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									                                            Division of Finance and Facilities Management

                                                   REQUEST FOR PROPOSAL

                                                  AND SPECIFICATIONS FOR

                                                 A SBEP DATABASE SYSTEM

                                            FOR WAYNE STATE UNIVERSITY

                 No part of this publication may be reproduced, transmitted, transcribed,
                 stored in a retrieval system, or translated into any language in any form
                              by any means without the written permission of
                                           Wayne State University

                                                     Wayne State University
                                                     Purchasing Department

                                                                  June 4, 2009

                                                                                    Purchasing Department
                                                                                    5700 Cass Avenue, suite 4200
                                                                                    Detroit, Michigan 48202
Division of Finance and Facilities Management                                       (313) 577-3734
                                                                                    FAX (313) 577-3747

                                                                                    June 4, 2009

 Dear Vendors:

 Wayne State University invites you to participate in the Request for Proposal process to provide a Systems Biology
 of Epilepsy Project (SBEP) Database System for the School of Medicine of University. Readiness for services /
 contract commencement is scheduled for July 15, 2009.

 We have a bid information package complete with the Request for Proposal and complete specifications available
 for       downloading         from         the         University       Purchasing          Web         Site       at
 http://www.purchasing.wayne.edu/Adv_bid/Adv_bid.html (include capitalization and underscores) as of April
 30, 2009. When visiting the Web Site, click on the "Technology" link in green. Copies of the RFP will not be
 available at the pre-proposal meeting. If you are interested in participating in this process, you and/or responsible
 representatives of your organization are invited to attend our mandatory pre-proposal meeting to be held:

                                          June 17, 2009 - 10:00 a.m.
                                           Wayne State University
                                      Academic /Administration Building
                                             5700 Cass Avenue
                                      4 Floor - Conference Room 4002
                                             Detroit, MI 48202

 ** Vendors who would like to Conference Call into the meeting must complete the Registration Form
 (Appendix 2) enclosed with the RFP.

 For your convenience a map of the University and appropriate parking lots can be downloaded and printed from:
 http://campusmap.wayne.edu. Guest parking in any of the University student and guest lots for $3.50. (Change
 is dispensed in quarters!) Due to time constraints, Vendors are encouraged to avoid parking at meters on the
 street (especially blue "handicapped" meters). Please confirm your attendance at the mandatory pre-proposal
 meeting by faxing your intent to participate (or not to participate) by using Appendix 2 to Ms. Pat Milewski at (313)
 577-8277 - no later than noon on June 16, 2009

 We hope to see you at the meeting on June 17, 2009. Please bring your business cards and a copy of this
 Request for Proposal for your reference during the meeting. Should you have any questions or concerns about
 this invitation, please contact me at (313) 577 – 3739 (ag5343@wayne.edu) or in my absence, Kenneth Doherty at
 (313) 577-3756.

 Thank you for your interest in doing business with Wayne State University.


 Robin Watkins

                                                                                   Purchasing Department
                                                                                   5700 Cass Avenue, suite 4200
                                                                                   Detroit, Michigan 48202
Division of Finance and Facilities Management                                      (313) 577-3734
                                                                                   FAX (313) 577-3747

                                          Pre-Proposal Meeting for Providing
                                                A SBEP Database System
                                                June 17, 2009– 10:00 a.m.

        I.      Welcome and Introductions
                A.   Wayne State University Representatives
                B.   Vendor Representatives
                C. Sign in Sheet- be sure to include your fax number and email address (LEGIBLY) on the sign
                   in sheet
                D. Pass your business cards to: Robin Watkins

        II.     Brief Overview of Wayne State University
                A.   Purpose and Intent of an SBEP Database System RFP
                B. Detailed review of the RFP and the requirements for a qualified response.
                C. Review of all pertinent dates and forms that are REQUIRED for a qualified response.

        III.    Vendor Questions/Concerns/Issues
                A.   Questions that can be answered directly by the appropriate person in this meeting will be
                     answered and both question and answer will be recorded in the minutes of the meeting.
                B.   Questions that need to be researched will be answered and a nature of clarification will be
                     faxed to each vendor present.
                C.   Minutes will be emailed to all participants of the meeting within a reasonable amount of time.
                     (be sure to include your email address/addresses on the sign in sheet)
                D.   Questions and concerns that come up after this meeting are to be addressed to the
                     Purchasing Department. Discussion with other University members is seriously discouraged
                     and could lead to disqualification from further consideration. All questions and answers will
                     be recorded and emailed to all participants of the RFP.
                E.   Due date for questions is June 22, 2009, 12:00 noon.

        IV.     Proposal Due Date- June 30, 2009 by 4:00 p.m.

        V.      Final Comments

        VI.     Adjourn
                                REQUEST FOR PROPOSAL
                              FOR A SBEP DATABASE SYSTEM

                                                                       Page No.(s)
         Note                                                                ii

I.     Introduction                                                          1

II.    Information for Vendor                                                1, 2
         A.    General                                                       2
         B.    Calendar of Events                                            2, 3
         C.    Mandatory Pre-Proposal Meeting                                3
         D.    Examination of the Request for Proposal                       3
         E.    Delivery of Proposals                                         3
         F.    Proposal Format                                               3, 4
         G.    Proposal Evaluation                                           4, 5
         H.    Vendor Profile, Experience, References and References         5, 6

III.   General Requirements and Guidelines                                   6
        A.    Terms and Conditions                                           6
        B.    Governing Law (Michigan)                                       6
        C.    Non-Discrimination                                             6
        D.    Immigration Reform and Control Act of 1986                     6
        E.    Debarment Status                                               7
        F.    Indemnification and Hold Harmless                              7
        G.    Vendor Liability                                               7
        H.    Early Termination by the UNIVERSITY                            7
        I.    Cancellation of Contract by Vendor                             7
        J.    Joint or Partnering Bids/Proposals                             7, 8
        K.    Non-Assignment                                                 8
        L.    Cost Schedules                                                 8
        M.    Pricing Variances                                              8
        N.    Civil Rights Requirements                                      8
        O.    Non-Collusion Clause                                           8
        P.    Vendor Payment / Billing Terms                                 9
        Q.    Entire Agreement                                               9
        R.    Severability                                                   9
        S.    Modification of Services                                       9
        T.    Publicity                                                      9
        U.    Independent Contractor                                         9
        V.    Confidentiality                                                9
        W. Insurance Requirements                                            9
        X.    Minority/Women/Disadvantaged Business                          10
        Y.    Ownership of Documents                                         11
        Z.    Prevailing Wage Rates (Deleted)                                11
        AA. Project Labor Agreements (Deleted)                               11
        AB. Buy American Policy                                              11
                                                                                   Page No.(s)

IV.   Statement/ Scope of Work and Technical Requirements                              12-16

V.    Summary of General Mandatory Requirements                                        17


       Schedules A1 Proposal Certification
       Schedules A2 Non-Collusion Affidavit
       Schedule A3  VENDOR Acknowledgements
       Schedule B,  Insurance Requirements
       Schedule C,  Price Schedule Download the spreadsheet from the web site at
       Schedule D,     Summary Questionnaire


       Appendix 1, Wayne State University Parking Map See web site: http://campusmap.wayne.edu
       Appendix 2, Registration/Intent Form


       Vendor Exhibit 1,   Exceptions / Restricted Services
       Vendor Exhibit 2,   Profile/Experience/References
       Vendor Exhibit 3,   Service Plan
       Vendor Exhibit 4,   Vendor Qualifications

Proposals may be subject to public review after contracts have been
awarded. Vendors responding to this proposal are cautioned not to
include any proprietary information as part of their proposal unless such
proprietary information is carefully identified as such in writing, and the
UNIVERSITY accepts, in writing, the information as proprietary.



      A.   Wayne State University (hereafter referred to as UNIVERSITY) is a national research university
           with an urban teaching and service mission. It is a constitutionally autonomous public university with
           11 schools and colleges, has an enrollment of approximately 31,000 students, and has an alumni
           roster of over 230,000. It is one of 2.2 percent of all colleges and universities, nationwide, to hold the
           prestigious Carnegie Doctoral Extensive designation.

      B.   The Purchasing (PD) Department of the UNIVERSITY is soliciting proposals from qualified
           professional organizations, hereafter referred to as VENDOR(s), who specialize in providing
           Software Development Services at competitive pricing, as described in the Statement of Work
           section of the Request For Proposal (RFP).

           This RFP outlines basic requirements as specified in the Scope of Work section of the RFP (Section
           IV). Proposals submitted are to be in accordance with the outline and specifications contained
           herein and are to remain in effect a minimum of 120 days from the date of submission, and may be
           subject to further extensions as negotiated. A statement to this effect should be contained in the
           VENDOR'S cover letter.

           VENDOR selected shall have an excellent track record for handling service programs of our size
           and scope and shall provide the UNIVERSITY with a top priority commitment.

      C.   The UNIVERSITY reserves the right to accept, reject, modify, and/or negotiate any and all proposals
           received in conjunction with the RFP. It reserves the right to waive any defect or informality in the
           Proposals on the basis of what it considers to be in its best interests. Any proposal which the
           UNIVERSITY determines to be incomplete, conditional, obscure, or has irregularities of any kind,
           may be rejected. The UNIVERSITY reserves the right to award to the firm, or firms, which in its sole
           judgment, will best serve its long-term interest.

      D.   This RFP in no manner obligates the UNIVERSITY to the eventual purchase of any products or
           services described, implied, or which may be proposed, until confirmed by written agreement, and
           may be terminated by the UNIVERSITY without penalty or obligation at any time prior to the signing
           of an Agreement.

      E.   Expenses for developing and presenting proposals shall be the entire responsibility of the VENDOR
           and shall not be chargeable to the UNIVERSITY. All supporting documentation and manuals
           submitted with this proposal will become the property of the UNIVERSITY unless otherwise
           requested by the VENDOR, in writing, at the time of submission, and agreed to, in writing, by the

      F.   All questions concerning this Request for Proposal are to be directed to Robin Watkins, Buyer,
           Email; ag5343@wayne.edu and to Kenneth Doherty, C.P.M., Associate Buyer, Email;
           ac0578@wayne.edu. Copy both Robin and Ken on all E-Mail questions. The deadline for
           questions is June 22, 2009. Under no circumstances may a VENDOR contact other individuals at
           the UNIVERSITY, or its consultants to discuss any aspect of this RFP, unless expressly authorized
           by the Purchasing Department to do so.


      A.   General

           This RFP contains requests for information. VENDORS, however, in responding to this RFP, are
           encouraged to provide any additional information they believe relevant.

           VENDORS are encouraged to examine all sections of this RFP carefully, in that the degree of
           interrelationship between sections is high. Clause headings appearing in this RFP have been

     inserted for convenience and ready reference. They do not purport to define, limit or extend the
     scope of intent of the respective clauses.

     Whenever the terms "must" "shall" "will" "is required" or "are required" are used in the RFP, the
     subject being referred to is to be a required feature of this RFP.

     In those cases where mandatory requirements are stated, material failure to meet those
     requirements could result in disqualification of the VENDOR'S response. Any deviation or exception
     from RFP specifications must be clearly identified by the VENDOR in its proposal, specifically under
     the category "Restricted Services". Otherwise, check the box indicating "None" on the Proposal
     Certification Schedule A.1.

B.   Calendar of Events

                 Activity____________                Responsibility ___         Date____

     Formal Release of RFP – SBEP Database         Purchasing (PD)           June 4, 2009
     System- 2009

     Mandatory Pre-Proposal Meeting held at        PD/Evaluation Team        June 17, 2009
     the Academic/Administration Bldg., 5700       (ET)/Vendors              10:00 a.m.
     Cass Avenue, 4 Floor - Conference Room
     4002, Detroit, MI

     Questions due to the Purchasing               VENDORS                   June 22, 2009
     Department                                                              By Noon

     Delivery of Proposals to Purchasing           VENDORS                   June 30, 2009
     Department, 5700 Cass Avenue, 4 Floor                                   By 4:00 p.m.
     – Suite 4200, Detroit, MI

     Evaluation of Proposals                       PD/ET                     Week of June 30, 2009
     (clarifications & negotiations)

     Announcement of Selected Vendor               PD                        Week of June 30, 2009

     Readiness for Service/Contract                Vendors                   July 15, 2009

     The UNIVERSITY will make every effort to adhere to the above schedule. It is subject however, to
     time extensions. This would be in the event that further clarification of responses or terms of
     contract are in the best interest of the UNIVERSITY and in the event the UNIVERSITY requires
     more time to assure that the selection of the VENDOR is in accordance with its policies, rules and
     regulations as well as actual timing needs.

C.   Mandatory Pre-Proposal Meeting

     You are invited to attend a mandatory Pre-Proposal Meeting on June 17, 2009 at 10:00 a.m. in
     the Academic/ Administration Building, 5700 Cass Avenue, 4 Floor – Conference Room 4002,
     Detroit, Michigan 48202, as a condition for submitting a proposal. Pre-registration for the meeting is
     to be made on or before Noon on June 16, 2009. Please fax Appendix 2 to attention Ms. Pat
     Milewski at (313) 577-8277 to confirm your attendance.

     ** Vendors who would like to Conference Call into the meeting must complete the
     Registration Form (Appendix 2) enclosed with the RFP.

     During this meeting, we will answer any questions you may have to clarify any ambiguities in this
     Request for Proposal. At the conclusion of this meeting, we will conduct a site survey of all
     locations, VENDORS are encouraged to make notations to assist in the preparation of their bid.

     Answers to questions that cannot be answered during this meeting will be faxed to all VENDORS as
     soon as they are obtained. Please bring your business cards with Fax numbers and E-Mail
     Addresses to the PRE-BID meeting.

D.   Examination of the Request for Proposal

     Before submitting proposals, each VENDOR will be held to have examined the UNIVERSITY
     requirements outlined in the Statement of Work and Technical Information sections, and satisfied
     itself as to the existing conditions under which it will be obligated to perform in accordance with
     specifications of this RFP.

     No claim for additional compensation will be allowed due to unfamiliarity with the specifications
     and/or existing conditions. It shall be understood that the VENDOR has full knowledge of all of the
     existing conditions, and accepts them “as is."

E.   Delivery of Proposals

     An original (clearly marked as such) plus three copies (4 totals) of concise proposals in booklet or
     notebook form with supporting documentation shall be delivered in a sealed envelope or container
     to the UNIVERSITY Purchasing Department. The specific format for responses is detailed in
     Section II F (below). Proposals and Schedule C, Price Schedule must be signed and the authority
     of the individual signing must be stated thereon. All responses are to be addressed to:

                       ATTN.: Robin Watkins
                       Wayne State University - RFP – SBEP Database System- 2009
                       Purchasing Department
                       5700 Cass Avenue, 4th Floor - Suite 4200 AAB
                       Detroit, MI 48202

     Deadline for receipt of proposals by the Purchasing Department is 4:00 p.m. on June 30, 2009.
     Date and time will be stamped on the proposals by the Purchasing Department. Proposals received
     after that time will not be accepted. VENDORS submitting proposals after the due date and
     time will be required to retrieve the unopened proposals. No details of the proposal will be
     divulged at the time of opening.

F.   Proposal Format

     Proposals are to be submitted as a booklet or in notebook form with appropriate indices. Each
     proposal should be prepared simply and economically, providing a straightforward concise
     description of the VENDOR'S service, approach and ability to meet the UNIVERSITY'S needs as
     stated in this RFP.

     Proposals must be delivered into two separate components; a Business Proposal and a Technical
     Proposal. Each component is to be bound separately. Schedules and Exhibits are to be included in
     the Business Proposal and must clearly identify and well define:

       Schedules are provided in this package
             Schedule A1- Proposal Certification
             Schedule A2- Non Collusion Affidavit
             Schedule A3- VENDOR Acknowledgements
             Schedule B - Insurance Requirements
             Schedule C - Price Schedule, Summary of Quoted Rates

               Schedule D -    Summary Questionnaire

     Exhibits are created by Vendors as needed:
               Exhibit 1 -    Exceptions/Restrictions; if any (Section II G)
               Exhibit 2 -    Profile/Experience/References (Section II H)
               Exhibit 3 -    VENDOR Service/Preventative Maintenance Plan (Section IV)
               Exhibit 4 -    Vendor Qualifications

     Care should be exercised in preparation of the proposals since it is the UNIVERSITY'S intent to
     have the final contract documentation consist of the RFP, VENDOR Proposal, any letters of
     clarification, and a one or two page enabling Signatory Document.

     Unnecessarily elaborate brochures or other presentations beyond those sufficient to present a
     complete and effective quotation are not desired. Elaborate art work, expensive paper and bindings
     and expensive visual or other presentation aids are neither necessary nor desired.

G.   Proposal Evaluation

     1. Proposals will be evaluated and award will be based on the VENDOR'S ability to offer the best
        value (technical quality, past performance and price), and on anticipated quality of service for
        the following principal elements:

            Ability to meet all mandatory requirements and specifications of this RFP;
            Cost of Products, Installation, Training, Support, Licenses and Maintenance Fees;
             (Schedule C);
            Financial Strength of the VENDOR;
            Proposal Documentation / Presentation;
            VENDOR'S Experience (Exhibit 2);
            VENDOR Profiles/References; (Exhibit 2);
            VENDOR Service/Preventative Maintenance Plan; (Exhibit 3);

         NOTE:    Evaluation Criteria are in alphabetical order and are not stated in order of

         VENDOR proposals will be evaluated by an evaluation team consisting of members of the
         UNIVERSITY'S Purchasing Department and School of Medicine. A preliminary screening will
         be used to identify competitive VENDORS who have met the mandatory requirements. The
         Purchasing Department may subsequently request selected VENDORS to make a presentation
         at a set time and date, to clarify information provided in the proposals. Final consideration,
         evaluation, and recommendation may be made at this point. However, the UNIVERSITY
         reserves the right to take additional time for reference review, Vendor presentations and/or
         proposal negotiations.

     2. To qualify for evaluation, a VENDOR'S proposal must be responsive, must have been submitted
        on time and must materially satisfy all mandatory requirements identified throughout the RFP.
        To be considered responsive, a proposal must be reasonable and substantially conform in the
        judgment of the UNIVERSITY to all of the specified requirements in the RFP. Any deviation
        from requirements indicated herein must be stated in the proposal specifically under the
        category "Restricted Services", and clearly identified as Exhibit 1. Otherwise it will be
        considered that proposals are in strict compliance with all requirements, and any successful
        VENDOR will be held responsible therefor.

     3. If there are portions of any proposal the UNIVERSITY finds unacceptable or otherwise in need
        of clarification or revision, the UNIVERSITY reserves the right to negotiate with any or all
        VENDORS. Should the outcome of evaluations result in a recommendation, any resultant

        contract shall be subject to the approval of the UNIVERSITY'S General Counsel and be
        approved and signed by the appropriate UNIVERSITY representative.

     4. After notification of acceptance of proposal and the signing of a resultant agreement and/or
        Purchase Order, the successful VENDOR will be expected to establish and be in a position to
        provide an SBEP Database System commencing on or before July 15, 2009. The successful
        VENDOR will be expected to deliver software to the School of Medicine.

H.   Vendor Profile, Experience, and References

     1. Vendor Profile should include:

        VENDOR is required to provide organizational data that demonstrates the size, scope and
        capability of the Company to handle the UNIVERSITY'S specific requirements specified in this

        VENDOR is required to identify all organizational components and other Companies or
        Organizations with which it is affiliated. Include component and other company addresses.
        Explain any company relationships that could be construed to be a conflict of interest in doing
        business with the UNIVERSITY now or in the future. Indicate any significant past or pending
        lawsuits or malpractice claims against the VENDOR.

        Upon University request, VENDOR must agree to provide independently audited financial
        statements including its statement of financial position, statement of operations, and statement
        of cash flows for at least the past two years. Such financial information will be treated in strict
        confidence. Vendor must further agree to permit the UNIVERSITY, upon request, to audit
        VENDOR's books as related to the Wayne State University account.

        Failure to agree to this will result in disqualification of your bid.

        When financial information is requested, VENDORS who would like their financial statements
        returned to them must include a self addressed envelope marked "Confidential" with their
        financial statement. Requested Financials should be sent to:

                          Joan M. Gossman, C.P.M., Director
                          Wayne State University, RFP – SBEP Database System- 2009
                          Purchasing Department, Suite 4200, A.A.B.
                          5700 Cass Avenue
                          Detroit, MI 48202

     2. Experience

        The successful VENDOR shall be an organization that has an excellent record as an external
        provider of the services in the type and scope detailed in this RFP. Accordingly, VENDORS are
        to state in their proposals their qualifications to meet the RFP specifications in terms of past and
        current consulting experience with the same or similar requirements. This information should
        be provided in the VENDOR’S Exhibit 2 of their proposal. VENDORS are to focus on
        experiences with organizations having needs similar to that of the UNIVERSITY.

     3. References

        VENDORS are to furnish a minimum of three (3) qualified references to support their
        proposals. References are to be from organizations that are not part of the VENDOR'S
        organization and that closely parallel the needs stated in this RFP. References are to be from

                organizations that have successfully utilized the products and services which the VENDOR has
                offered in its proposal(s).

                The references supplied should include the name and address of the organization, the name(s),
                titles, and the telephone numbers of the persons to be contacted and a general scope of the
                product or services provided including the approximate annual aggregate dollar volume

            4. Lost Accounts

                A list of significant accounts that the VENDOR has lost during the past three (3) years is to be
                provided. "Significant" for this purpose shall be construed to mean accounts representing
                billings by the VENDOR in the range of $25,000.00 or more each year. A lost account can be
                defined when the vendor has been terminated on a job because of performance or default.
                Contact names and telephone numbers of affected Companies must be provided.


       A.   Terms and Conditions (2-23-2009)

            The Proposal response must include a formal copy of any VENDOR'S terms and conditions
            applicable to this transaction. Evaluation and acceptance and/or modification of these terms and
            conditions by the University's General Counsel is essential prior to the award of the contract. If
            supplied, this should be included in Exhibit 1 of the Vendor’s proposal. In the event the VENDOR
            does not supply terms and conditions with their proposal, the University's terms and conditions will
            govern this transaction.

       B.   Governing Law (Michigan)

            VENDOR agrees that, in the event of a dispute, laws of the State of Michigan will prevail.

       C.   Non-Discrimination

            The parties agree that in the performance of any contract they shall not discriminate in any manner
            on the basis of race, creed, color, national origin, age, religion, sex, sexual orientation, marital status
            or handicap protected by law. Such action shall include, but is not limited to the following:
            employment, upgrading, demotion, transfer, recruitment or recruitment advertising; layoff or
            termination; rates of pay or other forms of compensation. By submitting a proposal, VENDORS
            certify that they will conform to the provisions of the Federal Civil Rights Action of 1964, as

       D.   Immigration Reform and Control Act of 1986

            By submitting a proposal, the VENDORS certify that they do not and will not during the performance
            of this contract employ illegal alien workers or otherwise violate the provisions of the federal
            Immigration Reform and Control Act of 1986.

       E.   Debarment Status (5-20-2009)

            By submitting a proposal, VENDORS certify that they are not currently debarred from submitting
            bids on contracts nor are they an agent of any person or entity that is currently debarred from
            submitting bids on contracts.      The University’s Debartment Policy can be found at
            http://www.purchasing.wayne.edu/Debarred_Vendors.html. Information on Debarment can be
            found at http://www.michigan.gov/buymichiganfirst/0,1607,7-225-48677-20042--,00.html.

F.   Indemnification and Hold Harmless

     The VENDOR shall defend, indemnify and hold harmless the UNIVERSITY, its officers, employees
     and agents, against any and all liability of whatever nature which may arise directly or indirectly by
     reason of the VENDOR'S performance under this Agreement.

G.   Vendor Liability

     The VENDOR will be liable for any associated costs of repairs for damage to buildings or other
     UNIVERSITY property caused by the negligence of the VENDOR'S employees.

H.   Early Termination by the University

     The UNIVERSITY shall have the right to terminate the contract with the VENDOR without penalty
     after the UNIVERSITY'S thirty (30) days written notice of termination to the VENDOR under the
     following circumstances:

     1. Default of VENDOR

         It shall be considered a default whenever the VENDOR shall:

         a. Disregard or violate material provisions of the contract documents or UNIVERSITY
            instructions, or fail to execute the work according to the agreed upon schedule of
            completion and/or time of completion specified, including extensions thereof, or fail to reach
            agreed upon performance results.

         b. Declare bankruptcy, become insolvent, or assign company assets for the benefit of

     2. Convenience of the UNIVERSITY

         When termination of the contract services is construed by the UNIVERSITY to be in its best
         interest for serving the community and its students, faculty, and staff.

     Note: Any contract cancellation notice shall not relieve the VENDOR of the obligation to deliver
     and/or perform prior to the effective date of cancellation.

I.   Cancellation of Contract by VENDOR

     VENDOR must provide a minimum of ninety (90) days written notice of cancellation of contract to
     the UNIVERSITY regardless of the reason for said termination. Such notification must be sent to:

                   Joan M. Gossman, C.P.M.
                   Wayne State University - RFP - SBEP Database System- 2009
                   Purchasing Department
                   5700 Cass Avenue, Suite 4200, A.A.B.
                   Detroit, MI 48202

J.   Joint or Partnering Bids/Proposals

     A joint bid/proposal, submitted by two or more Vendors proposing to participate jointly in
     performance of proposed work may be submitted. To be considered responsive, any such joint
     bid/proposal must respond to all the requirements of this RFP/ however, a single Vendor must be
     clearly identified as the “Primary Vendor” who will assume primary responsibility for performance of
     all other joint Vendors and all subcontracts to every level. The Primary Vendor must identify

     themselves as such and submit the proposal under their company name and signature. If a
     contract is awarded in response to a joint bid/proposal, the Primary Vendor must execute the
     contract and all Partner Vendors must verify in writing that the Primary Vendor is authorized to
     represent them in all matters relating to the contract. At least one of the Vendors must have
     attended any and all mandatory Pre-Proposal or other meetings. The University assumes no
     responsibility or obligation for the division of orders or purchases among joint contractors.

K.   Non-Assignment

     The agreement shall be between the UNIVERSITY and the VENDOR and the VENDOR shall
     neither assign nor delegate the agreement, its rights or obligations, or any of its terms without the
     express written permission of the UNIVERSITY. This pertains to services performed only.
     Financial payments may be assigned at the VENDOR’s discretion

L.   Cost Schedules

     VENDOR is to quote the products and services in accordance with specifications set forth in this
     Request for Proposal. Prices and other requested data must be stated on or in the exact format of
     Cost Schedules C. VENDOR must add appropriate item numbers corresponding to each part,
     component, etc. therein. VENDOR must provide unit prices and line item extensions. VENDOR
     must provide all column totals and project grand totals. Vendors must not embellish or change the
     format of any Price Schedule or to alter its functionality as presented.

     VENDORS must provide Schedule C on CD and return along with a completed paper copy of the
     Price Summary, with their proposal. Where a discrepancy exists between the CD and paper
     proposal, the paper version of Schedule C will supersede.

     Please Note: You must respond using Schedule C via CD (in Excel Format, no Pdf allowed)
     and original paper copy. Failure to do so will result in disqualification of your Proposal.
     VENDOR shall be responsible for all errors and omissions

M.   Pricing Variances

     No changes shall be made, nor invoices for extra changes, alterations, modifications, deviations,
     and extra orders be recognized or paid except upon a written change order from the UNIVERSITY.
     The UNIVERSITY will not authorize payment for changes, alterations, modifications, deviations, etc.
     that are a result of VENDOR error.

N.   Civil Rights Requirements

     All VENDORS must be in compliance with the directives of the Michigan Department of Civil Rights.
     The Department of Civil Rights web address is http://www.michigan.gov/mdcs/0,1607,7-147-

O.   Non-Collusion Clause (1-30-08)

     The Proposal Certification, Schedule A1, Non-Collusion Affidavit, Schedule A2, and Vendor
     Acknowledgements, Schedule A3, must be executed as a part of the VENDOR'S proposal.

P.   Vendor Payment/Billing Terms

     Payments of invoices will be made thirty (30) days after receipt and approval of invoice, by the
     UNIVERSITY and the Department of Chemistry, for each month completed.

Q.   Entire Agreement

     An agreement, when fully executed, shall supersede any and all prior and existing agreements,
     either oral or in writing, and will contain all the covenants and agreements between the parties with
     respect to the subject matter of this agreement. Any amendment or modification to this agreement
     must be in writing and signed by the parties hereto.

R.   Severability
     It is understood and agreed that if any part, term, or provision of this agreement is by the courts held
     to be illegal or in conflict with any law of the State of Michigan, the validity of the remaining portions
     or provisions shall be construed and enforced as if the Agreement did not contain the particular part,
     term, or provision held to be invalid.

S.   Modification of Service

     The UNIVERSITY reserves the right to modify the services during the course of the contract, with
     concurrence of the VENDOR. Any changes in pricing and rates proposed by the VENDOR resulting
     from such changes are subject to acceptance by the UNIVERSITY.

     In the event prices and rates cannot be negotiated to the satisfaction of both parties, the contract
     may be subject to competitive bidding based upon the new specifications.

T.   Publicity

     VENDORS must refrain from giving any reference to this project, whether in the form of press
     releases, brochures, photographic coverage, or verbal announcements, without specific written
     approval from the UNIVERSITY.

U.   Independent Contractor

     The VENDOR agrees that in all respects its relationship with the UNIVERSITY will be that of an
     independent contractor, and that it will not act or represent that it is acting as an agent of the
     UNIVERSITY or incur any obligation on the part of the UNIVERSITY without written authority of the

V.   Confidentiality

     Proposals could be subject to public review after the contracts have been awarded. VENDORS
     responding to this proposal are cautioned not to include any proprietary information as part of their
     proposal unless such proprietary information is carefully identified as such in writing, and the
     UNIVERSITY accepts, in writing, the information as proprietary.

W.   Insurance Requirements

     VENDORS must provide Certificates of Insurance or other evidence that insurance is in place. If
     awarded a contract, VENDOR must then provide a Certificate of Insurance naming Wayne State
     University as the certificate holder. During the life of the contract, the VENDOR shall maintain the
     type of insurance as stated in Insurance Provisions (Schedule B) attached and any additional
     requirements as specified by the UNIVERSITY Office of Risk Management for the VENDOR and
     assigned licensed VENDOR professionals.

     Questions on insurance requirements should be directed to Bill Kemp, Director of the
     UNIVERSITY'S Risk Management Department at (313) 577-3110.

X.   Minority, Woman and Physically-Challenged Owned Business Enterprises (M/W/DBEs)

     Specify in your proposal whether ownership of your company is a certified M/W/DBE. The
     University, in accordance with guidelines from the MMBDC, considers a M/W/DBE as one that is at
     least 51% owned, operated, and controlled by a M/W/DBE, or in case of a publicly-owned business,
     at least 51% of the stock must be owned by a M/W/DBE. Minorities include, but are not limited to:

                 African Americans                               Hispanic Americans
                 Asian Americans                                 Native Americans
                 Eskimos                                         Aleuts

     If the firm is not a M/W/DBE, describe the firm’s partnering relationships (if any) with M/W/DBE and
     how it plans to support the UNIVERSITY’S goal to award UNIVERSITY business to M/W/DBE.

     1.    Reporting
           The selected firm will identify and fairly consider M/W/DBE for subcontracting opportunities
           when qualified firms are available to perform a given task in performing for the UNIVERSITY
           under the resulting agreement. The selected VENDOR must submit a quarterly M/W/DBE
           business report to the UNIVERSITY Purchasing Department by the 15th of the month
           following each calendar quarter; specifically the months of April, July, October, and January.
           Such reports should be sent directly to:
                               Joan M. Gossman, C.P.M., Director
                               Wayne State University, RFP – SBEP Database System- 2009
                               Purchasing Department, Suite 4200, A.A.B.
                               5700 Cass Avenue
                               Detroit, MI 48202

     2.    Report Detail
           M/W/DBE business reports must contain, but are not limited to the following:
             Firm’s name, address, and phone number with which the VENDOR has contracted over
              the specified quarterly period
             Contact person at the minority firm who has knowledge of the specified information
             Type of goods and/or services provided over the specified period of time
             Total amount paid to the minority firm as it relates to the UNIVERSITY account.

           Specify in your proposal whether your company is a certified 8(A) firm.

     A complete set of the University's Supplier Diversity Program, which includes complete definitions of
     each     of    the     above,      can     be     downloaded      from     our   web      site     at
     http://www.purchasing.wayne.edu/University_Policy_2004_02.doc .

Y.   Ownership of Documents

     Upon completion or termination of any agreement, all documents prepared by the VENDOR,
     including but not limited to: tracings, drawings, estimates, specifications, field notes, investigations,
     studies and reports, shall become the property of the UNIVERSITY. At the UNIVERSITY’S option,
     such documents will be delivered to the UNIVERSITY Purchasing Department. The UNIVERSITY
     acknowledges that the documents are prepared only for the contracted services specified. Prior to
     completion of the contracted services, the UNIVERSITY shall have a recognized proprietary interest
     in the work product of the VENDOR.

Z.    Prevailing Wage Rates


AA.   Project Labor Agreements (Revised 6-2008)


AB.   Buy American

      Wayne State University intends to purchase products in the United States of America whenever an
      American made* product is available that meets or exceeds the specifications requested and the
      price is equal to or lower than a foreign made product. Vendors are required to bid American made
      products whenever available. Vendors may bid foreign made products when:

          1) They are specified
          2) As an alternate as long as they are technically equal to the product specified.
      * (More than 50% of the product manufactured or assembled in the U.S.A.)




           The past 50 years have seen some of the most significant advances in our understanding of and ability
           to treat human disease. While some human diseases are caused by single gene mutations, most involve
           complex interactions between many genes, proteins, and small molecules. Further complexity is added
           by placing these molecular processes within the context of different cell types, tissues, and clinical
           aspects of a disease. Developing a comprehensive understanding of a disease in a coherent way that
           will provide important clues to its pathogenesis and treatment, therefore, can be a daunting task.

            As our ability to understand a disease on the molecular and cellular level advances, so must our ability
           to interrelate very diverse types of scientific data in a manner that allows us to ask fundamental
           questions. This need has led to the development of computational and statistical methods, often referred
           to as bioinformatics, that enable us to compare two or more different types of data to one another in a
           manner that helps us develop new research directions. Each of these comparisons requires customized
           software that can compare very different types of data and provide meaningful results.

           A major goal in the field of bioinformatics is to develop simple, user-friendly databases and programs that
           can grow and change in parallel with scientific advances as well as to “integrate” very different types of
           data into meaningful outcomes. We have developed a unique systems biology approach to study human
           epilepsy based on an active clinical epilepsy surgery program. We focus on one of the most complex
           human diseases in the most complex human tissue, the brain. From our comprehensive epilepsy surgery
           program, we have taken advantage of an unparalleled resource of human epileptic brain tissue to ask
           fundamental questions about human epilepsy in a way that cannot be accomplished in animal studies.
           From a multidisciplinary team of clinicians, neuroscientists, and computational scientists we have built an
           Oracle database that links clinical, electrophysiological, histologic, genomic, proteomic, and
           metabolomic datasets that allows us to ask fundamental questions about epilepsy and the human brain
           in ways not previously possible. The data which can be accessed on a web-based interface that links the
           3-dimensional structure of each brain that we study and keeps track of over thousands of pieces of
           electrically-mapped human tissues as well as the tissue sections, RNA, protein, and stored frozen


            The successful Vendor will be responsible for the design, development and implementation of a
             functioning SBEP Database System. This includes application software and related deliverables that
             meet the School of Medicine’s requirements as defined in this RFP. The Vendor is required to employ
             a systematic application system development methodology that provides for the analysis, design,
             development, testing and installation of a high quality SBEP.

             The SBEP Database System must:

              i) Be developed using the application development tools and software components from 2.1,

             ii) Produce Source Code that conforms to our programming standards

             ii) Produce a Database designed in a manner that minimizes duplication of information and protects
                 the SBEP Database System against certain types of logical or structural problems that could

        corrupt the information and cause data anomalies,

    iii) Be completed within the time and cost schedule provided by the Vendor,

    iv) Work effectively and efficiently with the School of Medicine’s information technology infrastructure,

    v) Be cost-effective to maintain and enhance.

   SBEP Application Development Methodology must:

     i) Provide for the School of Medicine’s review and explicit approval of written SBEP design
        documents including, but not limited to, overall SBEP architecture diagrams, functional
        specifications, Database schema, screen layouts, report layouts, process and data flow diagrams,
        security design, etc.

     ii) Prohibit the development of any portion of the SBEP’s software prior to the School of Medicine’s
         written approval of related application SBEP design documents.

    iii) Employ a rapid application development approach that provides the School of Medicine with
         application software review opportunities throughout the development lifecycle.

    iv) Employ a School of Medicine approved test plan that exercises all aspects of the SBEP and
        ensures School of Medicine participation in final unit and system testing.

    v) Provide weekly status reports regarding SBEP project status until the program product is accepted
       by the School of Medicine.

    vi) Ensure the successful integration of the SBEP into the School of Medicine’s production

    vii) Employ a written change control process to document and approve all requested specification

   SBEP Overall Objectives

   Current System Capabilities:

   Storing and retrieving de-identified patient data in the Oracle 10g database
   Integrating with Wayne State LDAP for authenticating users through CAS
   Searching patient based on demographics
   Storing and retrieving patient metabolomics ( electrophysiology and tissue data), 2D Images, 3D brain
    models in the Oracle database
   Displaying 3D brain images on web pages using Java Applets, overlaid heat maps based on
    electrophysiology data and plotting of electrodes onto 3D brain images
   Generating heat maps for various interictal spiking parameters on the fly
   Anchoring electrodes on the 3D brain image, with other patient data such as metabolomics and 2D
   Rotating, Scaling and translating the 3D brain
   Importing Patient demographics, tissue data from Microsoft Excel to Oracle
   Including a patient demographic and metabolomic data interface on Groovy/Grails framework
   Providing a Google-like search for patient demographics using Grails’ Lucene plug-in
   Presenting a basic Neuropsychology data interface on Groovy/Grails

The system must preserve the functionality above and add the functionality below:

       Storing and retrieving Genomics and expanded Neuropsychology data
       Performing data mining using Weka, Oracle Data Miner for epilepsy related information among
       Generating visualizations of data relating to similar patients using data mining algorithms.
       Implementing 3D brain model rendering in JavaFX
       Implementing a comprehensive Patient neuropsychology interface on the Grails framework and also
        implement 2D/3D imaging interface on Grails
       Advancing search to extend capabilities into metabolomics, genomics, Imaging data
       Run grid/parallel processing jobs on the Wayne State Grid computer using Grails Grid Gain plug-in

       SBEP Business Requirements: The SBEP proposed by the Vendor must, at minimum, include
        the following:

        The SBEP must be able to perform several functions and eliminate manual data entry by lab residents
        by establishing a web-based database with reporting system that collects and tracks de-identified
        patient neurological data in a central Database capable of performing all required information retrieval

        The SBEP must allow authorized medical staff end-users to add or edit or delete Database information
        as governed by role-based user permissions.

       SBEP Administration and Security:

        The SBEP Database System system support will include assistance with the following:

              Insertion and deletion of records
              MATLAB R2007a connectiving to Oracle – executing the existing export/import function
              SAS-SPSS connectivity to Oracle – executing the future-planned export/import function
              Backups
              Managing source code in the GIT code repository
              User account management

        All Database updates shall result in an auditable record that is maintained within the SBEP and
        accessible only to end-users associated with an auditor role.

   SBEP Documentation:

        All documentation must be provided and delivered electronically to the School of Medicine in current
        MS Office formats. All documents larger than ten pages in length shall contain a suitable table of
        contents. All pages must be consecutively numbered. Acceptance is subject to School of Medicine
        review and approval.

   Reports:

            After an upload from an external data source like MATLAB, SAS or SPSS, a tabular, printable
            report must be created, to show the resulting data of the upload, in the target database.

   SBEP Design Documentation and Final Acceptance:

        The Vendor’s SBEP design documentation must be written and provided in an MS Office file format,
        and must consist of at least the following. The School of Medicine’s final acceptance of the SBEP is

      predicated following:

       i)       Delivery, approval and acceptance of all of the following:
           a. SBEP application Source Code,
           b. Written documentation including, but not limited to, documents pertaining to:
                1.       Overall SBEP architecture diagrams,
                2.       Database schema,
                3.       Functional specifications,
                4.       Process and data flow diagrams,
                5.       Screen layouts,
                6.       Report layouts,
                7. Written documents or on-line help instructions that explain to users how to properly use
                    the SBEP,
                8. SBEP Technical Documentation, including written hosting Server requirements,
                9. SBEP Administration Documents – written documents that provide detailed technical
                    information to a computer system administrator who is responsible for any ongoing
                    housekeeping chores associated with the SBEP,
                10. Security Administration Documentation – written documents or on-line help for computer
                    administrators who are responsible for ensuring only properly authorized persons can
                    access the SBEP and that those give access, can only perform tasks for which they are
                11. Fully populated SBEP Database System consisting of data provided by the School of
                    Medicine in an electronic format, and
       ii)      School of Medicine acceptance of all test results, and
      iii)      Successful integration of the SBEP into the School of Medicine’s computing environment, and
      iv) The SBEP Database System must be designed in a manner that minimizes duplication of
           information and protects the SBEP Database System against certain types of logical or structural
           problems that could corrupt the information and cause data anomalies.



   a) The Vendor’s project programmer’s must meet the minimum requirements of years of experience in
      each of the technology areas below which are elements of the existing system:

   Technical Element          Specific Technology Required                                   Experience

   Operating System           GNU/Linux                                                      3

   Application Servers        Apache Tomcat (must include 6.0)                               3

                              Oracle Database 10g Enterprise Edition Release -
   Database                                                                                  3
                              64bi, MySQL

                              HTML/CSS, JavaScript, XML, JavaFX Script, Java, Groovy,
   Languages                                                                                 2
                              JSP, GSP, Java Applets, Java Servlets, Java Beans, PHP

                       Searchable (Lucene/Compass) for performing indexing on data
                       and make them searchable
                       jQuery plug-in for java script implementation,
                       Applet plug-in for displaying 3D brain models
                       CAS Client for authenticating SBEP users through WSU LDAP
                       Encryption for encrypting sensitive information
Grails Plug-in                                                                            1
                       Grid Gain to run processes on the grid environment GrailsUI
                       for creating UI design,
                       Jasper for generating custom reports,
                       Tomcat plug-in for application server deployment, Apache
                       Axis2 for implementing web services may be used.
                       Grails Mail to provide e-mail capabilities to Grails application

                       jQuery for JavaScript development
                       Apache POI for Excel data read/write and generating excel
                       based reports
                       Apache File Upload for uploading different types of files such
                       as excel, 2D images (jpeg, png), 3D images (. Obj, .jvx)
Libraries              Java view for displaying 3D models (.jvx) on web, which allows,
                       rotation, sizing of the 3 D models, also make the Brain interact
                       with other parts of the patient data such as electrophysiology/
                       proteomics/ genomics.
                       The software also helps in generating color coded heat maps
                       showing the intensity of seizures. And also in overlaying
                       multiple heat maps based on electrical parameters
Content Management
                       Joomla for developing a project information portal                 2
                       Grails for MVC based web development, Spring for MVC
Frameworks                                                                                1
                       architecture, Hibernate for ORM based development
                       JavaFX (migration from java view to JavaFX), Java View for
3D Software/ Viewers                                                                      2
                       displaying 3D brain models.
Single Sign-on         CAS for authenticating users                                       2
                       Oracle SQL Data Modeling, Toad, SQL Squirrel, Visio for
Data Modeling                                                                             4
                       generating data models
                       .obj, jvx for 3D models for patient brain, electrodes, color
3D Model Formats                                                                          2
Data Mining            Oracle DataMiner, Weka for performing data mining                  2
                       Eclipse, Netbeans for application development
Tools                  MATLAB Database Toolbox for inserting data to Oracle based         2
                       on the results of electrical data


     A.   Attendance at the June 17, 2009 at 10:00 a.m. Pre-Proposal Meeting is mandatory. Pre-
          registration is required by June 16, 2009 by 12:00 noon. Please fax your intention as indicated on
          Appendix 2.

     B.   Original clearly marked as such plus three copies (4 total) of the proposals are required.

     C.   Proposals and Schedules C & D must be signed and the signing authority stated thereon.

     D.   Meet absolute deadline for delivery of proposals to the Purchasing Department, 5700 Cass Avenue,
          4th Floor – Suite 4200 by 4:00 p.m., June 30, 2009

     E.   Proposals remain in effect a minimum of 120 days. A statement to this effect must be contained in
          the VENDOR'S cover letter.

     F.   Any deviation from the RFP requirements must be stated in proposal, under Exhibit 1, "Restricted
          Services". Otherwise, proposal is held to be in strict compliance with this RFP.

     G.   VENDOR profile, statement of experience, qualifications, and a minimum of three qualified
          references, are required information for the purpose of consideration in this RFP process.

     H.   VENDOR'S Quotation, Schedule C, is to be completed by VENDOR, signed and submitted with

     I    VENDOR agrees to all technical and general requirements and guidelines, additional general
          provisions, VENDOR service plan specifications, and all other specifications and terms specified in
          the RFP.

     J.   VENDOR must complete the Proposal Certification, Schedule A1, Non-Collusion Affidavit,
          Schedule A2, and Vendor Acknowledgements, Schedule A3, as specified. Sign, have Schedule
          A2 notarized as required, and submit as a part of the Proposal.

     K.   Provide Certificates of Insurance or other evidence that insurance is in place, which meets or
          exceeds requirements outlined in Schedule B.

     L.   Ability to commence full service by July 15, 2009

          YOUR PROPOSAL.
                                                                                               Schedule A.1
                                  PROPOSAL CERTIFICATION

VENDOR is to certify its proposal as to its compliance with the Request for Proposal specifications using the
language as stated hereon.

                           RESPONSE TO WAYNE STATE UNIVERSITY
                               REQUEST FOR PROPOSAL FOR
                          PROVIDING A SBEP DATABASE SYSTEM 2009
                                    DATED: June 4, 2009

                              AND TO ANY AMENDMENTS, THERETO

The undersigned, duly authorized to represent the persons, firms and corporations joining and participating in
the submission of this Proposal states that the Proposal contained herein is complete and is in strict
compliance with the requirements of the subject Request for Proposal dated June 4, 2009, except as noted in
Exhibit 1, the "Restricted Services/Exceptions to RFP" section of the Proposal. If there are no modifications,
deviations or exceptions, state same as a part of the Proposal Certification Statement:

                    NONE                        If there are, state YES

This proposal remains in effect for 120 days.

Any notice required under the Agreement shall be personally delivered or mailed by first class or certified mail,
with proper postage, prepaid, to the Subject VENDOR at the following address:

Company Name:            _________________________________________________________

Address:                 _________________________________________________________


Telephone:               (________________)_______________________________________

Fax:                     (________________)_______________________________________

ATTN:                    _________________________________________________________

Tax Payer ID:            _________________________________________________________

Submitted by:            _________________________________________________________

Signature                _________________________________________________________

Typed Name               _________________________________________________________

                         ____________________________________             ___________________
                                         (Title)                                 (Date)
                                                                                                     Schedule A.2

                                                            NON-COLLUSION AFFIDAVIT

                    The undersigned, duly authorized to represent the persons, firms and corporations joining and
                    participating in the submission of the foregoing Proposal (such persons, firms and corporations
                    hereinafter being referred to as the "VENDOR"), being duly sworn, on his or her oath, states that to
                    the best of his or her belief and knowledge no person, firm or corporation, nor any person duly
                    representing the same joining and participating in the submission of the foregoing Proposal, has
                    directly or indirectly entered into any agreement or arrangement with any other VENDORS, or with
                    any official of the UNIVERSITY or any employee thereof, or any person, firm or corporation under
                    contract with the UNIVERSITY whereby the VENDOR, in order to induce acceptance of the
                    foregoing Proposal by said UNIVERSITY, has paid or is to pay to any other VENDOR or to any of
                    the aforementioned persons anything of value whatever, and that the VENDOR has not, directly or
                    indirectly entered into any arrangement or agreement with any other VENDOR or VENDORS which
                    tends to or does lessen or destroy free competition in the letting of the contract sought for by the
                    foregoing Proposal.

                    The VENDOR hereby certifies that neither it, its officers, partners, owners, providers,
                    representatives, employees and parties in interest, including the affiant, have in any way colluded,
                    conspired, connived or agreed, directly or indirectly, with any other proposer, potential proposer, firm
                    or person, in connection with this solicitation, to submit a collusive or sham bid, to refrain from
                    bidding, to manipulate or ascertain the price(s) of other Vendors or potential Vendors, or to obtain
                    through any unlawful act an advantage over other Vendors or the college.

                    The prices submitted herein have been arrived at in an entirely independent and lawful manner by
                    the proposer without consultation with other Vendors or potential Vendors or foreknowledge of the
                    prices to be submitted in response to this solicitation by other Vendors or potential Vendors on the
                    part of the proposer, its officers, partners, owners, providers, representatives, employees or parties
                    in interest, including the affiant.

                                                                  CONFLICT OF INTEREST

                    The undersigned proposer and each person signing on behalf of the proposer certifies, and in the
                    case of a sole proprietorship, partnership or corporation, each party thereto certifies as to its own
                    organization, under penalty of perjury, that to the best of their knowledge and belief, no member of
                    the UNIVERSITY, nor any employee, or person, whose salary is payable in whole or in part by the
                    UNIVERSITY, has a direct or indirect financial interest in the award of this Proposal, or in the
                    services to which this Proposal relates, or in any of the profits, real or potential, thereof, except as
                    noted otherwise herein.

                    Signature ____________________________________________

                    Company Name ____________________________________________

                    Date                        ____________________________________________

                                                                         Subscribed and sworn to before me this

                                                                         __________ day of ________________, 2009.

                    Notary Public in and for the County of _____________________________, State of


                    My commission expires: _______________________________________

                                                                                                   Schedule A.3
                                VENDOR Acknowledgements (Revised 9-2008)
                            RFP – SBEP Database System for Wayne State University

By virtue of submittal of a Proposal, VENDOR acknowledges:

   That all of the requirements in the Scope of Work of this RFP have been read and understood.
   That the University’s General Requirements and Guidelines have been read, understood and accepted.
   That compliance with the Requirements and/or Specifications, General Requirements and Guidelines, and
    any applicable Supplemental Terms and Conditions will be assumed acceptable to the VENDOR if not
    otherwise noted in the submittal in an Exhibit I, Restricted Services.
   That Supplier is not delinquent on the repayment of any Federal or State of Michigan debt.
   That Supplier is presently not debarred, suspended, proposed for debarment, declared ineligible, nor
    voluntarily excluded from covered transactions by any Federal or State of Michigan department or agency.
   Any responses, materials, correspondence, or documents provided to the University are subject to the State
    of Michigan Freedom of Information Act and may be released to third parties in compliance with that Act,
    regardless of notations in the VENDOR's Proposal to the contrary.
   That all of the Terms and Conditions of this RFP and Vendor’s Response Proposal become part of any
    ensuing agreement.
   The individual signing below has authority to make these commitments on behalf of Supplier.

Supplier, through the signature below of its agent, hereby offers to provide the requested products/services at the
prices identified, and under the terms and conditions stated and incorporated into this RFP. This offer remains
open for [120] days.


Company Name:



Telephone:              (                )

Tax Payer I.D.

Submitted by:


Typed Name
                                             (Title)                              (Date)

The Internal Revenue Code requires recipients of payments which must be reported on Form 1099 to provide
their taxpayer identification number (TIN).
T.I.N. (Taxpayer Identification Number, Federal Identification Number, or Social Security Number)

        NOTE: If the address to submit purchase orders, remit payment or send additional request for proposals
            is different from the above address, please indicate those addresses on a separate sheet and
            include with your response.
                                                                                                                     Schedule B
                              Schedule B - INSURANCE REQUIREMENTS
____________________________________________, at its sole expense, shall cause to be issued and maintained in full
effect for the term of this agreement, insurance as set forth hereunder:

                                                    General Requirements

         Type of Insurance                                                          Minimum Requirement

1.   Comprehensive General Liability                    Bodily Injury               $ 500,000 each person
                                                                                    $1,000,000 aggregate
                                                        Property Damage             $ 500,000 each occurrence
                                                                                    $1,000,000 aggregate
                                                                                    $2,000,000 Combined Single Limit (CSL)

2.   Comprehensive Automobile Liability                 Bodily Injury               $ 500,000 each person
     (including hired and non-owned vehicles)                                       $1,000,000 each accident
                                                        Property Damage             $ 500,000 each accident
                                                                                    $2,000,000 Combined Single Limit (CSL)

3.   Workers' Compensation                              Statutory-Michigan          $ 100,000
     (Employers' Liability)

                                             Maximum Acceptable Deductibles

         Type of Insurance                                                          Deductible

     Comprehensive General Liability                                                $5,000
     Comprehensive Automobile Liability                                                0
     Workers' Compensation                                                             0

1.   All liability policies must be written on an occurrence form of coverage.

2.   Comprehensive general liability includes, but is not limited to: consumption or use of products, existence of
     equipment or machines on location, and contractual obligations to customers.

3.   The Board of Governors, Wayne State University, shall be named as an additional insured, but only with respect
     to accidents arising out of said contract.

                                                   Certificates of Insurance

1.   Certificates of Insurance naming Wayne State University / Office of Risk Management as the certificate holder and
     stating the minimum required coverages must be forwarded to the Office of Risk Management to be verified and
     authenticated with the agent and/or insurance company.

2.   Certificates shall contain a statement from the insurer that, for this contract, the care, custody or control
     exclusion is waived.

3.   Certificates shall be issued on a ACORD form or one containing the equivalent wording, and require giving
     WSU a thirty (30) day written notice of cancellation or material change prior to the normal expiration of coverage.

4.   Revised certificates must be forwarded to the Office of Risk Management thirty (30) days prior to the
     expiration of any insurance coverage listed on the original certificate, as follows:

               Wayne State University
               Office of Risk Management
               5700 Cass Avenue, Suite 4622 AAB
               Detroit, MI 48202
             PRICE SCHEDULE C

  Download the spreadsheet from the web site at


Summary Questionnaire
                                   Schedule D - Summary Questionnaire

                                                                          YES     ALTERNATIVE

1.    Can your company provide services on or before July               _______   ______________
      15, 2009?

2.    Have you provided three (3) references with specific              _______   _______________
      contact names and phone numbers?

3.    Did you attend the mandatory Pre-Proposal meeting on              _______   _______________
      June 17, 2009?

4.    Did your company provide a certificate of insurance to            _______   _______________
      meet or exceed all our minimum requirements?

5.    Did your company provide the required Proposal                    _______   _______________
      Certification, Non- Collusion Affidavit and Vendor
      Acknowledgement, Schedules A1, A2, and A3?

6.    Did your company complete and provide the Summary                 _______   _______________
      Price Schedule C?

7.    Did your company agree to guarantee to maintain a top             _______   _______________
      priority for the UNIVERSITY?

8.    Please complete the following questions:

      Total number of employees in your company                         ______

      Total years in business with this company name                    ______

9.    Does your company agree to provide financial reports to           ______    _______________
      the University upon request?

10.   Does your company agree to allow the UNIVERSITY to                ______    _______________
      audit your books pertaining to the UNIVERSITY

11.   Are there any conflicts of interest in doing business with        ___ Yes
      the University?                                                   ___ No

12.   Did your company provide any “restrictions in services”,          ___ Yes
      as Exhibit 1 of your Proposal?                                    ___ No

13.   Did your company provide a list of lost accounts in excess of     ______    _______________
          APPENDIX 1

(Wayne State University Campus Map)

           See web site:


Registration/Intent Form
                                                                                                  APPENDIX 2

                                       REGISTRATION/INTENT FORM


Please use this form to indicate your attendance at our mandatory Pre-proposal meeting to be held on June 17,
2009 at 10:00 a.m. and your intent to submit a proposal for the services listed. Please type or print the information
requested below, then fax to Wayne State University, attention Ms. Pat Milewski at (313) 577-8277 by June 16,
2009 by noon.

Vendor Name:

Vendor Address:

Contact Person:

Telephone:                 (               )

Fax:                       (               )

Email:                   __________________________________________________________________

         YES ________ I will be attending the Pre-proposal meeting on June 17, 2009 at 10:00 a.m.

                               Location:   Wayne State University
                                           Academic / Administration Building
                                           5700 Cass Avenue,
                                           4 Floor – Conference Room 4002
                                           Detroit, MI 48202

                               Time:       10:00 a.m.

         YES________ I would like to participate in the pre-bid meeting via Conference Call, reference log-
                    in conference number: (313) 993-3480 (no password) on June 17, 2009 at
                    10:00 a.m.

         NO _________ I will not participate in the Request for Proposal and will not be
                        present at the meeting.

I understand that this will not affect our status as a potential supplier to Wayne State University.
                                           Detroit, MI 48202

                            Time:          10:00 a.m.

         YES________ I would like to participate in the pre-bid meeting via Conference Call, reference log-in
                    conference number: (313) 993-3480 (no password) on June 17, 2009 at
                    10:00 a.m.

         NO _________ I will not participate in the Request for Proposal and will not be
                         present at the meeting.

I understand that this will not affect our status as a potential supplier to Wayne State University.

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