"Accounting for Startups"
Employee Name Employee ID # Dept No. Location Allowed Per Diem Actual Per Diem Expense Report No. <company> Purpose Yellow areas indicate data entry cells. Period From To WEEKLY EXPENSE REPORT Date 1/21/05 1/22/05 1/23/05 1/24/05 1/25/05 1/26/05 1/27/05 1/28/05 1/29/05 1/30/05 ACCTG USE ACCTG USE City - From City - to or at Personal Auto miles> Totals Acct# $0.40 rate per mile $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Airfare (Company Cr Card) $ - Airfare (Personal Cr Card) $ - Travel Lodging (room & tax) $ - Travel Meals: Breakfast $ - Travel Meals: Lunch $ - Travel Meals: Dinner $ - Travel: Laundry $ - Park/Tolls $ - Rental car /Taxi/Other Trans $ - Cell phone $ - Telephone $ - Online Service $ - Business Mtg/Meals (Sec A) $ - Business Mtg/Meals (Sec A) $ - Miscellaneous (Sect B) $ - Prepaid airfare (Co cr card) $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Less Personal Expenses $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - TOTALS $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - $ - Protection code 1234 SECTION A - BUSINESS MEETING / MEALS / ENTERTAINMENT SECTION B - MISCELLANEOUS RECONCILIATION Date Company/People in Attendance Code Restaurant Amount Vendor / Description Amount Acct# Advance Mo / Day Date Less Prepaids/Personal expenses $ - Balance due employee $ - Balance due company (Attach Check) Accounting Use Only Business Relationship Codes Currency Currency Rate Amount ________Conf/Seminar ________ Staff / Business Mtg ________ Training Foreign $1.00 ________ Officers/Directors ________ Employee Recruiting Exchange Employee Signature Date Information Manager - Please Print Mgr. Signature Date Accounting Only Voucher No. Date Approval Instructions Note: yellow areas are data-entry areas for the employees. Do not modify non-yellow cells Note: if you travel internationally, prepare separate expense reports for each currency for which you have expenses to report For example, if you travel to Japan, you are likely to have expenses in both Yen and Dollars, so prepare two separate expense reports for the one trip 1. Enter your name, employee number, department number, and the purpose of the travel or other expenses incurred 2. Instructions for each row: City - From Enter city traveled from on this date (if you traveled that day) City - To Enter city you traveled to on this date (if you traveled that day). Personal Auto Miles driven on business. Note that you enter mileage, and the allowed reimbursement is calculated Airfare Enter air fare for this day in the appropriate field, depending on whether the air fare was paid by you (on your own credit card) or by the company Travel lodging Enter hotel or motel bill (only the amount relating to the room and taxes go here; meals that are on your hotel bill should be recorded in the appropriate section of this expense report) Travel meals Record meal expenses in the Breakfast/Lunch/Dinner fields if it was NOT a business meeting (i.e., if it was only you). Do not include expenses for friends or family If you had a business-meeting meal with other company employees, or with a customer or partner, record that under "Business Mtg/Meals" Park/Tolls Enter parking and tolls you paid while driving either your personal car (while on business) or a rental car Rental car/Taxi/Other Enter other travel expenses, including rental car, taxi, bus, train, subway expenses Cell phone Enter cell phone expenses that relate to business calls Telephone If you have a company-approved office phone that you use, report the expense for that phone in this field Online service If you have a company-approved online service that you pay for and use for business-related uses, report that expense here Business Mtg/Meals Report any business meal or meeting expense here; for each item, record the details in "Section A - Business Meeting / Meals / Entertainment" Miscellaneous Report any other types of allowed business expense, including purchase of materials, here; record details in "Section B - Miscellaneous" 3. In the "Reconciliation" box, enter any Advance money you received from the company. 4. Enter currency exchange infromation in the Currency block 5. Sign and Date the expense report 6. Attach receipts. All expenses MUST have receipts attached 2004 cfdb71a7-b3fb-4b7f-87be-cc38d554c174.xls/US$ Date printed 12/3/2010 Protection code: 3315