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Department of Public Instruction
    State of North Dakota



                                        ARRA STATE DIESEL GRANT
                                               PROGRAM




                                     Grant Application and Guidelines




                                              Application Deadline
                                                 September 4, 2009




                                   This program is funded through the United States Environmental
                                   Protection Agency State Clean Diesel Grant and 2009 American
                                   Recovery and Reinvestment Act (ARRA)
1.0 INTRODUCTION AND BACKGROUND
The Department of Public Instruction (DPI) is pleased to release the ARRA (American Recovery &
Reinvestment Act of 2009) Clean Diesel State Grant Program guidelines. On February 17, 2009,
President Barack Obama signed the American Recovery and Reinvestment Act (ARRA). As part of
President Obama’s ARRA, the North Dakota Department of Health (NDDoH), Division of Air Quality,
through the US Environmental Protection Agency (EPA) received a $1.73 Million grant to be used to
reduce emissions from school bus diesel engines. The ARRA grant allocates funds to reduce diesel
emissions under the Diesel Emissions Reduction Program (DERA) of the Energy Policy Act of 2005.

The Department of Public Instruction and the North Dakota Department of Health will work together to
develop and implement this grant program to meet North Dakota state school transportation needs and
goals relating to the reduction of diesel engine emissions.

Diesel grants will focus on promoting economic recovery, preserving and/or creating jobs, and reducing
diesel emissions. The goal is to award funds to schools that maximize efforts to preserve and enhance
air quality across the state of North Dakota through the reduction of diesel emissions, reduce diesel fuel
use and to preserve or create jobs in a cost effective manner as part of ARRA.

The Department of Health has sub-awarded $1.65 Million to the Department of Public Instruction to
administer competitive grant applications and awards to public school districts and private schools for the
purchase of new low emission school buses or repower school bus engines in order to reduce the
exposure of children to toxic emissions from school bus diesel exhaust.

The Department of Public Instruction estimates that 40,000 North Dakota children ride school buses to
and from school every day. Recent studies by EPA suggest that school bus commutes potentially expose
children to significantly higher concentrations of pollutants than what is measured in the community’s
outdoor air. Statistics show that school buses are the safest way to transport children and we want to
ensure that school buses are also the cleanest way to transport children.

2.0 SOLICITATION OF PROPOSALS/PROPOSAL CONTENTS
The North Dakota Department of Public Instruction encourages all public school districts and private
schools to submit grant proposals for an ARRA Clean Diesel Grant. Applicants must follow instructions
carefully and submit all required documents. Incomplete proposals will not be considered for funding.
Remember to include appropriate signatures on the application form.

3.0 POINT OF CONTACT
The procurement officer is the point of contact for this grant application. Applicants must direct all
communications regarding this grant application to the procurement officer. Unauthorized contact
regarding the grant application with other State employees of the purchasing agency may result in
disqualification from further consideration. The procurement officer’s contact information is: Department
of Public Instruction, Candice Tollefson, Procurement Officer, 600 E Blvd. Ave., Dept. 201, Bismarck, ND
58505-0440, 701-328-2272, Email: ctollefson@nd.gov.

4.0 APPLICATION DEADLINE
Interested parties must submit grant proposals no later than September 4, 2009, 2:00 p.m. Due to the
accelerated timeline, no extensions will be granted.




                                                     2
5.0 ARRA CLEAN DIESEL GRANT PRIORITIES
     Maximize public health benefits
     Cost Effectiveness
     Include a certified engine configuration or verified technology that has a long expected useful life
     Maximize the useful life of any certified engine configuration or verified technology used or funded
      by the eligible entity
     Conservation of diesel fuel
     The State program will ensure that the programmatic priorities are in areas with high population
      density, that are poor air quality areas (including non-attainment or maintenance of national
      ambient air quality standards for a criteria pollutant; Federal Class I areas; or areas with toxic air
      pollutant concerns; and
     Are in areas that receive a disproportionate quantity of air pollution from diesel fleets, including
      truck stops, ports, rail yards, terminals, and distribution centers or that use a community based
      multi-stakeholder collaborative process to reduce toxic emissions

The ARRA grant activities include that jobs are preserved and/or created, and that economic recovery is
promoted; and that Goal 1 of EPA’s 2006-2011 Strategic Plan, Clean Air and Global Climate Change;
Objective 1.1: Healthier Outdoor Air, which states, “Though 2011…[EPA will] …protect human health and
the environment by attaining and maintaining health-based air-quality standards and reducing the risk
from toxic air pollutants.” See http://www.epa.gov/cfo/plan/plan.htm for more information on EPA’s
Strategic Plan.

6.0 PROGRAM REQUIREMENTS
This grant application is intended to develop interest in replacing existing diesel powered school buses
with new school buses or diesel school bus engines under the ARRA program. Grant applications will be
reviewed in order to select grantees. Successful applicants must follow specific performance criteria to
ensure compliance with statutory and audit requirements.

All services or work carried out within the award agreement must be completed within the scope, time
frames and funding limitations specified by the award.

   Applicants MUST comply with ND State Laws and apply in writing. Applicant must submit a minimum
    of three competitive bids for each bus being replaced.
   Preference will be given to purchases from a North Dakota dealer.
   Funds spent before the ARRA grant award are not reimbursable.

   Buses MUST be made in America.
   The school bus you are replacing must be currently licensed with the ND Department of
    Transportation. A copy of the registration should be included in the application.

   Grant applications must be complete and follow all instructions contained in the guidelines, or the
    grant application will not be considered.
   Once notified of award, all successful applicants will be expected to provide their Federal Tax
    Identification Number. Failure to provide this information may result in loss of award.




                                                     3
   Purchase of a new bus may not occur prior to both parties signing the agreement under this award.
    A cost may not be considered incurred until the replacement bus has been received and accepted by
    the grant recipient.

   The bus being replaced shall be built before model year 2000 and not on a replacement (retirement)
    schedule. Any replacements that would have occurred through normal attrition are considered to be
    the result of normal fleet turnover and are not eligible.
   The new bus will be of the same type and similar gross vehicle weight rating and horsepower as the
    school bus being replaced.

   Awards will be granted only to public school districts and private schools.
   Any awards to private schools or public school districts in response to this solicitation are subject to
    the applicable regulatory provisions in 40 CFR Chapter 1, Subchapter B, the terms and conditions of
    each award, and any attachments from EPA and the U. S. Office of Management and Budget (OMB)
    with respect to both the DERRA and ARRA.

   All grant applications selected MUST be able to complete their purchase by August 31, 2010.
   All transactions, billings and proof of scrapping documentation must be completed and submitted to
    the Department of Public Instruction no later than September 15, 2010.

   Grants cannot be used to fund infrastructure. This includes tanks, pumps, etc for the distribution of
    alternative fuels.
   Projects funded by the American Recovery and Reinvestment Act (ARRA) will bear a newly-designed
    ARRA emblem, which has been approved by the Federal Transportation Authority and is required to
    be adhered to the rear bumper of the new school bus or the bus where an engine repower was done.

   The old bus must be permanently disabled or scrapped and documentation maintained on how the
    replaced bus was disabled or scrapped within ninety (90) days. EPA considers the engine disabled
    by drilling a hole in the engine or cutting the chassis in half as described in the scrappage
    requirements in accordance with the EPA detailed requirements. Documentation is required.

   Funds may only be used for diesel-powered school buses routinely operated to transport students to
    and from school or school activities. The project will only fund the purchase of new (near-zero
    odometer reading) school buses equipped with essential or standard equipment and meeting the
    required safety equipment standards. The new buses will display an ARRA stimulus decal.

   The new buses must also comply with either the 2007 or 2010 EPA emissions standards.
    Preference will be given to a new bus that is equipped with EPA-approved fuel operated heaters
    which will reduce engine idling.

   Any accessories or optional equipment not required by the State of North Dakota, such as cameras,
    air conditioning or any other item considered as optional in the minimum specifications for diesel-
    powered school buses, must be 100% paid for by the applicant.

   The Department of Public Instruction reserves the right to reject any or all grant applications or make
    fewer awards than anticipated.
   Successful candidates will receive notice of award no later than September 25, 2009.

7.0 Certified Engine Repower
Repower refers to the removal of an existing engine and it’s replaced with a newer or cleaner engine that
is certified to a more stringent set of engine emissions standards. Repowers may include diesel engine
replacement with an engine certified for use with a cleaner fuel.

   A copy of the ND Department of Transportation registration must be included in the application for a
    school bus being repowered.

                                                      4
   A repowered school bus engine must comply with the 2007 or 2010 emissions standards.
   The school bus being repowered will perform the same function as before, with similar type,
    horsepower for bus.
   Scrappage requirements apply to engine repowers.

Engine repowers require that the engine be scrapped and rendered permanently disabled.




                                                    5
GRANT APPLICATION AND GUIDELINES
Due to the shortened request for grant application period, a reduced amount of information will be
requested; however, if awarded additional information may be required.

A new school bus with fuel-operated heaters and safety equipment meeting EPA's 2007 or 2010
emissions control standards is estimated to cost from $40,000 to $80,000 without additional options.
Under DERA, EPA defines school buses as medium or heavy-duty vehicles transporting children to/from
educational facilities for classes.

8.0    Evaluation Criteria
Applications will be reviewed for completeness and evaluated according to the criteria of replacing older
existing school buses with new school buses by a review team. New school buses are the priority of the
grant, but diesel school bus engine repowers will also be awarded pending available remaining funds.
Each application will be reviewed by an evaluation committee.

9.0 School Bus Specifications and Eligibility Requirements
Applications selected for funding must meet a number of eligibility requirements. All replacement buses
or diesel engine repowers must comply with the Federal and North Dakota standards for school buses.
For detailed standards, please refer to the School Transportation website at www.dpi.state.nd.us and
N.D.C.C. 67-12.

Optional Equipment: OPTIONAL equipment, some examples are listed below, would be paid 100-
percent by the school district/school, and reimbursable by school district/school program funds
            o Camera system for bus interior/exterior
            o GPS locator
            o Air Conditioning
            o Air Ride for rear or front of bus
            o Eight (8) way LED lights
            o Rear air foil
            o Under floor luggage compartments with lockable doors
            o Heated step-well (Two steps to keep ice off entrance steps)

10.0     Scrappage Requirement
Scrappage is defined by EPA as permanently disabling the engine and school bus so they are no longer
suitable for use. Engine scrappage can be completed by drilling a hole in the engine block and manifold.
School bus scrappage requires permanently disabling the chassis, e.g. cutting it in half or shredding it.
The Department of Public Instruction recommends disabling the vehicle after driving it to an approved
recycling facility.

     The bus being replaced must be scrapped with the engine and
      chassis disabled recycled and documented for EPA in writing. Also
      required is the old bus vehicle identification number (VIN) and
      engine serial number.
     Engine repowers must be documented in writing, identifying the
      engine serial number.
     Engine replacement must be documented in writing and include the
      engine serial number of both the new engine and the old engine and
      documentation that the old engine was disabled.
     Successful applicants must complete EPA and Department of Public Instruction Scrappage and
      Documentation Requirement form.



                                                    6
     To be considered a replacement, the purchase of a new school bus must be accompanied by the
      scrappage of an old diesel school bus.
     The replacement school bus must perform the same function as the vehicle that is being
      replaced (e.g., diesel school bus).

The successful applicant must use a North Dakota recycling facility when scrapping their old bus. A list of
North Dakota scrap facilities is included as Attachment B. Not all of the facilities listed in Attachment B
accept school buses or they may have requirements regarding school buses; therefore please check with
the facility you decide to use prior to taking it there.

The scrapping is done at the expense of the applicant and any funds received from scrapping are
considered program income and must be documented and reported to DPI. As funds are considered
program income they may be used to finance the non-Federal share of the project including any
mandatory or voluntary cost-share.

11.0 Schedule of Events

                                         Schedule of Events

        Application Deadline              September 4, 2009 2:00 p.m.
        Grant Evaluation Process          Approximately September 14, 2009
        Completed
        DPI Issues Grant Awards           Approximately – September 25, 2009
        Grant Project and Budget          September 25, 2009 – September 15, 2010
        Period
        Buses Must be Purchased           August 31, 2010
        By
        Grant End Date                    September 30, 2010
        Final Reports Due to DPI

Award will not begin until the dates indicated on the schedule of events. Reimbursement will not be made
to a school district for purchases prior to execution of the grant contract.

12.0 Assistance to Applicants with a Disability
Applicants with a disability that need an accommodation should contact the School Organization and
Special Projects office prior to the deadline for receipt of proposals so that reasonable accommodations
can be made.

13.0 Grant Amounts and Project Duration/Award Notice
Grants will be awarded for new school buses that meet the 2007 or 2010 emission standards up to 50%
of the total cost of a new bus; not to exceed $40,000 per bus. Bus purchases must be completed by
August 31, 2010.

Following evaluation of applications, all applicants will be notified in writing regarding their status by
September 18, 2009. The notification will be sent to the original signer of the application. Applicants who
are awarded funding will notify DPI of their acceptance of the award; and DPI will then send the awardees
a formal grant agreement document. Successful applications must submit information documenting their
bus replacement prior to grant award.

Funding for school bus diesel engine repowers will be awarded up to 50% of the total cost of the
remaining funds.




                                                     7
Deadlines and Review Dates
Application materials must be submitted in hard copy (paper) to the address below no later than
September 4, 2009 by 2:00 p.m. No extensions will be granted. Applicants submitting their proposals
MUST provide one (1) original copy with an original signature plus two (2) additional copies. The
original copy MUST be signed by the school district/private school superintendent.

Faxed copies will not be accepted. Please address your application as follows:

                        Department of Public Instruction
                        ARRA Diesel State Grant Application
                        Attn: Procurement Officer
                        600 E Boulevard Avenue, Dept. 201
                        Bismarck, ND 58505-0440

Applicants assume the risk of the method of delivery chosen. DPI assumes no responsibility for delays
caused by any delivery service. Postmarking by the due date will not substitute for actual proposal
received by the State.

14.0 Use of Fund Restrictions/Reporting Requirements
The recipient agrees that funds under this award cannot be used for emissions reductions that are mandated
under Federal, State or local law. This refers to when the mandate takes effect, not when it is passed.

Any successful grant recipient may use a school bus as a trade-in, provided the dealer can provide proof
(Attachment A) that the requirements in the scrappage section will be followed and applied to the school
bus that is being traded in by the school district. A Certificate of Disposal is attached as Attachment A
which will be required to be signed by the authorized agent, superintendent and/or dealer and returned to
the Department of Public Instruction.

Quarterly progress reports and a detailed final report will be required for this special ARRA grant, along
with detailed itemized reimbursement requests and expenditure reports. Quarterly reports will summarize
technical progress, expenditures and identify planned activities for the next quarter.

Quarterly reports are due to DPI by October 5, 2009; January 5, 2010, April 5, 2010; July 5, 2010; and
September 30, 2010. Quarterly reports are considered project status reports and will address the
progress made regarding achieving the work plan goals. Quarterly reports should contain:
     Summary information on progress of project
     Planned activities for next quarter
     Expenditures

15.0 Good Faith Efforts
Pursuant to 40 CFR, Part 33, subpart C, Section 33.301 and Section 33.302 and 40 CFR, Part 33,
Sections 33.502 and 33.503, the Department of Public Instruction and all sub-recipients agree to follow
the good faith efforts whenever procuring equipment and to ensure that sub-recipients, loan recipients
also comply. Records documenting compliance with the good faith efforts shall be retained.

17.0 Quality Assurance and Quality Control
The project will not involve environmentally related measurements or data generations that would need
quality assurance and quality control plans and procedures as pursuant to 40 CFR 31.45. North Dakota
currently does not have a vehicle emissions testing program.

Therefore, it is not anticipated that North Dakota will make any environmentally related vehicle
measurements as part of this grant project. The ambient air is already monitored by the NDDH, Division
of Air Quality, and no additional measurements will be made as part of this grant project. North Dakota
meets all state and federal ambient air standards, and any upgrades in the state’s diesel fleet should only
be an improvement upon the current conditions.


                                                     8
                              North Dakota ARRA Clean Diesel Grant Program

                                                 Evaluation Criteria




Economic stimulus and Job Creation/Preservation: 20 points
Under this criterion, applicants will be evaluated on the degree to which the project will stimulate the
economy, and create or preserve jobs. Discuss how your project will stimulate the economy and create
or preserve jobs in your local area, in the state or nationally.

Plan for Project: 10 points
Under this criterion, applicants will be evaluated on how the project plan will show a successful
completion, including a budget, reasonable timeline, technology applicability and equipment information.
Discuss how you plan to implement the proposed project. Describe tasks and activities you plan to do to
accomplish the objective of the project.

Funding Contribution: 20 points
A match is required for 50% of the cost of a new replacement diesel school bus. Preference will be given
to replacement buses that are equipped with EPA approved fuel operated heaters which will reduce
engine idling. Preference will also be given to schools with a school bus idling policy.

Detail and Completeness: 10 points
The project description and Application must be consistent throughout. The project description must
explain the applicant’s planned activities and detailed cost estimates. Applicant must include all required
information.

Public Health Benefits/Air Quality: 25 points
Under this criterion, applicants must describe how the project will reduce environmental risks to student
riders on school buses and the public and sensitive populations.

Applicants will be evaluated on operating practices that positively affect the air quality where the
equipment will be used. Preference will be given to projects where diesel engine idling reduction
practices and policies have been established and are followed. Explain how the method of verifying
compliance to these policies or practices is followed.

Cost Effective: 15 points
Applicants will be evaluated on the degree to which the project is cost effective and involves vehicles or
equipment that have a long expected useful life. EPA’s Diesel Emissions Quantifier
(http://cfpub.epa.gov/quantifier/view/index.cfm) in evaluating a proposal’s cost effectiveness relating to
the amount of reductions provided by proposed equipment.

Describe, if possible, the school’s/district’s bus maintenance and service program.

Include a description of your vendor selection process; how you obtained at least three bids for
determining the supplier of equipment, and installation services (if applicable).




                                                     9
                                         State of North Dakota
                                    Department of Public Instruction
                            2009 ARRA DIESEL STATE GRANT PROGRAM



For Office Use Only:
Application Number: __________________ Date Received: ____________________

Section 1.    Contact Information for School District/Private School

Table 1-1. Please provide contact information for the school district’s/private school’s Authorizing Agent
(School Superintendent or person who is authorized to sign the grant contract on behalf of the school
district/school).


 a. Complete Name of School District/Private
   School:
 b. Federal Employer Identification Number
    (EIN):
 c. Mailing Address:
 d. City:
 e. State:
 f. Zip Code:
 g. County:
 h. Name of Superintendent
 i. Telephone Number:
 j. E-mail Address:


Table 1-2. Contact Information for Project Director (person who will oversee the purchase and
implementation of the project).
 a. Project Director (Primary Contact):
 b. Title:
 c. Mailing Address:
 d. City:
 e. State:
 f. Zip Code:
 g. Phone:
 h. Fax:
 i. E-mail Address:
 j. Alternative or Additional Contacts
    (Name, Title, Phone, Email):

                                                     10
Table 1-3. Contact Information for school district’s/private school’s Fiscal Agent (person who will prepare
financial reports of grant expenditures).

 a. Fiscal Agent for School District/Private
    School:
 b. Title:
 c. Mailing Address:
 d. City:
 e. State:
 f. Zip Code:
 g. Telephone Number:
 h. Fax:
 i. E-mail Address:
 k. Alternative or Additional Contacts
    (Name, Title, Phone, Email):




                                                     11
                                              State of North Dakota
                                           Department of Public Instruction
                                        ARRA DIESEL STATE GRANT PROGRAM

                                              Applicant Certification Statement
Instructions: The school superintendent must read the Statement of Certification below and date and sign. The
application must include this Certification Statement with an original signature of Row A, Table 2-1.

Statement of Certification
I certify that to the best of my knowledge the information contained in this application and in the supplemental material is
correct and complete. I certify that the funding requested satisfies the eligibility requirements for this Program as
represented in the Program Description and related materials. I certify that I understand that the funding under this
Program is subject to restrictions and other conditions listed in the Program Description.

       The applicant will use the funding under this Program for the specific purposes defined in the Program
        Description.

       The applicant will not use funding under this Program to purchase hardware or services for which the school
        district or private school has received, or will receive, payment from another source or under another
        program.

       The applicant will submit a closing activity and fiscal report to Department of Public Instruction upon
        completion of the project, and interim progress reports every three months for the duration of the project.

       The applicant has received approval from the school board, or other governing body, to apply and make use
        of the funding under this program.

       The applicant will follow North Dakota State Law and the school district’s or private school procedures to
        procure the products and services funded under this project. Applicants are encouraged to conduct
        competitive procurements, and to comply with 40 CFR, Part 33, subpart C, Section 33.301 and Section
        33.302 and 40 CFR, Part 33, Sections 33.502 and 33.503. The Department of Public Instruction and all sub-
        recipients agree to follow the good faith efforts whenever procuring equipment and to ensure that sub-
        recipients, loan recipients also comply. Records documenting compliance with the good faith efforts shall be
        retained.

        Where applicable, the applicant school district or private school is in compliance with the Federal Drug-Free
        Workplace Act of 1988 (41 USC Section 701, et seq.); state ethics laws and conflict of interest laws; and
        state regulations covering non-discrimination in hiring and affirmative action (ORC 125.111).


I authorize the Department of Public Instruction to make any necessary inquiries to verify the information
that I have presented. I acknowledge that the information in this application is not confidential and may be
released as required by the Program.


Applicant Certification Signature
 a. Authorized Signature:
 b. Date:
 c. Typed/Printed Name:
 d. Title or relationship to applicant organization:
 e. Contact Information (If different than the person
     identified in Table 1-1 of the Application):




                                                            12
                                                  State of North Dakota
                                             Department of Public Instruction
                                          ARRA DIESEL STATE GRANT PROGRAM

                                               NEW School Bus Data Information

       Instructions for Completing Table 2-1. Please complete all information requested in the following table
       for each new school bus that is proposed to be purchased with funds from the ARRA Clean Diesel Grant as
       part of this application. Only include the bus that will be purchased meeting the 2007 or 2010 standards. For
       applicants that are combinations of more than one school district/school, the data should include all buses to
       be purchased with this grant, i.e., buses from all fleets combined.

       Please note that after the application deadline, any changes to the bus specifications included in the grant
       project must be pre-approved by the Department of Public Instruction, School Organization and Special
       Projects.

       Applicants are not expected to calculate emissions reductions for the proposed project. However, where
       possible, the school bus description should include enough information such that the North Dakota
       Department of Health, Division of Air Quality, can calculate the emissions. Information requested is:

       Table 2-1 New School Bus Data

New School Bus              NEW School Bus        New School Bus        School Bus Type            New School Bus Fuel
Manufacturer                    Model                  Model                (C or D)            (Diesel/CNG/Propane/Other)
                                                  Year/Horsepower
1.




 Gross Vehicle Weight      NEW School Bus         NEW Bus Average       NEW School Bus          New School Bus Location
       (GVWR)                  Annual              No. of Hrs. Idling   Estimated Hours
                           Proposed Miles              Per Year           of Operation
1.




       Engine            Engine Model              Engine Model           Estimated         *Price of New School Bus
     Manufacturer                                      Year               Purchase
                                                                          Order Date
1.                                                                                          $




       * Please attach evidence of final bus purchase price including a copy of the dealer invoice, cost estimate
       and bid price.

                                                             13
                                          State of North Dakota
                                     Department of Public Instruction
                                  ARRA DIESEL STATE GRANT PROGRAM

                              OLD /Scrapped School Bus Data Information

 Please report all the requested information in the table below for the OLD school bus that is proposed to be
 scrapped. Please note that after the application deadline, any changes to the specific buses included in
 the grant project must be pre-approved by the Department of Public Instruction, School Organization and
 Special Projects.

 Please submit a copy of the old school bus registration form from the ND Department of Transportation.
 Types of school buses are explained on the School Transportation News Web site,
 http://www.stnonline.com/stn/faq/schoolbustypes.htm

 Table 3-1 Old /Scrapped School Bus Data

      Method of Disposal of          Scrapping                                   Contact Name
        OLD School Bus         Company/Dismantler Name
 1.

                                                                Address

                                                                City                 State/Zip




 OLD/Scrapped Bus                      OLD/Scrapped Bus                        OLD/Scrapped Bus Engine
 Identification No. (VIN)             Weight/Type/Model Year                       Number/Horsepower
 1.

 *Provide Copy of ND DOT
 Registration Card



       OLD/Scrapped Bus            Projected Out-of-Service Date
         Manufacturer
  1.




*The bus taken out of service must be scrapped or retrofitted/remanufactured to meet 2007 or 2010
emission standards. If the bus is “traded-in” the dealer/contractor is required to follow the EPA
requirements on scrapping the bus by drilling a hole in the engine block and manifold and the dealer must
provide written certification to the Department as to method and date of disposal, Attachment A.

Please provide a “specific” description of the disposal method for the bus listed above.




                                                      14
                                             State of North Dakota
                                        Department of Public Instruction
                                     ARRA DIESEL STATE GRANT PROGRAM

                                          Project Schedule Information



Project Schedule

The purpose of this section is to provide the schedule for completing all major project items by September
10, 2010 of the grant award (the grant project period).

Some of the major milestones for the project are already listed in the Summary Schedule below. Please
identify your expected completion dates for these items. In addition, you may choose to insert additional
milestones and completion dates, as needed, using the blank rows provided. Please describe any
scheduling issues that may prevent the project from being completed on schedule.




Table 4-1 Summary Project Schedule

                                                                                    Completion Date
                                                                                 (Enter dates or number
                                Project Milestone                                   of days following
                                                                                     approval of the
                                                                                       application)
  Procure bids for replacement bus


  Award and purchase new clean diesel bus


  Implement anti-idling program (or other air pollution emission reduction
  control program) if one not previously in place




  Submit final report (project completion documentation) to Department of
  Public Instruction by September 30, 2010.




                                                     15
                                          State of North Dakota
                                     Department of Public Instruction
                                  ARRA DIESEL STATE GRANT PROGRAM

                                     SCHOOL BUS IDLING POLICY



School District/Private Schools Emissions Reduction Policies/Emissions
Reduction Policy (e.g. Anti-Idling Policy)

The Department of Public Instruction will give preference in awarding grants to school districts or private
schools that have in place an anti-idling policy or an alternative program to reduce air pollution emissions.

Information about anti-idling policies can be found at: www.epa.gov/cleanschoolbus/antiidling.htm.
A sample anti-idling policy can be found at: www.epa.gov/otaq/schoolbus12/idling_policy.htm.


Table 5-1 School District/Private School Anti-Pollution Policies

     Anti-Idling Policy                                                                   Date Adopted
Please describe your school’s anti-idling policy that governs school buses
and other vehicles on school property. Include the date it went into effect
and a description of measures that have been taken to date to ensure its
implementation, such as how and when bus drivers were trained in anti-
idling procedures; posting of signs at bus stops; and monitoring by district
officials. Please include a copy of your policy.


Please attach a copy of your school/school district’s anti-idling or other anti-pollution policy, and
mark the box provided to indicate that the attachment is included.




                                                      16
                                                                                               Attachment A
                                                State of North Dakota
                                           Department of Public Instruction
                                        ARRA DIESEL STATE GRANT PROGRAM
                                                   Certificate of Disposal

This form MUST be returned with the application.

A Certificate of Disposal is required for all buses that are traded in or are being delivered to a scrap
company as part of this program. The Certificate of Disposal must be signed by the school’s or district’s
superintendent or authorized agent and by the bus dealer or scrap company agent, and returned to the
Department of Public Instruction.

Any successful grant recipient may use a school bus as a trade-in, provided that the dealer provides proof
that the appropriate requirements were followed in scrapping or retrofitting and applied to the school bus
that is being traded in by the school district. Please provide documentation.

Buses being traded into a dealer must be scrapped or remanufactured to meet 2007/2010 EPA emission
standards. The EPA requires that the engine being replaced must be scrapped or remanufactured, by the
original engine manufacturer, to a cleaner emission standard or rendered permanently disabled. An
acceptable scrapping method is drilling a hole in the engine block and manifold while retaining
possession of the engine.

Please identify the model year and the vehicle identification number. Please identify if the bus/bus engine
is being scrapped or remanufactured.

Table 6-1 Certificate of Disposal –

     Model     Vehicle Identification    Engine            Scrapped         Remanufacture    *Disposal Method
     Year      Number (VIN)               Serial                               Method
                                         Number
1.




*Please provide a “specific” description of the disposal method for each bus listed above.

Signatures below certify that the scrapped/remanufacture/disposal methods meet the EPA and DPI
requirements.

School Name                                                           Name of Dealer

____________________________________                                  ________________________________

Superintendent/Authorized Agent                                       Authorized Dealer Signature

____________________________________                                  ________________________________


Date ________________________________                                 Date ____________________________




                                                      17
18
19
20
          Date ____________________________




                                                    17
18
19
20

								
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