Capacity Building Grant Proposal by jso19979

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									                           ATFS Capacity Building Grants
                            2009 Request for Application

The American Forest Foundation’s American Tree Farm System invites ATFS state
committees to submit proposals to fund a Capacity Building grant in your state.
Approximately $100,000 in funding is available to be distributed to ATFS state
programs.

The objective of the Capacity Building grants is to increase leadership skills, improve
infrastructure and build capacity to strengthen your state program. After completing the
grant, state should have an increased capacity for sustaining and improving their ATFS
program.

For the 2009 Capacity Building grants, grants will be available for one of two categories,
general program capacity and inspecting forester’s capacity building.
    1. Category one is available for general program capacity building
    2. Category two is are available for inspecting forester capacity building, for
        example for training inspecting foresters in the new AFF Standard of
        Sustainability that will be available in 2010. AFF is developing the training
        materials for the new standard and they will be available after the release of the
        new standard. We recommend that for the new standard, all inspectors participate
        in an in-person training session.
States can apply for either or both category for a total of $5,000.

Procedure and Requirements to participate in the Capacity Building grants:
   1. Complete a self evaluation of your state ATFS program, based on the
      Performance Evaluation matrix (PEM) and analyze the results
   2. Complete and submit your PEM and the Application Form from this packets by
      Monday, November 9, 2009. You will be notified by December 10 whether or
      not your state was selected. Successful grants will be posted on the Leaders Only
      section of the website.
   3. Implement the proposed project between January 1, 2010 and December 31, 2010.
   4. Provide a final report to AFF office by January 30, 2011. AFF will distribute the
      necessary reporting forms and requirements. These reports will include a written
      synopsis of the project’s progress, a financial report, and an evaluation of the
      outcomes achieved.




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                                     Capacity Building Grants

These grants are intended to build organizational capacity, rather than fund program
delivery. The following are examples of possible objectives, activities, and outcomes to
meet this purpose. They are intended to spark ideas for how to frame your proposal,
which may address similar or different objectives.
Sample Objectives                  Sample Activities                       Sample Outcomes
To strengthen the capacity of      Develop a strategic plan.               Program addresses priorities and
the state program to meet                                                  is able to adapt with internal and
present and future needs and set                                           external changes effectively and
priorities.                                                                annual workplans help achieve
                                                                           longer term goals.
To enhance skills of staff and     Participate in appropriate              Staff and committee members
committee members to deliver       professional development                demonstrate increased knowledge
all aspects of the program         opportunities.                          and newly acquired skills through
effectively (i.e.                                                          related activities, such as new or
communications, fundraising,                                               enhanced publications,
budgeting, etc.).                                                          fundraising activities and
                                                                           materials, etc.
To raise more funds and/or to      Create and implement a                  Program receives increased levels
raise funds from more diverse      development plan.                       of funding or funding from more
sources.                                                                   diverse sources.
To develop and/or enhance          Establish a process for annually        Program annually submits
state Outstanding Tree Farmer      identifying and recognizing an          nominations to the national ATFS
of the Year and Outstanding        outstanding Tree Farmers and            for outstanding Tree Farm and
Inspector recognition program.     Inspectors.                             Inspector program.
To address the needs of            Develop outreach strategies to          Program enhances the ability of
underserved audiences              recruit underserved audiences.          the committee to work with
effectively.                                                               underserved audiences and
                                                                           increases the number of
                                                                           underserved Tree Farmers.
To evaluate the effectiveness of   Evaluate the degree to which            Projects meet their stated
program projects.                  projects meet their stated objectives   objectives, for example
                                   and modify projects based on            evaluation of field days or
                                   findings.                               publications makes future events
                                                                           and communications more
                                                                           successful.
More active inspector corp.        Develop a peer program where new        Increase activity by inspectors by
                                   inspectors are partnered with more      50%, leading to more re-
                                   experienced inspectors for their        inspection activities and program
                                   first inspection.                       growth.
                                   Reinvigorate current inspectors by
                                   holding additional face to face
                                   training.
Ensure inspectors implement        Hold trainings for inspectors on        Inspectors successfully
the program’s certification        areas identified in the assessment      implement the program’s
standards correctly.               that needed improvement, for            certification standards and this
                                   quality of management plans.            resulting in successful third party
                                                                           assessments.




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                              Capacity Building Grants
                                 Application Form

   1. Describe how the Performance Evaluation Matrix (PEM) was completed and
      analyzed. Please include information about whether the PEM was completed
      individually while at the same meeting, individually over the course of “X”
      weeks, etc. How were the PEM results analyzed?


   2. Provide the names and affiliations of the individuals who completed and analyzed
      the PEM.


   3. Comments from the committee about their experience undergoing the exercise:


   4. List three committee strengths:


   5. List three areas for improvement:


   6. What are the resource needs that were identified to address those areas for
      improvement?


Category 1: General Program Capacity Building
   7. Given your committee strengths and areas for improvement, describe your
      objectives and activities for either building upon these strengths or improving
      where you have identified a need for improvement. For your activities, include a
      timeline that details when and who will participate.


   8. Describe the outcomes that will result from the implementation of these activities.
      Please remember that you will be expected to report on these outcomes at the end
      of the grant term if your proposal is accepted.


   9. Describe how you will measure your outcomes using quantitative and/or
      qualitative forms of evaluation.


   10. Fill in the yellow cells of the Proposal Budget table, including both the funds
       requested in this proposal as well as match of a minimum of 25% of the total
       funds required. Examples of contributions (match) include cost sharing, matching
       funds, third party donations/sponsorships, cash, in kind, and overhead. Identify


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the third party or co-sponsor if they are providing matching funds or support.
Participant payments are encouraged and should be included in the match
category. For each budget category, include a budget justification. For the
budget justification, think about answering the questions Who? What? Where?
How many? When? (e.g. mileage reimbursement for the workshop speaker
driving from Washington DC to Annapolis on April 22, 100 miles at **55 cents a
mile; or field day on June 30 with lunch for 100 people, includes $100 for tent
rental; $500 for food, and a $5 participant fee). Make sure that your total matches
your budget justification description. The categories are as follows:
        Transport/Travel: Includes any budget items that are associated with
        transport or travel i.e. mileage, meals, airline tickets, per diem, parking,
        etc. For mileage reimbursement, **the allowed amount at the time of
        printing is 55 cents per mile be sure to check the IRS Standard Mileage
        Rate for service of a charitable organization for the most current rate
        (www.irs.gov).
        Events: Includes any budget items that are associated with hosting an
        event (field day, tour, conference, meeting, workshop, etc.) which could
        include tent rental, food, etc. In the Match column, be sure to include an
        estimate of participant fees if appropriate.
        Printing/Postage: Includes any budget items for this proposal that are
        associated with printing or postage (i.e. handouts, brochures,
        books/booklets, etc.). Be sure to include the number being printed or
        mailed and an estimate of the printing or postage cost.
        Consultant: Includes any budget items associated with hiring or using a
        consultant. The consultant could be used for technical assistance and/or
        specialty skills.
        Material/Supplies: Includes any budget items like supplies, promotion,
        and equipment costing less than $500.
        Other: If you feel like your budget item does not fit into any of the
        described fields, then include here. Be sure to include a clear justification
        for this item.
        Personnel: ATFS Grants can not be used to cover personnel or fringe
        benefits. However you can include these budget items as part of your
        match.
        Overhead: ATFS Grants can not be used to cover overhead (any ongoing
        expenses associated with operating the ATFS program, i.e. rent for office,
        telephone bills, utilities, administrative fees, or general office supplies).
        However you can include these budget items as part of your match.




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                                Proposal Budget
  Description        Funds      Match             Budget Justification
                    Requested
Transport/Travel
           Events
 Printing/Postage
       Consultant
Material/Supplies
            Other
        Personnel
        Overhead

           Total




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Category 2: Inspecting Forester Capacity Building
   11. Describe your objectives for improving the capacity of your state’s inspecting
       foresters. Also address how your inspecting forester capacity building will not
       only increase the number of inspecting foresters but also the number of
       inspections (new or re-inspections) completed in your state.


   12. What activities will you will you undertake to achieve these objectives? For you
       activities, include a timeline that details when and who will participate.


   13. Describe the outcomes that will result from the implementation of these activities.
       Please remember that you will be expected to report on these outcomes at the end
       of the grant term if your proposal is accepted.


   14. Describe how you will measure your outcomes using quantitative and/or
       qualitative forms of evaluation.


   15. Fill in the yellow cells of the Proposal Budget table, including both the funds
       requested in this proposal as well as match of a minimum of 25% of the total
       funds required. Examples of contributions (match) include cost sharing, matching
       funds, third party donations/sponsorships, cash, in kind, and overhead. For a full
       description, see question 10.

                                    Proposal Budget
  Description        Funds          Match                 Budget Justification
                    Requested
Transport/Travel
           Events
 Printing/Postage
       Consultant
Material/Supplies
            Other
        Personnel
        Overhead

            Total




                                            6                                    12/2/2010

								
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