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Accounting for Startups by kjf39881

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Accounting for Startups document sample

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									                                                                                            Employee Name                                                         Employee ID #                      Dept No.                         Location                               Allowed Per Diem   Actual Per Diem   Expense Report No.
                                                          <company>
                                                                                            Purpose                                                                   Yellow areas indicate data entry cells.                                                                Period From                          To
                                                        WEEKLY EXPENSE REPORT

                                                                                     Date       1/21/05             1/22/05         1/23/05       1/24/05             1/25/05         1/26/05             1/27/05       1/28/05           1/29/05              1/30/05           ACCTG USE       ACCTG USE

                                                    City - From
                                                    City - to or at
                                                    Personal Auto              miles>                                                                                                                                                                                                                                   Totals             Acct#
                                                        $0.40 rate per mile           $                  -      $           -   $         -   $           -       $          -    $             -     $         -   $          -      $             -      $             -                                        $              -
                                                    Airfare (Company Cr Card)                                                                                                                                                                                                                                     $              -
                                                    Airfare (Personal Cr Card)                                                                                                                                                                                                                                    $              -
                                                    Travel Lodging (room & tax)                                                                                                                                                                                                                                   $              -
                                                    Travel Meals: Breakfast                                                                                                                                                                                                                                       $              -
                                                    Travel Meals: Lunch                                                                                                                                                                                                                                           $              -
                                                    Travel Meals: Dinner                                                                                                                                                                                                                                          $              -
                                                    Travel: Laundry                                                                                                                                                                                                                                               $              -
                                                    Park/Tolls                                                                                                                                                                                                                                                    $              -
                                                    Rental car /Taxi/Other Trans                                                                                                                                                                                                                                  $              -
                                                    Cell phone                                                                                                                                                                                                                                                    $              -
                                                    Telephone                                                                                                                                                                                                                                                     $              -
                                                    Online Service                                                                                                                                                                                                                                                $              -
                                                    Business Mtg/Meals (Sec A)                                                                                                                                                                                                                                    $              -
                                                    Business Mtg/Meals (Sec A)                                                                                                                                                                                                                                    $              -
                                                    Miscellaneous (Sect B)                                                                                                                                                                                                                                        $              -
                                                    Prepaid airfare (Co cr card)            $            -      $           -   $         -   $           -       $          -    $             -     $         -   $          -      $             -      $             -   $              -                     $              -
                                                    Less Personal Expenses                  $            -      $           -   $         -   $           -       $          -    $             -     $         -   $          -      $             -      $             -   $              -                     $              -
                                                                                  TOTALS $               -      $           -   $         -   $           -       $          -    $             -     $         -   $          -      $             -      $             -   $          -                         $              -
                                                                                                                                                                                                                                                                                                                                         Protection code 1234

                                                                               SECTION A - BUSINESS MEETING / MEALS / ENTERTAINMENT                                                                          SECTION B - MISCELLANEOUS                                       RECONCILIATION
                                                       Date             Company/People in Attendance      Code             Restaurant                                 Amount                        Vendor / Description           Amount                       Acct#        Advance                                   Mo / Day
                                                                                                                                                                                                                                                                             Date
                                                                                                                                                                                                                                                                             Less Prepaids/Personal expenses
                                                                                                                                                                                                                                                                                                                                     $                -
                                                                                                                                                                                                                                                                             Balance due employee
                                                                                                                                                                                                                                                                                                                                     $                -
                                                                                                                                                                                                                                                                             Balance due company
                                                                                                                                                                                                                                                                             (Attach Check)
                                                                                                                                                                                                                                                                             Accounting Use Only

                                                                                                  Business Relationship Codes                                                     Currency                              Currency            Rate                Amount
                                                    ________Conf/Seminar                    ________ Staff / Business Mtg                     ________ Training                   Foreign                                                          $1.00
                                                    ________ Officers/Directors                                                               ________ Employee Recruiting        Exchange
                                                    Employee Signature                                                          Date                                              Information



                                                    Manager - Please Print                                     Mgr. Signature                                                     Date                              Accounting Only
                                                                                                                                                                                                                    Voucher No.
                                                                                                                                                                                                                                                                             Date                                 Approval

                                                    Instructions
                                                      Note: yellow areas are data-entry areas for the employees. Do not modify non-yellow cells
                                                      Note: if you travel internationally, prepare separate expense reports for each currency for which you have expenses to report
                                                        For example, if you travel to Japan, you are likely to have expenses in both Yen and Dollars, so prepare two separate expense reports for the one trip

                                                     1. Enter your name, employee number, department number, and the purpose of the travel or other expenses incurred

                                                     2. Instructions for each row:
                                                              City - From                   Enter city traveled from on this date (if you traveled that day)
                                                              City - To                     Enter city you traveled to on this date (if you traveled that day).
                                                              Personal Auto                 Miles driven on business. Note that you enter mileage, and the allowed reimbursement is calculated
                                                              Airfare                       Enter air fare for this day in the appropriate field, depending on whether the air fare was paid by you (on your own credit card) or by the company
                                                              Travel lodging                Enter hotel or motel bill (only the amount relating to the room and taxes go here; meals that are on your hotel bill should be recorded in the appropriate section of this expense report)
                                                              Travel meals                  Record meal expenses in the Breakfast/Lunch/Dinner fields if it was NOT a business meeting (i.e., if it was only you). Do not include expenses for friends or family
                                                                                                If you had a business-meeting meal with other company employees, or with a customer or partner, record that under "Business Mtg/Meals"
                                                                 Park/Tolls                 Enter parking and tolls you paid while driving either your personal car (while on business) or a rental car
                                                                 Rental car/Taxi/Other      Enter other travel expenses, including rental car, taxi, bus, train, subway expenses
                                                                 Cell phone                 Enter cell phone expenses that relate to business calls
                                                                 Telephone                  If you have a company-approved office phone that you use, report the expense for that phone in this field
                                                                 Online service             If you have a company-approved online service that you pay for and use for business-related uses, report that expense here
                                                                 Business Mtg/Meals         Report any business meal or meeting expense here; for each item, record the details in "Section A - Business Meeting / Meals / Entertainment"
                                                                 Miscellaneous              Report any other types of allowed business expense, including purchase of materials, here; record details in "Section B - Miscellaneous"

                                                     3. In the "Reconciliation" box, enter any Advance money you received from the company.

                                                     4. Enter currency exchange infromation in the Currency block

                                                     5. Sign and Date the expense report

                                                     6. Attach receipts. All expenses MUST have receipts attached


2004 cfdb71a7-b3fb-4b7f-87be-cc38d554c174.xls/US$
Date printed 12/3/2010                                                                                                                                                                                                                                                                                                                                          Protection code: 3315

								
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