                                                                                                                                                                               The rapid decrease of the water level
                                                                                                                                                                                                                                               of the dam has created a number of
                                                                                                                                                                                                                                               challenges during October 2008:
                                                                                                                                                                                                                                               -Curtain at the dam wall has torn due
                                                                                                                                                                                                                                               to the rapid decrease of the dam level.
                                                                                                                                                                                                                                               The curtain was removed, repaired
                                                                                                                                                                                                                                               and installed again. Longer brackets
                                                                                                                                                                                                                                               were installed to prevent further
                                                                                                                                                                                                                                               tearing.
                                                                                                                                                                                                                                               -It is difficult to gain access to certain
                                                                                                                                                                                                                                               areas around the dam due to the
                                                                                                                                                                                                                                               decreasing of the dam water levels.
                                                                                                                                                                                                                                               -The curtain at Leeuspruit could not be
                                                                                                                      Continuous support for the     During October 2008 and November 2008, no         One pumpstation and installation not    installed due to the low water level of
                                                                                    R 5 200 000.00                                                                                                                                                                                                   R 340 000.00       R 1 102 500.00
                                                                                                                      programme                      algae were pumped.                                achieved                                the dam.
                                                                                                                                                                                                                                               The heavy rainfall in the areas
                                                                                                                                                                                                                                               upstream of the dam and the inflow of
                                                                                                                                                                                                                                               water into the dam has resulted in the
                                                                                                                                                                                                                                               anchor blocks attached to the curtain
                                                                                                                                                                                                                                               (boom) being shifted. Additional
                                                                                                                                                                                                                                               anchor blocks were attached to the
                                                                                                                                                                                                                                               curtains with the total weight of the
                                                                                                                                                                                                                                               anchor blocks now at 3 ton.
                                                                                                                                                                                                                                               The pump-station that was
                                                                                                                                                                                                                                               manufactured by Fabrimill Engineering
                                                                                                                                                                                                                                               in Brits will be repaired and adjusted by
                                                                                                                                                                                                                                               Shosalowe. Daily monitoring of algae
                                                                                                                                                                                                                                               and hyacinths are being done.




                                                                                                                                                                                                                                               A number of critical aspects relating to
                                                                                                                                                                                                                                               the future management of the
                                                                                                                      Assistance required from Head
                                                                                                                                                                                                                                               Hartbeespoort team.
                                                                                                                      Office in approving the local
                                                                                                                                                                                                                                               1) Containers for storage are still
                                                                                                                      rules for the Hartbeespoort   Demonstration models for floating wetlands were
                                                                                    R 2 350 000.00       R 213 000.00                                                                                                                          outstanding.                                          R 100 000.00        R 783 000.00
                                                                                                                      Dam, in order to prevent      built for the DWAF internal workshop.
                                                                                                                                                                                                                                               2) Harbour facilities at Kommanndo
                                                                                                                      vandalism and damage to the
                                                                                                                                                                                                                                               Nek are no further forward as there
                                                                                                                      various wetlands
                                                                                                                                                                                                                                               has still been no formal approach to
                                                                                                                                                                                                                                               Madibeng.




              OPERATIONAL WORKPLAN REPORTING TOOL 2008/09 v02                                                                                                                                      Page 7 of 44                                                                                                                          12/3/2010
                                Water for Growth and
              Development (water
WATER SECTOR WORKPLAN TOOL 2008/09                                                                                                                                             P. Venter
                                resource) HBP
PROGRAMME: WATER SERVICES & WATER RESOURCES
REGION: NORTH WEST

                                                                      OPERATIONAL PLAN                                                                                                                                                                                                                                                                                                                 QUARTERLY WORKPLAN REPORT

                                                                                                         MEASURABLE REGIONAL TARGET OR OUTPUT 2008/09                               PROJECT                                                                            MONTHLY REPORTING
                                                                                                                                                                                                   KEY ACTIVITIES (WHAT IS                                                                                                  SUPPORT REQUIRED FROM                                                                       CHALLENGES & POSSIBLE
KEY FOCUS AREA OF DIRECTORATE                                REGIONAL TARGET 2008/09                                                                                                MANAGER/                                                                                                                                                                          ACHIEVED                     NOT ACHIEVED
                                                                                                                                                                                                         PLANNED)                                                                                                                HEAD OFFICE                                                                                 SOLUTIONS
                                                                                                                                                                                    CHAMPION                                                                                         SUPPORT REQUIRED BY      ACTIVITY
                                                                                                                   Q3                                     Q4                                                                          SUB ACTIVITIES   PROGRESS ON SUB ACTIVITIES
                                                                                                                                                                                                                                                                                         MUNICIPALITY      RESPONSIBILITY
                                                                                                                                                                                                                                                                                                                             QUARTER TWO




                                                                                                 Maintain and remove hyacinths at       Maintain and remove hyacinths at
                                                                                                 dam wall, Leeuw Spruit and Magalies    dam wall, Leeuw Spruit and Magalies                                                                                                                                                                         Removal of hyacinths from the Leeuwspruit
                                                       Harvesting and maintainance of biomass                                                                                                  Removal of hyacinths
                                                                                                 River                                  River                                                                                                                                                                                                       and Magalies Rivers
                                                                                                 Compost with earth worms               Compost with earth worms




                                                                                                 Workshop at Finland                    Disseminate and update strategy
                                                       Establishment of Aqua culture hub in                                                                                                                                                                                                                                                                                                                       Buy-in from local community and
                                                                                                 Presentation of project to EU          Commence with implementation of 3                      Updating of strategy
                                                       Croc Marico WMA                                                                                                                                                                                                                                                                                                                                            obtaining additional external funding
                                                                                                 members                                pilot fisheries




                                                                                                 Maintain and remove hyacinths at       Maintain and remove hyacinths at
                                                       Establishment of protein production
                                                                                                 dam wall, Leeuw Spruit and Magalies    dam wall, Leeuw Spruit and Magalies                                                                                                                                                                                                                                       Buy-in from local community and
                                                       through waste minimisation and earth                                                                                                    Updating of PEP and strategy
                                                                                                 River                                  River                                                                                                                                                                                                                                                                     obtaining additional external funding
                                                       worm growth
                                                                                                 Compost with earth worms               Compost with earth worms




                                                                                                 Maintain and remove hyacinths at       Maintain and remove hyacinths at
                                                                                                                                                                                               Finalise PEP
                                                                                                 dam wall, Leeuw Spruit and Magalies    dam wall, Leeuw Spruit and Magalies
                                                       Establishment of fly fishing                                                                                                            Formulate draft documentation for                                                                                                                    Specialist identified
                                                                                                 River                                  River
                                                                                                                                                                                               approval
                                                                                                 Compost with earth worms               Compost with earth worms




                                                                                                                                                                                               Liaise with municipalities to secure                                                                                                                                                                               Municipalities are failing to appoint
                                                                                                 Presentation on S78 to 3                                                                                                                                                                                                                           Presentations were given to Kgetleng Rivier,
                                                                                                                                                                                               appointments for presentation of S78                                                                                                                                                                               service providers that understand the
                                                       Presentation on S78 to 5 municipalities   municipalities                         Support municipalities                                                                                                                                                                                      Madibeng, Bophirima, Matlosana and
                                Section 78                                                                                                                                     T. Moche        Meet with municipalities and                                                                                                                                                                                       functions
                                                       5 WSP business plans developed            Develop WSP business plans             Ensure compliance                                                                                                                                                                                           Merafong. Municipalities need to decide on
                                                                                                                                                                                               workshop on awareness of roles and                                                                                                                                                                                 Procurement procedures remain a
                                                                                                 Ring-fence budget for WSA/WSP                                                                                                                                                                                                                      their service delivery options
                                                                                                                                                                                               responsibilities                                                                                                                                                                                                   delaying factor




                                                       Reduce losses in HBP irrigation system




Water Conservation & Demand
                                                                                                                                                                               P. Venter
Management (water resource)
                                                                                                 Provide input into national strategy   Provide input into national strategy
                                                       Development of strategy for Croc Marico
                                                                                                 and parallel implementation            and parallel implementation



                                                                                                                                        Develop measurable targets for the
                                                       Implementation of multiple water use      Consultation with mining sector                                                               Follow up meeting with mining sector                                                                                                                 Meeting held in terms of Water Allocation
                                                                                                                                        mining sector




        OPERATIONAL WORKPLAN REPORTING TOOL 2008/09 v02                                                                                                                                                                                Page 8 of 44                                                                                                                                                                                   12/3/2010
                                                       QUARTERLY WORKPLAN REPORT


                                                                                                                        SUPPORT REQUIRED FROM                                                                                                            CHALLENGES & POSSIBLE                    EXPENDITURE           EXPENDITURE
                                                                                   BUDGET            EXPENDITURE                                                        ACHIEVED                                        NOT ACHIEVED
                                                                                                                             HEAD OFFICE                                                                                                                      SOLUTIONS                         FOR THE QUARTER         CUMULATIVE


QUARTER TWO                                                                                                                                                                                                                    QUARTER THREE



                                                                                                                                                     During October 2008, no hyacinths were
                                                                                                                                                     removed at the dam wall area. ± 980 cubic
                                                                                                                                                     meters of hyacinths were removed and ± 2 tons
                                                                                                                                                                                                                                                     The huge amounts of litter that are
                                                                                                                                                     of debris removed in other areas around the
                                                                                                                                                                                                                                                     flowing into the dam are of a great
                                                                                                                                                     dam.
                                                                                                                                                                                                                                                     concern as it hinder the removing of
                                                                                                                        Continuous support for the   The raining season has contributed to the fact
                                                                                      R900 000.00              R 0.00                                                                                                                                hyacinths in the Oberon area. A                     R 350 000.00        R 513 000.00
                                                                                                                        programme                    that the hyacinths have started accumulating in
                                                                                                                                                                                                                                                     decision regarding the implementation
                                                                                                                                                     the dam wall area and ± 30 cubic meters of
                                                                                                                                                                                                                                                     of the proposed “litter trap” need to be
                                                                                                                                                     hyacinths were removed at the dam wall area
                                                                                                                                                                                                                                                     taken as a matter of urgency.
                                                                                                                                                     with an additional ± 1120 cubic meters of
                                                                                                                                                     hyacinths removed in other areas around the
                                                                                                                                                     dam.




                                                                                     R 800 000.00         R 39 500.00                  -                                                                                                                                                                       R0.00          R 39 500.00


                                                                                                                                                     Draft motivation submitted for all three projects
                                                                                                                                                     within the Crocodile West Marico for
                                                                                                                                                     consideration by the Finnish for funding the
                                                                                                                                                     project.




                                                                                                                        Continuous support for the   Trees and other plants were planted at the new
                                                                                    R 1 850 000.00             R 0.00                                                                                                                                                                                          R 0.00              R 0.00
                                                                                                                        programme                    Spar Shopping Centre at Damdoryn as part of an
                                                                                                                                                     experiment to demonstrate the quality and
                                                                                                                                                     performance of the compost that is produced in
                                                                                                                                                     the vermiculture process. The trees and plants
                                                                                                                                                     are flourishing and will be monitored on a
                                                                                                                                                     continuous basis.
                                                                                                                                                     In order to enhance the production of the
                                                                                                                                                     earthworms, ten additional units were built and
                                                                                                                                                     installed during November 2008. The total of 15
                                                                                                                                                     units is expected to accommodate approximately
                                                                                                                                                     1200kg earthworms.




                                                                                     R 400 000.00              R 0.00




                                                                                                                                                     Presentation on S78 was made to Ventersdorp
                                                                                                                                                     LM, Dr Ruth Segomotsi Mompati DM & Ngaka
                                                                                                                                                                                                                                                     Work started late at Ventersdorp
                                                                                                                                                     Modiri Molema DM. Ventersdorp municipality            The WSP BP were not developed due to
                                                                                                                                                                                                                                                     because MM left and new Technical
                                                                                                                                                     has started with S78, Dr R.S. Mompati S78             the expired contarct of the PSP who was
                                                                                                                                                                                                                                                     Manager was appointed who later was
                                                                                                                                                     completed.                                            assisting with the BP's
                                                                                                                                                                                                                                                     also Acting MM
                                                                                                                                                     The region is working on support in
                                                                                                                                                     implementation of S78 selected option.




              OPERATIONAL WORKPLAN REPORTING TOOL 2008/09 v02                                                                                                                                            Page 9 of 44                                                                                                                       12/3/2010
WATER SECTOR WORKPLAN TOOL 2008/09
PROGRAMME: WATER SERVICES & WATER RESOURCES
REGION: NORTH WEST

                                                             OPERATIONAL PLAN                                                                                                                                                                                                                                                                                                              QUARTERLY WORKPLAN REPORT

                                                                                                MEASURABLE REGIONAL TARGET OR OUTPUT 2008/09                         PROJECT                                                                            MONTHLY REPORTING
                                                                                                                                                                                    KEY ACTIVITIES (WHAT IS                                                                                                  SUPPORT REQUIRED FROM                                                                    CHALLENGES & POSSIBLE
KEY FOCUS AREA OF DIRECTORATE                       REGIONAL TARGET 2008/09                                                                                          MANAGER/                                                                                                                                                                         ACHIEVED                         NOT ACHIEVED
                                                                                                                                                                                          PLANNED)                                                                                                                HEAD OFFICE                                                                              SOLUTIONS
                                                                                                                                                                     CHAMPION                                                                                         SUPPORT REQUIRED BY      ACTIVITY
                                                                                                         Q3                                 Q4                                                                         SUB ACTIVITIES   PROGRESS ON SUB ACTIVITIES
                                                                                                                                                                                                                                                                          MUNICIPALITY      RESPONSIBILITY
                                                                                                                                                                                                                                                                                                                QUARTER TWO




                                                                                                                                                                                                                                                                                                                                     Ngaka Modiri Molema and Rustenburg have
                                              Implement WC/DM action plans for 3 pilot Support municipalities with         Support municipalities with                          Contact municipalities and get needs                                                                                                                 implemented WC/DM programmes. One on
                                                                                                                                                                                                                                                                                                             Progress thus far
                                              municipalities                           implementation of action plans      implementation of action plans                       and plans                                                                                                                                            one meetings are to be set up to get
                                                                                                                                                                                                                                                                                                                                     inndication of progress and funding




                                                                                                                                                                                Support the municipality in
                                                                                                                                                                                developing the WC/WDM PIP




                                                                                                                                                                                Support the municipality in
                                                                                                                                                                                developing the WC/WDM PIP




Water Conservation & Demand
                                                                                                                                                                 P. Mokati
Management (water services)




                                                                                     Monitor and regulate Maquassi Hills   Monitor and regulate Maquassi Hills
                                              Monitor water loss management projects                                                                                            Monitor the iplementation of water
                                                                                     and Ventersdorp water loss            and Ventersdorp water loss                                                                                                                                                                                Nothing was planned for this quarter
                                              in 2 municipalities                                                                                                               loss management system.
                                                                                     management projects                   management projects




                                                                                                                                                                                Monitor the iplementation of water
                                                                                                                                                                                loss management system.
                                                                                                                                                                                Attend the oversight meetings




                                                                                                                                                                                                                                                                                                                                     Documents were received from national office
                                                                                                                                                                                                                                                                                                                                     on progress achieved. However, all the PSC
                                                                                                                                                                                                                                                                                                                                     meetings had not been attended so the
                                                                                                                                                                                                                                                                                                                                     progress received was not to date.
                                                                                                                                                                                                                                                                                                                                     A meeting was held with the acting chief
                                                                                                                                                                                                                                                                                                                                     director who indicated that a presentation had
                                                                                                                                                                                Follow up on the implementation of
                                                                                                                                                                                                                                                                                                                                     been given by last year by national office, but
                                                                                                                                                                                Dinokana BP.
                                              Monitor project in Dinokana               Implement action plan              Implement action plan                                                                                                                                                                                     no report had been received since.
                                                                                                                                                                                Attend project Steering Committee
                                                                                                                                                                                                                                                                                                                                     Contact was made with the consultant on the
                                                                                                                                                                                meetings.
                                                                                                                                                                                                                                                                                                                                     project and a meeting with the consultant,
                                                                                                                                                                                                                                                                                                                                     councillors, the service provider and the local
                                                                                                                                                                                                                                                                                                                                     municipality was attended. A follow-up
                                                                                                                                                                                                                                                                                                                                     meeting has been scheduled for early July
                                                                                                                                                                                                                                                                                                                                     with all relevant stakeholders to discuss in
                                                                                                                                                                                                                                                                                                                                     depth the progress and way forward.




        OPERATIONAL WORKPLAN REPORTING TOOL 2008/09 v02                                                                                                                                                                Page 10 of 44                                                                                                                                                                           12/3/2010
                                                       QUARTERLY WORKPLAN REPORT


                                                                                                                 SUPPORT REQUIRED FROM                                                                                                                    CHALLENGES & POSSIBLE                          EXPENDITURE                  EXPENDITURE
                                                                                      BUDGET       EXPENDITURE                                                        ACHIEVED                                       NOT ACHIEVED
                                                                                                                      HEAD OFFICE                                                                                                                              SOLUTIONS                               FOR THE QUARTER                CUMULATIVE


QUARTER TWO                                                                                                                                         Two monthly progress meetings have been held                             QUARTER THREE
                                                                                                                                                    to assess work already done and also to provide
                                                                                                                 Moretele LM                        advice and recommendations on the
                                                                                                                 Natinal Office to effect all       implementation of the project.
                                                                                                                 Moretele LM payments. Attend Planned activities have been accomplished with
                                                                                                                                                    minimal challenges. N/O has found an interim                                                                                                  the funds are still with N/O. The
                                                                                                                 all progress meeting and
                                                                                                                                                    messure for payments of invoices. All                                                                                                         payment stab to the amount of
                                                                              R2.5 million     0                 monitor the expenditure.                                                                                                            there is a posible short fall anticipated.
                                                                                                                                                    outstanding invoices have now been paid.                                                                                                      R 431, 039.13 has been issued
                                                                                                                 Additional funding to be
                                                                                                                                                     A section on WC/WDM needed to be beefed up                                                                                                   to the municipality by N/O
                                                                                                                 solicited.
                                                                                                                 (anticipated short fall) the funds in the bylaws to support future implementation of
                                                                                                                 are currently sitting with N/O.    WC/WDM programmes. A framework of the
                                                                                                                                                    WC/WDM chapter has been compiled. A
                                                                                                                                                    comprehensive and structured KAP survey was
                                                                                                                                                    done at Sespond, Ramphosa, and Dan Hause.


                                                                                                                                                                                                                                                     the current situation regarding the
                                                                                                                                                                                                                                                     allocation may affect the project
                                                                                                                 Mafikeng LM                        Two followup meeting has been held to assist the                                                 timeline. It has been proposed to N/O
                                                                                                                 Natinal Office to provide          LM develop a PIP.                                                                                to consider the fact that funds has not
                                                                                                                 financial assistance and also be   The final draft has been submitted and is                                                        been transferred or made available to
                                                                                                                 part of the appraisal team.        awaiting appraisal.                                                                              the region. Therefore the N/O should
                                                                                                                                                                                                                                                     be in the position to assist in rolling
                                                                                                                                                                                                                                                     over the funds.




                                                                                                                                                                                                                                                     Delay on the appointment of PSP due
                                                                                                                                                   A follow up meeting was held with to obtain
                                                                                                                                                                                                                                                     to the long municipal appointment
                                                                                                                                                   progress made regarding the development of PIP
                                                                                                                                                                                                                                                     procedures is a challenge. It is
                                                                                                                                                   and appointment of PSP. The municipality
                                                                                                                                                                                                                                                     proposed that the allocation be re-
                                                                                                                 Tlokwe LM                         undertook to send a letter of commitment by
                                                                                                                                                                                                   Due to lack PSP, PIP has not been                 allocated to Vendersdorp whom they
                                                                                                                 Natinal Office to re-allocate the November 2008 indicating the appointment of the
                                                                                                                                                                                                   developed.                                        have PSP in place and already
                                                                                                                 funds to Ventersdorp LM           PSP and to have submitted the WC/WDM PIP by
                                                                                                                                                                                                                                                     identified their WC/WDM needs.
                                                                                                                                                   December 2008. To date no formal
                                                                                                                                                                                                                                                     Should this year allocation be re-
                                                                                                                                                   communication has been received from the
                                                                                                                                                                                                                                                     allocated, Tlokwe will be considered
                                                                                                                                                   municipality.
                                                                                                                                                                                                                                                     inthe next financial year allocation.




                                                                                                                                                   The second briefing session with the new acting
                                                                                                                                                   Municipal Manager who is also the Technical
                                                                                                                 Ventersdorp LM                    Director has been held whereby progress and
                                                                                                                 Additional funding is required to intention of the programme were discussed. It
                                                                                                                 augment the programme that is was resolved that a committee will be established
                                                                                                                 currently running in Ventersdorp to oversee the implementation of the project. One
                                                                                                                 LM                                progress meeting has been held to evaluate the
                                                                                                                                                   implementation against the BP and to monitor the
                                                                                                                                                   project
                                                                                                                                                   One oversight committee meeting has been held
                                                                                                                                                   with Maquassi Hills LM and the monitoring of the
                                                                                                                                                   project is done during the meeting.
                                                                                                                                                   The BP for the second phase has been revised &
                                                                                                                                                   approved. The communication strategy has been
                                                                                                                 Maquassi Hills LM
                                                                                                                                                   finalised and approved. An additional R700 000
                                                                                                                                                   has been made available from the ISD grant.
                                                                                                                                                   A learning journey on the system has been
                                                                                                                                                   conducted with other municipalities. it was
                                                                                                                                                   emphasised during the learning Journey that the
                                                                                                                                                   Water Services Asset & Commecial Management
                                                                                                                                                   Infomation System is a small and vital part of the



                                                                                                                                                                                                                                                   There is currently no budget for the
                                                                                                                                                                                                                                                   implementation of the Dinokana
                                                                                                                                                                                                        There was no steering committee meeting WC/WDM BP.
                                                                                                                                                                                                        held since July 2008. There have been      It has been observed that there is little
                                                                                                                 Ngaka Modiri Molema DM
                                                                                                                                                                                                        telephonic conversations with the District commitment from the PSP regarding
                                                                                                                 (Ramotshere Moilwa LM)
                                                                                                                                                                                                        however there has been no significant      the coordination of meetings. And also
                                                                                                                 Funding is required to
                                                                                                                                                                                                        progress reported. The Welbedagcht         little commitment from the WSP
                                                                                                                 implement the BP that has been
                                                                                                                                                                                                        project is reportedly being completed and regarding the championing of the
                                                                                                                 developed.
                                                                                                                                                                                                        is planned to be launched during water     programme. The matter needs to be
                                                                                                                                                                                                        week in March 2009.                        taken up with the District. Spotchecks
                                                                                                                                                                                                                                                   on the project will be done during
                                                                                                                                                                                                                                                   Quarter 4




              OPERATIONAL WORKPLAN REPORTING TOOL 2008/09 v02                                                                                                                                     Page 11 of 44                                                                                                                                     12/3/2010
WATER SECTOR WORKPLAN TOOL 2008/09
PROGRAMME: WATER SERVICES & WATER RESOURCES
REGION: NORTH WEST

                                                               OPERATIONAL PLAN                                                                                                                                                                                                                                                                                                                                                        QUARTERLY WORKPLAN REPORT

                                                                                                   MEASURABLE REGIONAL TARGET OR OUTPUT 2008/09                                PROJECT                                                                                        MONTHLY REPORTING
                                                                                                                                                                                                  KEY ACTIVITIES (WHAT IS                                                                                                                   SUPPORT REQUIRED FROM                                                                                                 CHALLENGES & POSSIBLE
KEY FOCUS AREA OF DIRECTORATE                         REGIONAL TARGET 2008/09                                                                                                  MANAGER/                                                                                                                                                                                                 ACHIEVED                                NOT ACHIEVED
                                                                                                                                                                                                        PLANNED)                                                                                                                                 HEAD OFFICE                                                                                                           SOLUTIONS
                                                                                                                                                                               CHAMPION                                                                                                         SUPPORT REQUIRED BY           ACTIVITY
                                                                                                             Q3                                     Q4                                                                                  SUB ACTIVITIES   PROGRESS ON SUB ACTIVITIES
                                                                                                                                                                                                                                                                                                    MUNICIPALITY           RESPONSIBILITY
                                                                                                                                                                                                                                                                                                                                               QUARTER TWO




                                                                                                                                                                                                                                                                                                                                                                       TISPP action plan compiled:
                                                                                                                                                                                                                                                                                                                                                                       The plan looks at priority WSAs (of which
                                                                                                                                                                                              Assess available backlog figures                                                                                                                                         there are 5) and quick wins (of which there
                                                                                                                                                                                              Meet with municipalities to verify                                                                                                                                       are 5) based on the reference framework.
                                                                                                                                                                                              figures                                                                                                                                                                  Timeframes have been set for all activities       Assess backlogs, funding
                                               Target met in 5 quick-win municipalities                                                                                                                                                                                                                                                                                                                                                                  Regional Technical Capacity and Support
                                                                                        Do site visits to ensure and report                                                                   Assist municipalities with technical                                                                                                                                     which range from confirmation of backlogs to      needs, capacity of municipality
Meeting Water targets (households)             (Merafong LM, Matlosana LM, Tlokwe LM,                                                                                      M Lebete                                                                                                                                                         Assistance through TISPP                                                                                     is streched. Deployment and Funding of
                                                                                        back on findings                                                                                      reports                                                                                                                                                                  supporting municialities with fast-tracking of    to deliver and maintain
                                               Ventersdorp LM, Maquassi Hills)                                                                                                                                                                                                                                                                                                                                                                           additional technical support required
                                                                                                                                                                                              Hold technical appraisal meetings                                                                                                                                        implementation of projects. It is envisaged       infrastructure
                                                                                                                                                                                              Report back issues and ensure that                                                                                                                                       that the implementation support will
                                                                                                                                                                                              they are followed up                                                                                                                                                     commence 25th July.
                                                                                                                                                                                                                                                                                                                                                                       It is envisaged that 40% of recommended
                                                                                                                                                                                                                                                                                                                                                                       Technical Reports done




                                                                                                                                                                                                                                                                                                                                                                       Quick-wins have been identified in Merafong,                                         Reliability of backlog figures, DDLG& H
                                                                                                                                                                                              Motivate Ring-fencing of Household                                                                                                                                       Ventersdorp and Tlokwe LMs as their total                                            has conducted a backlog study but some
                                                                                                                                   Support the remaining 5 WSA's with                                                                                                                      Achieved
Meeting Sanitation targets                     Acceleration plans in place in all 12       Motivate for ring-fencing of funds in                                                              Sanitation by National Treasury                                                                                                                                          backlog is under 5000 households;                                                    municipalities still dispute the figures;
                                                                                                                                   backlog identification and the ring     L. Bogopa                                                                     Submission to National Treasury   Submission of BP already done
(households)                                   WSA's                                       collaboration with NSPU                                                                            through the National Sanitation Task                                                                                                                                     In collaboration with OG, WSAs are being                                             Capacity and funding to implement and
                                                                                                                                   fencing of budget to meet target                                                                                                                        through NSTT
                                                                                                                                                                                              Team                                                                                                                                                                     visited to ascertain their needs in terms of                                         undertake O & M functions;
                                                                                                                                                                                                                                                                                                                                                                       meeting their targets




                                                                                                                                                                                                                                                                                                                                                                                                                         The priority list has not been
                                                                                                                                                                                                                                                                                                                                                                       DWAFs plans were communicated with
                                                                                                                                                                                                                                                                                                                                                                                                                         drawn up and implementation        The checklist analysis has not been
                                                                                                                                                                                                                                                                                                                                                                       DPLG&H
                                                                                                                                                                                              Use municipal support plan and                                                                                                                                                                                             of the plan has not                finalised and they are needed so as to
Development of Municipal Support                                                                                                                                                                                                                                                                                                                                       Working sessions with them to standardise
                                               12 MSPs implemented in 12 WSAs              4 WSA's                                 4 WSA's                                 M. Matlhabegoane   checklist findings to prioritise                                                                                                                                                                                           commenced                          incoporate them into our plans
Plans                                                                                                                                                                                                                                                                                                                                                                  the MSPs
                                                                                                                                                                                              municipalities                                                                                                                                                                                                             We have not managed to get         Quick wins are to be selected so as to
                                                                                                                                                                                                                                                                                                                                                                       A follow up meeting is required to ensure that
                                                                                                                                                                                                                                                                                                                                                                                                                         hold of the Izimbizo report from   fast track implementation
                                                                                                                                                                                                                                                                                                                                                                       we focus on water and sanitation
                                                                                                                                                                                                                                                                                                                                                                                                                         the DPLG




                                                                                                                                                                                              Meet with municipalities to identify
                                               Improved performance in municipalities,
                                                                                         Monitoring, evaluation reporting and                                                                 gaps
                                               better understanding of sector prescripts                                           Implement skills development plan
                                                                                         assessment of impact                                                                                 Prioritise skills need
                                               and compliance
                                                                                                                                                                                              Liaise with national office




Capacity Building / Skills Development                                                                                                                                     S Ntobong



                                               Councillor development program                                                      Implement program in Bophirima DM
                                               implememented                              Monitoring, evaluation, reporting and    and Southern DM
                                               Councillors capacitated in their roles and assessment of impact                     Monitoring, evaluation, reporting and
                                               responsibilities                                                                    assessment of impact




                                                                                                                                                                                                                                                                                                                                                                                                                                                            Staff retention remains a challenge
                                                                                                                                                                                              Liaise with municipalities to ascertain                                                                                                                                  The following municipalities have been
                                                                                                                                                                                                                                                                                                                                                                                                                                                            Although some people do not need a
                                               Technical experts deployed to needy                                                                                                            technical needs                                                                                                                                                          identified for deployment of technical experts;
Deployment of Technical Experts                                                            Monitor deployed pesonnel               Monitor deployed pesonnel               T. Moche                                                                                                                                                                                                                                                                         deployee, some do need 'satellite'
                                               municipalities                                                                                                                                 Submit motivation for technical                                                                                                                                          Ventersdorp and Madibeng, though not on a
                                                                                                                                                                                                                                                                                                                                                                                                                                                            technical assistance. It is suggested that
                                                                                                                                                                                              expertise                                                                                                                                                                full-time basis
                                                                                                                                                                                                                                                                                                                                                                                                                                                            this be a DWAF employee




         OPERATIONAL WORKPLAN REPORTING TOOL 2008/09 v02                                                                                                                                                                                Page 12 of 44                                                                                                                                                                                                                           12/3/2010
                                                       QUARTERLY WORKPLAN REPORT


                                                                                                                      SUPPORT REQUIRED FROM                                                                                                                      CHALLENGES & POSSIBLE                        EXPENDITURE           EXPENDITURE
                                                                                     BUDGET             EXPENDITURE                                                          ACHIEVED                                       NOT ACHIEVED
                                                                                                                           HEAD OFFICE                                                                                                                                SOLUTIONS                             FOR THE QUARTER         CUMULATIVE


QUARTER TWO                                                                                                           Final input from headoffice on      TISPP action plan compiled:                          Meetings with quickwin municipalities did
                                                                                                                                                                                                                                      QUARTER THREE          Regional Technical Capacity and
                                                                                                                      final backlog figures for clearer   The plan looks at priority WSAs (of which there      not happen. The TISPP programme budget        Support is extremely stretched.
                                                                                                                      baseline purposes. Assistance       are 6)                                               is exhausted, This was a programme to         Deployment and Funding of additional
                                                                                                                      and Guidance on water targets       Moretele/Kgetleng/Madibeng/Rustenburg/Moses          assist the regional office in driving water   technical support still required. Nothing
                                                                                                                      programmes and the co-              Kotane and Dr Ruth Segomotsi Mompati should          targets                                       has been done about this todate.
                                                                                                                      ordination thereof.                 have a Target Implementation Plan and should                                                       DWAF-NW will lose the other
                                                                                                                                                          contain backlog confirmation, funding needs,                                                       supportive Technical Resource that is
                                                                                                                                                          capacity of municipality to deliver and maintain                                                   providing support over two days per
                                                                                                                                                          infrastructure.                                                                                    week as the resource is not covered
                                                                                                                                                          3 TAC Meeting were held in this quarter a total of                                                 adequately in relation to time allocation
                                                                                                                                                          29 Technical Report were recommended .25 are                                                       and remuniration against the workload.
                                                                                                                                                          water projects contributing towards meeting                                                        TAC contract and support has not
                                                                                                                                                          water targets                                                                                      been existing in this quarter. TAC
                                                                                                                                                                                                                                                             contract or other Technical Support
                                                                                                                                                                                                                                                             mechanisms to be reinstated urgently.




                                                                                                                      Submission to National              Achieved                                                                                           Comment from National Treasury on
                                                                                                                      Treasury                            Submission of BP already done through NSTT                                                         additional funding not positive




                                                                                                                                                          Achieved                                                                                           Obtaining list of trainees from Skills
                                                                                                                                                          Skills Development workshop was held in                                                            Development Facilitators
                                                                                                                                                          October 2008                                                                                       2. Due to internal staff turn over the
                                                                                                                                                          North West Action Plan developed for further                                                       database could not be compiled on the
                                                                                                                                                          training in 2009                                                                                   1st Quarter




                                                                                                                                                                                                                                                             1. Challenges:
                                                                                                                                                                                                                                                             1.1 Poor attendance by the                  1. Ngaka Modiri Molema
                                                                                                                                                          3 CDP workshops successfully held:                   1. Not all municipal councillors and
                                                                              1. Original allocation=                                                                                                                                                        target goups, i.e muncipal                  DM workshop:
                                                                                                                                                          1. Ngaka Modiri Molema DM= 9 -                       officials who were invited did
                                                                              R300,000                                                                                                                                                                       coucillors and officials.                   R48,770.68 2. Dr Ruth
                                                                                                                                                          10/10/2008         2. Dr Ruth                        attend.                   2. The
                                                                              2. Added amount:                                                                                                                                                               2. Solutions:                               S Mompati and Dr       R320,337.00
                                                                                                                                                          Segomotsi Mompati DM= 17 -                           assessment of impact of the
                                                                              R200,000                                                                                                                                                                       2.1 Hold workshops with                     Kenneth Kaunda DMs:
                                                                                                                                                          18/11/2008         3. Dr Kenneth                     worshops will done on the 4th
                                                                              Total: R500,000                                                                                                                                                                management of all                           R118,204.55
                                                                                                                                                          Kaunda DM= 19 - 20/11/2008                           Quarter
                                                                                                                                                                                                                                                             municipalities to discuss the               Total= R166,975.23
                                                                                                                                                                                                                                                             importance of the program




                                                                                                                                                          Technical experts had been deployed to kgetleng                                                    Reporting system is still a challenge,
                                                                                                                                                          municipalities and another deployee was                                                            however integrated approach with
                                                                                                                                                                                                                                                                                                                                R500, 000.00
                                                                                                                                                          depolyed to Moretele from DBSA to replace the                                                      DDLG&H will resolve the problem and
                                                                                                                                                          one who resigned during the 2nd Quarter                                                            will receive reports regularly




              OPERATIONAL WORKPLAN REPORTING TOOL 2008/09 v02                                                                                                                                            Page 13 of 44                                                                                                                            12/3/2010
WATER SECTOR WORKPLAN TOOL 2008/09
PROGRAMME: WATER SERVICES & WATER RESOURCES
REGION: NORTH WEST

                                                             OPERATIONAL PLAN                                                                                                                                                                                                                                                                                                                    QUARTERLY WORKPLAN REPORT

                                                                                               MEASURABLE REGIONAL TARGET OR OUTPUT 2008/09                          PROJECT                                                                            MONTHLY REPORTING
                                                                                                                                                                                    KEY ACTIVITIES (WHAT IS                                                                                                  SUPPORT REQUIRED FROM                                                                                       CHALLENGES & POSSIBLE
KEY FOCUS AREA OF DIRECTORATE                       REGIONAL TARGET 2008/09                                                                                          MANAGER/                                                                                                                                                                        ACHIEVED                             NOT ACHIEVED
                                                                                                                                                                                          PLANNED)                                                                                                                HEAD OFFICE                                                                                                 SOLUTIONS
                                                                                                                                                                     CHAMPION                                                                                         SUPPORT REQUIRED BY      ACTIVITY
                                                                                                        Q3                                  Q4                                                                         SUB ACTIVITIES   PROGRESS ON SUB ACTIVITIES
                                                                                                                                                                                                                                                                          MUNICIPALITY      RESPONSIBILITY
                                                                                       WSA's continuing spending the       WSA's continuing spending the                                                                                                                                                      QUARTER TWO
                                                                                       allocated funds for refurbishment   allocated funds for refurbishment




                                              DoRA Framework for Water services
                                              transfer subsidy accessed by WSAs




                                                                                       R 20,700,000 subsidy allocation     R 20,700,000 subsidy allocation                      Report on monthly actual                                                                                                                             R 20,693,000 subsidy allocation transferred
                                                                                       transferred to all 6 WSA's          transferred to all 6 WSA's                           expenditure                                                                                                                                          to all 6 WSA's as planned.
                                                                                                                                                                                                                                                                                                                                     R 1,851,000 to Moses Kotane LM
                                                                                                                                                                                                                                                                                                                                     R 2,688,000 to Madibeng LM
                                                                                                                                                                                                                                                                                                                                     R 2,202000 to Moretele LM
                                                                                                                                                                                                                                                                                                                                     R 8,442,000 to Ngaka Modiri Molema DM
Refurbishment of Schemes                                                                                                                                         M. Lekgetho                                                                                                                                                         R 5,094,000 to Bophirima DM                                                     WSA's only reporting when reminded.
                                                                                                                                                                                                                                                                                                                                                                                    Only Moretele LM reported on
                                              DoRA Framework for Water services                                                                                                                                                                                                                                                      R 416, 000 to Rustenburg LM
                                                                                                                                                                                                                                                                                                                                                                                    O&M utilisation & still awaiting
                                              operating subsidy accessed by WSAs                                                                                                                                                                                                                                                                                                                                     DWAF regional to remind WSA's on a
                                                                                                                                                                                                                                                                                                                                                                                    reports from other WSA's
                                                                                                                                                                                                                                                                                                                                                                                                                     monthly basis before the due date.




                                                                                       Refurbishment commences,            Progress reporting continuing until                  Support WSA's to prioritise for this
                                                                                       monitorted monthly & reporting      project completion                                   financial year & assist WSA's to
                                                                                       progress monthly                                                                         complete the templates & get all
                                                                                                                                                                                stakeholders to sign

                                                                                                                                                                                Transfer allocated funds to WSA's
                                                                                                                                                                                                                                                                                                                                                                              Regional office still has to sign
                                                                                                                                                                                Monitor & report progress monthly                                                                                                                                                                                                  RPP's only received on the 30th June
                                                                                                                                                                                                                                                                                                                                                                              the signed RPP's by the two
                                                                                                                                                                                                                                                                                                                                                                                                                   2008 for the two WSA's that had signed
                                                                                                                                                                                                                                                                                                                                                                              WSA's.
                                                                                                                                                                                                                                                                                                                                                                                                                   and the regional office to sign ASAP
                                                                                                                                                                                                                                                                                                                                                                              Regional office intends to
                                              Schemes shceduled for refurbishment                                                                                                                                                                                                                                                                                                                                  The regional office to write letters of
                                                                                                                                                                                                                                                                                                                                     RPP's completed & signed by Moses Kotane withhold funds for Madibeng
                                              rehabilitated to Joint Transfer Policy                                                                                                                                                                                                                                                                                                                               withholding funds to the Madibeng LM &
                                                                                                                                                                                                                                                                                                                                     LM & Rustenburg LM.                      LM & Bophirima DM.
                                              standards                                                                                                                                                                                                                                                                                                                                                            possibly to Bophirima DM.
                                                                                                                                                                                                                                                                                                                                                                              Ngaka Modiri Molema
                                                                                                                                                                                                                                                                                                                                                                                                                   Regional office to get hold of the
                                                                                                                                                                                                                                                                                                                                                                              indicated that the RPP is
                                                                                                                                                                                                                                                                                                                                                                                                                   completed RPP's for Ngaka Modiri
                                                                                                                                                                                                                                                                                                                                                                              completed but the region has
                                                                                                                                                                                                                                                                                                                                                                                                                   Molema DM.
                                                                                                                                                                                                                                                                                                                                                                              not received the signed copies.




                                                                                                                                                                                                                                                                                                                                                                                                                   Lack of capacity and support to assist in
                                                                                                                                                                                                                                                                                                                                     An asset register of all Transferred schemes                                  ensuring maintenance and operation of
                                                                                                                                                                                                                                                                                                                                     has been compiled                                                             schemes by WSA's.
                                              Ensure operation and maintainance of     Monitor schemes as per schedule     Monitor schemes as per schedule
Operation and Maintenance                                                                                                                                        M Lebete                                                                                                                                                            It has been indicated that DDLG&H is doing                                    Currently, regional technical capacity and
                                              transferred schemes                      Report findings and follow up       Report findings and follow up
                                                                                                                                                                                                                                                                                                                                     an audit of transferred schemes. Access to                                    support is stretched.
                                                                                                                                                                                                                                                                                                                                     the information will be requested                                             Deployment and funding of additional
                                                                                                                                                                                                                                                                                                                                                                                                                   technical support is required.




        OPERATIONAL WORKPLAN REPORTING TOOL 2008/09 v02                                                                                                                                                                Page 14 of 44                                                                                                                                                                                                  12/3/2010
                                                       QUARTERLY WORKPLAN REPORT


                                                                                                                      SUPPORT REQUIRED FROM                                                                                                       CHALLENGES & POSSIBLE                    EXPENDITURE                     EXPENDITURE
                                                                                   BUDGET           EXPENDITURE                                                 ACHIEVED                                    NOT ACHIEVED
                                                                                                                           HEAD OFFICE                                                                                                                 SOLUTIONS                         FOR THE QUARTER                   CUMULATIVE


QUARTER TWO                                                                            18,228,000                                                                                              Madibeng LM's allocation still withheld,
                                                                                                                                                                                                                   QUARTER THREE             Madibeng LM not reporting               R 14,890,000 transferred to                            0%
                                                                                                                                                                                               Rustemburg LM has not yet appointed           expenditure for previous transfers and WSA's and there is currently 0%
                                                                                                                                                                                               PSP's, Moses Kotane still to appoint          not committing to the project, the      expenditure
                                                                                                                                                                                               Contractors, NMM DM still to appoint          region to consider totally stopping the
                                                                                                                                                                                               Contractors, Dr RS Mompati DM still to        allocation.
                                                                                                                                                                                               appoint PSP's & Contractors                   Rustenburg LM requested assisstance
                                                                                                                                                                                                                                             with the Terms of Reference and
                                                                                                                                                                                                                                             indicated that will appoint PSP's ASAP.
                                                                                                                                                                                                                                             Moses Kotane indicated that they had
                                                                                                                                                                                                                                             no support from their seniors and
                                                                                                                                                                                                                                             considered using the same PSP's and
                                                                                                                                              Dr RS Mompati DM withheld allocation R 865,000
                                                                                                                                                                                                                                             are in a process of appointing
                                                                                                                                              released in November 08
                                                                                                                                                                                                                                             Contractors.
                                                                                                                                              Moses Kotane LM appointed PSP's
                                                                                                                                                                                                                                             NMM DM in a process to appoint
                                                                                                                                              Ngaka Modiri Molema DM appointed PSP's
                                                                                                                                                                                                                                             Contractors.
                                                                                                                                                                                                                                             Dr RS Mompati DM had challenges
                                                                                                                                                                                                                                             with their Bid Committee and indicated
                                                                                                                                                                                                                                             that they will appoint in January 09.




                                                                                       82,793,000        20,693,000                           R 20,700,000 O&M subsidy allocation transferred WSA'a not reporting on a monthly basis as      WSA's indicating that Water Boards     R 20,700,000 transferred to       R 62,093,000 transferred
                                                                                                                                              to all 6 WSA's as planned.                      required by DoRA                               not claiming at all (Magalies Water)   WSA's and R 14,804,490            to WSA's and R
                                                                                                                                              R 1,853,000 to Moses Kotane LM                                                                 and not in time (Botshelo Water)       reported as expended              35,603,544 reported as
                                                                                                                                              R 2,689,000 to Madibeng LM                                                                     The region engaged with Magalies and                                     expended
                                                                                                                                              R 2,204,000 to Moretele LM                                                                     they indicated that they would improve
                                                                                                                                              R 8,441,000 to Ngaka Modiri Molema DM                                                          to enable the WSA's to comply
                                                                                                                                              R 5,096,000 to Dr Ruth Segomotsi Mompati DM
                                                                                                                                              R 417, 000 to Rustenburg LM




                                                                                                                                                                                               Moretele LM has not yet appointed             Madibeng LM not reporting
                                                                                                                                                                                               Contractors, Madibeng LM's allocation still   expenditure for previous transfers and
                                                                                                                                                                                               withheld, Rustemburg LM has not yet           not committing to the project, the
                                                                                                                                                                                               appointed PSP's, Moses Kotane still to        region to consider totally stopping the
                                                                                                                                                                                               appoint Contractors, NMM DM still to          allocation.
                                                                                                                                                                                               appoint Contractors, Dr RS Mompati DM         Rustenburg LM requested assisstance
                                                                                                                                                                                               still to appoint PSP's & Contractors          with the Terms of Reference and
                                                                                                                                                                                                                                             indicated that will appoint PSP's ASAP.
                                                                                                                                                                                                                                             Moses Kotane indicated that they had
                                                                                                                                                                                                                                             no support from their seniors and
                                                                                                                                              Monthly progress meeting attended as
                                                                                                                                                                                                                                             considered using the same PSP's and
                                                                                                                                              scheduled.
                                                                                                                                                                                                                                             are in a process of appointing
                                                                                                                                              Moses Kotane LM & Ngaka Modiri Molema DM
                                                                                                                                                                                                                                             Contractors.
                                                                                                                                              have appointed PSP's
                                                                                                                                                                                                                                             NMM DM in a process to appoint
                                                                                                                                                                                                                                             Contractors.
                                                                                                                                                                                                                                             Dr RS Mompati DM had challenges
                                                                                                                                                                                                                                             with their Bid Committee and indicated
                                                                                                                                                                                                                                             that they will appoint in January 09.




                                                                                                                                                                                                                                             Lack of capacity within the regional
                                                                                                                                                                                                                                             office to assist in ensuring
                                                                                                                                                                                                                                             maintenance and operation of
                                                                                                                                                                                               List of Municipality assets (non-transferred)
                                                                                                                                                                                                                                             transferred schemes by WSA's.
                                                                                                                                                                                               still to be compiled. Deployment of
                                                                                                                                                                                                                                             Currently, regional technical capacity
                                                                                                                                                                                               additional Technical Support to take
                                                                                                                                                                                                                                             and support is stretched.
                                                                                                                                                                                               responsibility of this programmes
                                                                                                                                                                                                                                             Deployment and funding of additional
                                                                                                                                                                                                                                             technical support is required urgrntly.




              OPERATIONAL WORKPLAN REPORTING TOOL 2008/09 v02                                                                                                                             Page 15 of 44                                                                                                                                          12/3/2010
WATER SECTOR WORKPLAN TOOL 2008/09
PROGRAMME: WATER SERVICES & WATER RESOURCES
REGION: NORTH WEST

                                                                OPERATIONAL PLAN                                                                                                                                                                                                                                                                                                              QUARTERLY WORKPLAN REPORT

                                                                                                 MEASURABLE REGIONAL TARGET OR OUTPUT 2008/09                      PROJECT                                                                                 MONTHLY REPORTING
                                                                                                                                                                                      KEY ACTIVITIES (WHAT IS                                                                                                   SUPPORT REQUIRED FROM                                                                          CHALLENGES & POSSIBLE
KEY FOCUS AREA OF DIRECTORATE                        REGIONAL TARGET 2008/09                                                                                       MANAGER/                                                                                                                                                                                ACHIEVED                       NOT ACHIEVED
                                                                                                                                                                                            PLANNED)                                                                                                                 HEAD OFFICE                                                                                    SOLUTIONS
                                                                                                                                                                   CHAMPION                                                                                              SUPPORT REQUIRED BY      ACTIVITY
                                                                                                              Q3                                 Q4                                                                       SUB ACTIVITIES   PROGRESS ON SUB ACTIVITIES
                                                                                                                                                                                                                                                                             MUNICIPALITY      RESPONSIBILITY
                                                                                                                                                                                                                                                                                                                   QUARTER TWO



                                                                                                                                                                                                                                                                                                                                         Yes, All Action plans were submitted by all 4
                                                                                                                                                                                                                                                                                                                                         WSA's(Ngaka Modiri Molema, Dr. Ruth
                                                                                                                                                                                                                                                                                                                                         Mompati, Kgetleng Rivier and City of
                                                                                                                                                                                                                                                                                                                                         Matlosana). All are approved and funds were
                                               Drought relief programme implemented                                                                                               Approve action plans once submitted
                                                                                                                                                                                                                                                                                                                                         transferred.Ngaka Modiri is Planning to equip
                                               at Ngaka Modiri Molema DM, Dr. Ruth                                                                                                by WSA's (Ngaka Modiri Molema,
                                                                                                                                                                                                                                                                                                                                         boreholes at Itsoseng which were drilled
                                               Segomotsi Mompati DM, Kgetleng Rivier                                                                                              Dr. Ruth Segomotsi Mompati,
                                                                                                                                                                                                                                                                                                                                         during round 4 allocation and also site, drill
                                               and City of Matlosana LM                                                                                                           Kgetleng and City of Matlosana
                                                                                                                                                                                                                                                                                                                                         and equip boreholes at Setlogole to augment
                                                                                                                                                                                                                                                                                                                                         the water supply. Dr. Ruth mompati is
                                                                                                                                                                                                                                                                                                                                         planning to site, drill and equip boreholes in
                                                                                                                                                                                                                                                                                                                                         Bray and Morokweng.




                                                                                                                                                                                                                                                                                                                                         Did not anticipate any expenditure for this
                                                                                                                                                                                                                                                                                                                                         quarter but WSA's have already spent some
                                                                                                                                                                                  Compile Monthly expenditure reports
                                               R 12,500,000 spent by March 2009          R 4,000,000 spent                  R 5,000,000 spent                                                                                                                                                                                            funds to this matter. Dr. Ruth spent R
                                                                                                                                                                                  for National office
                                                                                                                                                                                                                                                                                                                                         2111,111 and Ngaka Modiri spent R
                                                                                                                                                                                                                                                                                                                                         789,643.71




                                                                                                                                                               Sambo Victor /
Drought Relief
                                                                                                                                                               Khumoeng Ishmael




                                                                                                                                                                                                                                                                                                                                                                                                         City of Matlosana did not attend the
                                                                                                                                                                                                                                                                                                                                         2 progress reporting meetings were held(6
                                                                                                                                                                                  Arrange and chair progress report                                                                                                                                                                                      meeting on the 12th and Kgetleng did not
                                               All 4 WSA's report to DWAF with regard    2 progress report meetings         2 progress report meetings                                                                                                                                                                                   May 2008, 12 June 2008). Ngaka Modiri and
                                                                                                                                                                                  meetings                                                                                                                                                                                                               attend both meetings and as a result did
                                               to progress                               progress report received           progress report received                                                                                                                                                                                     Dr. Ruth presented their progress with regard
                                                                                                                                                                                  Assess report                                                                                                                                                                                                          not report on progress, DWAF to write a
                                                                                                                                                                                                                                                                                                                                         to implementation.
                                                                                                                                                                                                                                                                                                                                                                                                         letter raising a concern of non attendance




                                                                                                                                                                                                                                                                                                                                         No site visit was planned for this quarter,
                                               Conduct site visit to ensure that funds
                                                                                         2 site visits done                 2 site visits done                                                                                                                                                                                           project have just started and nothing to
                                               are used for drought relief purposes
                                                                                                                                                                                                                                                                                                                                         inspect on site




National Transfers


       NW: Facilitate the conclusion
       of the Transfer Agreements              Not applicable
       for Water Services Schemes




                                                                                                                                                                                                                                                                                                                                         Funding needs were received from
                                                                                                                                                                                                                                                                                                                                         Rustenburg last year, totalling R267.5 million
                                                                                                                                                                                                                                                                                                                                         for water, sanitation and greening.
                                                                                                                                                                                  Check with Royal Bafokeng Holdings
                                                                                                                                                                                                                                                                                                                                         National office was contacted to obtain                         Though there is a 2010 forum at national
                                               Funding secured for water and sanitation                                                                                           if there has been any change in
2010 FIFA World Cup support to Host                                                                                                                                                                                                                                                                             Clarity on allocations   national targets. However the targets are not                   office which meets with the host cities,
                                               facilities for the Royal Bafokeng Stadium Support and monitor stakeholders   Support and monitor stakeholders   C. Lobakeng        funding needs
Municipalities                                                                                                                                                                                                                                                                                                  National targets         available as national office, currently, has                    information is not cascaded down to the
                                               and surrounds                                                                                                                      Liaise with national office to obtain
                                                                                                                                                                                                                                                                                                                                         neither the resources nor the capacity to                       regions
                                                                                                                                                                                  national plan
                                                                                                                                                                                                                                                                                                                                         spearhead the program.
                                                                                                                                                                                                                                                                                                                                         R8 million has been allocated to Rustenburg
                                                                                                                                                                                                                                                                                                                                         for greening and public toilets




         OPERATIONAL WORKPLAN REPORTING TOOL 2008/09 v02                                                                                                                                                                  Page 16 of 44                                                                                                                                                                                     12/3/2010
                                                       QUARTERLY WORKPLAN REPORT


                                                                                                                 SUPPORT REQUIRED FROM                                                                                                              CHALLENGES & POSSIBLE                       EXPENDITURE         EXPENDITURE
                                                                                   BUDGET          EXPENDITURE                                               ACHIEVED                                        NOT ACHIEVED
                                                                                                                      HEAD OFFICE                                                                                                                        SOLUTIONS                            FOR THE QUARTER       CUMULATIVE


QUARTER TWO                                                                                                                                                                                                           QUARTER THREE




                                                                                                                                         R 1 071 005 spent this quarter by Ngaka Modiri         Dr Ruth Segomotsi Mompati and Ngaka
                                                                                                                                         Molema DM, Kgetleng Rivier and Dr. Ruth                Modiri Molema indicated that some
                                                                                                                                         Mompati DM, no expenditure report from City of         invoices has not been paid but has been
                                                                                                                                         Matlosana reason as indicated the next row             submitted and hence are not included in
                                                                                                                                         below.                                                 the R 1 071 005 spent.




                                                                                   12,500,000   R 2,900,643.71                           1 progress reporting meeting was held(01 Dec                                                                                                     1 071 005             7 749 901
                                                                                                                                         2008). Ngaka Modiri and Dr. Ruth and Kgetleng
                                                                                                                                         Rivier presented their progress with regard to
                                                                                                                                         implementation.

                                                                                                                                         Ngaka Modiri Molema District Municipality R
                                                                                                                                         5,500 000

                                                                                                                                         • Itsoseng Bulk Augmentation-R 2,000 000
                                                                                                                                         The equipping of the boreholes has been                                                                City of Matlosana did not attend the
                                                                                                                                         completed, 2 boreholes have been equipped.                                                             meeting again on the 1st of December
                                                                                                                                         Construction of the 11.1.km pipeline complete,                                                         2008, a letter of non attendance has
                                                                                                                                         overall project complete. Ngaka Modiri Molema                                                          been written to the municipal manager,
                                                                                                                                         has counter funded with R 2,6 mil for the                                                              a verbal indication has been given that
                                                                                                                                         completion of the project.                                                                             they will attend the meeting on the 1st
                                                                                                                                                                                                                                                but they were not available, The matter
                                                                                                                                         • Setlagole Bulk Augmentation-R 3,500 000                                                              has handed to the Acting Chief
                                                                                                                                         Drilling has been completed in Setlagole, a total                                                      Director to communicate with the MM
                                                                                                                                         of 11 boreholes were drilled and tested. Khulani                                                       and Mayor.
                                                                                                                                         Geo-Consultants group indicated that some of
                                                                                                                                         the boreholes were Class 3 water quality and
                                                                                                                                         total combined yield is 7l/s. They further indicated
                                                                                                                                         that they detected Nitrates in some of the
                                                                                                                                         boreholes that were tested and were not
                                                                                                                                         convinced, they will re-sample and use a different
                                                                                                                                         laboratory to verify the results. The Geo-
                                                                                                                                         Consultants are planning to further explore the
                                                                                                                                         Northern part of the drilled boreholes, they are
                                                                                                                                         convinced from that there is water as indicated
                                                                                                                                         from the Geophysics that has been done. They
                                                                                                                                         are still awaiting a go ahead from NMMDM.
                                                                                                                                                                                                Due to non availability of Officials from the
                                                                                                                                                                                                municipality and consultants as it has to be
                                                                                                                                                                                                a joint visit with DWAF and also clashing of
                                                                                                                                         No site visit took place during this quarter           days, and other commitments like the
                                                                                                                                                                                                councillor developments, the site visit were
                                                                                                                                                                                                postponed to be done during the fourth
                                                                                                                                                                                                quarter




                                                                                                                                                                                                No meeting was scheduled in the last
                                                                                                                                                                                                quarter




              OPERATIONAL WORKPLAN REPORTING TOOL 2008/09 v02                                                                                                                            Page 17 of 44                                                                                                                            12/3/2010
WATER SECTOR WORKPLAN TOOL 2008/09
PROGRAMME: WATER SERVICES & WATER RESOURCES
REGION: NORTH WEST

                                                               OPERATIONAL PLAN                                                                                                                                                                                                                                                                                                                                        QUARTERLY WORKPLAN REPORT

                                                                                                   MEASURABLE REGIONAL TARGET OR OUTPUT 2008/09                            PROJECT                                                                                 MONTHLY REPORTING
                                                                                                                                                                                              KEY ACTIVITIES (WHAT IS                                                                                                   SUPPORT REQUIRED FROM                                                                                                    CHALLENGES & POSSIBLE
KEY FOCUS AREA OF DIRECTORATE                         REGIONAL TARGET 2008/09                                                                                              MANAGER/                                                                                                                                                                                       ACHIEVED                              NOT ACHIEVED
                                                                                                                                                                                                    PLANNED)                                                                                                                 HEAD OFFICE                                                                                                              SOLUTIONS
                                                                                                                                                                           CHAMPION                                                                                              SUPPORT REQUIRED BY      ACTIVITY
                                                                                                            Q3                                      Q4                                                                            SUB ACTIVITIES   PROGRESS ON SUB ACTIVITIES
                                                                                                                                                                                                                                                                                     MUNICIPALITY      RESPONSIBILITY
                                                                                                                                                                                                                                                                                                                           QUARTER TWO




                                                                                                                                                                                                                                                                                                                                                                                                                                           Although DWAF initially prioritized seven
                                                                                                                                                                                                                                                                                                                                                         An action plan has been finalised to conduct                                      WSAs i.e Kgetleng River, Ngaka Modiri
                                                                                            Implement support plan
                                               Implement and monitor support plan to                                                                                                                                                                                                                                                                     an audit of backlog on provision of FBS in the                                    Molema, Bophirima, Ventersdorp,
                                                                                            Monitor                                Monitoring and submission of reports                      Meet with DDLG&H and SALGA
Free Basic Water                               assist municipalities to provide 2.7 million                                                                             I. Khumoeng/B Mokino                                                                                                                                                             region. As indicated on the aligned Support                                       Madibeng, Moretele & Rustenburg LM’s,
                                                                                            Submission of reports by               by municipalities                                         Align plans
                                               people with FBW                                                                                                                                                                                                                                                                                           Plan, municipalities will be audited per                                          these municipalities will still be covered in
                                                                                            municipalities
                                                                                                                                                                                                                                                                                                                                                         District.                                                                         the joint effort with DDLG&H towards
                                                                                                                                                                                                                                                                                                                                                                                                                                           addressing free basic services issues.




                                                                                                                                                                                                                                                                                                                                                         Target Implementation Programme Plan
                                                                                           Monitor:                                Monitor:
                                                                                                                                                                                                                                                                                                                                                         (TISPP) compiled and to be aligned to DDLG
                                                                                           1. Implementation of MIG projects       1. Implementation of MIG projects                                                                                                                                                                                                                                                                       Confirmation water of targets in writing
                                                                                                                                                                                          Accelerate implementation of MIG                                                                                                                               &H's Special Intervention Programme (SIP). Backlog eradication strategy
                                               Eradication of Backlogs                     (backlogs)                              (backlogs)                                                                                                                                                                           Guidance on final target dates                                                                                     required. Finalisation and signing off of
                                                                                                                                                                                          Projects towards meeting targets                                                                                                                               Regional Local Government Support Plan to and specific support needs
                                                                                           2. Ensure implementation of municipal   2. Ensure Implementation of                                                                                                                                                                                                                                                                             DWAF and DPLG backlog studies
                                                                                                                                                                                                                                                                                                                                                         be finalised (Some support needs are
                                                                                           targets plans                           municipal targets plans
                                                                                                                                                                                                                                                                                                                                                         reflected in the LGSP).




                                                                                                                                                                                                                                                                                                                                                                                                                                           Poor quality of technical reports is
                                                                                                                                                                                          1. Support priority municipalities to                                                                                                                           Support given to WSA's to correct and
                                                                                                                                                                                                                                                                                                                                                                                                          A structured support plan to     prolonging the project recommendation
                                               Support MIG structures to submit 50                                                                                                        compile and submit Technical                                                                                                                                    resubmit 7 water projects Technical
                                                                                           20 submitted                            10 submitted                                                                                                                                                                         Technical report quality training                                                 WSA MIG structures to submit     process.
                                               water projects and Regional office to                                                                                                      Reports.                                                                                                                                                        Reports(4 Bophirima & 3 Moretele.)
                                                                                           10 recommended                          10 recommended                                                                                                                                                                       sessions and material                                                             technical reports has not been   MIG process and technical report quality
                                               recommend 40                                                                                                                               2. Hold a working session to improve                                                                                                                            4 water projects recommended: (1 Bophirima
                                                                                                                                                                                                                                                                                                                                                                                                          compiled                         working sessions with WSA'S to be
                                                                                                                                                                                          on quality of technical reports                                                                                                                                 & 3 Moretele).
                                                                                                                                                                                                                                                                                                                                                                                                                                           conducted




MIG & Accelerated infrastructure
                                                                                                                                                                       M Lebete
development
                                                                                                                                                                                                                                                                                                                                                                                                                                           Agreement across the sector on the
                                                                                                                                                                                                                                                                                                                                                                                                                                           'correct' figures. Though the DDLG&H
                                                                                                                                                                                                                                                                                                                                                                                                                                           has conducted a backlog study where
                                                                                                                                                                                                                                                                                                                                                                                                                                           figures were sourced directly from the
                                                                                                                                                                                                                                                                                                                                                                                                                                           municipalities some are disputing them.
                                                                                                                                                                                          Liaise with DDLG&H on verification                                                                                                                             The reference framework was used to verify
                                               Budget and Planning                                                                                                                                                                                                                                                      Guidance on final target dates                                                                                     The DDLG&H backlog study has been
                                                                                                                                                                                          of backlog targets                                                                                                                                             the backlog figures
                                                                                                                                                                                                                                                                                                                                                                                                                                           finalised and a snaglist compiled. It is
                                                                                                                                                                                                                                                                                                                                                                                                                                           envisaged that it will be complete by end
                                                                                                                                                                                                                                                                                                                                                                                                                                           July. It is hoped that on completion the
                                                                                                                                                                                                                                                                                                                                                                                                                                           municipalities will 'sign off' the figures thus
                                                                                                                                                                                                                                                                                                                                                                                                                                           making them legitimate.




                                                                                                                                                                                                                                                                                                                                                                                                                                           Poor Quality of Technical reports
                                                                                                                                                                                                                                                                                                                                                          Support to WSA's to correct and resubmit 7                                       prolonging the project recommendation
                                               Support MIG structures to submit 30                                                                                                        1. Support priority municipalities to                                                                                         1. Rolling out of this sanitation                                            Structured Support plan to
                                                                                           10 submitted                            5 submitted                                                                                                                                                                                                            Technical Reports. Recommendation of 7                                           process. Sanitation tools roll out working
                                               sanitation projects and Regional Office                                                                                                    compile and submit Technical                                                                                                  tools. 2.Technical report quality                                            WSA MIG structures to submit
                                                                                           10 recommended                          5 recommended                                                                                                                                                                                                          Sanitation projects - 2 from Dr Ruth                                             sessions to also include MIG process and
                                               to recomend 30                                                                                                                             Reports.                                                                                                                      training sessions and material                                               Technical reports
                                                                                                                                                                                                                                                                                                                                                          Segomotsi Mompati DM and 5 from Moretele                                         technical report quality sessions with
                                                                                                                                                                                                                                                                                                                                                                                                                                           WSA'S .




Municipal Izimbizo's and Water Sector          Attend imbizo's and consolidate issues      Attend imbizo's                         Consolidate issues
                                                                                                                                                                       M. Matlhabegoane                                                                                                                                                                  Imbizo dates have not as yet been set.
Summits                                        raised                                      Consolidate issues                      Follow up




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                                                       QUARTERLY WORKPLAN REPORT


                                                                                                                   SUPPORT REQUIRED FROM                                                                                                                CHALLENGES & POSSIBLE                    EXPENDITURE     EXPENDITURE
                                                                                      BUDGET         EXPENDITURE                                                      ACHIEVED                                       NOT ACHIEVED
                                                                                                                        HEAD OFFICE                                                                                                                          SOLUTIONS                         FOR THE QUARTER   CUMULATIVE


QUARTER TWO                                                                                                                                         DWAF together with DDLG&H, SALGA and DME                                QUARTER THREE
                                                                                                                                                    (NW FBS Task Team) continues to carry out                                                       As indicated on the FBS Audit report
                                                                                                                                                    audits in the municipalities for backlog on                                                     for Dr Kenneth Kaunda DM and Dr
                                                                                                                                                    provision of FBS in the region. Meetings were                                                   Ruth Segomotsi Mompati, some of the
                                                                                                                                                    scheduled and these municipalities were visited:                                                challenges include understanding and
                                                                                                                                                    City of Matlosana LM, Tlokwe LM, Maquassi Hills                                                 interpretation of Indigent policies,
                                                                                                                                                    LM, Merafong LM and Ventersdorp LM under Dr                                                     monthly reports on provision of FBS,
                                                                                                                                                    Kenneth Kaunda DM as well as Moses Kotane                                                       backlog on infrastructure impedes the
                                                                                                                                                    LM and Kgetleng revier LM from Bojanala DM. A                                                   provision of FBS on small
                                                                                                                                                    detailed FBS Audit Report on these municipalities                                               municipalities like Kgetleng and no
                                                                                                                                                    is available in the Region.                                                                     dedicated personnel to deal with FBS.
                                                                                                                                                    During the audits Kgetleng revier LM indicated                                                  It was also found that more
                                                                              Part of TAC contract                                                  that the FBS Awareness Road-show organised                                                      municipalities still have challenges on
                                                                              budget                                                                by the NW FBS Task Team at Ventersdorp would                                                    FBW figures. Hence the FBS Task
                                                                                                                                                    help encourage those who qualify to register as                                                 Team felt the need to organize a
                                                                                                                                                    indigents. A Free Basic Services Task team                                                      meeting, mid January 2009, with Stats
                                                                                                                                                    composing of 3 x Municipal employees, 1x CDW                                                    SA at a provincial level to address the
                                                                                                                                                    and 1 x ward committee has been formed in                                                       problem. This issue was also raised on
                                                                                                                                                    Ventersdorp.                                                                                    the FBWSTT meeting and Head office
                                                                                                                                                    Moses Kotane LM and Maqassi Hills LM to deal                                                    was requested to assist the region with
                                                                                                                                                    with FBS issues including reporting.                                                            FBW data as presented on the FBW
                                                                                                                                                    The office continues to collect monthly FBS data                                                website. The matter was never
                                                                                                                                                    from all WSAs as part of monitoring. The new                                                    attended to due to the resignation of
                                                                                                                                                    FBS reporting template was forwarded to all                                                     the FBWSTT Coordinator.
                                                                                                                                                    municipalities and they will be visited and
                                                                                                                                                    orientated on how to properly populate the

                                                                                                                                                                                                                                                    Confirmation of water targets in writing
                                                                                                                                                                                                                                                    required. Finalisation and signing off
                                                                                                                                                                                                                                                    of DWAF and DPLG backlog studies.
                                                                                                                                                    Priority WSA's received support in the
                                                                                                                                                                                                 Challenges from previous quarter report            Decision on basic backlog must be
                                                                                                                                                    compilation of Target Implementation Plans
                                                                                                                   Guidance on final target dates                                                not addressed. TISPP programme                     taken urgently. Coordination with other
                                                                                                                                                    (Moretele/Kgetleng/Madibeng/Rustenburg/Moses
                                                                                                                                                                                                 activities have halted                             backlog eradication/reduction
                                                                                                                                                    Kotane and Dr Ruth Segomotsi Mompati) -
                                                                                                                                                                                                                                                    initiatives. DPLG to clarify and
                                                                                                                                                                                                                                                    communicate DWAF's role regarding
                                                                                                                                                                                                                                                    CIP




                                                                                                                                                     Submission and recommendation of Technical
                                                                                                                                                     Report Targets (10 Submitted and 5                                                              MIG process and technical report
                                                                                                                                                     Recommended) have been achieved. Quality           Additional Technical Support . Technical     quality working sessions with WSA'S to
                                                                                                                   Technical report quality training
                                                                                                                                                     and submission of Technical reports has            Report and Sanitation tools rollout sessions be conducted. Working sessions to
                                                                                                                   sessions and material
                                                                                                                                                     improved. Support given to WSA's to improve        not achieved                                 piggy bag on Sanitation roll-out tools
                                                                                                                                                     and resubmit 28 water projects Technical                                                        where dated are not yet set.
                                                                                                                                                     Reports 25 water projects recommended:




                                                                                                                                                                                                                                                      Latest reports has been made
                                                                                                                                                                                                        Same as in previous quarters: Support to
                                                                                                                                                                                                                                                      available to DWAF.
                                                                                                                                                    DDLG&H's backlog reports have been finalised.       Municipalities on finalisation of Budgets not
                                                                                                                                                                                                                                                      DWAF HO has access of available
                                                                                                                                                                                                        achieved
                                                                                                                                                                                                                                                      reports and will advice.




                                                                                                                                                                                                      Submission and recommendation of
                                                                                                                                                                                                      Technical Report Targets (10 Submitted        MIG process and technical report
                                                                                                                                                      Quality and submission of Technical reports has
                                                                                                                   Rolling out of sanitation tools.                                                   and 5 Recommended) have not been              quality working sessions with WSA'S to
                                                                                                                                                     improved. Support given to WSA's to improve
                                                                                                                   Technical report quality training                                                  achieved as the focus from WSA's has          be conducted. Working sessions to
                                                                                                                                                     and resubmit 6 sanitation projects Technical
                                                                                                                   sessions and material                                                              been on water.Additional Technical            piggy bag on Sanitation roll-out tools
                                                                                                                                                     Reports 5 sanitation projects recommended:
                                                                                                                                                                                                      Support . Technical Report and Sanitation     where dated are not yet set.
                                                                                                                                                                                                      tools rollout sessions not achieved




                                                                                                                                                    Imbizo dates have not as yet been set.




              OPERATIONAL WORKPLAN REPORTING TOOL 2008/09 v02                                                                                                                                    Page 19 of 44                                                                                                                 12/3/2010
WATER SECTOR WORKPLAN TOOL 2008/09
PROGRAMME: WATER SERVICES & WATER RESOURCES
REGION: NORTH WEST

                                                              OPERATIONAL PLAN                                                                                                                                                                                                                                                                                                                                                 QUARTERLY WORKPLAN REPORT

                                                                                                  MEASURABLE REGIONAL TARGET OR OUTPUT 2008/09                                PROJECT                                                                                     MONTHLY REPORTING
                                                                                                                                                                                                     KEY ACTIVITIES (WHAT IS                                                                                                   SUPPORT REQUIRED FROM                                                                                                     CHALLENGES & POSSIBLE
KEY FOCUS AREA OF DIRECTORATE                        REGIONAL TARGET 2008/09                                                                                                  MANAGER/                                                                                                                                                                                         ACHIEVED                                NOT ACHIEVED
                                                                                                                                                                                                           PLANNED)                                                                                                                 HEAD OFFICE                                                                                                               SOLUTIONS
                                                                                                                                                                              CHAMPION                                                                                                  SUPPORT REQUIRED BY      ACTIVITY
                                                                                                           Q3                                     Q4                                                                                     SUB ACTIVITIES   PROGRESS ON SUB ACTIVITIES
                                                                                                                                                                                                                                                                                            MUNICIPALITY      RESPONSIBILITY
                                                                                                                                                                                                                                                                                                                                  QUARTER TWO                 1. Interviews held                                1. Feedback sessions               Challenges:
                                                                                                                                                                                                                                                                                                                                                              2. data analysed                                  not held awaiting                  1. Entering data into excel and
                                                                                                                                                                                                                                                                                                                                                              3. Analysed data is being entered the             analysed data to be                copying to automatic anlysis tool
                                                                                                                                                                                                                                                                                                                                                              excell for Province to process                    transcribed into booklets.         is a tedious job
                                               WSA Checklist Edition 3 processes
                                                                                                                                                                                                                                                                                                                                                              interpretations                                   2. Documents not signed            Solutions: This is National Office
                                               completed and results published by
                                               August 08, gaps integrated with those of                                                                                                                                                                                                                                                                                                                         awaiting feedback to               competence
                                               sector partners and BPs developed for                                                                                                                                                                                                                                                                                                                            municipalities.
                                                                                          Monitor implementation (spending)
                                               funding by Dec 08
                                                                                          processes for Edition 2 Checklist     Allocate funds for Edition 3 projects
                                               Budget allocation by March 09
                                                                                          funded projects                       and monitor implementation of                                   Secure appointments
                                               Edition 2 checklist processes completed
WSA Checklist                                                                             Edition 3 outcomes integrated with    projects                                 S. Ntobong             Conduct interviews
                                               by March 2008 and signed off by MM's
                                                                                          those of processes undertaken by      Revisit WSAs to check status of                                 Do data anlysis
                                               Outcomes of Edition 2 Checklist
                                                                                          other sector partners, action plans   funtional areas for Edition 2
                                               processes integrated with those obtained
                                                                                          and BPs developed for funding
                                               by sector departments, action plans and
                                               BPs developed for funding. Funds
                                               allocation processes completed during
                                               2nd quarter 08/09




Mobilisation of Support from
                                               Ensure awareness of water sector          Create awareness of water sector      Create awareness of water sector
Provincial and Local Politicians
                                               programmes and priorities at relevant for programmes and priorities at relevant programmes and priorities at relevant C. Lobakeng                                                                                                                                                                                                                                                                   No meetings were attended this meeting
through relevant structures such
                                               a                                         fora                                  fora
Minmec; Mayoral Committee; etc.




                                                                                                                                                                                                                                                                                                                                                              Feedback on the previous report was given. It
                                                                                      Feedback on previous report given         Feedback on previous report given                                                                                                                                                                                             was indicated that the quality of the reports
                                                                                      Quarterly reports received, checked       Quarterly reports received, checked                                                                                                                                                                                           submitted had deteriorated somewhat in the                                           The distance between the two offices
                                                                                      and consolidated                          and consolidated                                                                                                                                                                                                              last quarter.                                                                        makes communication difficult and we are
                                                                                      Quarterly report approved by chief        Quarterly report approved by chief                              Set up appointments with DWAF                                                                                                                                 Reports for the 1st quarter have been             At the time of submission to       reliant on e-mail and phone calls. It is
                                                                                      director                                  director                                                        staff                                                                                                                                                         received, consolidated and submitted to the       the acting chief director a full   more effective to request the reports in
                                               Quarterly report produced and approved
                                                                                      Quarterly report submitted to national    Quarterly report submitted to national                          Assist with population of quarterly                                                                                                                           acting chief director for approval, after which   report had not been received       person, but it is not practical to drive to
                                                                                      office                                    office                                                          reports                                                                                                                                                       it will be submitted to national office           from water resources               the Haartbeespoort office without the
                                                                                      Quarterly feedback letter received        Quarterly feedback letter received                                                                                                                                                                                            Quarterly feedback letters for the 4th quarter                                       assurance that the persons to be seen
                                                                                      from national office, aligned and sent    from national office, aligned and sent                                                                                                                                                                                        of 07/08 were received, customised, signed                                           will be available
                                                                                      to municipalities                         to municipalities                                                                                                                                                                                                             by the acting chief director, sent to the
                                                                                                                                                                                                                                                                                                                                                              municipalities and national office




                                                                                                                                                                         N Thulo                                                                                                                                                                                                                                                                   Obtaining data from municipalities still
                                                                                                                                                                                                                                                                                                                                                                                                                                                   remains a challenge as DDLG&H is seen
                                                                                                                                                                                                                                                                                                                                                                                                                                                   as the custodian of the data. The
Monitoring and Evaluation and                                                             Conduct site visits to water and
                                                                                                                                                                                                Liaise with municipalities to find out                                                                                                                                                                                                             spreadsheet received from DDLG&H
Reporting                                                                                 sanitation projects
                                                                                                                                                                                                reporting capacity                                                                                                                                                                                                                                 does not have deliverables reported on
                                               Assist municipalities with reporting on    Analyse findings                      Monitor impact of health and hygiene
                                                                                                                                                                                                Meet with DDLG&H re MIG MIS                                                                                                    Spot check assessment dates                                                                                         and it is unclear as to when they will be
                                               water and sanitation projects              Compile reports on findings           campaigns
                                                                                                                                                                                                Liaise with national office re spot                                                                                                                                                                                                                migrating to the MIG MIS.
                                                                                          Assist health and hygiene with
                                                                                                                                                                                                check assessment dates                                                                                                                                                                                                                             The proposed central reporting system for
                                                                                          implementation of monitoring plan
                                                                                                                                                                                                                                                                                                                                                                                                                                                   the province will greatly alleviate the
                                                                                                                                                                                                                                                                                                                                                                                                                                                   problem, but it could be a while before it is
                                                                                                                                                                                                                                                                                                                                                                                                                                                   up and running




                                                                                                                                Conduct spot checks according to                                                                                                                                                                                              A monitoring plan was drafted and submitted
                                               Spot checks conducted on sampled water Conduct spot checks according to          plan                                                                                                                                                                                                                          to national office
                                               and sanitation projects / infrastructure plan                                    Compile reports                                                                                                                                                                                                               A site visit was conducted to Maquassi Hills
                                                                                                                                Submit to national office                                                                                                                                                                                                     bulk project




                                                                                                                                                                                                 Finalise draft framework and develop                                                                                          Support required from IWQS to
                                               Develop integrated monitoring program      Consultation with stakeholders to     Consultation with stakeholders to        P. Venter, J. Maluleke,                                                                                                                                                             Evaluate existing monitoring points and data                                          Obtaining information from other
                                                                                                                                                                                                 strategy.                                                                                                                     identify sampling monitoring
                                               for HBP and catchment                      come up with targets                  come up with targets                     A Manake                                                                                                                                                                            available                                                                             institutions
                                                                                                                                                                                                                                                                                                                               points



Compliance, Monitoring and
Enforcement




         OPERATIONAL WORKPLAN REPORTING TOOL 2008/09 v02                                                                                                                                                                                 Page 20 of 44                                                                                                                                                                                                                  12/3/2010
                                                       QUARTERLY WORKPLAN REPORT


                                                                                                                          SUPPORT REQUIRED FROM                                                                                                            CHALLENGES & POSSIBLE                       EXPENDITURE             EXPENDITURE
                                                                                      BUDGET                EXPENDITURE                                                  ACHIEVED                                      NOT ACHIEVED
                                                                                                                               HEAD OFFICE                                                                                                                      SOLUTIONS                            FOR THE QUARTER           CUMULATIVE


QUARTER TWO                                                                                                                                           1. Data from all municipalities analysed                              QUARTER LM,
                                                                                                                                                                                                          3 municipalities (Madibeng THREE             1. Challenges:
                                                                                                                                                      and submitted for publication.                      Merafong LM & NMMDM) do not                  1.1 Delay by municipalities to
                                                                                                                                                      2. Dr Ruth Segomotsi Mompati DM in                  have their analysed data                     have Municipal Managers
                                                                                                                                                      addition to the 8 of the 2nd Quarter of             documents signed by Municipal                signing the analysed Checklist
                                                                                                                                                      the municipalities had their analysed               Managers                                     data              2. Solution
                                                                                                                                                      data documents signed by Municipal                                                               2.1 Elevate problem to both
                                                                                                                                                      Managers                                                                                         DWAF and municipal
                                                                              Budgets for imlementation
                                                                                                                                                                                                                                                       management.
                                                                                      of projects will be                 1. Program guidelines                                                                                                                                                  Program run under the
                                                                                 allocated under Local                    2. Analysis of the data                                                                                                                                                Regional Office         N/A
                                                                                  Government Support                      3. Publication of results                                                                                                                                              Operational budget
                                                                                            Programme




                                                                                                                                                      Presentation on the provincial study made at the
                                                                                                                                                                                                                                                       Acquisition of budget for the
                                                                                                                                                      Infrastructure working group
                                                                                                                                                                                                                                                       implementation of the outcomes of the
                                                                                                                                                      Outcome of the Taung Dam study presented at
                                                                                                                                                                                                                                                       study
                                                                                                                                                      the PGDS Coordinating Committee




                                                                                                                                                      Feedback on the previous report was given by
                                                                                                                                                      HO at WSS Strategic Planning. The quality of the
                                                                                                                                                      report has improved
                                                                                                                                                      The 3rd quarter report has been consolidated,
                                                                                                                                                      submitted to the Acting Chief Director for
                                                                                                                                                      approval and submitted to National Office




                                                                              National office budget



                                                                                                                                                      Achieved 23 936 people impacted by H & H            A draft Water & Sanitation Monitoring Plan   DWAF to make a presentation of the
                                                                                                                                                      Education through awareness campaigns and           has been submitted to HO to review and       plan to its key stakeholders for buy-in
                                                                                                                                                      distribution of resource materials as part of the   for approval and to be signed off by the     (Premiers Office, DDLG&H, DPLG,
                                                                                                                                                      H&H Monitoring Plan                                 Acting Chief Director.                       SALGA ect.)




                                                                                                                                                                                                                                                       A pleanary meeting will be held in
                                                                                                                                                                                                                                                       January with DWAF, Premiers Office,
                                                                                                                                                                                                          Awaiting the approval of the Water &
                                                                                                                                                                                                                                                       DDLG&H, DPLG, SALGA & Water
                                                                                                                                                                                                          sanitation Monitoring Plan
                                                                                                                                                                                                                                                       Boards to formulate a Task Team that
                                                                                                                                                                                                                                                       will be assigned toconduct spotchecks




                                                                              R 4 200 000                                                                                                                                                                                                        0                       0




              OPERATIONAL WORKPLAN REPORTING TOOL 2008/09 v02                                                                                                                                         Page 21 of 44                                                                                                                          12/3/2010
WATER SECTOR WORKPLAN TOOL 2008/09
PROGRAMME: WATER SERVICES & WATER RESOURCES
REGION: NORTH WEST

                                                              OPERATIONAL PLAN                                                                                                                                                                                                                                                                                                                                                         QUARTERLY WORKPLAN REPORT

                                                                                                 MEASURABLE REGIONAL TARGET OR OUTPUT 2008/09                             PROJECT                                                                                MONTHLY REPORTING
                                                                                                                                                                                                KEY ACTIVITIES (WHAT IS                                                                                                                SUPPORT REQUIRED FROM                                                                                             CHALLENGES & POSSIBLE
KEY FOCUS AREA OF DIRECTORATE                        REGIONAL TARGET 2008/09                                                                                              MANAGER/                                                                                                                                                                                                         ACHIEVED                               NOT ACHIEVED
                                                                                                                                                                                                      PLANNED)                                                                                                                              HEAD OFFICE                                                                                                       SOLUTIONS
                                                                                                                                                                          CHAMPION                                                                                                  SUPPORT REQUIRED BY                  ACTIVITY
                                                                                                           Q3                                     Q4                                                                            SUB ACTIVITIES   PROGRESS ON SUB ACTIVITIES
                                                                                                                                                                                                                                                                                        MUNICIPALITY                  RESPONSIBILITY
                                                                                                                                                                                                                                                                                                                                          QUARTER TWO




                                                                                                                                                                                                                                                                                                                                                                                                                                                  Although these WSA's are monitoring,
                                                                                                                                                                                            Ensure and encourage WSAs and                                                                                                                                                                                            Klerksdorp did not load for  Klerkrksdorp did not load due internal
                                               12 WSAs and their WSPs loading            All 12 WSAs loading the electronic     All 12 WSAs loading the electronic
       Drinking Water Quality (DWQ)                                                                                                                                  M. Lekgetho            WSPs to electronicaly load montly                                                                                                                                             Only 11 WSA's loaeded for April & May 2008 April 2008 & Ventersdorp did restructuring.
                                               electronic DWQ data montly                data                                   data
                                                                                                                                                                                            electronic DWQ data                                                                                                                                                                                                      not load for May & June 2008 Ventersdorp was due to recent staff
                                                                                                                                                                                                                                                                                                                                                                                                                                                  turnover (Technical Manager resigned)




       Waste Water Treatment Works
                                                                                                                                                                     A. Manake / J.
       (WWTW) - discharge
                                                                                                                                                                     Maluleke
       standards




                                                                                                                                                                                                                                                                                                                                                                          Maquassi Hills has a contract with Sedibeng
                                                                                                                                                                                                                                                                                                                                                                          Water
                                                                                                                                                                                                                                                                                                                                                                                                                                                   Ngaka Modiri Molema does not have
                                                                                                                                                                                                                                                                                                                                                                          Merafong has a contract with Rand Water
                                                                                                                                                                                                                                                                                                                                                                                                                                                   supervision and monitoring systems in
                                                                                                                                                                                                                                                                                                                                                                          Ngaka Modiri Molema has a contract with
                                               3 WSPs rendering services in terms of     Monitor implementation by WSPs         Engage WSAs on any matters arising                          Identification of WSPs with                                                                                                                                                                                                                            place
       WSA / WSP Contracts                                                                                                                                         T. Moche                                                                                                                                                                                               Botshelo Water and five local municipalities.
                                               BPs                                       according to approved BP.              from WSP functions.                                         agreements in place with WSAs                                                                                                                                                                                                                          They have requested that assistance is
                                                                                                                                                                                                                                                                                                                                                                          The contracts with the local municipalities are
                                                                                                                                                                                                                                                                                                                                                                                                                                                   given with the development of business
                                                                                                                                                                                                                                                                                                                                                                          in the process of being reviewed
                                                                                                                                                                                                                                                                                                                                                                                                                                                   plans
                                                                                                                                                                                                                                                                                                                                                                          All three WSPs are rendering services in
                                                                                                                                                                                                                                                                                                                                                                          terms of the contracts




                                                                                                                                                                                                                                                                                                                                                                                                                                                   Ngaka Modiri Molema's tariffs are set by
                                                                                                                                                                                            Identify 3 municipalities
                                                                                                                                                                                                                                                                                                                                                                                                                                                   the service provider, Botshelo Water, and
                                                                                                                                                                                            Support in engagement of legal
       Tariff Setting (Affordability                                                     Access hands on support to                                                                                                                                                                                                                                                       Maquassi Hills, Merafong and Ngaka Modiri                                there is a concern that they are being
                                               6 WSA's implementing tariff policy                                               Ensure implementation of policy      T. Moche               advisor
       and Appropriateness)                                                              struggling municipalities                                                                                                                                                                                                                                                        Molema inplement tariff policies                                         elevated
                                                                                                                                                                                            Provide hands-on support
                                                                                                                                                                                                                                                                                                                                                                                                                                                   Negotiations are on-going to settle the
                                                                                                                                                                                            Monitor
                                                                                                                                                                                                                                                                                                                                                                                                                                                   matter




                                                                                                                                                                                                                                                                                                                                                                          All queries have been reported to relevant
                                                                                        Complaints communited to relevant       Complaints communited to relevant                           Record complaints                                                                                                                                                             municipalities and also to the DWAF
                                               All logged queries and complaints
                                                                                        party                                   party                                                       Notify relevant party                                                                                                                                                         Technical Team for assistance.                                           Infrastructure and water resource queries
OSS / RIC                                      communicated to relevant party within 48                                                                              I. Mokino
                                                                                        Complaints followed up                  Complaints followed up                                      Follow up complaint                                                                                                                                                           Continuous follow up has been done and                                   that can only be addressed in a long term
                                               hours
                                                                                        Resolved complaints closed              Resolved complaints closed                                  Once resolved, close complaint                                                                                                                                                resolved tickets closed.
                                                                                                                                                                                                                                                                                                                                                                          There are currently 35 active tickets.




                                                                                                                                                                                            Conference to be held on IWRM and
                                                                                                                                                                                            HBP remediation project
                                               Establishment of RIC to promote           Determine location of RIC              Develop action plan                                         Determine location of RIC                                                                                                                                                                                                       Update communication
OSS / RIC (water resource)                                                                                                                                           P. Venter
                                               integrated WRM - HBP                      Establishment of pilot centre          Establishment of pilot centre                               Establishment of pilot centre                                                                                                                                                                                                   strategy
                                                                                                                                                                                            Develop action plan
                                                                                                                                                                                            Establishment of pilot centre


SUB-PROGRAMME: SANITATION




                                                                                                                                                                                                                                                                                                                                       1. DDLG & H allocation is          Post '94 buckets identified in NMM and BDM
                                                                                                                                                                                                                                                                                                                                       inadequate to eradicate these      totalling 6000;
                                                                                                                                                                                                                                                                                                                                       buckets in this financial year     DDLG & H in conjunction with DBSA have
                                                                                         Conduct site visits to verify          Conduct site visits to verify
                                                                                                                                                                                            Conduct site visits to verify                                                     Achieved                                                 2008/09                            availed funding to address that backlog;
                                               Identify post 94 buckets sanitation       information on completed project and   information on completed project and
                                                                                                                                                                                            information on completed projects                                                 H & H Strategy finalised and                             DBSA will provide bridging         The remaining buckets have been allocated
Bucket Eradication                             backlog                                   developing corrective measures.        developing corrective measures.      L. Bogopa, M. Rakale
                                                                                                                                                                                             Develop corrective measures                                                      awareness will be intensified in Jan/                    finance to the value of R81m       to Housing and will be addressed by them by
                                               Assist DDLG&H in eradicating them         Engage CDW in Health and Hygiene       Engage CDW in Health and Hygiene
                                                                                                                                                                                            Engage CDWs in H & H Education                                                    Feb 2009                                                 2. Site visit did not take place   2014;
                                                                                         awareness                              awareness
                                                                                                                                                                                                                                                                                                                                       due to lack of cooperation from    Monthly meetings are held with DDLG & H
                                                                                                                                                                                                                                                                                                                                       Matlosane LM, hence CDWs           ans WSAs to ascertain progress, DWAF will
                                                                                                                                                                                                                                                                                                                                       have not being engaged             assist with monitoring




         OPERATIONAL WORKPLAN REPORTING TOOL 2008/09 v02                                                                                                                                                                        Page 22 of 44                                                                                                                                                                                                                         12/3/2010
                                                       QUARTERLY WORKPLAN REPORT


                                                                                                          SUPPORT REQUIRED FROM                                                                                                     CHALLENGES & POSSIBLE                    EXPENDITURE     EXPENDITURE
                                                                                   BUDGET   EXPENDITURE                                             ACHIEVED                                    NOT ACHIEVED
                                                                                                               HEAD OFFICE                                                                                                               SOLUTIONS                         FOR THE QUARTER   CUMULATIVE


QUARTER TWO                                                                                                                                                                                             QUARTER LM &
                                                                                                                                                                                    City of Matlosana, Moses KotaneTHREE        City of Matlosana indicated that they
                                                                                                                                                                                    Ventersdorp LM did not load for the month   have internal problems w.r.t data
                                                                                                                                                                                    of October 08.                              transfer as data has to be verified
                                                                                                                                                                                    Moretele LM & Rustenburg LM not             before being loaded - WSA to sort out
                                                                                                                                                                                    monitoring the network.                     their internal problem.
                                                                                                                                                                                                                                Moses Kotane indicated that Magalies
                                                                                                                                                                                                                                did not load on their behalf - WSA to
                                                                                                                                                                                                                                sort that out with their WSP.
                                                                                                                                                                                                                                Ventersdorp indicated that EHP's are
                                                                                                                                                                                                                                monitoring and loading from the District
                                                                                                                                                                                                                                - WSA indicated that they plan to have
                                                                                                                                                                                                                                a separate monitoring programme.
                                                                                                                                  All 12 WSA's loading electronic data
                                                                                                                                                                                                                                Moretele & Rustenburg LM's to include
                                                                                                                                                                                                                                the network on their sampling
                                                                                                                                                                                                                                programme.




                                                                                                                                  A BP from Moses Kotane LM has been received
                                                                                                                                  for approval.
                                                                                                                                  NMMDM has appointed a PSP and DWAF is
                                                                                                                                  providing LG support




                                                                                                                                  LG support expert is engaging with Ngaka Modiri
                                                                                                                                                                                  Legal advisors have not yet been engaged
                                                                                                                                  Molema DM, Dr Ruth Segomotsi Mompati DM,
                                                                                                                                                                                  to advise on Tariff setting.
                                                                                                                                  Kgetlengrivier LM and Moretele LM.




                                                                                                                                                                                                                                Non-responsiveness to some of water
                                                                                                                                  All queries have been reported to relevant
                                                                                                                                                                                                                                pollutions queries assigned to the
                                                                                                                                  municipalities and also to the DWAF Technical
                                                                                                                                                                                                                                DWAF: North West Region, but
                                                                                                                                  Team for assistance.
                                                                                                                                                                                                                                belonging to other Regions, due to
                                                                                                                                  Continuous follow up has been done and
                                                                                                                                                                                                                                DWAF Catchments on Water
                                                                                                                                  resolved tickets closed.
                                                                                                                                                                                                                                Management Area.
                                                                                                                                  Twenty six (26) queries have been successfully
                                                                                                                                                                                                                                Infrastructure and water resource
                                                                                                                                  closed and resolved during the third quarter of
                                                                                                                                                                                                                                queries that can only be addressed in
                                                                                                                                  2008/09.
                                                                                                                                                                                                                                a long term. No contact details of the
                                                                                                                                  There are currently 09 active tickets.
                                                                                                                                                                                                                                caller besides public number.




                                                                                                                                                                                                                                1. DDLG & H allocation is inadequate
                                                                                                                                                                                                                                to eradicate these buckets in this
                                                                                                                                                                                                                                financial year 2008/09
                                                                                                                                  Achieved                                                                                      DBSA will provide bridging finance to
                                                                                                                                  H & H Strategy finalised and awareness will be                                                the value of R81m
                                                                                                                                  intensified in Jan/ Feb 2009                                                                  2. Site visit did not take place due to
                                                                                                                                                                                                                                lack of cooperation from Matlosane
                                                                                                                                                                                                                                LM, hence CDWs have not being
                                                                                                                                                                                                                                engaged




              OPERATIONAL WORKPLAN REPORTING TOOL 2008/09 v02                                                                                                                  Page 23 of 44                                                                                                               12/3/2010
WATER SECTOR WORKPLAN TOOL 2008/09
PROGRAMME: WATER SERVICES & WATER RESOURCES
REGION: NORTH WEST

                                                                     OPERATIONAL PLAN                                                                                                                                                                                                                                                                                                                                          QUARTERLY WORKPLAN REPORT

                                                                                                         MEASURABLE REGIONAL TARGET OR OUTPUT 2008/09                                     PROJECT                                                                            MONTHLY REPORTING
                                                                                                                                                                                                         KEY ACTIVITIES (WHAT IS                                                                                                  SUPPORT REQUIRED FROM                                                                                               CHALLENGES & POSSIBLE
KEY FOCUS AREA OF DIRECTORATE                               REGIONAL TARGET 2008/09                                                                                                       MANAGER/                                                                                                                                                                                ACHIEVED                              NOT ACHIEVED
                                                                                                                                                                                                               PLANNED)                                                                                                                HEAD OFFICE                                                                                                         SOLUTIONS
                                                                                                                                                                                          CHAMPION                                                                                         SUPPORT REQUIRED BY      ACTIVITY
                                                                                                                  Q3                                        Q4                                                                              SUB ACTIVITIES   PROGRESS ON SUB ACTIVITIES
                                                                                                                                                                                                                                                                                               MUNICIPALITY      RESPONSIBILITY
                                                                                                                                                                                                                                                                                                                                     QUARTER TWO

                                                                                                                                                                                                                                                                                                                                                                 At meeting with DoH it was indicated that
                                                                                                                                                                                                                                                                                                                                                                 support was needed in NMM, DoH undertook
No of Clinics provided with basic                    SUPPORT DOH in clinic WATSAN O&M                                                    Consolidate support plan jointly with
                                                                                                 Compile report of findings with DoH                                                                 Compile report with DoH                                                                                                      Technical support from NSPU    to submit a plan identifying specific areas of
water and sanitation services                        program                                                                             PSC
                                                                                                                                                                                                                                                                                                                                                                 support within NMM and this has not yet been
                                                                                                                                                                                                                                                                                                                                                                 submitted

                                                                                                                                                                                     L. Bogopa


                                                     15 schools addressed supplied with water 5 schools addressed                        5 schools addressed                                                                                                                                                                      Tech support from NSPU                                                                                        The contractors were using DoEs
                                                                                                                                                                                                                                                                                                                                                                                                                                                specifications which have a higher cost
No of Schools provided with basic                                                                                                                                                                                                                                                                                                                                                                                 Contractors have not as yet
                                                                                                                                                                                                     To provide 9 schools with Sanitation                                                                                                                                                                                                       per unit than DWAFs. A meeting is to be
water and sanitation services                                                                                                                                                                                                                                                                                                                                                                                     been appointed
                                                     12 schools addressed supplied with                                                                                                                                                                                                                                                                                                                                                         held with DoE 1st week of July to
                                                                                                 5 schools addressed                     2 schools addressed                                                                                                                                                                      tech support from NSPU                                                                                        determine the way forward
                                                     sanitation




                                                                                                                                                                                                                                                                                                                                                               Sanitation week steering committee was
                                                                                                                                                                                                                                                                                                                                                               established comprising of all WSAs, SALGA,
                                                                                                                                                                                                                                                                                                                                                               DDLG&H, DWAF, CSOs, water boards,
                                                                                                                                                                                                                                                                                                                                                               University of the North West and plenary
                                                                                                                                                                                                                                                                                                                                                               meetings were attended and a provincial
                                                                                                                                                                                                                                                                                                                                                               programme as well as event checklist was
                                                                                                                                                                                                                                                                                                                                                               developed
                                                                                                                                                                                                                                                                                                                                                               Invitations were sent to all relevant
                                                                                                                                                                                                                                                                                                                                                                                                                                                The requested meeting with national
                                                                                                                                                                                                                                                                                                                                                               stakeholders
                                                                                                                                                                                                                                                                                                                                                                                                                                                office was re-scheduled for July
                                                                                                                                                                                                                                                                                                                                                               Promotional materials were distributed to all
                                                                                                                                                                                                                                                                                                                                                               WSAs that had organised events
                                                                                                 137 trained CDW's to train identified                                                                                                                                                                                                                                                                            For this quarter the WASH     On completion of the training attendees
                                                                                                                                                                                                                                                                                                                                                               Calendar of activities was consolidated with
                                                                                                 community champions and implement Distribute awareness material                                                                                                                                                                  Strategies and policy                                                           strategy was not adddressed   were supposed to submit a portfolio of
                                                     150 000 people reached by health and                                                                                                                                                                                                                                                                      all stakeholders
People Reached by H&H                                                                            program                               Monitor impact of health and hygiene                          To finalize H & H Strategy                                                                                                   development . PHAST Training                                                                                  evidence after which they would receive
                                                     hygiene programme                                                                                                                                                                                                                                                                                         Events took place at Ngaka Modiri Molema,
                                                                                                 Distribute awareness material -       program                                                       To follow up with trained CDWs on H                                                                                          for EHPs in WSAs                                                                Community champions have      an accredited certificate of competence
                                                                                                                                                                                                                                                                                                                                                               Madibeng, Moses Kotane, Moretele,
                                                                                                 ongoing into the 4th quarter                                                                        & H Education                                                                                                                                                                                                not as yet been identified    which enables them to identify and train
                                                                                                                                                                                                                                                                                                                                                               Bophirima, Merafong. The events were well
                                                                                                                                                                                                                                                                                                                                                                                                                                                the community champions. As this has
                                                                                                                                                                                                                                                                                                                                                               attended and proceeded well.
                                                                                                                                                                                                                                                                                                                                                                                                                                                not as yet been submitted the CDWs are
                                                                                                                                                                                                                                                                                                                                                               Approximately 6000 people were given
                                                                                                                                                                                                                                                                                                                                                                                                                                                doing the campaigns
                                                                                                                                                                                                                                                                                                                                                               awareness at the events
                                                                                                                                                                                                                                                                                                                                                               The following areas were identified for
                                                                                                                                                                                                                                                                                                                                                               immediate intervention: Ipelegeng, all
                                                                                                                                                                                                                                                                                                                                                               Maquassi Hills projects and a monitoring
                                                                                                                                                                                                                                                                                                                                                               approach plan has been drawn up
                                                                                                                                                                                     L. Bogopa, B                                                                                                                                                              Posters were procured for both VIP and water
                                                                                                                                                                                     Makapela                                                                                                                                                                  borne technology and incorporates hand-
                                                                                                                                                                                                                                                                                                                                                               washing techniques




                                                                                             Four WSA's workshopped on WASH
                                                                                             programme                                   Assist with drafting of action plan for 4                                                                                                                                                                                                                                                              All other activities will be done after the
                                                     Support the implementation of the Wash                                                                                                                                                                                                                                       National WASH Strategy         A WASH integration strategy was developed
                                                                                             Assist with drafting of action plan for 4   WSA's                                                       WASH Intervention Campaigns in                                                                                                                                                                                                             meeting with national office and clarity
WASH Programme                                       Programme in the 12 WSA with the target                                                                                                                                                                                                                                      communication and intergration with 2020 and has been distributed for
                                                                                             WSA's                                       Resource mobilisation                                       collaboration with 2020 WATSANEP                                                                                                                                                                                                           has been given on the way forward
                                                     of 30 000 households                                                                                                                                                                                                                                                         with sector plans              comment and approval
                                                                                             Resource mobilisation                       Monitor implementation of strategy                                                                                                                                                                                                                                                                     regarding the WASH strategy
                                                                                             Monitor implementation of strategy




SUB-PROGRAMME: SUPPORT TO WATER MANAGEMENT INSTITUTIONS (WMIs)



                                                                                                 Determine functions of proto CMA        Determine functions of proto CMA
                                                                                                 Determine staffing requirements         Determine staffing requirements
                                                                                                                                                                                                     Roll-out of technical support by PSP                                                                                                                        Revised Inception report ready for
                                                     Technical support to CMA                    Conduct skills audit                    Conduct skills audit                        R. Botha                                                                                                                                     Support from D: IO and team
                                                                                                                                                                                                     to RO & CMA                                                                                                                                                 presentation to act CD: NW
                                                                                                 Business plan development               Business plan development
                                                                                                 Determine location of CMA offices       Determine location of CMA offices


Establishment and regulation of
institutions
                                                                                                 Implementation of establishment         Implementation of establishment                             Project proposal by PSP based on                                                                                             IWRM 2 ToR and procurement
                                                     Establishment of new WUAs                                                                                                       R. Botha                                                                                                                                                                    PSP approached for proposal
                                                                                                 process                                 process                                                     ToR developed under IWRM2                                                                                                    via D: IO



                                                                                                                                                                                                     Support to Hartbeespoort IB for
                                                                                                 Expansion of public consultation        Expansion of public consultation
                                                     Transformation of irrigation boards                                                                                             R. Botha        public consultation, proposal                                                                                                Guidance provided by D: IO     Hartbeespoort IB formed establishment forum
                                                                                                 participation to communities            participation to communities
                                                                                                                                                                                                     refinement




         OPERATIONAL WORKPLAN REPORTING TOOL 2008/09 v02                                                                                                                                                                                    Page 24 of 44                                                                                                                                                                                                            12/3/2010
                                                       QUARTERLY WORKPLAN REPORT


                                                                                                                                    SUPPORT REQUIRED FROM                                                                                                             CHALLENGES & POSSIBLE                         EXPENDITURE              EXPENDITURE
                                                                                        BUDGET                    EXPENDITURE                                                        ACHIEVED                                    NOT ACHIEVED
                                                                                                                                         HEAD OFFICE                                                                                                                       SOLUTIONS                              FOR THE QUARTER            CUMULATIVE


QUARTER TWO                                                                                                                                                                                                                              QUARTER THREE           1. Reporting to WATSAN Steering
                                                                                                                                                                                                                                                                 Committee
                                                                                                                                                                                                                     1. Not achieved                             Backlog definitions differ
                                                                              Follow up to be done with
                                                                                                                                                                                                                     Lack of cooperation from DoH                2.To seek support on obtainng report
                                                                              DoH for submission of
                                                                                                                                                                                                                     2. Spotcheck could not take place because   from DoH                          3.
                                                                              support needs
                                                                                                                                                                                                                     of lack of information from DOH             We are engaging the WATSAN
                                                                                                                                                                                                                                                                 Steering Committee to assist us to get
                                                                                                                                                                                                                                                                 info from DOH for spotchecks


                                                                                              1,191,315                                                                                                                                                          Late payment of Contractors by IDT,
                                                                                                                                                                   Achieved
                                                                                                                                                                                                                                                                 due late submission by Consultants
                                                                                                                                                                   6 schools completed and handed over
                                                                                                                                    Confirmation of 09/10 budget                                                                                                 causes delays.                         R4,8m                            R7,9m
                                                                                                                                                                   Round-About Pump company has been roped-in
                                                                                                                                                                                                                                                                 The consultants were adviced to follow
                                                                                              8,930,016                                                            to assist with water provision
                                                                                                                                                                                                                                                                 the original payment schedule




                                                                                                                                                                                                                                                                 Reporting on progress by CDWs is still
                                                                                                                                                                   Achieved
                                                                                                                                                                                                                                                                 a challenge as their key performance
                                                                                                                                                                   23 936 people impacted by H & H Education
                                                                                                              0                                                                                                                                                  area is not only on H&H activities. 2. R300,000                         R300,000
                                                                                                                                                                   Follow up is in progress to assess achievements
                                                                                                                                                                                                                                                                 This matter has been escalated to
                                                                                                                                                                   of 300 trained CDWs
                                                                                                                                                                                                                                                                 DDLG&H




                                                                              300,000




                                                                                                                                                                                                                     the WASH workshop did not take place        the issue of the involvement of CDWs
                                                                                                                                                                                                                     therefore none of the 4 DMs WSAs action     has been escallated to the Chief             R60,000                    R60,000
                                                                                                                                                                                                                     plans have been developed                   Director of DDLG&H




                                                                                                                                                                                                                   Determination of functions of proto CMA
                                                                                                                                                                   Candidates for post of AD: Admin in the         Staffing requirements                         Institutional re-alignment to be finalised
                                                                                              3 000 000                         0                                  Institutional Development component interviewed Skills audit                                  soon and direction to be provided to                          400 000              1 000 000
                                                                                                                                                                   and possible suitable candidate identified      Business plan development                     Regions
                                                                                                                                                                                                                   Location of CMA offices




                                                                                                                                                                   PSP contract concluded and discussions with D:
                                                                                                          0                     0                                                                                                                                                                                                   0                      0
                                                                                                                                                                   IO initiated


                                                                                                                                                                                                                                                                 Due to Institutional Restructuring, way
                                                                                                                                                                   Candidates for post of AD: Admin in the                                                       forward with this project not clear
                                                                                                          0                     0                                  Institutional Development component interviewed                                               Institutional Re-alignment to be
                                                                                                                                                                   and possible suitable candidate identified                                                    finalised soon and direction to be
                                                                                                                                                                                                                                                                 provided to Regions




              OPERATIONAL WORKPLAN REPORTING TOOL 2008/09 v02                                                                                                                                                  Page 25 of 44                                                                                                                                    12/3/2010
WATER SECTOR WORKPLAN TOOL 2008/09
PROGRAMME: WATER SERVICES & WATER RESOURCES
REGION: NORTH WEST

                                                                      OPERATIONAL PLAN                                                                                                                                                                                                                                                                                                                 QUARTERLY WORKPLAN REPORT

                                                                                                           MEASURABLE REGIONAL TARGET OR OUTPUT 2008/09              PROJECT                                                                                 MONTHLY REPORTING
                                                                                                                                                                                           KEY ACTIVITIES (WHAT IS                                                                                                SUPPORT REQUIRED FROM                                                                                        CHALLENGES & POSSIBLE
KEY FOCUS AREA OF DIRECTORATE                                REGIONAL TARGET 2008/09                                                                                 MANAGER/                                                                                                                                                                             ACHIEVED                              NOT ACHIEVED
                                                                                                                                                                                                 PLANNED)                                                                                                              HEAD OFFICE                                                                                                  SOLUTIONS
                                                                                                                                                                     CHAMPION                                                                                              SUPPORT REQUIRED BY      ACTIVITY
                                                                                                                    Q3                            Q4                                                                        SUB ACTIVITIES   PROGRESS ON SUB ACTIVITIES
                                                                                                                                                                                                                                                                               MUNICIPALITY      RESPONSIBILITY
                                                                                                                                                                                                                                                                                                                   QUARTER TWO


                                                                                                                                                                                       Consult with municipalities on
                                                                                              Support and regulate implementation
                                                                                                                                                                                       awareness of roles and                                                                                                                             Maquassi Hills, Merafong, and Ngaka Modiri                                     Capacity from DWAF to implement and
Technical and Capacity Building                        3 WSPs with consumer charter developed of provisioning                     Ensure compliance with DWAF
                                                                                                                                                                T. Moche               responsibilities                                                                                                                                   Molema have been prioritised and awareness                                     monitor
Support                                                & disseminated                         Address lapsed service level        regulations
                                                                                                                                                                                       Workshop on compliance                                                                                                                             of roles has been done                                                         A service provider is to be appointed
                                                                                              agreements
                                                                                                                                                                                       Review lapsed SLAs




SUB-PROGRAMME: REGIONAL BULK INFRASTRUCTURE



                                                                                                                                                                                                                                                                                                                                          A total of R20 million has been allocated to
                                                                                                                                                                                                                                                                                                                                          the project for this financial year.
                                                                                                                                                                                                                                                                                                                                                                                                                         There is a shortfall of R45 million in order
                                                                                                                                                                                                                                                                                                                                          The water and sanitation task team meeting is
                                                                                                                                                                                                                                                                                                                                                                                                                         to complete the project
                                                       Monitor implementation and expenditure                                    1 progress report received                            Progress reports received, checked                                                                                                                 attended where progress is reported on. The
                                                                                              1 progress report received                                                                                                                                                                                                                                                                                                 A motivation to be submitted by the
                                                       on Maquassi Hills bulk infrastructure                                     1 site visit undertaken                               and sent to national office                                                                                                                        project is currently 55% complete
                                                                                                                                                                                                                                                                                                                                                                                                                         municipality for extra funding for the 09/10
                                                                                                                                                                                                                                                                                                                                          A site visit was conducted together with
                                                                                                                                                                                                                                                                                                                                                                                                                         financial year
                                                                                                                                                                                                                                                                                                                                          national office and the municipality to do a
                                                                                                                                                                                                                                                                                                                                          checklist assessment




                                                                                                                                                                                                                                                                                                                                          Premiers office feasibility study is out on                                    Municipalities slow to implement the
                                                                                                                                                                                                                                                                                                                                          tender                                          Feasibility studies have not   studies. This could affect the meeting of
                                                       Monitor feasibility studies in Madibeng,
                                                                                                                                                                                       Progress reports received, checked                                                                                                                 Draft scoping reports have been compiled for    commenced in Ngaka Modiri      targets
                                                       Moretele, Ngaka Modiri Molema and           3 progress reports received   3 progress reports received
                                                                                                                                                                                       and sent to national office                                                                                                                        the four feasibility studies                    Molema, Moretele and           The need for clarity on water resource
                                                       Premier's office
                                                                                                                                                                                                                                                                                                                                          A report has been submitted from Madibeng       Premier's office               needs to be communicated at the water
                                                                                                                                                                                                                                                                                                                                          LM                                                                             and sanitation task team meetings



Bulk Water Infrastructure                                                                                                                                       L Bogopa/N Thulo/PSP




                                                                                                                                                                                                                                                                                                                                          An amount of R2.05 million was allocated to
                                                                                                                                                                                                                                                                                                                                          the region
                                                                                                                                                                                                                                                                                                                                          R1 million has been allocated to Moretele LM
                                                                                                                                                                                                                                                                                                                                                                                                                         Municipalities are slow to respond to
                                                                                                                                                                                                                                                                                                                                          A workshop was conducted with national
                                                                                                                                                                                                                                                                                                                                                                                                                         requests for funding needs
                                                       Monitor new feasibility studies             Progress reports received     Progress reports received                                                                                                                                                                                office, DDLG&H and municipalities. However
                                                                                                                                                                                                                                                                                                                                                                                                                         A request to be put forward at the water
                                                                                                                                                                                                                                                                                                                                          attendance was poor. A follow-up session is
                                                                                                                                                                                                                                                                                                                                                                                                                         and sanitation task team meeting
                                                                                                                                                                                                                                                                                                                                          to be done
                                                                                                                                                                                                                                                                                                                                          Bulk infrastructure funding needs were
                                                                                                                                                                                                                                                                                                                                          collated and submitted to national office




                                                                                                                                                                                                                                                                                                                                                                                          Bulk Water Infrastructure
                                                       Monitor project management support                                                                                              Progress reports received, checked
                                                                                                   Progress report received      Progress report received                                                                                                                                                                                                                                 Project Management support
                                                       contract                                                                                                                        and sent to national office
                                                                                                                                                                                                                                                                                                                                                                                          has not commenced




Bulk Water Infrastructure (water                       Alignment of bulk infrastructure intiatives                                                              P. Venter / R.
                                                                                                   Implement according to plan   Implement according to plan
resource)                                              in Croc Marico                                                                                           Botha


PRIORITY PROGRAMME: WATER ALLOCATION REFORM (WAR)

SUB-PROGRAMME: WATER ALLOCATION REFORM (as per BBBEE Strategy)




                                                                                                                                                                                       Applications assessed, RoR & draft
Eradicating water use license                          36 licenses submitted to national office                                                                 R. Botha / A. Manake /                                                                                                                                                    Licences issued:1 WUL with HO for approval
                                                                                                   9 licenses                    9 licenses                                            licence drafted and uploaded onto
backlogs                                               for final approval                                                                                       J. Maluleke                                                                                                                                                               and 2 captured on WULATS
                                                                                                                                                                                       WULATS




         OPERATIONAL WORKPLAN REPORTING TOOL 2008/09 v02                                                                                                                                                                    Page 26 of 44                                                                                                                                                                                                    12/3/2010
                                                       QUARTERLY WORKPLAN REPORT


                                                                                                                             SUPPORT REQUIRED FROM                                                                                                         CHALLENGES & POSSIBLE                        EXPENDITURE                EXPENDITURE
                                                                                     BUDGET               EXPENDITURE                                                   ACHIEVED                                      NOT ACHIEVED
                                                                                                                                  HEAD OFFICE                                                                                                                   SOLUTIONS                             FOR THE QUARTER              CUMULATIVE


QUARTER TWO                                                                                                                                                                                                                  QUARTER THREE

                                                                                                                                                     Ngaka Modiri Molema DM have renewed the
                                                                                                                                                                                                                                                      Continuing with follow -ups and
                                                                                                                                                     SLA with its 5 LM's and Botshelo Water, Dr Ruth
                                                                                                                                                                                                                                                      awareness of compliance of regulation
                                                                                                                                                     Segomotsi Mompati DM will be assisted in
                                                                                                                                                                                                                                                      is imperative and understanding ring -
                                                                                                                                                     renewing SLA by DWAF support
                                                                                                                                                                                                                                                      fencing of budget in particular due to
                                                                                                                                                     Awareness of roles & responsibility has been
                                                                                                                                                                                                                                                      staff turnover in municipalities.
                                                                                                                                                     done through the CDP workshops




                                                                                                                                                     Progress report has been received and the total
                                                                                                                                                                                                                                                      Due to the R 46 Million shortfall the
                                                                                                                                                     progress on the project is 87%.
                                                                                           R 33 million       R 15,072,990                                                                                                                            project will no longer be completed in
                                                                                                                                                     Additional funding of R23 Million was allocated to
                                                                                                                                                                                                                                                      January 09, but rather in February 09
                                                                                                                                                     the project




                                                                                                                                                                                                                                                   Late submission of invoices by the
                                                                                                                                                                                                                                                   municipality impact on the progress on
                                                                                                                                                                                                                                                   expenditure, even though there is
                                                                                                                                                                                                        Ngaka Modiri Molema DM: the consultatnt
                                                                                                                                                                                                                                                   progress on the ground.
                                                                                                                                                                                                        has not yet been appointed
                                                                                                                                                                                                                                                   The Management Support PSP has
                                                                                                                                                     Achieved : Progress reports on feasibility studies Progress report not been received from
                                                                              R 3,000,000.00                                                                                                                                                       been having one -on - one meeting                                    0                        0
                                                                                                                                                     received from Moretele LM                          Priemier's Ofices, even though the monthly
                                                                                                                                                                                                                                                   with the WSA's to help them with
                                                                                                                                                                                                        report indicated that a claim has been
                                                                                                                                                                                                                                                   planning on bulk infrastructure projects
                                                                                                                                                                                                        submitted Nov 08
                                                                                                                                                                                                                                                   The matter has been escalated to the
                                                                                                                                                                                                                                                   Acting Chief Director to follow-up
                                                                                                                                                                                                                                                   progress on expenditure and reporting




                                                                                                                                                     A final feasibility study report from Moretele LM
                                                                                                                                                     has been received and submitted to the PSP to
                                                                                                                                                                                                          No progress report has been received from
                                                                              R 2,050,000.00                                                         assess                                                                                                                                     R 0.00                                           0
                                                                                                                                                                                                          Madibeng
                                                                                                                                                     An invoice amount to (R 119 549.29) has been
                                                                                                                                                     received from the Municipality




                                                                                                                                                     Two progress reports have been submitted by
                                                                                                                                                     Re A Aga Infrastructure. The feasibility studies
                                                                                                                                                     that were ready for implementation were                                                          Most of the feasibility studies are not
                                                                                                                                                     assessed and one-on-one meeting with Dr Ruth                                                     aligned to the DWAF Bulk Checklist,
                                                                                               700,000                                                                                                                                                                                                            R 68 000                 R 68 000
                                                                                                                                                     Segomotsi Mompati DM was conducted to                                                            but the PSP has distributed the
                                                                                                                                                     provide feedback of assessment to the                                                            Checklist to all the WSA's
                                                                                                                                                     Municipality. The 1st invoice has been paid & a
                                                                                                                                                     further two invoices received for payment




                                                                                                                                                     Licences issued:
                                                                                                                                                     None
                                                                                                                                                     General authorisations confirmed:
                                                                                                                                                     Bokfontein 369JP
                                                                                                                                                     Klapperrandje 394KQ
                                                                                                                                                     Magalies Water - Klipgat weir
                                                                                                                                                                                                                                                      Several licences ready for uploading
                                                                                                                                                     Roodekuil 496KR
                                                                                                                                                                                                                                                      onto WULATS, but Reserve                  N/A                          N/A
                                                                                                                                                     Zamenkomst 4IP
                                                                                                                                                                                                                                                      Determinations still being awaited
                                                                                                                                                     Licences loaded onto WULATS:
                                                                                                                                                     African Renaissance
                                                                                                                                                     Platklip 40IQ
                                                                                                                                                     Nestle Water
                                                                                                                                                     Monoline
                                                                                                                                                     Dusty Moon




              OPERATIONAL WORKPLAN REPORTING TOOL 2008/09 v02                                                                                                                                       Page 27 of 44                                                                                                                                     12/3/2010
WATER SECTOR WORKPLAN TOOL 2008/09
PROGRAMME: WATER SERVICES & WATER RESOURCES
REGION: NORTH WEST

                                                               OPERATIONAL PLAN                                                                                                                                                                                                                                                                                                                                          QUARTERLY WORKPLAN REPORT

                                                                                                   MEASURABLE REGIONAL TARGET OR OUTPUT 2008/09                             PROJECT                                                                                     MONTHLY REPORTING
                                                                                                                                                                                                   KEY ACTIVITIES (WHAT IS                                                                                                   SUPPORT REQUIRED FROM                                                                                             CHALLENGES & POSSIBLE
KEY FOCUS AREA OF DIRECTORATE                         REGIONAL TARGET 2008/09                                                                                               MANAGER/                                                                                                                                                                                            ACHIEVED                          NOT ACHIEVED
                                                                                                                                                                                                         PLANNED)                                                                                                                 HEAD OFFICE                                                                                                       SOLUTIONS
                                                                                                                                                                            CHAMPION                                                                                                  SUPPORT REQUIRED BY      ACTIVITY
                                                                                                             Q3                                    Q4                                                                                  SUB ACTIVITIES   PROGRESS ON SUB ACTIVITIES
                                                                                                                                                                                                                                                                                          MUNICIPALITY      RESPONSIBILITY
                                                                                                                                                                                                                                                                                                                                QUARTER TWO
                                                                                           Distribute local tracking system      Distribute local tracking system
                                                                                                                                                                                              Local tracking system deployed and
                                                                                           amongst three components: HBP,        amongst three components: HBP,
                                                                                                                                                                                              populated, updated, start                                                                                                                                                                                                                  DWAF should nationally afford higher
                                                                                           Gauteng North W Q, Water quantity     Gauteng North W Q, Water quantity
Reduction in turnaround time for the                                                                                                                                                          procurement of WULATS scanner                                                                                                                                   ILATS updated and distributed to HBPT &       NW WUAAC meetings not        priority to events to be arranged in
                                               Tracking system up and running              Croc Marico                           Croc Marico                           R. Botha / A. Manake /
process of licensing - to average 12                                                                                                                                                          for Hartbeespoort office, applications                                                                                                                          Gau N WQM                                     held due to need to attend   Regions - should possibly consider
                                               Licenses loaded onto Wulats                 Load all license applications onto    Load all license applications onto    J. Maluleke
months                                                                                                                                                                                        captured on WULATS where                                                                                                                                        2 WUL applications registered on WULATS       events arranged by NO        scheduling a fixed date each month for all
                                                                                           Wulats                                Wulats
                                                                                                                                                                                              possible, schedule monthly RO                                                                                                                                                                                                              WUAAC meetings
                                                                                           Attend 3 regional water use license   Attend 3 regional water use license
                                                                                                                                                                                              WUAAC meetings
                                                                                           application water meetings            application water meetings


Issuing of water use licenses /
                                               N /A
afforestation




                                               WAR Implementation Plan submitted and                                                                                                           WAR IP developed, submitted and                                                                                                                                WAR IP submitted and HO requested for
                                                                                                                                                                       R. Botha                                                                                                                                              Guidance re finalisation of IP
                                               finalised                                                                                                                                       finalised                                                                                                                                                      further guidance



WAR roll-out plans



                                                                                           Desktop analysis and field            Desktop analysis and field
                                               Validation & Verification of water use in                                                                                                       Validation & Verification of water                                                                                                                             Desktop analysis and field work for Tarlton
                                                                                           investigation for Molopo and Marico   investigation for Upper Crocodile     R Botha & PSP
                                               the Crocodile/Marico WMA                                                                                                                        uses completed                                                                                                                                                 completed
                                                                                           catchment                             catchments




                                                                                                                                                                                                                                                                                                                             Respond to question re
                                                                                                                                                                                                                                                                                                                                                              16 Applications by RPFs at GWSs being
                                               Subsidy provided on water resource                                                                                                              Process payments to Hartbeespoort                                                                                             automatic subsidy as per WU                                                    Monthly payment of FA
                                                                                                                                                                                                                                                                                                                                                              processed by NWRIB
                                               charges at government water schemes to 45 farmers                                 45 farmers                            R. Botha                IB and applications by RPFs at                                                                                                Registration form.                                                             amounts to HBPT IB not
                                                                                                                                                                                                                                                                                                                                                              Confirmation received that funds must be
                                               180 RPFs                                                                                                                                        GWSs operated by NWRIB                                                                                                        Clarify issue re source of                                                     implemented yet
                                                                                                                                                                                                                                                                                                                                                              provided through Main Account
                                                                                                                                                                                                                                                                                                                             financial support
Support to Resource Poor Farmers
(RPFs)

                                                                                                                                                                                                                                                                                                                             Requires D: NWRP's
                                                                                                                                                                                                                                                                                                                             confirmation that this use should
                                                                                                                                                                                                                                                                                                                                                               Informed NW DACE to submit application                                    Would need to inform Botswana that this
                                               Molateli community centre trust provided                                                                                                                                                                                                                                      be regarded as per the
                                                                                        Payment of subsidy                       Impact assessment                     R. Botha                Application submission finalised                                                                                                                                forms at Marico-Bosveld GWS offices, for                                  use had been exercised historically as
                                               with support                                                                                                                                                                                                                                                                  allocations in terms of the
                                                                                                                                                                                                                                                                                                                                                               collection on 30 June                                                     per the Tswasa Agreement
                                                                                                                                                                                                                                                                                                                             Tswasa Agreement with
                                                                                                                                                                                                                                                                                                                             Botswana

PRIORITY PROGRAMME: WORKING FOR WATER




                                               Terrestrial 7 973.28 initial hectares
No of Hectares Cleared                                                                     2949 ha initial clearing              1115 ha initial clearing                                                                                                                                                                                                     0 Ha Initial Clearing
                                               cleared




                                                                                                                                                                       S. Mayoli

                                                                                                                                                                                                                                                                                                                                                                                                                                         Sub-Regional Tender Committee is now
                                               Terrestrial 7 973.28 initial hectares
                                                                                                                                                                                                                                                                                                                                                                                                                                         in place to approve higher value
                                               cleared, 32 261.92 hectares followed up     7 088.06 ha follow up                 6 321.99 ha follow up                                                                                                                                                                                                        685.96 Ha Follow-up                           6605 Ha Follow-up
                                                                                                                                                                                                                                                                                                                                                                                                                                         contracts.Also started late due to
                                               with treatment
                                                                                                                                                                                                                                                                                                                                                                                                                                         procurement issues
No of Hectares Followed up




                                                                                                                                                                                                                                                                                                                                                                                                                                         Due to winter work plants must be
                                               Aquatic weeds no initial clearing, 2 456.04
                                                                                           614.01 ha follow up                   614.01 ha follow up                                                                                                                                                                                                          0 Ha Follow-up                                614 Ha Follow-up             removed manually, progress will be
                                               follow up treatment
                                                                                                                                                                                                                                                                                                                                                                                                                                         slower


PRIORITY PROGRAMME: WATER QUALITY MANAGEMENT

SUB-PROGRAMME: DRINKING WATER QUALITY (DWQ)




         OPERATIONAL WORKPLAN REPORTING TOOL 2008/09 v02                                                                                                                                                                               Page 28 of 44                                                                                                                                                                                                        12/3/2010
                                                       QUARTERLY WORKPLAN REPORT


                                                                                                                            SUPPORT REQUIRED FROM                                                                                                    CHALLENGES & POSSIBLE                       EXPENDITURE            EXPENDITURE
                                                                                     BUDGET                EXPENDITURE                                                 ACHIEVED                                    NOT ACHIEVED
                                                                                                                                 HEAD OFFICE                                                                                                              SOLUTIONS                            FOR THE QUARTER          CUMULATIVE


QUARTER TWO                                                                                                                                                                                                               QUARTER THREE



                                                                                                                                                    WULATS fully used by quantity component                                                      Several vacant posts advertised. No
                                                                                                                                                                                                      RO WUAAC meetings not held                                                         N/A                      N/A
                                                                                                                                                    based in Gauteng RO                                                                          suitable candidates for Ind Tech posts.




                                                                                                                                                    Candidates for post of AD: Admin in the
                                                                                                                                                    Institutional Development component interviewed                                                                                      N/A                      N/A
                                                                                                                                                    and possible suitable candidate identified




                                                                                                                                                    Desktop analysis and field investigation for
                                                                                               6 000 000                                                                                                                                                                                 0                        0
                                                                                                                                                    Molopo and Marico catchment completed




                                                                                                                                                    Hartbeespoort IB submitted transfer calculation
                                                                                               1 500 000                                                                                                                                                                                 R0                       R0
                                                                                                                                                    to RO




                                                                                                                                                                                                      Application documents not corrected yet.                                           N/A                      N/A




                                                                                                                                                                                                                                                 Bigger tenders has been issued out to
                                                                                                                                                    464,14 ha                                         2484.86
                                                                                                                                                                                                                                                 catch up on backlog.




                                                                              R24 159 603 EPWP
                                                                              Budget
                                                                                                           R 2,159,874.29                                                                                                                                                                        R 5,895,054.24         R 8,054,928.53
                                                                              R1 000 000.00 Trading
                                                                              Budget




                                                                                                                                                    11705.95




                                                                                                                                                                                                                                                 most of the work was done through
                                                                              R2 700 000.00
                                                                                                                                                                         331.00                                        283.01                    aerial spraying and such hectares are R 752,344.09
                                                                              Trading Budget                                                                                                                                                                                                                            R 752,344.09
                                                                                                                                                                                                                                                 not recorded




              OPERATIONAL WORKPLAN REPORTING TOOL 2008/09 v02                                                                                                                                      Page 29 of 44                                                                                                                         12/3/2010
WATER SECTOR WORKPLAN TOOL 2008/09
PROGRAMME: WATER SERVICES & WATER RESOURCES
REGION: NORTH WEST

                                                               OPERATIONAL PLAN                                                                                                                                                                                                                                                                                                                                                      QUARTERLY WORKPLAN REPORT

                                                                                                    MEASURABLE REGIONAL TARGET OR OUTPUT 2008/09                                     PROJECT                                                                                 MONTHLY REPORTING
                                                                                                                                                                                                       KEY ACTIVITIES (WHAT IS                                                                                                    SUPPORT REQUIRED FROM                                                                                                      CHALLENGES & POSSIBLE
KEY FOCUS AREA OF DIRECTORATE                         REGIONAL TARGET 2008/09                                                                                                        MANAGER/                                                                                                                                                                                       ACHIEVED                                 NOT ACHIEVED
                                                                                                                                                                                                             PLANNED)                                                                                                                  HEAD OFFICE                                                                                                                SOLUTIONS
                                                                                                                                                                                     CHAMPION                                                                                              SUPPORT REQUIRED BY      ACTIVITY
                                                                                                              Q3                                       Q4                                                                                   SUB ACTIVITIES   PROGRESS ON SUB ACTIVITIES
                                                                                                                                                                                                                                                                                               MUNICIPALITY      RESPONSIBILITY
                                                                                                                                                                                                                                                                                                                                     QUARTER TWO




                                                                                         Provide assistance and support to                                                                         Arrange meeting with WSA's to                                                                                                                                                                                                            WSA's staff turnover remains a challenge,
                                                                                                                                     Provide assistance and support to
                                               Provide assistance and support to WSA's Ventersdorp, City of Matlosana,                                                                             Identify all outstanding Water                                                                                                 National Water Services          Identified two WSA's (Madibeng LM & Moses The outstanding plants will be and hence the contact person changes
Establishment of Capacity to deal with                                                                                               Bophirima and Ngaka Modiri Molema
                                               through the classification & registration Maquassi Hills, Potchefstroom and                                             M. Lekgetho                 Purification and Sewerage treatment                                                                                            Regulation to assist with the    Kotane LM) where some Water & Waste       prioritised early in the next  regularly.
DWQ issues                                                                                                                           DM's through the classification &
                                               processes                                 Merafong LM's through the                                                                                 works and verify those that are                                                                                                process                          Treatment Plants are not classified.      quarter                        Solution is that the regional office fast
                                                                                                                                     registration processes
                                                                                         classification & registration processes                                                                   classified and registered.                                                                                                                                                                                                               track the process.




SUB-PROGRAMME: WATER RESOURCE QUALITY


River Health Programme                         Give input at relevant gatherings            Input given dependant on invite          Input given dependant on invite            A. Manake



Waste Discharge Charge System
                                               National office component
implementation - three pilot CMAs

PRIORITY PROGRAMME: WATER SECTOR REGULATION

Compliance, Monitoring and
Enforcement


                                               WSAs and WSPs monthly sampling and                                                                                                                  Ensure WSAs and WSPs sample
                                               analysing according to their sampling                                                                                                               and analyse the minimum                                                                                                                                         All WSA's sampling and analysing although
                                                                                            All 12 WSA's sampling & analysing        All 12 WSA's sampling & analysing
                                               programmes and results complying to                                                                                                                 parameters according to their                                                                                                                                   some did not load data for April & May.
                                               SANS: 241                                                                                                                                           sampling programmes




                                                                                                                                                                                                                                                                                                                                                                   The regional office intervened for the
                                                                                                                                                                                                                                                                                                                                                                   following health failures: Maquassi Hill LM(e-
                                                                                                                                                                                                                                                                                                                                                                   coli) WSA issued out a boil water notice and
                                                                                                                                                                                                                                                                                                                                                                   Sedibeng Water occasionally disinfecting the
                                                                                                                                                                                M. Lekgetho / VD                                                                                                                                                                   well, Merafong LM (e-coli) WSA indicated that
       Drinking Water Quality (DWQ)
                                                                                                                                                                                Sambo                                                                                                                                                                              the problem was the incorrect hanlding of
                                                                                          Assistance / Intervention per failure to   Assistance / Intervention per failure to
                                                                                                                                                                                                                                                                                                                                                                   sample and national & regional office
                                                                                          all 12 WSA's, notifying WSA of their       all 12 WSA's, notifying WSA of their                                                                                                                                                         National Water Regulation unit
                                               Intervention on drinking water quality and                                                                                                          Intervention on drinking water quality                                                                                                                          undetook an audit sample and results
                                                                                          failures and taking audit samples to       failures and taking audit samples to                                                                                                                                                         to assist with taking audit
                                               sewer discharges failures                                                                                                                           and sewer discharges failures                                                                                                                                   complied, Madibeng LM (e-coli) WSA
                                                                                          verify and giving feedback on results      verify and giving feedback on results                                                                                                                                                        samples
                                                                                                                                                                                                                                                                                                                                                                   indicated that new staff still being trained and
                                                                                          to the WSA's                               to the WSA's
                                                                                                                                                                                                                                                                                                                                                                   not handling samples correctly and not
                                                                                                                                                                                                                                                                                                                                                                   sterilising the tap, regional ofice to take an
                                                                                                                                                                                                                                                                                                                                                                   audit sample to verify. NMM DM (e-coli) WSA
                                                                                                                                                                                                                                                                                                                                                                   notified and the WSP indicated that no
                                                                                                                                                                                                                                                                                                                                                                   chlorination done at all and the matter to be
                                                                                                                                                                                                                                                                                                                                                                   resolved with the WSA.




       Waste Water Treatment Works                                                          Check compliance as per license,         Check compliance as per license,
                                               Discharge standards adhered to as per                                                                                            A. Manake / J.
       (WWTW) - discharge                                                                   issue directive and follow up as         issue directive and follow up as
                                               issued license                                                                                                                   Maluleke
       standards                                                                            required                                 required


                                                                                      Support and regulate implementation                                                                          Consult with municipalities on
                                               3 WSPs with consumer charter developed of provisioning                     Ensure compliance with DWAF                                                                                                                                                                                                              Maquassi Hills, Merafong and Ngaka Modiri                                           A workshop has been requested on
       WSA / WSP Contracts                                                                                                                                                      T. Moche           awareness of roles and
                                               & disseminated                         Address lapsed service level        regulations                                                                                                                                                                                                                              Molema have been prioritised.                                                       regulation. A response is being awaiting
                                                                                                                                                                                                   responsibilities
                                                                                      agreements
                                                                                                                                                                                                                                                                                                                                                                   Budget for 2009/10 being processed and             NO still to distribute revised
                                               Meet requirements of national program as Public consultation and approval of          Public consultation and approval of
       Tariff Regulation                                                                                                                                                        R. Botha           Finalise WRM budget for 2009/10                                                                                                                                 Tariff Determination training to be attended       budget sheets and Price
                                               set out in targets                       targets                                      targets
                                                                                                                                                                                                                                                                                                                                                                   last week June                                     Setting schedule

                                                                                                                                                                                                                                                                                                                                                                                                                                                     NWRIB to assist WRM revenue
                                                                                                                                                                                                                                                                                                                                                                                                                      Level of revenue colletion has
       Revenue Management                      60% of charges levied collected              60% of charges levied collected          60% of charges levied collected            R. Botha                                                                                                                                                                                                                                                             component to obtain routine information
                                                                                                                                                                                                                                                                                                                                                                                                                      not been determined
                                                                                                                                                                                                                                                                                                                                                                                                                                                     from SAP




                                                                                                                                                                                                                                                                                                                                                                   Arranged with Call Centre official in Gauteng
                                               Respond to all reports received on illegal Respond to all reports received on         Respond to all reports received on
       Illegal Water Use                                                                                                                                                        R. Botha           Investigate and respond to enquiries                                                                                                                            RO to submit enquiries quicker
                                               water use within a week                    illegal water use within a week            illegal water use within a week
                                                                                                                                                                                                                                                                                                                                                                   Responded to 1 enquiry within 1 day




         OPERATIONAL WORKPLAN REPORTING TOOL 2008/09 v02                                                                                                                                                                                    Page 30 of 44                                                                                                                                                                                                                 12/3/2010
                                                       QUARTERLY WORKPLAN REPORT


                                                                                                          SUPPORT REQUIRED FROM                                                                                                               CHALLENGES & POSSIBLE                           EXPENDITURE           EXPENDITURE
                                                                                   BUDGET   EXPENDITURE                                                      ACHIEVED                                       NOT ACHIEVED
                                                                                                               HEAD OFFICE                                                                                                                         SOLUTIONS                                FOR THE QUARTER         CUMULATIVE


QUARTER TWO                                                                                                                                                                                                          QUARTER THREE




                                                                                                                                                                                                                                          Target changed as focus on the
                                                                                                          National Water Services
                                                                                                                                                                                               Classifications & Registrations not done   quarter was on the Blue Drop/Green
                                                                                                          Regulation to assist with the
                                                                                                                                                                                               this quarter                               Drop Certification programme roll out.
                                                                                                          process
                                                                                                                                                                                                                                          Postponed to the next Quarter.




                                                                                                                                          All WSA's sampling and analysing according to
                                                                                                                                          their sampling programme, although City of
                                                                                                                                          Matlosana, Moses Kotane LM & Ventersdorp LM
                                                                                                                                          did not load for the month of October 08.



                                                                                                                                          The regional office intervened for the following
                                                                                                                                          health failures:
                                                                                                                                          Dr Ruth Segomotsi Mompati DM (Aluminium) for
                                                                                                                                          Sept & Oct, WSA indicated that the Bogosing
                                                                                                                                          Water Treatment Plant which is a direct filtration
                                                                                                                                          plant and is currently not capable of removing
                                                                                                                                          heavy metals including Acid soluble Aluminium.
                                                                                                                                          The WSA indicated that they planned to
                                                                                                                                          decommission the plant and supply from a
                                                                                                                                          nearby plant.
                                                                                                                                          Madibeng LM (feacal coliform) for October, WSA
                                                                                                                                          indicated that it was a problem with the
                                                                                                                                          chlorination station and was rectified.
                                                                                                                                          Ngaka Modiri Molema DM (feacal coliform) for
                                                                                                                                          October, Botshelo Water indicated that the failure
                                                                                                                                          at Motswedi WTW was due to recent power
                                                                                                                                          failures in the area but re-sampling was done and
                                                                                                                                          the sample complied.
                                                                                                                                          Botshelo Water again indicated that the failure at
                                                                                                                                          the Dinokana to Lehurutshe Reservoir was due
                                                                                                                                          to the chlorinator not working. The chlorinator




                                                                                                                                          WRM charges determined and approved, based                                                      Some public consultation completed,
                                                                                                                                                                                                                                                                                      N/A                     N/A
                                                                                                                                          on CPIX increase above previous year                                                            e.g. Bon Accord IB



                                                                                                                                                                                                                                          Two posts advertised, to be filled in feb
                                                                                                                                          monitoring and evaluating revenue collection
                                                                                                                                                                                                                                          2009.



                                                                                                                                          Investigated the following:
                                                                                                                                          Zeekoehoek
                                                                                                                                          Wilgeboomspruit
                                                                                                                                          Elandsfontein (Mount Carmel Farms)
                                                                                                                                          Elandsfontein (Elements Golf Course)
                                                                                                                                          Bashewa AHs 190 & 192                                Drooggekloof
                                                                                                          Some cases referred to
                                                                                                                                          Zwavelpoort AHs                                      Kiewiet Street                                                                         N/A                     N/A
                                                                                                          Compliance unit for information
                                                                                                                                          Klipkop Ptn 64                                       Waterval (Iwamanzi)
                                                                                                                                          Brits Ext 120
                                                                                                                                          Waterval (Moedwil)
                                                                                                                                          Valleifontein 113JO
                                                                                                                                          Kleinfontein 368JR




              OPERATIONAL WORKPLAN REPORTING TOOL 2008/09 v02                                                                                                                            Page 31 of 44                                                                                                                            12/3/2010
WATER SECTOR WORKPLAN TOOL 2008/09
PROGRAMME: WATER SERVICES & WATER RESOURCES
REGION: NORTH WEST

                                                                           OPERATIONAL PLAN                                                                                                                                                                                                                                                                                                                            QUARTERLY WORKPLAN REPORT

                                                                                                               MEASURABLE REGIONAL TARGET OR OUTPUT 2008/09                            PROJECT                                                                                 MONTHLY REPORTING
                                                                                                                                                                                                            KEY ACTIVITIES (WHAT IS                                                                                                 SUPPORT REQUIRED FROM                                                                              CHALLENGES & POSSIBLE
KEY FOCUS AREA OF DIRECTORATE                                    REGIONAL TARGET 2008/09                                                                                               MANAGER/                                                                                                                                                                                    ACHIEVED                        NOT ACHIEVED
                                                                                                                                                                                                                  PLANNED)                                                                                                               HEAD OFFICE                                                                                        SOLUTIONS
                                                                                                                                                                                       CHAMPION                                                                                              SUPPORT REQUIRED BY      ACTIVITY
                                                                                                                        Q3                                    Q4                                                                              SUB ACTIVITIES   PROGRESS ON SUB ACTIVITIES
                                                                                                                                                                                                                                                                                                 MUNICIPALITY      RESPONSIBILITY
                                                                                                                                                                                                                                                                                                                                       QUARTER TWO



                                                          Develop and implement local rules for
        Recreational use                                                                                                                                                          P. Venter
                                                          Hartbeespoort and Roodeplaat Dams




PRIORITY PROGRAMME: WATER SECURITY

SUB-PROGRAMME: WATER AVAILABILITY


                                                                                                                                                                                                     Assist Rustenburg LM to develop a
                                                                                                                                                                                                     Water Saftey And Security Plan                                                                                                                               National office was not able to give
                                                                                                                                                                                                     (WSSP).                                                                                                                                                      ondirection on the approach for the
                                                          Water and sanitation plans for 2010 host                                                                                                   Arrange stakeholder meeting to                                                                                                                               reconciliation strategies                                       Lack of communication from national
Reconciliation Strategies                                                                              Support and monitor implementation    Support and monitor implementation   M Lekgetho/V Sambo
                                                          city                                                                                                                                       present draft.                                                                                                                                               National targets could not be obtained as                       office
                                                                                                                                                                                                     Draft circulated for comments.                                                                                                                               national office has neither the capacity nor
                                                                                                                                                                                                     Final draft to be presented to council                                                                                                                       the resources to spearhead the program
                                                                                                                                                                                                     for approval and signature.




        Water Use Efficiency
                                                                                                                                                                                  P. Venter
        (WC/WDM)




                                                          Participate in National Groundwater
                                                                                                       Attend meetings where scheduled       Attend meetings where scheduled      M Malope              National coordination meetings                                                                                              Managed by NO
                                                          management coordination



                                                                                                       Finalise report and provide project                                                                                                                                                                                          Assessment of investigation
                                                          Groundwater investigation at Bela Bela                                                                                  R Botha / M Malope    Support PSP with investigation                                                                                                                            Hydro census completed in project area
        Promotion of Sustainable,                                                                      feedback to community                                                                                                                                                                                                        results
        management and use of
        Groundwater

                                                                                                                                                                                                                                                                                                                                                                  Attended Dolomite PMC meeting
                                                                                                                                                                                                                                                                                                                                                                  • Set date for dolomite stability meeting with
                                                          Participate in National Dolomite Guide
                                                                                                       Attend meetings where scheduled       Attend meetings where scheduled      R Botha / M Malope    Dolomite project meetings                                                                                                   Managed by NO                 Metros
                                                          development project
                                                                                                                                                                                                                                                                                                                                                                  • Discussed 2 project draft reports - Tshwane
                                                                                                                                                                                                                                                                                                                                                                  and Tarlton dolomites

SUB-PROGRAMME: WATER INFORMATION MANAGEMENT


Consolidate State of Water Resources
                                                                                                                                                                                  A. Manake
and Services Report


                                                                                                                                                                                                                                                                                                                                                                  An information and knowledge management
                                                                                                                                                                                                                                                                                                                                                                  meeting was attended with all relevant
Improved Information Management                           Assist premier's office with setting up of
                                                                                                       Submit information required           Submit information required          N Thulo                                                                                                                                                                         stakeholders, including the premier's office
and Expansion of Monitoring Network                       central data collection system
                                                                                                                                                                                                                                                                                                                                                                  and DWAF's information needs were
                                                                                                                                                                                                                                                                                                                                                                  submitted


Establish National Information Centre
                                                          National office component
for Water and Forestry

PRIORITY PROGRAMME: AFRICA INITIATIVE AND PARTICIPATION

                                                          Provide water allocations to users as per                                                                                                     Provide confirmation of water                                                                                                                             Users informed on 1 May that restrictions
                                                                                                    Confirmation of water allocation                                              R. Botha
                                                          Tswasa agreement on a semester basis                                                                                                          allocation to users                                                                                                                                       have been lifted



                                                                                                                                                                                                                                                                                                                                                                  Attended 2 JPTC Task Team meetings
                                                                                                       Revise hydrology of Molateli          Revise hydrology of Molateli
                                                          Revision of Tswasa agreement                                                                                            R. Botha              Input/support provided                                                                                                      Project managed by D: NWRP    Cross Border agreement finalised and ready
                                                                                                       catchment management                  catchment management
SADC                                                                                                                                                                                                                                                                                                                                                              for signing by Ministers on 17 July



                                                                                                                                                                                                                                                                                                                                                                  JPTC meeting attended
                                                                                                       Give input at Joint Permanent         Give input at Joint Permanent
                                                          Give input at Joint Permanent Technical                                                                                                                                                                                                                                                                 Matters of mutual relevance between RSA
                                                                                                       Technical Committee on six month      Technical Committee on six month     R. Botha              Input provided
                                                          Committee on six month basis                                                                                                                                                                                                                                                                            and Botswana along Marico and
                                                                                                       basis                                 basis
                                                                                                                                                                                                                                                                                                                                                                  Ramatlabama rivers discussed



NEPAD                                                     Not applicable


PRIORITY PROGRAMME: WATER SECTOR ADVOCACY PROGRAMMES




         OPERATIONAL WORKPLAN REPORTING TOOL 2008/09 v02                                                                                                                                                                                      Page 32 of 44                                                                                                                                                                                         12/3/2010
                                                       QUARTERLY WORKPLAN REPORT


                                                                                                          SUPPORT REQUIRED FROM                                                                                                 CHALLENGES & POSSIBLE                        EXPENDITURE                EXPENDITURE
                                                                                   BUDGET   EXPENDITURE                                                    ACHIEVED                                    NOT ACHIEVED
                                                                                                               HEAD OFFICE                                                                                                           SOLUTIONS                             FOR THE QUARTER              CUMULATIVE


QUARTER TWO                                                                                                                                                                                                 QUARTER THREE


                                                                                                                                        Developed and communicated local rules with
                                                                                                                                        stakeholders at Roodeplaat Dam
                                                                                                                                        Publish draft pamphlets for Roodeplaat and
                                                                                                                                        Hartbeespoort Dams to inform general public.




                                                                                                          Resource Protection & Waste
                                                                                                          Instream Management
                                                                                                          Resource Directed Measures
                                                                                                          Integrated Water Resourc
                                                                                                          Planning




                                                                                                                                        Report finalised. Not suitable to provide
                                                                                                                                        feedback to community. Additional investigation                                                                                               R 132,000                  132,000
                                                                                                                                        over a larger area required




                                                                                                                                        Provided financial support to dolomite guide sub-
                                                                                                                                                                                                                                                                                        280,000                  280,000
                                                                                                                                        projects




                                                                                                                                                                                                                            No meetings were held in the 2nd
                                                                                                                                                                                                                            quarter and the sytem is not setup, no
                                                                                                                                                                                                                            information has been requested nor
                                                                                                                                                                                                                            submit




                                                                                                                                        Restrictions imposed on 1 Nov 08                                                                                             N/A                          N/A




                                                                                                                                        Project for revision of hydrology on track                                                                                   N/A                          N/A




                                                                                                                                        Botswana JPTC meeting attended                                                                                               N/A                          N/A




              OPERATIONAL WORKPLAN REPORTING TOOL 2008/09 v02                                                                                                                          Page 33 of 44                                                                                                                       12/3/2010
WATER SECTOR WORKPLAN TOOL 2008/09
PROGRAMME: WATER SERVICES & WATER RESOURCES
REGION: NORTH WEST

                                                                     OPERATIONAL PLAN                                                                                                                                                                                                                                                                                                                                                                                 QUARTERLY WORKPLAN REPORT

                                                                                                           MEASURABLE REGIONAL TARGET OR OUTPUT 2008/09                                 PROJECT                                                                                                          MONTHLY REPORTING
                                                                                                                                                                                                          KEY ACTIVITIES (WHAT IS                                                                                                                                              SUPPORT REQUIRED FROM                                                                                  CHALLENGES & POSSIBLE
KEY FOCUS AREA OF DIRECTORATE                               REGIONAL TARGET 2008/09                                                                                                     MANAGER/                                                                                                                                                                                                                                   ACHIEVED                       NOT ACHIEVED
                                                                                                                                                                                                                PLANNED)                                                                                                                                                            HEAD OFFICE                                                                                            SOLUTIONS
                                                                                                                                                                                        CHAMPION                                                                                                                          SUPPORT REQUIRED BY                    ACTIVITY
                                                                                                                     Q3                                       Q4                                                                                       SUB ACTIVITIES             PROGRESS ON SUB ACTIVITIES
                                                                                                                                                                                                                                                                                                                              MUNICIPALITY                    RESPONSIBILITY
                                                                                                                                                                                                                                                                                                                                                                                  QUARTER TWO
                                                      To ensure that the four disrticts hold
                                                                                                                                             Start to engage municipalities on a
                                                      water awareness camapaigns                   Draft provincial report including media
                                                                                                                                             brief for next year's water week.
                                                      Matlosana - to hold provincial awareness     feedback pictures and financial report                                                                                                                                                                                                                                                                        All four distrcts held awareness campaigns
                                                                                                                                             Include in the action plan                               Draft report, including municipality
Water Week                                            campaign                                     of events. Make sure that all districts                                         F. Kubheka                                                                                                                                                                                                                    profiling the challenges of water scarcity and
                                                                                                                                             municipalities approaches on water                       and supplier payments
                                                      Kgetleng,Ramotshere Moiloa,                  have been reimbursed for the amount                                                                                                                                                                                                                                                                           water protection
                                                                                                                                             week camapigns and proposed
                                                      Ventersdorp and Bophirima to hold            that the department funds.
                                                                                                                                             budget and promotional material.
                                                      district event.




                                                                                                                                                                                                                                                                                                                                                                                                               Meetings were held to notify WSAs of
                                                                                                                                                                                                                                                                                                                                                                                                               celebrations and preparatory requirements
                                                                                                                                                                                                                                                                                                                                                                                                               DEAT, SALGA, DDLG&H where engaged
                                                                                                                                                                                                                                                                                                                                                                               Reporting template
                                                                                                                                                                                                      Briefing sessions with event             Development of event checklist                                        Resources: promotional material and                                                       interactive campaigns with municipalities, e.g
                                                                                                                                                                                                                                                                                                                                                                               Strategy document
                                                                                               Ascertain date and theme of next                                                                       coordinating structures under            Developement of calender of                                           budget which they would augment                                                           river clean-ups, waste management projects
                                                                                                                                             Create awareness within the sector                                                                                                   On going ( depended upon the                                                                 Promotional material (banners
                                                                                               sanitation week                                                                                        municipalities' banner                   events'               Drawing up                                      Information package                                                                       and CDW demostration on cleaning of water
                                                      Celebration of sanitation week 26-30 May                                               Facilitate and attend plenary meetings B. Makapela                                                                                   duration of the activities until                                         Batseba Makapela    and posters)
                                                                                               Preparations for the 2009 Sanitation                                                                   Procurement of promotional material      material distribution plan                                            Guidance in terms of what is expected                                                     borne and VIP systems
                                                                                                                                             Attend sanitation week                                                                                                               celebrations                                                                                 Design and specs for additional
                                                                                               Week's celebrations                                                                                    Liaise with regional communication       Monitoring how the preparations                                       from them       Active involvement of                                                     The communication strategy has been
                                                                                                                                                                                                                                                                                                                                                                               promotional material which
                                                                                                                                                                                                      unit for communication matters           unfold                                                                DWAF from planning until the end.                                                         drafted
                                                                                                                                                                                                                                                                                                                                                                               region should procure
                                                                                                                                                                                                                                                                                                                                                                                                               Sanitation week was celebrated in Ngaka
Sanitation Week                                                                                                                                                                                                                                                                                                                                                                                                Modiri Molema, Madibeng, Moses Kotane,
                                                                                                                                                                                                                                                                                                                                                                                                               Moretele, Bophirima, Merafong




                                                      Arrange for the 2020 learners district and                                                                                                                                                                                                                                                                                                                                                                                 Learners need to come to the events with
                                                      provincial winners to participate in water                                                                                                                                                                                                                                                                                                                                                                                 a purpose
                                                      week events in their respective                                                                                                                                                                                                                                                                                                                            Schools attended the events and rendered                        It has been agreed that at the next
                                                                                                                                                                                   M. Matlhabegoane                                                                                                                                                                            promotional material.
                                                      municipslities.                                                                                                                                                                                                                                                                                                                                            items                                                           campaign they will be given a topic on
                                                      Support all organised events by                                                                                                                                                                                                                                                                                                                                                                                            which they will be required to deliver a
                                                      organising learners for the events                                                                                                                                                                                                                                                                                                                                                                                         speech



                                                      Awareness on forestry programs through
                                                                                                                                      Host Arbor week press conference in
                                                      community interaction and media              Enage Madibeng, Ngaka Modiri                                                                                                                                                                                                                                                                                  Logistical planning of venue and media
                                                                                                                                      Madibeng
                                                      1) Trees for fruit program                   Molema, Bophirima and                                                                              Press releases, advertisments,                                                                                                                                                                             statement as well as letter of invites to
                                                                                                                                      Host the provincial arbour week event F. Kubheka
                                                      2) greening program                          Potchestroom on media support, and                                                                 distribution of promotional material                                                                                                                                                                       premiers office have been sent out for the
                                                                                                                                      in Madibeng
                                                      3) Forestry BEE charter are profiled         management of events                                                                                                                                                                                                                                                                                          arbor press conference.
                                                                                                                                      Host three district arbor events.
                                                      during arbour week




Arbor Week

                                                                                                                                                                                                      Grade 10 learners to participate in                                                                                                                                      Forestry unit to assist in
                                                                                                                                                                                                      school competitions                                                                                                                                                      mentoring learners on the topic
                                                                                                                                                                                                      Write an essay on how trees can                                                                                                                                          Provide budget for the prize        A guideline for competitions has been
                                                                                                                                                                                                      mitigate the effects of global warming                                                                                                                                   money                               developed and distributed
                                                                                                                                                                                                      Schools are mobilised to enter for                                                                                                                                       Organise adjudicators per each
                                                                                                                                                                                                      the competition.                                                                                                                                                         district for the submitted projects




                                                                                                                                  Showing learners how to monitor,                                    Showing learners how to monitor,
                                                      To celebrate the Day on the 18th October Learners from Bojanala DM selected                                                  VD Sambo / M
                                                                                                                                  sample and anlyse the quality of                                    sample and anlyse the quality of                                                                                                                                                                           Nothing was planned for this quarter
                                                      2008                                     with assistance from 2020                                                           Lekgetho
                                                                                                                                  water from the Hennops River                                        water from the Hennops River



World Water Monitoring Day




                                                      Create awareness of departmental
                                2020 support to DWQ                                                                                                                                                                                                                                                                                                                                                              Nothing was planned for this quarter
                                                      programmes to schools




        OPERATIONAL WORKPLAN REPORTING TOOL 2008/09 v02                                                                                                                                                                                                 Page 34 of 44                                                                                                                                                                                                                              12/3/2010
                                                       QUARTERLY WORKPLAN REPORT


                                                                                                               SUPPORT REQUIRED FROM                                                                                                            CHALLENGES & POSSIBLE                  EXPENDITURE         EXPENDITURE
                                                                                     BUDGET      EXPENDITURE                                                       ACHIEVED                                    NOT ACHIEVED
                                                                                                                    HEAD OFFICE                                                                                                                      SOLUTIONS                       FOR THE QUARTER       CUMULATIVE


QUARTER TWO                                                                                                                                                                                                           QUARTER THREE




                                                                                                                                                 The Provincial Report has been submitted and all
                                                                              300, 000.00     R250 000
                                                                                                                                                 Districts have been reimbursed




                                                                                                                                                                                                    The theme has not beeen communicated
                                                                                                                                                 The date has been communicated to the RO by
                                                                              R300 000        R348, 729.63     Funding                                                                              and the preparations will commence in
                                                                                                                                                 HO
                                                                                                                                                                                                    January 09




                                                                                                                                                 Media support was done through a press briefing
                                                                                                                                                 at Madibeng Local Municipality. Media and
                                                                                                                                                 stakeholders attended, community awareness
                                                                                                                                                 was created as journalists where invited to the
                                                                                                                                                 press brief so as to desseminate the message.




                                                                                                                                                 Arbor week events were held in all four WSA's.                                             A Dry run meeting a week before the
                                                                                                                                                 The provicial forestry press conference received                                           events must be instilled as compulsory
                                                                                                                                                                                                                                                                                                       R 100, 000.00
                                                                                                                                                 media coverage on both electronic media and                                                to ensure the success of the planned
                                                                                                                                                 newspapers                                                                                 events.




                                                                                                                                                 The day celebrated on the 15th October 2008 as
                                                                                                                                                 planned, but at Modimola Dam & Mmabatho
                                                                                                               National Regulation official to
                                                                                                                                                 Water Treatment Plant.
                                                                                                               assist and also to provide
                                                                                                                                                 Learners were taught how to monitor, sample
                                                                                                               equipment and material.
                                                                                                                                                 and analyse the quality of water from both the
                                                                                                                                                 dam and purification works




              OPERATIONAL WORKPLAN REPORTING TOOL 2008/09 v02                                                                                                                                 Page 35 of 44                                                                                                              12/3/2010
WATER SECTOR WORKPLAN TOOL 2008/09
PROGRAMME: WATER SERVICES & WATER RESOURCES
REGION: NORTH WEST

                                                              OPERATIONAL PLAN                                                                                                                                                                                                                                                                                                                                                QUARTERLY WORKPLAN REPORT

                                                                                                   MEASURABLE REGIONAL TARGET OR OUTPUT 2008/09                                     PROJECT                                                                             MONTHLY REPORTING
                                                                                                                                                                                                   KEY ACTIVITIES (WHAT IS                                                                                                   SUPPORT REQUIRED FROM                                                                                                    CHALLENGES & POSSIBLE
KEY FOCUS AREA OF DIRECTORATE                        REGIONAL TARGET 2008/09                                                                                                        MANAGER/                                                                                                                                                                                      ACHIEVED                              NOT ACHIEVED
                                                                                                                                                                                                         PLANNED)                                                                                                                 HEAD OFFICE                                                                                                              SOLUTIONS
                                                                                                                                                                                    CHAMPION                                                                                          SUPPORT REQUIRED BY      ACTIVITY
                                                                                                             Q3                                        Q4                                                                              SUB ACTIVITIES   PROGRESS ON SUB ACTIVITIES
                                                                                                                                                                                                                                                                                          MUNICIPALITY      RESPONSIBILITY
                                                                                                                                                                                                                                                                                                                                QUARTER TWO




                                                                                                                                                                                               Co-ordination of weedbster plannery
                                               Create awareness on Invasive Alien                                                                                                              meetings.
                                                                                           Learners from different schools to visit
                                               Plants in the Region. Target audience are                                              Educators workshop and lessons                           Briefing sessions on the control of                                                                                           Provide budget for the
                                                                                           WfW sites.                                                                                                                                                                                                                                                            The educators workshop was conducted; 10
                                               schools, Private Landowers and                                                         learnt from the weedbuster event.                        invasive plants.                                                                                                              interventions.
Weed Buster Week                                                                           Facilitate the Weedbuster event.                                                    S. Mayoli                                                                                                                                                                         Schools were represented and 20 Educators
                                               Communities, Out of school youth, Parks,                                               Roll out on the Weedbuster                               Legislation (CARA) on alien plants.                                                                                           Resource material to distribute
                                                                                           Distribution of resourse material to                                                                                                                                                                                                                                  attended.
                                               nurseries and Tourists. The week will be                                               Competions.                                              Identification of IAPs and the                                                                                                to target audience.
                                                                                           communities at large.
                                               celebrated on 6 - 12 October 2008.                                                                                                              alignment of the resourse material to
                                                                                                                                                                                               the curriculum.




                                                                                                                                                                                                                                                                                                                                                                 During enviromental week DWAF has
                                                                                           Communicate IYS and incorporate                                                                     Report of enviromental week
                                               Communicate International Year of                                                      Report enviromental week activities in                                                                                                                                                                                     exhibited at the world enviromental events in
Environmental Week                                                                         IYS message in the politicians                                                    F. Kubheka        incorporated in the sanitation week
                                               Sanitation message to municipalities                                                   the IYS year close out report.                                                                                                                                                                                             the province, Bojanala, Bophirima and Ngaka
                                                                                           speeches.                                                                                           report
                                                                                                                                                                                                                                                                                                                                                                 Modiri Molema




20/20 Vision for water and sanitation
education programme:




                                                                                                                                      Liaise with national office for the                                                                                                                                                                                                                                                                       The fact that we still have not held
                                                                                                                                      logistical arrangements for provincial                                                                                                                                                                                                                                                                    national competitions and are now in the
                                                                                                                                      winners.                                                 Communicate with national office                                                                                                                                                                                                                 new cycle with mobilization for the 08/09
                                                                                           1.Hold both district and provincial        2. Provide mentorship for the                            regarding provincial winners.                                                                                                                                                                                                                    financial year is a concern. National Office
                                                                                           competitions for BLM.                      provincial winners.                    L Ntlatleng/ M    Ensure that NO are aware of pick up                                                                                                                               Mentoring for leaners and educators occurred There in no date yet for the      to support us by communicating all the
       Baswa le Meetse
                                                                                           2. Compile database of national            3. Communicate with school             Matlhabegoane     points for the national competitors.                                                                                                                              in April.                                    national competitions.            problems that they are encountering as
                                                                                           representatives.                           regarding the water week events and                      Communicate dates and venues for                                                                                                                                                                                                                 we have already collected all the
                                                                                                                                      their participation.                                     mentoring                                                                                                                                                                                                                                        information that they required from the
                                                                                                                                      4. Preparation for the sanitation week                                                                                                                                                                                                                                                                    schools in preparation for such, however
                                                                                                                                      for participation by learners.                                                                                                                                                                                                                                                                            nothing has been forthcoming from them.




                                                                                                                                                                                               1.Workshops for both learners and
                                                                                           1. Post adverts on both print and
                                                                                                                                                                                               educators.
                                                                                           radio.
                                                                                                                                                                                               2. Mentoring for learners.                                                                                                                                                                                                                       We need to follow up with the Dinaledi
                                                                                           2. Continue communication with                                                                                                                                                                                                    Flyers for distribution and         Competitions were held at both national and
                                                                                                                                      1. Conduct educator's and learner's                      3. Workshops for both adjudicators                                                                                                                                                                                                               project Coordinator in the North West to
                                                                                           institutions of higher learning.                                                                                                                                                                                                  mobilisation.                       provincial level.                               Evaluation of Intervention
                                                                                                                                      workshops.                                               and mentors for the project.                                                                                                                                                                                                                     communicate with the Science schools
       South African Youth Water                                                           3. Communicate with the Dept of                                                                                                                                                                                                   Strategic guidance of the           All planned workshops were held                 projects will be on going as
                                                                                                                                      2. Conduct adjudicator's and mentor's                    4. Regional competitions.                                                                                                                                                                                                                        that are on their database
       Prize                                                                               Science and Technology for support                                                                                                                                                                                                programme.                          successfully.                                   they are newly implemented
                                                                                                                                      workshops. Set date for the provincial                   5. National Competitions.                                                                                                                                                                                                                        We also need to mobilize schools from
                                                                                           and alignment with similar educaional                                                                                                                                                                                             Communication regarding the         10 pilotted schools were introduced to the      projects.
                                                                                                                                      competitions                                             6. Procurement of promotional                                                                                                                                                                                                                    other race groups as they too are affected
                                                                                           programmes.                                                                                                                                                                                                                       holding of national competitions.   Dinaledi projects through DACE.
                                                                                                                                                                                               material.                                                                                                                                                                                                                                        by the state of water affairs.
                                                                                           4 Mobilise schools and consolidate
                                                                                                                                                                                               7. Procure a venue for provincial
                                                                                           the database.
                                                                                                                                                                                               competitions.
                                               200 new schools that did not participate
                                               previously in any of the 2020
                                               programmes.




         OPERATIONAL WORKPLAN REPORTING TOOL 2008/09 v02                                                                                                                                                                               Page 36 of 44                                                                                                                                                                                                                12/3/2010
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                                                                                                                            SUPPORT REQUIRED FROM                                                                                                       CHALLENGES & POSSIBLE                    EXPENDITURE              EXPENDITURE
                                                                                      BUDGET                  EXPENDITURE                                                         ACHIEVED                                     NOT ACHIEVED
                                                                                                                                 HEAD OFFICE                                                                                                                 SOLUTIONS                         FOR THE QUARTER            CUMULATIVE


QUARTER TWO                                                                                                                                                                                                                         QUARTER THREE



                                                                                                                                                                                                                                                    The budget allocated was not sufficient
                                                                                                                                                                                                                                                    to fund for the Ministerial event
                                                                                                                                                                                                                                                    (regional funds had to be used to fund
                                                                                                                                                                                                                                                    some logistics for the Ministerial event)
                                                                                                                            Provide budget for the            Ministerial Weedbuster event took place in
                                                                                                                                                                                                                                                    and limited dissemination of
                                                                                                                            interventions.                    October. Weedbuster activities took place in
                                                                              R60 000.00                                                                                                                                                            information, whereas different events R 208 382.00                R 208 382.00
                                                                                                                            Resource material to distribute   different schools and communities. Promotional
                                                                                                                                                                                                                                                    could have been done per district to
                                                                                                                            to target audience.               material was distributed widely.
                                                                                                                                                                                                                                                    cater for more schools, only 1 school
                                                                                                                                                                                                                                                    had to be visited per district. Lack of
                                                                                                                                                                                                                                                    resources, i.e camera for capturing the
                                                                                                                                                                                                                                                    different activities.




                                                                                                                            IYS stories sent to HO to be   IYS messages were communicated to
                                                                                                                            published further in SHOTA and stakeholders via posters and politicians’
                                                                                                                            DWAF Speaks                    speeches at environmental events.




                                                                                                                                                                                                                                                    awarding national prizes for national
                                                                              Update the website input                                                                                                                                              winners is a challenge in that we do
                                                                              the correct contact details                                                                                                                                           not get communication from N/O on
                                                                              on both the internet and                                                                                                                                              time. If there is any commubnication it
                                                                              brochures. Although new                                                         1. District competitions were held in all districts                                   does not via our regional office
                                                                              contact details of the                                                          across the province. More than 200 schools                                            whereby the national office and their
                                                                              current 2020 regional                                                           where reached including the WATSAN school                                             PSP's communicate directly with the
                                                                              coordinator were sent,                                                          programme, special schools and farm schools.                                          schools. This can be resolved by the
                                                                              they still are not updated.                                                     2. The database of National representatives has                                       national office realising that they need
                                                                              More brochures for the                                                          been compiled.                                                                        to communicate with the regional office
                                                                              campaign.                                                                                                                                                             to alleviate the confusion caused to
                                                                              Assist with adverts on the                                                                                                                                            schools. It is also proper that we get
                                                                              SABC.                                                                                                                                                                 the information from HO instead of
                                                                                                                                                                                                                                                    from the schools.




                                                                                                                                                              1. Radio interviews where done on Motsweding
                                                                                                                                                              FM and were organised through national office.
                                                                                                                                                              2. Approached Dinaledi and Potch University to
                                                                                                                                                              assist SAYWP learners with their projects. MOU                                        lack of response from schools during
                                                                                                                                                              between Potch and DWAF to be finalised.                                               October and November due to exams
                                                                                                                                                              3.As soon as mobilization is over database will                                       preparations that usually takes place
                                                                              1 000, 000                    304 000                                           be sent; Dept of science and Technology and                                           during that period, this led to                                                  212,605.28
                                                                                                                                                              Potch university will assist in mentoring of                                          mobilization being extended until
                                                                                                                                                              learners as a support to ensure that they produce                                     January as well as consolidation of
                                                                                                                                                              good quality projects.                                                                school database.
                                                                                                                                                              4. The database will be finalised as soon as
                                                                                                                                                              mobilization is completed.




                                                                                                                                                                                                                                                                                                         447,053.33




              OPERATIONAL WORKPLAN REPORTING TOOL 2008/09 v02                                                                                                                                                  Page 37 of 44                                                                                                                      12/3/2010
WATER SECTOR WORKPLAN TOOL 2008/09
PROGRAMME: WATER SERVICES & WATER RESOURCES
REGION: NORTH WEST

                                                                   OPERATIONAL PLAN
                                                    200 new schools that did not participate
                                                                                                                                                                                                                                                                                                                                                                                                                   QUARTERLY WORKPLAN REPORT
                                                    previously in any of the 2020
                                                    programmes.                                        MEASURABLE REGIONAL TARGET OR OUTPUT 2008/09                               PROJECT                                                                       MONTHLY REPORTING
                                                                                                                                                                                                 KEY ACTIVITIES (WHAT IS                                                                                             SUPPORT REQUIRED FROM                                                                                                   CHALLENGES & POSSIBLE
KEY FOCUS AREA OF DIRECTORATE                             REGIONAL TARGET 2008/09                                                                                                 MANAGER/                                                                                                                                                                             ACHIEVED                             NOT ACHIEVED
                                                                                                                                                                                                       PLANNED)                                                                                                           HEAD OFFICE                                                                                                             SOLUTIONS
                                                                                                                                                                                  CHAMPION                                                                                    SUPPORT REQUIRED BY      ACTIVITY
                                                                                                                Q3                                      Q4                                                                     SUB ACTIVITIES   PROGRESS ON SUB ACTIVITIES
                                                                                                                                                                                                                                                                                  MUNICIPALITY      RESPONSIBILITY
                                                                                                                                                                                                                                                                                                                        QUARTER TWO




                                                                                                                                                                                                                                                                                                                                                       A workshop was held in Kgetleng Rivier LM in
                                                                                                                                                                                                                                                                                                                                                       conjunction with all the directoates of the
                                                                                                                                                                                                                                                                                                                                                                                                                                       School's calender still remain a challenge.
                                                                                               School visits with DoE for promotion. School visits with DoE for promotion.                                                                                                                                                                             Dept, including DWQ, water resources,
        Water Sector Career                                                                                                                                                                                                                                                                                                                                                                                                            We possibly need to plan our activities in
                                                                                               Intervention Projects and Eco schools Intervention Projects and Eco schools                   Hold woorkshops with educators                                                                                                                            Sanitation, Health and Hygiene, Forestry and
        Promotion                                                                                                                                                                                                                                                                                                                                                                                                                      line with the time in which they are in
                                                                                               used as a vehicle                     used as a vehicle                                                                                                                                                                                                 Working for Water as well as Dept of
                                                                                                                                                                                                                                                                                                                                                                                                                                       season
                                                                                                                                                                                                                                                                                                                                                       Education. CD's with water careers were
                                                                                                                                                                                                                                                                                                                                                       distributed as well.




                                                                                                                                                                                                                                                                                                                                                                                                      LTSM materials were not
                                                                                                                                                                                                                                                                                                                                                       A workshop was held in Kgetleng Rivier LM in
                                                                                               1. Follow up on previously distributed                                                                                                                                                                                                                                                                 distributed as we did not
                                                                                                                                                                                                                                                                                                                     LTSM materials to be availed to   conjunction with all the directoates of the
                                                                                               LTSM.                                                                                                                                                                                                                                                                                                  receive any from HO.
                                                                                                                                      1. Evaluate the performance of                                                                                                                                                 the region. Communicartion of     Dept, including DWQ, water resources,
                                                                                               2. Guide and support schools in terms                                                                                                                                                                                                                                                                  Dates with stakeholders have Rigorous follow up is required in securing
        Curriculum Support                                                                                                            intervention projects.                                                                                                                                                         the status quo regarding such,    Sanitation, Health and Hygiene, Forestry and
                                                                                               of implementing intervention projects.                                                                                                                                                                                                                                                                 been set but this has proved to appointments with all key stakeholders.
                                                                                                                                      2. Ensure support from stakeholders.                                                                                                                                           whether we will get any in the    Working for Water as well as Dept of
                                                                                               3. Assist in assembling required                                                                                                                                                                                                                                                                       be a challenge in that
                                                                                                                                                                                                                                                                                                                     near future or not.               Education. CD's with water careers were
                                                                                               support teams.                                                                                                                                                                                                                                                                                         munucipal officials cancelled at
                                                                                                                                                                                                                                                                                                                                                       distributed as well.
                                                                                                                                                                                                                                                                                                                                                                                                      the last minute




PRIORITY PROGRAMME: INSTITUTIONAL DEVELOPMENT AND PERFORMANCE




                                                                                                                                                                                                                                                                                                                                                                                                                                       Challenges:
                                                                                                                                                                                                                                                                                                                                                       1. One NWWSF meeting held ( 09/06/2008):                                        1. Poor attendance of municipalities
                                                                                                                                                                                                                                                                                                                                                       Endorsed the plan to align the Forum and                                        2. Non-functionality of the PLC leading to
                                                    1. Four meetings of the NWWSF and for
                                                                                                                                                                                             1. Organise meetings                                                                                                                                      subcommittees with other Provincial                                             lack of proper political alignment.
                                                    each of the three subcommittees held
                                                                                               1. One meeting of NWWSF and for                                                               2. Organise venues and catering                                                                                                                           structures and IGR forums.                                                      3. The interface of Wr and WS dragging.
                                                    during 08/09                                                                        1. One meeting of NWWSF and four
                                                                                               each of the three subcommittees and                                                           3. Organise presenters                                                                                                                                    2. One NWWSF Coordinating Task Team            Meetings for Institutional
                                                    2. At least 4 meetngs of the NWWSF                                                  of the subcommittees and at least one
                                                                                               at least one for the Coordinating Task                                                        4. Draft agenda                                                                                                                                           meeting held (27/05/2008) - A move was         Support & Transfer, Sanitation   Solutions:
Sector collaboration and                            Coordinating Task Team held                                                         for the Coordinating Task Team held
                                                                                               Team held                                                                      T Malaka       5. Give direction in terms of                                                                                                                             taken to align the NWWSF with other            Coordinating Committee and       1. Processes to align the structures under
Intergovernmental Relations                         3. Coordinate integration of WS and WR                                              2. Coordinate nominations for
                                                                                               2. Finalise TORs of the WR                                                                    programme progress                                                                                                                                        provincial structures mooted and under         Infrastructure Planning &        way and will probably solve the problem
                                                    4. Water Resource subcommittee                                                      representatives of the Forum to the
                                                                                               subcommittee and integration                                                                  6. Evaluate programme for                                                                                                                                 process and was endorsed.                      Development were not held .      of poor attendance and ineffectiveness of
                                                    established                                                                         IGR Forums.
                                                                                               processes                                                                                     improvement and                                                                                                                                           3. A move to interface WR and WS was also                                       subcommittees. It will also solve the lack
                                                    5. Links with IGR forums established
                                                                                                                                                                                             effectiveness/impact                                                                                                                                      mooted by Task Team and endoresed by the                                        of political buy-in.
                                                    6. Coordinate the revival of the PLC
                                                                                                                                                                                                                                                                                                                                                       Forum at meetings on respective dates, now                                      2. Rigourous push for meetings to take
                                                                                                                                                                                                                                                                                                                                                       being processed                                                                 place towards the interface of WR and
                                                                                                                                                                                                                                                                                                                                                                                                                                       WS




                                                    1. Provincial growth and development
                                                    strategy working groups - monthly                                                                                                                                                                                                                                                                                                           NW WIP meeting still to be
                                                    2. Land and agrerian reform committee -                                                                                                                                                                                                                                                                                                     scheduled by chairperson
                                                                                                                                        3 PGDS meetings
                                                    bi monthly                                 3 PGDS meetings                                                                                                                                                                                                                                                                                  DM ABP committee meetings
                                                                                                                                        2 land and agerian reform committee
                                                    3. Wetlands forum Gauteng & NW - bi        1 land and agerian reform committee                                                                                                                                                                                                                                                              not scheduled yet
Sector collaboration and                                                                                                                meeting                                                                                                                                                                                                        Attended Gau & NW Wetlands meetings, Gau
                                                    monthly                                    meeting                                                                                                                                                                                                                                                                                          NW L&AR TTT meeting to be
Intergovernmental Relations (water                                                                                                      2 Wetlands forum                    R. Botha         Attendance of meetings                                                                                                                                    Compliance Liaison meeting, 2 X Gau CCAW
                                                    4. Compliance liaison meeting - annual     1 Wetlands forum                                                                                                                                                                                                                                                                                 held in July
resource)                                                                                                                               1 alien invasive plants meeting                                                                                                                                                                                meetings
                                                    5. CCAU - revival                          3 district municipality area based                                                                                                                                                                                                                                                               NW PGDS Agr & Infrastructure
                                                                                                                                        3 district municipality area based
                                                    6. Alien invasive plants coordinationg     planning committee meetings                                                                                                                                                                                                                                                                      meetings could not be
                                                                                                                                        planning committee meetings
                                                    committee NW - semester                                                                                                                                                                                                                                                                                                                     attended due to other priority
                                                    7. District municipality area based                                                                                                                                                                                                                                                                                                         meetings arranged by NO
                                                    planning committees - monthly




Sustainability pillars:




          OPERATIONAL WORKPLAN REPORTING TOOL 2008/09 v02                                                                                                                                                                      Page 38 of 44                                                                                                                                                                                                               12/3/2010
                                                       QUARTERLY WORKPLAN REPORT


                                                                                                                      SUPPORT REQUIRED FROM                                                                                                                CHALLENGES & POSSIBLE                          EXPENDITURE           EXPENDITURE
                                                                                     BUDGET      EXPENDITURE                                                               ACHIEVED                                     NOT ACHIEVED
                                                                                                                           HEAD OFFICE                                                                                                                          SOLUTIONS                               FOR THE QUARTER         CUMULATIVE


QUARTER TWO                                                                                                                                                                                                                    QUARTER THREE




                                                                                                                                                        1. Intervention campaign took place in Ipeleng
                                                                                                                                                        P.S. DoE was engaged as well as relevent
                                                                                                                                                        stakeholders i.e. Water Boards, Government
                                                                                                                                                        departments, local municipalities, local
                                                                                                                                                        community were all part of the campaign.
                                                                                                                                                        2. Eight learners from North West were identified
                                                                                                                                                        to participate in Aqua Enduro competitions and
                                                                                                                                                        were awarded bursaries to pursue careers in
                                                                                                                                                        water related fields on completion of their matric,
                                                                                                                                                        DoE supported this initiative by DWAF.




                                                                                                                                                        1. We recieved positive feedback from schools
                                                                                                                                                        that we visited. Intervention projects are well
                                                                                                                                                        implemented and there is improvement on
                                                                                                                                                        sanitation facilities, health and hygiene as well as no follow ups where made on distributed
                                                                                                                                                        environmental health education.                      LTSM due to busy schedule of Educators,
                                                                                                                                                        2. Internal support team, i.e. forestry ,and WFW but this will be done in the next quarter.
                                                                                                                                                        are very helpful in taking educators through the
                                                                                                                                                        content of LTSM and how to integrate it within
                                                                                                                                                        their learning areas .




                                                                                                                      1. Support from Sector            1. One Coordinating Task Team and NWWSF                                                        1. Lack of participation by WR
                                                                                                                      Collaboration and IWSS Units to   meeting held; subcommittees in the process of                                                  component of DWAF NW causing
                                                                                              NB. The programme have an effective Water Sector          being collapsed to feed into District PMUs                                                     problems for integration of WR & WS
                                                                                                                                                                                                      1. Establishment and Finalisation of WR
                                                                                              is now under the direct Forum                             2. Merger process between NWWSF and W & S                                                      2. Serious consideration to be given to
                                                                              1,000,000                                                                                                               Subcommittee TOR not done owing to lack
                                                                                              supervision of the      2. Support from National Water    Steering Committee facilitated and concluded                                                   the review of quarterly targets for this
                                                                                                                                                                                                      of cooperation
                                                                                              Director WSS.           Resources to get WR on board      3. Coordinated and facilitated the Provincial                                                  project
                                                                                                                      in Regional Water Sector          Learning Journey                                                                               3. Budget figures to be checked for
                                                                                                                      activities                        4. Report on Learning Journey compiled                                                         accuracy




                                                                                                                                                        2 NW PGDS Infrastructure meeting
                                                                                                                                                        2 Gau Wetlands Forum meetings
                                                                                                                                                                                                                                                                                                  N/A                     N/A
                                                                                                                                                        1 NW Land & Agrarian Reform Technical
                                                                                                                                                        Committee meeting




              OPERATIONAL WORKPLAN REPORTING TOOL 2008/09 v02                                                                                                                                           Page 39 of 44                                                                                                                         12/3/2010
WATER SECTOR WORKPLAN TOOL 2008/09
PROGRAMME: WATER SERVICES & WATER RESOURCES
REGION: NORTH WEST

                                                             OPERATIONAL PLAN                                                                                                                                                                                                                                                                                                                                              QUARTERLY WORKPLAN REPORT

                                                                                              MEASURABLE REGIONAL TARGET OR OUTPUT 2008/09                                    PROJECT                                                                               MONTHLY REPORTING
                                                                                                                                                                                                 KEY ACTIVITIES (WHAT IS                                                                                                 SUPPORT REQUIRED FROM                                                                                                      CHALLENGES & POSSIBLE
KEY FOCUS AREA OF DIRECTORATE                       REGIONAL TARGET 2008/09                                                                                                   MANAGER/                                                                                                                                                                                     ACHIEVED                                 NOT ACHIEVED
                                                                                                                                                                                                       PLANNED)                                                                                                               HEAD OFFICE                                                                                                                SOLUTIONS
                                                                                                                                                                              CHAMPION                                                                                            SUPPORT REQUIRED BY      ACTIVITY
                                                                                                        Q3                                        Q4                                                                               SUB ACTIVITIES   PROGRESS ON SUB ACTIVITIES
                                                                                                                                                                                                                                                                                      MUNICIPALITY      RESPONSIBILITY
                                                                                                                                                                                                                                                                                                                            QUARTER TWO



                                                                                      Lessons and practices are                                                                                                                                                                                                                                          A meeting with Gender Champions was held
                                                                                      documented quarterly and shared                                                                                                                                                                                                                                    at the gender forum.
                                                                                                                                Develop an effective communication
                                                                                      with the sector                                                                                                                                                                                                                                                    We are currently in the process of engaging
                                                                                                                                management system through sharing                                                                                                                                                                                                                                                                             Not all municipalities are taking gender
                                                                                      Ensure internal and external                                                                                                                                                                                                                                       with IDP managers to ensure that gender is in
                                                                                                                                of information and promoting gender                          Arrange and attend workshops and                                                                                                                                                                                                                 mainstreamimg seriously. In many cases,
                                                                                      transformation process of institution                                                                                                                                                                                                                              their planning.                               visit to municipalities to have
                                             Support all 4 districts in the                                                     equality as well as research and                             meetings                                                                                                                                                                                                                                         it is being done as an add on.
     Gender Mainstreaming                                                             and other structures support                                                    M. Matlhabegoane                                                                                                                                                                   A date for meeting with all stakeholders was one on one meetings with
                                             mainstreaming of gender                                                            development                                                  Quarterly documentation of lessons                                                                                                                                                                                                               Municipalities have requested that DWAF
                                                                                      Ensure proper functioning of the                                                                                                                                                                                                                                   set at the gender forum meeting for the 11th them.
                                                                                                                                To participate and contribute                                and practices                                                                                                                                                                                                                                    make a presentation to them regarding
                                                                                      forum                                                                                                                                                                                                                                                              July.
                                                                                                                                effectively to strategic partnerships                                                                                                                                                                                                                                                                         the project.
                                                                                      To participate and contribute                                                                                                                                                                                                                                      GCE to engage all stakeholders in the M&E
                                                                                                                                meeting and local planning goups
                                                                                      effectively to strategic partnerships                                                                                                                                                                                                                              process that they undertake with
                                                                                      meeting and local planning goups.                                                                                                                                                                                                                                  municipalities.




                                                                                                                                                                                                                                                                                                                                                                                                                                              Funding
                                             To pilot the Rain Water Harvesting                                                 Implementation started in 20                                                                                                                                                                                             The budget has been approved to the value
                                                                                Secure approval of BP                                                                                        Secure approval of BP                                                                                                                                                                                                                            R720,000 to be requested in September
                                             Technology within the NW                                                           households                                                                                                                                                                                                               of R280,000
                                                                                                                                                                                                                                                                                                                                                                                                                                              budget review


                                                                                                                                                                          L. Bogopa
     Appropriate Technology
                                                                                                                                                                          M. Rakale


                                                                                                                                                                                                                                                                                                                                                                                                                                              Budget
                                             Promoting Appropriate                    Roll out to 1 DM                          Roll out to 1 DM                                                                                                                                                                                                              DMs have been prioritising
                                                                                                                                                                                             Conduct Tools Roll out workshops in                                                                                         Assist with facilitation of roll out                                                                                 Motivate for funding in September budget
                                             Technology for Sanitation in the         Follow up and monitor                     Follow up and monitor                                                                                                                                                                                                         Workshop dates have been agreed upon and
                                                                                                                                                                                             two DMs                                                                                                                     Sanitation tools                                                                                                     review
                                             NW                                       previous 2 DMs                            previous DMs                                                                                                                                                                                                                  communicated to national office
                                                                                                                                                                                                                                                                                                                                                                                                                                              Getting relevant people represented




                                                                                                                                                                                                                                                                                                                                                                                                                                             The region was in the process of
                                                                                                                                                                                                                                                                                                                                                                                                                                             developing a strategy when it was
                                             12 WSAs in which advocacy and            Support the CSO in advocacy and           Document lessons learned where
                                                                                                                                                                                                                                                                                                                                                                                                                                             communicated that the national office was
                                             communication programmes developed       communication to other sector             there are good practises to be                               Roll out strategy                                                                                                                                                                                               The strategy was not rolled out
                                                                                                                                                                                                                                                                                                                                                                                                                                             to be used
                                             and rolled out                           partners                                  benchmarked
                                                                                                                                                                                                                                                                                                                                                                                                                                             The national office strategy is to be rolled
                                                                                                                                                                                                                                                                                                                                                                                                                                             out




                                                                                      Regulation & monitoring of the
                                                                                      involvement of CSOs
                                                                                                                                                                                                                                                                                                                                                                                                             The pilot municipality has not
                                                                                      Promotion and marketing of CSO in
                                                                                                                                Monitoring & Evaluation and                                                                                                                                                                                                                                                  as yet been identified.
                                                                                      the database                                                                                                                                                                                                                                                       A meeting was held with national office to                                           Newly appointed PSC still needs to catch
                                                                                                                                Mentorship                                                                                                                                                                                                                                                                   Training can only be done
                                                                                      Developing marketing and promotion                                                                     Develop training strategy                                                                                                                                   outline roles and functions of all roleplayers in                                    up on business and that might delay the
                                                                                                                                Support to Provincial CSO Steering                                                                                                                                                                                                                                           once a new steering
     Civil Society                                                                    strategy that will contribute relations                                             M. Matlhabegoane   Implement pilot project                                                                                                                                     the pilot project.                                                                   implementation of the plan as they might
                                             No of CSOs capacitated                                                             Committees and communication                                                                                                                                                                                                                                                 committee has been elected.
                                                                                      between CSOs                                                                                           Regulate and monitor involvement of                                                                                                                         Elections for a new PSC are to take place on                                         struggle to get to grips with what is
                                                                                                                                between NSC                                                                                                                                                                                                                                                                  Training strategy will have to
                                                                                      Support to Provincial CSO Steering                                                                     CSOs                                                                                                                                                        26th June 2008. This is to ensure that the                                           required of them.
                                                                                                                                Maintain oversight of functioning of                                                                                                                                                                                                                                         take the form of on the job
                                                                                      Committees and communication                                                                                                                                                                                                                                       CSOs are represented in DWAF structures.                                             The pilot is on Cost Recovery.
                                                                                                                                provincial CSo steering committee                                                                                                                                                                                                                                            training as priorities have
                                                                                      between NSC
                                                                                                                                                                                                                                                                                                                                                                                                             changed.
                                                                                      Maintain oversight of functioning of
                                                                                      provincial CSo steering committee.




                                                                                    Establish a database for no of CSOs         Ensure public accountabilty and                                                                                                                                                                                                                                              CSOs in the Water Resources
                                             No of CSOs involved in community water
                                                                                    involved in water resources                 transparency in raising, allocation and                      Liaise with water resource                                                                                                                                                                                      field have still not been
                                             resource management projects
                                                                                    management projects                         managing resources                                                                                                                                                                                                                                                           located.




                                                                                                                                                                                                                                                                                                                                                         National office was consulted and it was
                                                                                                                                                                                                                                                                                                                                                         indicated that North West would be one of the
                                                                                                                                                                                                                                                                                                                                                         pilot regions. However, it was indicated that
                                                                                                                                                                                                                                                                                                                                                         each region was to come up with an
                                                                                                                                                                                                                                                                                                                                                         approach.
                                                                                                                                                                                                                                                                                                                                                         Target municipalities have been identified as
                                                                                                                                                                                             Meet with health and hygiene
                                                                                                                                                                                                                                                                                                                         Alignment approach for          the ones to be included in the health and
                                             Implement comprehensive health and                                                                                                              coordinator to align programs
     HIV Aids                                                                         Finalise approach plan                    Implement plan and monitor                F. Mokonoto                                                                                                                                    HIV/AIDS and health and         hygiene bucket eradication awareness
                                             hygiene program that includes HIV/AIDS                                                                                                          Meet with DDLG&H and premiers
                                                                                                                                                                                                                                                                                                                         hygiene                         campaign. (Ngaka Modiri Molema DM, Dr
                                                                                                                                                                                             office
                                                                                                                                                                                                                                                                                                                                                         Ruth Segomotsi Mompati DM, City of
                                                                                                                                                                                                                                                                                                                                                         Matlosana LM, Maquassi Hills) However, it is
                                                                                                                                                                                                                                                                                                                                                         still to be ascertained as to the approach that
                                                                                                                                                                                                                                                                                                                                                         each municipality has. Both DDLG&H and
                                                                                                                                                                                                                                                                                                                                                         premier's are giving support with home-based
                                                                                                                                                                                                                                                                                                                                                         care




       OPERATIONAL WORKPLAN REPORTING TOOL 2008/09 v02                                                                                                                                                                             Page 40 of 44                                                                                                                                                                                                                  12/3/2010
                                                       QUARTERLY WORKPLAN REPORT


                                                                                                                  SUPPORT REQUIRED FROM                                                                                                            CHALLENGES & POSSIBLE                       EXPENDITURE         EXPENDITURE
                                                                                        BUDGET      EXPENDITURE                                                ACHIEVED                                       NOT ACHIEVED
                                                                                                                       HEAD OFFICE                                                                                                                      SOLUTIONS                            FOR THE QUARTER       CUMULATIVE


QUARTER TWO                                                                                                                                                                                                          QUARTER THREE
                                                                                                                                            The new business plan moves away from the
                                                                                                                                            focus on gender champions in municipalities as
                                                                                                                                            that proved to be cumbersome due to lack of
                                                                                                                                            consistency in attending meetings and the                                                          Possible challenges will be the need to
                                                                                                                                            execution of tasks by champions. In the new plan                                                   align internally with all units to ensure
                                                                                                                                            we will align with the officer responsible for the                                                 that we are aware of all the projects
                                                                                                                                            programme internally at the municipality and                                                       that occur in the department and all the
                                                                                                                                            source information from what they are already                                                      gender beneficiaries therein. In cases
                                                                              600 000            42 452.00                                                                                                                                                                               600 000               42 452.00
                                                                                                                                            implementing. We will also look at projects                                                        where there are no dedicated
                                                                                                                                            implemented in DWAF (sanitation, HH, for                                                           personnel to deal with the matter it too
                                                                                                                                            example) and audit gender numbers and create                                                       will pose a problem and might require
                                                                                                                                            awareness.                                                                                         that the head of the unit delegate
                                                                                                                                            Although not reflecting in the plan, the Women in                                                  someone to work with us in that rspect.
                                                                                                                                            Water Awards were successfully held at both
                                                                                                                                            regional and national level. North West region
                                                                                                                                            scooped first prize at a national level.




                                                                                                                                            The BP has been approved and received written
                                                                                                                                            approval from the Dr Ruth Segomotsi Mompati
                                                                              R 280,000                           Additional funding
                                                                                                                                            DM to start the project (Phase 1)
                                                                                                                                            R 280, 000 has been transferred to the PSP




                                                                                                                                                                                                 The sanitation tools roll-out workshops       The Region is considering to make its
                                                                                                                                                                                                 were postponed due to the clash of dates      own roll-out workshop arrangement
                                                                                                                  Presenters
                                                                                                                                                                                                 with the National workshop dates and          with a different PSP since HO
                                                                                                                  Material
                                                                                                                                                                                                 therefore followup & monitoring is not        consistantly not honouring our
                                                                                                                                                                                                 achied for the 2nd & 3rd Quarter              arrangements




                                                                                                                                                                                                 Communication to other sector partners will
                                                                                                                                                                                                 be deferred to the next quarter.
                                                                                                                                                                                                 The strategy has not been implemented as
                                                                                                                                                                                                 the steering committee was elected and
                                                                                                                                                                                                 they have only recently been inducted.




                                                                              600,000
                                                                                                 40000




                                                                                                                                                                                                 CSOs in the Water Resources field have
                                                                                                                                                                                                 still not been located.




                                                                                                                  Alignment approach for
                                                                              300,000                             HIV/AIDS and health and
                                                                                                                  hygiene




              OPERATIONAL WORKPLAN REPORTING TOOL 2008/09 v02                                                                                                                              Page 41 of 44                                                                                                                         12/3/2010
WATER SECTOR WORKPLAN TOOL 2008/09
PROGRAMME: WATER SERVICES & WATER RESOURCES
REGION: NORTH WEST

                                                                    OPERATIONAL PLAN                                                                                                                                                                                                                                                                                                                                 QUARTERLY WORKPLAN REPORT

                                                                                                         MEASURABLE REGIONAL TARGET OR OUTPUT 2008/09                                PROJECT                                                                                  MONTHLY REPORTING
                                                                                                                                                                                                            KEY ACTIVITIES (WHAT IS                                                                                                SUPPORT REQUIRED FROM                                                                                     CHALLENGES & POSSIBLE
KEY FOCUS AREA OF DIRECTORATE                               REGIONAL TARGET 2008/09                                                                                                  MANAGER/                                                                                                                                                                                 ACHIEVED                        NOT ACHIEVED
                                                                                                                                                                                                                  PLANNED)                                                                                                              HEAD OFFICE                                                                                               SOLUTIONS
                                                                                                                                                                                     CHAMPION                                                                                               SUPPORT REQUIRED BY      ACTIVITY
                                                                                                                   Q3                                     Q4                                                                                 SUB ACTIVITIES   PROGRESS ON SUB ACTIVITIES
                                                                                                                                                                                                                                                                                                MUNICIPALITY      RESPONSIBILITY
                                                                                                                                                                                                                                                                                                                                    QUARTER TWO
       Environmental Management                                                                                                                                                 Water resource


PRIORITY PROGRAMME: JOB CREATION AND SKILLS DEVELOPMENT




                                                                                                                                                                                                                                                                                                                                                                                                                                       Municipalities are not inputing this
                                                                                                                                                                                                                                                                                                                                                                                                                                       information into DDLG&H's monthly
                                                                                                                                                                                                                                                                                                                                                                                                                                       spreadsheet.
                                                                                                Consolidate job creation figures for    Consolidate job creation figures for                                                                                                                                                                                                                           Figures for this quarter have   DWAF should have a more active role in
Water (No of Jobs Created)                                                                                                                                                      M Lebete
                                                                                                water projects from monthly reports     water projects from monthly reports                                                                                                                                                                                                                            not been received               the lifecycle of these projects. This
                                                                                                                                                                                                                                                                                                                                                                                                                                       includes planning, monitoring, payment
                                                                                                                                                                                                                                                                                                                                                                                                                                       processing and reporting (Ideally through
                                                                                                                                                                                                                                                                                                                                                                                                                                       MIG MIS) of these projects.




                                                                                                                                                                                                                                                                                                                                                                                                      Project has not been
                                                                                                                                                                                                        Establish site and begin                                                                                                                                                                      implemented due to financial
                                                                                                                                                                                                                                                                                                                                                           Monthly meetings attended where progressis                               It was agreed that a presentation by IA
                                                     Monitor and roll out Bophirima youth                                                                                                               implementation                                                                                                                                                                                constraints;
Sanitation (No of Jobs Created)                                                                 Lesson-learning documentation           Roll out of best practices              L. Bogopa                                                                                                                                                                  reported on;                                                             and DWAF to the Council to get buy-in for
                                                     project                                                                                                                                            Present project to Kagisano LM for                                                                                                                                                            BDM has not availed funds for
                                                                                                                                                                                                                                                                                                                                                           Site establishment is in progress                                        the project and motivate for funding
                                                                                                                                                                                                        funding                                                                                                                                                                                       the project as it was not
                                                                                                                                                                                                                                                                                                                                                                                                      included in IDP


                                                     Update of waste management master
                                                                                                Roll out pilot projects at transfer                                             P. Venter/ A. Manake /                                                                                                                                                                                                                                 Co-operative governance and buy-in fom
Waste minimisation (water resource)                  plans for local authorities to implement                                           Extent roll out pogramme                                       Arrange meeting                                                                                                                                     Draft ToR developed
                                                                                                stations and shopping centres                                                   J. Maluleke                                                                                                                                                                                                                                            stakeholders
                                                     waste minimisation and recycling



Working for Water




                                                     Terrestrail - Job creation based on EPWP                                                                                                                                                                                                                                                                                                                                          Higher value contracts will rectify this
                                                                                              28433 Person days                         26220 Person days                                                                                                                                                                                                  3022.16 Person days                         20230 Person days
                                                     initiatives                                                                                                                                                                                                                                                                                                                                                                       problem, 11530 Person days infield



       No of Person Days




                                                     Aquatic weeds- Job creation based on                                                                                                                                                                                                                                                                                                                                              1080 Person days infield, slow start to the
                                                                                                3255 Person days                        3255 Person days                                                                                                                                                                                                   0 Person days                               3255 Person days
                                                     EPWP initiatives                                                                                                                                                                                                                                                                                                                                                                  season due to manual removal



                                                                                                                                                                                S. Mayoli


                                                     Terrestrail and aquatic - Job creation                                                                                                                                                                                                                                                                                                                                            1342 Jobs infield. Higher value contracts
       No of Jobs Created                                                                       2709 jobs created                       2709 jobs created                                                                                                                                                                                                  352 jobs created                            2357 jobs not achieved
                                                     based on EPWP initiatives                                                                                                                                                                                                                                                                                                                                                         will rectify this issue




                                                                                                                                                                                                                                                                                                                                                                                                                                       Partnership with Dol delays progress due
       No of People Trained                                   Person days on training                     8127 Person days                        8127 Person days                                                                                                                                                                                         0 Person days                               8127 Person days                to system changes. Operational funding
                                                                                                                                                                                                                                                                                                                                                                                                                                       will be utilised.




OTHERS




                                                                                                Inputs provided into all received EIA   Inputs provided into all received EIA   A. Manake, P. Venter,
EIA                                                  Inputs provided into EIA application
                                                                                                applications within 60 days             applications within 60 days             J. Maluleke




                                                                                                Inputs provided into all received EMP Inputs provided into all received EMP A. Manake, P. Venter,
EMP                                                  Inputs provided into EMP application
                                                                                                applications within 60 days           applications within 60 days           J. Maluleke




         OPERATIONAL WORKPLAN REPORTING TOOL 2008/09 v02                                                                                                                                                                                     Page 42 of 44                                                                                                                                                                                                  12/3/2010
                                                       QUARTERLY WORKPLAN REPORT


                                                                                                               SUPPORT REQUIRED FROM                                                                                       CHALLENGES & POSSIBLE                     EXPENDITURE     EXPENDITURE
                                                                                     BUDGET      EXPENDITURE                                            ACHIEVED                        NOT ACHIEVED
                                                                                                                    HEAD OFFICE                                                                                                 SOLUTIONS                          FOR THE QUARTER   CUMULATIVE


QUARTER TWO                                                                                                                                                                                     QUARTER THREE




                                                                                                                                                                                                                       Municipalities are not inputing this
                                                                                                                                                                                                                       information into DDLG&H's monthly
                                                                                                                                                                                                                       reports.
                                                                                                                                                                           Figures for this quarter have not been      DWAF should have a more active role
                                                                                                                                                                           received. Report information on jobs        in the lifecycle of these projects. This
                                                                                                                                                                           created is generally poor.                  includes planning, monitoring, payment
                                                                                                                                                                                                                       processing and reporting (Ideally
                                                                                                                                                                                                                       through MIG MIS) of these projects. No
                                                                                                                                                                                                                       changes to date




                                                                                                                                                                           Implementation not taking place due to lack The DM has to allocate budget to this
                                                                                                               Funding
                                                                                                                                                                           of funding                                  project, which delays implementation




                                                                                                                                                                                                                       more person days have been achieved
                                                                                                                                                                                                                       (21 255) because of higher ha that
                                                                                                                                       24510
                                                                                                                                                                                                                       were cleared as part of the catch up for
                                                                                                                                                                                                                       the financial year




                                                                                                                                                                                                                       Under achievement in the initial work
                                                                                                                                                                                                                       affects jobs created. This was due to
                                                                                                                                       2503                                206
                                                                                                                                                                                                                       the acquisition challenges we
                                                                                                                                                                                                                       experienced




                                                                                                                                                                                                                       DoL has not rolled out funds for
                                                                                                                                                                                                                       2008/09 financial year due to system
                                                                                                                                                                                                                       changes. Necessary documents for
                                                                                                                                                                                                                       funding have since been re-submitted.
                                                                              R 71,580        R 0.00                                                 3405 Person Days                  4722 Person Days                                                         R 156 240.22
                                                                                                                                                                                                                       Operational funds have been used to
                                                                                                                                                                                                                       train new teams, not all teams have
                                                                                                                                                                                                                       been trained and training will resume in
                                                                                                                                                                                                                       the 4th quarter.




                                                                                                                                                                                                                       Not enough regional staff available to
                                                                                                                                                                                                                       evaluate the documentation. 19 posts
                                                                                                                                       33 EIAs have been received          Very few processed                          in process to be advertised and
                                                                                                                                                                                                                       retainment of 3 other staff members in
                                                                                                                                                                                                                       process



                                                                                                                                                                                                                       Not enough regional staff available to
                                                                                                                                                                                                                       evaluate the documentation. 19 posts
                                                                                                                                       117 EMPs have been received         Very few processed                          in process to be advertised and
                                                                                                                                                                                                                       retainment of 3 other staff members in
                                                                                                                                                                                                                       process




              OPERATIONAL WORKPLAN REPORTING TOOL 2008/09 v02                                                                                                           Page 43 of 44                                                                                                              12/3/2010
REGION: NORTH WEST

                              EMPLOYMENT EQUITY
    SET TARGET          ACHIEVED
                                     NOT ACHIEVED         CHALLENGES
     (EE PLAN)          TARGETS
Director: WSS        Achieved                       Appointment of SMS done by Minister
Director: IE                        Not achieved    Struggled to establish panel
Dep. Director: ISD   Achieved
Dep. Director: SS                   Not achived     Post was not budgeted for
ASD: Transform       Achieved                       Re-naming of the post
ASD: Comm Dev        Achieved
ASD: Communicat      Achieved
Safety Officer       Achieved

								
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