Call Tracking Spreadsheet - Excel

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					NEXT AVAILABLE APPOINTMENT TRACKING SPREADSHEET
Instructions:
1. Enter the date for the beginning of the week in Column A.
2. At the beginning of every work day, call central scheduling and ask:
a. If this were my 1st contact, how many calendar days until the next available ASSESSMENT appointment?
Record the number of days in Column C.
b. If I have just been assessed, how many calendar days until the next available appointment for a 1st
TREATMENT session? Record the number of days in Column D.
3. The maximum number of days until the next available appointment for that week will be calculated
automatically in columns E and F and displayed on the graph.
4. Use the first two weeks to collect baseline data before making any changes. Make a note of changes
implemented in Column G.

Agency:    __________________________



    (A)        (B)           (C)          (D)           (E)           (F)                    (G)
   Date       Day of      # of Days   # of Days     Maximum #    Maximum #               Change Made
              Week        Until Next  Until Next   of Days until of Days until
                          Available  Available 1st     Next          Next
                         Assessment   Treatment      Available   Available 1st
                         Appointment Appointment Assessment       Treatment
                                                   Appointment Appointment
mm/dd/yy Monday                                                                      Baseline
         Tuesday
         Wednesday
         Thursday
         Friday
         Saturday
         Sunday                                              0              0
mm/dd/yy Monday
         Tuesday
         Wednesday
         Thursday
         Friday
         Saturday
         Sunday                                              0              0
mm/dd/yy Monday
         Tuesday
         Wednesday
         Thursday
         Friday
         Saturday
         Sunday                                              0              0
mm/dd/yy Monday
         Tuesday
         Wednesday
         Thursday
         Friday
         Saturday
         Sunday      0   0
mm/dd/yy Monday
         Tuesday
         Wednesday
         Thursday
         Friday
         Saturday
         Sunday      0   0
mm/dd/yy Monday
         Tuesday
         Wednesday
         Thursday
         Friday
         Saturday
         Sunday      0   0
mm/dd/yy Monday
         Tuesday
         Wednesday
         Thursday
         Friday
         Saturday
         Sunday      0   0
mm/dd/yy Monday
         Tuesday
         Wednesday
         Thursday
         Friday
         Saturday
         Sunday      0   0
mm/dd/yy Monday
         Tuesday
         Wednesday
         Thursday
         Friday
         Saturday
         Sunday      0   0
mm/dd/yy Monday
         Tuesday
         Wednesday
         Thursday
         Friday
         Saturday
         Sunday      0   0
mm/dd/yy Monday
         Tuesday
         Wednesday
         Thursday
         Friday
         Saturday
         Sunday      0   0
mm/dd/yy Monday
         Tuesday
           Wednesday
           Thursday
           Friday
           Saturday
           Sunday      0   0
mm/dd/yy   Monday
           Tuesday
           Wednesday
           Thursday
           Friday
           Saturday
           Sunday      0   0
mm/dd/yy   Monday
           Tuesday
           Wednesday
           Thursday
           Friday
           Saturday
           Sunday      0   0
mm/dd/yy   Monday
           Tuesday
           Wednesday
           Thursday
           Friday
           Saturday
           Sunday      0   0
mm/dd/yy   Monday
           Tuesday
           Wednesday
           Thursday
           Friday
           Saturday
           Sunday      0   0
mm/dd/yy   Monday
           Tuesday
           Wednesday
           Thursday
           Friday
           Saturday
           Sunday      0   0
mm/dd/yy   Monday
           Tuesday
           Wednesday
           Thursday
           Friday
           Saturday
           Sunday      0   0
mm/dd/yy   Monday
           Tuesday
           Wednesday
           Thursday
           Friday
           Saturday
           Sunday      0   0
mm/dd/yy   Monday
           Tuesday
           Wednesday
           Thursday
           Friday
           Saturday
           Sunday      0   0
mm/dd/yy   Monday
           Tuesday
           Wednesday
           Thursday
           Friday
           Saturday
           Sunday      0   0
mm/dd/yy   Monday
           Tuesday
           Wednesday
           Thursday
           Friday
           Saturday
           Sunday      0   0
mm/dd/yy   Monday
           Tuesday
           Wednesday
           Thursday
           Friday
           Saturday
           Sunday      0   0
mm/dd/yy   Monday
           Tuesday
           Wednesday
           Thursday
           Friday
           Saturday
           Sunday      0   0
mm/dd/yy   Monday
           Tuesday
           Wednesday
           Thursday
           Friday
           Saturday
           Sunday      0   0
mm/dd/yy   Monday
           Tuesday
           Wednesday
           Thursday
           Friday
           Saturday
           Sunday      0   0
mm/dd/yy   Monday
           Tuesday
           Wednesday
           Thursday
           Friday
           Saturday
           Sunday      0   0
mm/dd/yy   Monday
           Tuesday
           Wednesday
           Thursday
           Friday
           Saturday
           Sunday      0   0
mm/dd/yy   Monday
           Tuesday
           Wednesday
           Thursday
           Friday
           Saturday
           Sunday      0   0
mm/dd/yy   Monday
           Tuesday
           Wednesday
           Thursday
           Friday
           Saturday
           Sunday      0   0
mm/dd/yy   Monday
           Tuesday
           Wednesday
           Thursday
           Friday
           Saturday
           Sunday      0   0
mm/dd/yy   Monday
           Tuesday
           Wednesday
           Thursday
           Friday
           Saturday
           Sunday      0   0
mm/dd/yy   Monday
           Tuesday
           Wednesday
           Thursday
           Friday
           Saturday
           Sunday      0   0
mm/dd/yy   Monday
           Tuesday
           Wednesday
           Thursday
           Friday
           Saturday
           Sunday      0   0
mm/dd/yy   Monday
           Tuesday
           Wednesday
           Thursday
           Friday
           Saturday
           Sunday      0   0
mm/dd/yy   Monday
           Tuesday
           Wednesday
           Thursday
           Friday
           Saturday
           Sunday      0   0
mm/dd/yy   Monday
           Tuesday
           Wednesday
           Thursday
           Friday
           Saturday
           Sunday      0   0
mm/dd/yy   Monday
           Tuesday
           Wednesday
           Thursday
           Friday
           Saturday
           Sunday      0   0
mm/dd/yy   Monday
           Tuesday
           Wednesday
           Thursday
           Friday
           Saturday
           Sunday      0   0
mm/dd/yy   Monday
           Tuesday
           Wednesday
           Thursday
           Friday
           Saturday
           Sunday      0   0
mm/dd/yy   Monday
           Tuesday
           Wednesday
           Thursday
           Friday
           Saturday
           Sunday      0   0
mm/dd/yy Monday
         Tuesday
         Wednesday
         Thursday
         Friday
         Saturday
         Sunday      0   0
mm/dd/yy Monday
         Tuesday
         Wednesday
         Thursday
         Friday
         Saturday
         Sunday      0   0
mm/dd/yy Monday
         Tuesday
         Wednesday
         Thursday
         Friday
         Saturday
         Sunday      0   0
mm/dd/yy Monday
         Tuesday
         Wednesday
         Thursday
         Friday
         Saturday
         Sunday      0   0
mm/dd/yy Monday
         Tuesday
         Wednesday
         Thursday
         Friday
         Saturday
         Sunday      0   0
mm/dd/yy Monday
         Tuesday
         Wednesday
         Thursday
         Friday
         Saturday
         Sunday      0   0
mm/dd/yy Monday
         Tuesday
         Wednesday
         Thursday
         Friday
         Saturday
         Sunday      0   0
mm/dd/yy Monday
         Tuesday
         Wednesday
         Thursday
         Friday
         Saturday
         Sunday      0   0
mm/dd/yy Monday
         Tuesday
         Wednesday
         Thursday
         Friday
         Saturday
         Sunday      0   0
mm/dd/yy Monday
         Tuesday
         Wednesday
         Thursday
         Friday
         Saturday
         Sunday      0   0
mm/dd/yy Monday
         Tuesday
         Wednesday
         Thursday
         Friday
         Saturday
         Sunday      0   0
                 SUMMARY
Week #   Week      Maximum #       Maximum #
         Beginning of Days until   of Days until
                   Next            Next
                   Available       Available 1st
                   Assessment      Treatment
                   Appointment     Appointment
                                                               1
1        mm/dd/yy        0               0
2        mm/dd/yy        0               0                     1
3        mm/dd/yy        0               0
4        mm/dd/yy        0               0                     1
5        mm/dd/yy        0               0
6        mm/dd/yy        0               0                     1
7        mm/dd/yy        0               0
8        mm/dd/yy        0               0                     1
                                                   # of Days




9        mm/dd/yy        0               0
                         0               0                     1
10       mm/dd/yy
11       mm/dd/yy        0               0
                                                               0
12       mm/dd/yy        0               0
13       mm/dd/yy        0               0
                                                               0
14       mm/dd/yy        0               0
15       mm/dd/yy        0               0                     0
16       mm/dd/yy        0               0
17       mm/dd/yy        0               0                     0
18       mm/dd/yy        0               0
19       mm/dd/yy        0               0                     0
20       mm/dd/yy        0               0
21       mm/dd/yy        0               0
22       mm/dd/yy        0               0
23       mm/dd/yy        0               0
24       mm/dd/yy        0               0
                                                                   Maximum # of Days unti
25       mm/dd/yy        0               0
26       mm/dd/yy        0               0
27       mm/dd/yy        0               0
28   mm/dd/yy   0   0
29   mm/dd/yy   0   0
30   mm/dd/yy   0   0
31   mm/dd/yy   0   0
32   mm/dd/yy   0   0
33   mm/dd/yy   0   0
34   mm/dd/yy   0   0
35   mm/dd/yy   0   0
36   mm/dd/yy   0   0
37   mm/dd/yy   0   0
38   mm/dd/yy   0   0
39   mm/dd/yy   0   0
40   mm/dd/yy   0   0
41   mm/dd/yy   0   0
42   mm/dd/yy   0   0
43   mm/dd/yy   0   0
44   mm/dd/yy   0   0
45   mm/dd/yy   0   0
46   mm/dd/yy   0   0
47   mm/dd/yy   0   0
48   mm/dd/yy   0   0
49   mm/dd/yy   0   0
50   mm/dd/yy   0   0
51   mm/dd/yy   0   0
52   mm/dd/yy   0   0
                                                       AGENCY: _______________
                                             Maximum # of Days until Next Available Appointment




                                                         Week
Maximum # of Days until Next Available Assessment Appointment       Maximum # of Days until Next Available 1st Tre
________
 vailable Appointment




 # of Days until Next Available 1st Treatment Appointment

				
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