1. CONTRACT ID CODE PAGE OF PAGES AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1 6 2. AMENDMENT/MODIFICATION NO. 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQ. NO. 5. PROJECT NO. (If applicable) A0003 06/25/2009 6. ISSUED BY CODE RVP-31 7. ADMINISTERED BY (If other than Item 6) CODE RVP-31 U.S. DOT/RITA/Volpe Center U.S. DOT/RITA/Volpe Center 55 Broadway, RVP-31 55 Broadway, RVP-31 Cambridge MA 02142-1001 Cambridge MA 02142-1001 8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code) (x) 9A. AMENDMENT OF SOLICITATION NO. DTRT57-09-R-20017 9B. DATED (SEE ITEM 11) x 05/29/2009 10A. MODIFICATION OF CONTRACT/ORDER NO. 10B. DATED (SEE ITEM 13) CODE FACILITY CODE 11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS x The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended, x is not extended. Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods: (a) By completing Items 8 and 15, and returning 1 ___________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or telegram which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by telegram or letter, provided each telegram or letter makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified. 12. ACCOUNTING AND APPROPRIATION DATA (If required) 13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14. CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A. B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation date, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b). C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF: D. OTHER (Specify type of modification and authority) E. IMPORTANT: Contractor is not, is required to sign this document and return __________________ copies to the issuing office. 14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.) See the attached continuation sheets for details. Continued ... Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect. 15A. NAME AND TITLE OF SIGNER (Type or print) 16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print) Elizabeth A. Segal 15B. CONTRACTOR/OFFEROR 15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 16C. DATE SIGNED (Signature of person authorized to sign) (Signature of Contracting Officer) NSN 7540-01-152-8070 STANDARD FORM 30 (REV. 10-83) Previous edition unusable Prescribed by GSA FAR (48 CFR) 53.243 DTRT57-09-R-20017 Amendment No. A0003 Page 2 of 6 1. The purpose of this amendment is to revise a part of Section L of the RFP and to provide responses to the questions received in response to the RFP. 2. Section L.2.A EXCLUSION FROM BIDDING is hereby revised to read as follows: L.2.A. EXCLUSION FROM BIDDING All Prime on-site service contractors with contracts that are currently in effect at the Volpe Center are urged to read their contract for guidance as to whether they are precluded from award as a Prime contractor or subcontractor under this Communications, Navigation and Surveillance (CNS) Systems and Transportation Traffic Management (TTM) Support solicitation. Prime contractors under the existing Volpe Center Full and Open Communications, Navigation, and Surveillance (CNS) and Traffic Management (TM) Systems Master Contracts may act as a subcontractor in this CNS and TTM Small Business Set-Aside solicitation. 3. The following questions, with the corresponding answers, were received in response to Solicitation No. DTRT57-09-R-20017: Q1A. After review of the Solicitation, I am asking for clarification to one of the key qualifying requirements for the Prime Contractor concerning the holding of a Top Secret Facilities Clearance. We note that in Section H.11 it is stated that the Contractor requires a Top Secret Facilities Clearance at the time of Task Order Award, while Section L.3.B states that Volume I must contain evidence of the Top Secret Facilities Clearance. Clarification requested: It is the intent that Offeror must have a current Top Secret Facilities Clearance at the time of Proposal Submission? A1A. No, a Secret or Top Secret Facilities clearance is not required at the time of proposal submission. However, if the prime and/or any of its subcontractors possess a Secret or Top Secret Facilities clearance, copies of the clearance forms should be submitted with the Cost and Business Proposal. The requirement for a Secret or Top Secret Facility clearance for individual task orders will be determined at the time a task order is issued and whether or not the clearance will apply to the prime and/or any of its subcontractors. Q1B. If not, and if the offeror has a subcontractor having this clearance and cleared facilities, can a subcontractor’s qualification be used as “evidence” to meet the requirements of Section L.3.B.? A1B. No, a subcontractor’s qualification cannot be used as “evidence” to meet the requirements in Section L.3.B. As stated in A1A above, the requirement for a Secret or Top Secret Facility clearance for individual task orders will be determined at the time a task order is issued and whether or not the clearance will apply to the prime and/or any of its subcontractors. DTRT57-09-R-20017 Amendment No. A0003 Page 3 of 6 Q2A. Please clarify the security clearance requirements. Section H.11 on page 36 says work "may require personnel with security clearances at Confidential or Secret levels and in some instances Top Secret". Section L.3.B on page 55 Says to include "evidence of Top Secret Facilities Clearance". If the Prime does not have an active Facilities Clearance, will the Volpe Center provide the appropriate documents DD254, etc. to help obtain an active Secret/Top Secret Facilities clearance? A2A. No, the Volpe Center will not help obtain a Secret/Top Secret Facilities clearance. Q2B. In the absence of the Prime having a Top Secret Facilities Clearance, may that requirement be fulfilled by a primary subcontractor? A2B. No, see A1B above. Q3A. Past Performance, Section L.5.D, page 83. May the proposal include past performance information from subcontractors, even though they do not meet the 20% requirement? Rationale: Given this is an ID/IQ contract, it is extremely difficult to ascertain the division of labor and labor hours until task orders are released. A3A. No, the past performance information shall be submitted only for a subcontractor proposed for over 20 percent of the hours in the Cost and Business Proposal. Q3B. May we include relevant past performance from our core subcontractors and other team members, as a part of the proposal Volume III Part B or as an attachment to that section? A3B. Yes, relevant past performance shall be included in Volume III, Part B. Q4. Where may I locate the incumbent information in regards to the efforts discussed under DTRT57-09-R-20017? A4. You may access the previous procurement information on the Volpe Center Website. The Volpe Center Website contains a link to the Freedom of Information Act (FOIA), http://www.volpe.dot.gov/foia/omni.html, where you can access previous procurement information pertaining to the previous Communications, Navigation and Surveillance (CNS) Small Business Set-Aside procurement. Q5. What happens if the small business, during the course of the contract, exceeds the $7 million (average of past three years) small business designation for this NAICS? We are looking at the solicitation no. DTRT57-09-R-20017. A5. In order to be considered for contract award, the offeror must be a small business under NAICS Code 541690 in the Central Contractor Registration at the time of contract award. Q6. May the cost and business proposal be in a PDF when submitted on CD? A6. No, per Section L.3.C COPIES, the Cost and Business Proposal must also be submitted on a CD in a virus-free format compatible with Microsoft Office Version 2003. DTRT57-09-R-20017 Amendment No. A0003 Page 4 of 6 Q7. The following questions received pertain to Statement of Work (SOW), Section C.3.4, Airport and Terminal Operations, pages 10 & 11 in the solicitation. Questions Q7A through Q7O pertain to each specific task bullet within SOW C.3.4. The answers to questions Q7A through Q7O are below each question in bold. C.3.4 Airport and Terminal Operations The Volpe Center provides Air Traffic Operations – Terminal (ATO-T) Program Operations Support. Tasks shall support a range of systems engineering support functions necessary to facilitate the investment decision process Acquisition Management System (AMS) for various terminal and surveillance systems that are scheduled for future acquisition, implementation and deployment in the NAS Enterprise Architecture and the NextGen vision. This includes the Low Cost Ground Surveillance10 DTRT57-09-R-20017 (LCGS) system, Runway Status Lights System (RWSL), Airport Surface Detection Equipment – Model X (ASDE-X), in addition to other systems that are currently under evaluation and test. Within the scope of the Runway Incursion Reduction Program (RIRP) the FAA is evaluating commercially available LCGS products for potential application at selected small/medium airports where Airport Surface Detection Equipment (ASDE) technology is not currently available. The Volpe Center is supporting the LCGS product evaluation, pilot development and certification process for the LCGS Program. Tasks will support activities specified below: • Provide contract support on an ATC user evaluation of the systems at the selected test sites Q7A. What are the sites? Would DAB be a prime candidate because of high percentage of airport operations and ADS_B equipage? A7A. Six sites have already been selected under the LCGS program. Currently, four are planned for installation of an LCGS system. Daytona Beach International Airport (DAB) is not a candidate site. Regardless, there are six sites selected but the Government is not able to provide the airport names at this time. • Support the implementation of a pilot project to deploy and evaluate selected LCGS products at a broader set of airports. Q7B. Can we suggest some of the broader set of airports? A7B. No, the site selection process has finished. This includes: o Site engineering, site preparation, installation, test, and evaluation the system in an operational environment (airport). Q7C. Are the selections of systems predetermined or are we responsible with suggesting the right systems for the sites? Are we to develop systems? A7C. An extensive technical evaluation and proposal process was conducted by the Federal Aviation Administration (FAA) and the Volpe Center last year. Four vendors have currently been selected. No, these systems are commercial off the shelf (COTS) systems and have already been developed by the vendor. The plan is to install, test, and integrate it in the airport operational environment. DTRT57-09-R-20017 Amendment No. A0003 Page 5 of 6 • Support the development of a certification process to qualify additional LCGS products Q7D. Are these the standards that will be adopted by FAA, or are we following standards that they develop? A7D. There are currently standards in the FAA, but the certification process is intended to insure that the vendor is meeting the performance requirements developed by the program. • Develop cost-benefit, safety analyses and other data required to support an FAA JRC (Joint Resources Council) program investment decision Q7E. Is the data readily available or will future systems be required to collect, process and evaluate the data? A7E. Data has been developed and data will be collected during the evaluation period (2 years) of the system. Q7F. If future systems are required will we be involved in the process of determining which matrix or data points are required? A7F. This is still to be determined. • Support the Concept of Operations, Cost Benefit Analyses, and Requirements Development process to proceed with an Investment Analysis in accordance with AMS guidance • Support infrastructure development activities at various airports as needed Q7G. Are we supporting both planning and design of infrastructure development? A7G. Most support will be in site preparation activities at the facility. Q7H. Are we involved in the development(installation)? A7H. Most support will be in site preparation activities at the facility. • Support Operational Evaluation and User Evaluation activities Q7I. Are we responsible for developing the guidelines for evaluation? A7I. Draft versions of the technical evaluation, user evaluation, and maintenance evaluation have been developed. Support may be needed in refining these plans. Q7J. Will we conduct the evaluation? A7J. The evaluation will be conducted with a cross organizational team of Subject Matter Experts (SME’s) within the FAA and the LCGS team. • Support FAA operational transition plan development for terminal systems Q7K. Will this require any procedural development (i.e. RNAV DP/STARs, CDA’s, tailored arrivals, GPS approaches)? A7K. No. This is strictly a plan for modifying the system to meet the technical and maintenance requirements of existing in the National Airspace System (NAS). DTRT57-09-R-20017 Amendment No. A0003 Page 6 of 6 • Provide technical assistance for various System Life Extension Program (SLEP) activities on existing systems in the surveillance portfolio (e.g., Mode-S SLEP for ASR-9) Q7L. Could data processing and redistribution be part of this process? A7L. Not Applicable • Provide input to vendor and sensor manufacturers with requirements definition, support, troubleshooting and/or diagnosis of installed equipment or future equipment to be installed Q7M. Are we partnering with the manufactures? A7M. The manufacturers are on contract with the FAA, and the Government will provide technical guidance and trouble shooting of the system to ensure it meets the program performance requirements. • Provide optimization support, technical knowledge, technology transfer and oversight Q7N. Is this requirement to have on site support for a defined time period? A7N. No. • Participate in cross functional meetings in support of the systems Q7O. Does this involve testing and tuning? A7O. Testing is only one type of meeting. 4. Please acknowledge receipt of this amendment with the submission of your proposal. 5. All other terms and conditions of this solicitation remain unchanged.