Calander Project Scheduling

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					                                                                   2009 Agency Specific Clarifications
                                  Washington State FIRE
      TOPIC                             SERVICE                                                       FEDERAL                       WADNR                                                                                                         ODF
                                                                                             Casual, Volunteer & Emergency Firefighters
Status                     Temporary Emergency Employees                                   Casual Hire                                                     Casual Hire                                                  Emergency Firefighters.
Hiring Office              Hired locally through Fire Districts / Departments.             Locally through Federal Host Agencies                           Hired locally or through expanded dispatch.                  Hired locally or through expanded dispatch.
(Point of Hire)
Pay Plan                   Washington Association of State Chiefs                          Pay Plan for Emergency Workers                                  DNR interagency Wage and Equipment Rates.                    ODF Incident Mobilization Plan
Work Week                  The workweek begins at the employee's home jurisdiction There is no defined work week.                                          The work week begins the day assigned to the incident     The work week begins Monday at 00:01 and ends
                           upon assignment and continues for seven consecutive                                                                             and continues for seven consecutive 24-hour periods until Sunday at 24:00.
                           24hr days in compliance with the Mobe Plan.                                                                                     personnel are terminated from the incident.


Overtime                   All hours worked in excess of forty (40) hours in a seven        Casual rates are not adjusted for overtime and hazard          All hours worked in excess of forty (40) hours in a seven    All hours worked in excess of forty (40) hours each work
                           day period shall be paid at one and one-half times the          pay differential. All hours are paid at the same rate.          day period shall be paid at one and one-half times the       week shall be paid at least one and one-half times the
                           regular rate.                                                                                                                   regular rate.                                                regular rate.
Transportation /           Transportation required from point of hire until return to      Transportation required from point of hire until return to      Transportation required from point of hire until return to    Transportation required from point of hire until return to
                           point of hire shall be at agency expense.                       point of hire shall generally be at Government expense.         point of hire shall be at agency expense.                    point of hire shall be at agency expense.
Travel Time
Taxes                      State and Federal                                               State and Federal                                               State and Federal                                            State and Federal
Employee of?               If paid by WSP, then they are temporary state employees. Federal Government                                                     If paid by DNR, then they are temporary state employees. If paid by ODF, then they are an emergency state
                           If paid by home agency, they remain employees of the                                                                            If paid by home agency, they remain employees of the     employee. If paid by home agency, then they remain an
                           home agency.                                                                                                                    home agency.                                             employee of the home agency.
Benefits                   No sick leave or annual leave. If paid by WSP, L&I              No sick or annual leave. Covered under the Federal              L&I coverage, no paid leave                                  No Leave. Not eligible for State Unemployment benefits.
                           coverage.                                                       Employees Compensation Act.
Worker's                   Washington State Labor & Industries paperwork should be         All government employees, including casual hires, are           Washington State Labor & Industries insurance covered.       All employees of ODF, including casual hires, are covered
                           mailed to WSP Emergency Mobilization Section. Career            covered under Office of Workman’s Compensation.                 Forms must be completed by the hospital or emergency         by SAIF insurance. An 801 form must be completed by
Compensation
                           employees are covered per home agency agreements.               Employee claims should be directed to the Comp/Claims           care facility. Use the mailing address on the OF-288 for     the employee and supervisor. Supervisor is also required
                           Use the home agency mailing address for agency                  Unit Leader. Medical services may be provided by                all L&I paperwork. L&I forms may be obtained by calling 1-   to complete an Occupational Injury Report. If the
                           employees. L&I forms must be completed by the hospital          "agency provided medical care."                                 800-848-0811. Cannot be covered or treated through           employee is seeking medical attention, the employee will
                           or emergency care facility, with a copy to Mobe personnel                                                                       Federal APMC.                                                need to complete a Return to Work Information form for
                           at the incident or the State EOC within 24 hours.                                                                                                                                            employee to continue work.


Address Provided           Where check & W-2 should be mailed.                             Where check & W-2 should be mailed.                             Where check & W-2 should be mailed.                          Where check & W-2 should be mailed.

W-4                        Yes                                                             Yes (Completed at the point of hire - typically is not at the   Yes                                                          Yes
                                                                                           fire.)
I-9                        Yes (Completed at the point of hire - typically is not at the   Yes (Completed at the point of hire - typically is not at the   Yes                                                          Yes
                           fire.)                                                          fire.)
Other                      WSP Employment Waiver                                           W-5 if requested; Final OF-288 for FS hired ADs need to         All documentation and signed OF-288s must be returned        Original documentation will stay with the fire
                                                                                           be finalized and sent to Albuquerque Service Center             to home agency.                                              package. Copies of all documents will be sent to the
                                                                                           (ASC) following agency guidelines. DOI hired ADs will                                                                        home disrict (if different than the incident district.)
                                                                                           take the OF288 to their home unit to be finalized and sent
                                                                                           for payment.




Reference                  Washington State Fire Serivces Resource Mobilization            Agency (ASC) Casual Hiring guidelines. NWCG IIBMH               DNR Interagency Wage and Equipment Rates                     Incident mobilization Plan
                           Plan                                                            Chapter 10 for further pay information and Chapter 15 for
                                                                                           further information on Compensation.




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        R.Slick-USFS; S.Carr-WFS; J.Cline-WADNR; T.Chambers-ODF                                                                                                                                                                                                     Page - 1
                                                               2009 Agency Specific Clarifications
                                Washington State FIRE
      TOPIC                           SERVICE                                                    FEDERAL                       WADNR                                                                                                    ODF
                                                                                        Casual, Volunteer & Emergency Firefighters
                                                                                                Employee Reimbursements
Cellular Phone           Business call charges incurred by personnel assigned to      A Resource Order with Request Number is required to            Same as ODF                                                A resource number is requested for business use of
                         an Incident Management Team and "reasonable and              cover charges. If this is a government cell phone then                                                                    personal cell phone. No resource number is required for
Usage - Business
                         prudent" use by mobilized resources to their home            their project will NOT be reimbursed by fire for the calls.                                                               personal use as defined by the travel policy
Calls                    agency. Must be documented. Use the Resource Order           NWCG IIBMH Chapter 20 and the Incident Business
                         Number assigned to incident.                                 Operation Guidelines for further information.


Cellular Phone           No personal calls allowed. Mobilization Guide                                                                               Personal call charges incurred per DNR travel policy may Personal call charges incurred per ODF travel policy may
                                                                                                                                                     be reimbursed. Same as Federal. OFM Travel               be reimbursed.
Usage - Personal                                                                      Calls made on personal cell phone MAY be reimbursed
                                                                                      but generally will not be. A Resource Order with Request       Guidelines
Calls
                                                                                      Number is required to cover charges and should be
                                                                                      approved on Overhead Resource order for ANY
                                                                                      reimbursement of cellular phone calls. NWCG IIBMH
                                                                                      Chapter 20 and the Incident Business Operation
                                                                                      Guidelines for further information.

                                                                                                     Completed Finance Documents
Career Firefighters -    Career Fire Service Or Agency Employee: The original OF- Same as Fire Services; NOTE: All WFS employees must Same as Federal                                                           To host district/unit
                         288 is to go with the employee to be delivered to their      be under agreement and bill directly to agreement host per
Those paid by home
                         home unit. A file copy is to be put in the official incident agency direction.
agency                   files.
Volunteer/Casual FF      Volunteer Firefighters: The original OF-288 is delivered     Final OF-288 for FS hired ADs need to be finalized and         All pay documentation must be signed and returned to the To host district/unit
                         with the finance package to the Washington State Patrol.     sent to Albuquerque Service Center (ASC) following             DNR office where the casual hire has signed their pre
- Those paid by the
                         A file copy is to be placed in the final fire package. The   agency guidelines. DOI hired ADs will take the 288 to          season agreement.
State or Federal         Volunteer Firefighter is to receive a copy.                  their home unit to be finalized and sent for payment.
Gov't
Contracts / Vendors Either the Incident Commander or the Finance Section              Completed/closed contract payment packages to be sent Completed/closed contract payment packages to be sent               All contracts, agreements and vendor invoices will go with
                         Chief may enter into a temporary agreement in the            in with the Final Finance Package for payment. For FS        in with the Final Finance Package to the incident            the finance package to the incident agency administrative
                         absence of an employee of the Washington State Patrol.       incidents, use ASC tramsmittal forms, maintain copies for payment agency responsible for payment.                         representative. Contractors and vendors must invoice
                         A formal agreement signed by an authorized WSP               host incident finance files. When you receive electonic                                                                   ODF.
                         representative will need to be in place prior to payment.    notification forward notification to incident host financial
                                                                                      contact.

Completed Finance To the Washington State Patrol - Fire Protection                    To Host Federal Agency                                         To jurisdictional payment agency or as determined by To host district/unit
                  Bureau, POB 42600, Olympia WA 98504                                                                                                the Incident Business Advisor.
Box
Reference         Washington State Fire Serivces Resource Mobilization                See NWCG IIBMH and Federal direction on                        DNR Regional Business Operating Guidelines                 ODF Incident Mobilization Plan
                         Plan                                                         Documentation for further information on Final Finance
                                                                                      Fire Package.

                                                                                        Personnel Practices - Hours and Scheduling
Meal Breaks              Meal breaks are compensable while assigned to an             Compensable meal periods are the exception, not the                Same as Federal.                                       Meal breaks are compensable while assigned to an
                         incident.                                                    rule. Personnel on the fireline may be compensated for                                                                    incident.
                                                                                      their meal period if ALL of the following conditions are
                                                                                      met: fire is not controlled, and The OSC2 makes a
                                                                                      decision that it is critical to the effort of controlling the fire
                                                                                      that personnel remain at their post of duty and continue to
                                                                                      work as they eat, and The compensable meal break is
                                                                                      approved by the supervisor at the next level of the crew
                                                                                      boss and is documented on CTR. In those situations
                                                                                      where incident support personnel cannot be relieved from
                                                                                      performing work and must remain at a post of duty, a meal
                                                                                      period may be recorded as time worked for which
                                                                                      compensation shall be allowed and documented on the
                                                                                      CTR. (IIBMHB 12.6) Time spent eating during travel
                                                                                      interruptions is non-compensable. (IIBMHB 12.3) . See
                                                                                      NWCG IIBMH Chapter 12.6 for further information .




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      R.Slick-USFS; S.Carr-WFS; J.Cline-WADNR; T.Chambers-ODF                                                                                                                                                                                            Page - 2
                                                                2009 Agency Specific Clarifications
                                Washington State FIRE
      TOPIC                           SERVICE                                               FEDERAL                        WADNR                                                                                                              ODF
                                                                                   Casual, Volunteer & Emergency Firefighters
                                                                              Personnel Practices - Hours and Scheduling, continued
Assignment               Does not apply.                                               Upon completion of the standard 14 days assignment, an            Documentation of length of assignment extension             Upon completion of the standard 14 day assignment, in-
                                                                                       extension of up to an additional 14 days may be allowed           requirement letter needs to be completed prior to           state extensions can be approved by their District
Extensions
                                                                                       (for a total of up to 30 days, inclusive of mandatory days        extension. R&R must be taken before an extension of fire    Manager/Forester. Any out-of-state assignment extension
                                                                                       off, and exclusive of travel) Incident Management Team            duty will be granted. Conditions placed by the Region or    (for up to an additional 7 days) must be approved by their
                                                                                       Extensions are to be negotiated between the incident              Division Manager upon granting extension approval must      immediate supervisor, District Manager/Forester and the
                                                                                       Agency Administrator, the Incident Commander, and the             be honored by the Incident Commander. The Resource          Protection Program Chief.
                                                                                       GMAC/NMAC (if directed). See See NWCG IIBMH                       Protection Division Manager’s signature represents
                                                                                       Chapter 12.7-2 for further information. For Information on        endorsement of those conditions. (WADNR
                                                                                       Detail Assignments reference IIBMHB 12.1-3                        Memorandum dated 3/8/04 Length of fire duty
                                                                                                                                                         assignments and a change in rest and recuperation
                                                                                                                                                         provisions.)


Length of                The length of commitment shall not exceed 14 days             Standard assignment length is 14 days, exclusive of travel        The maximum length of continuous fire duty away from       An In-State ODF assignment has no limit. An assignment
                         (including travel time). The minimum time commitment for      from and to home unit, with possible extensions identified        their duty station for DNR employees without scheduling    for another agency (in-state or out-of-state) is limited to
Assignment
                         personnel is 72 hours. An agency may at its option,           above. Time spent in staging and preposition status               rest and recuperation is 10 days. When continuous fire     14 days with travel outside of the 14 days.
                         arrange for partial or full crew replacements after 72        counts toward the 14-day limit, regardless of pay status,         duty is going to exceed 10 days, rest and recuperation
                         hours, with I/C approval. See Mobilization Plan for           for all personnel, including incident management teams.           need to be scheduled. Not included in calculating 14 days
                         compensation rules.                                           An assignment is defined as the time period (days)                is travel time up to 48 hours going to a fire and up to 48
                                                                                       between the first full operational period at the first incident   hours returning from a fire. Assignments longer than 14
                                                                                       or reporting location on the original resource order and          days must be pre-approved.(WADNR Memorandum
                                                                                       commencement of return travel to the home unit. See               dated 3/8/04 Length of fire duty assignments and a
                                                                                       NWCG IIBMH Chapter 12.7-2 for further information.                change in rest and recuperation provisions.)




Days Off (R&R)           Does not apply.                                               After completion of a 14 days assignment and return to            DNR employees are to be scheduled to be unavailable for     One day of R&R should be provided after 14 consecutive
                                                                                       the home unit, two mandatory days off will be provided (2         work assignments for 24 hours after ten consecutive         days of shifts of 12 hours or longer. R&R must be given
                                                                                       after 14). If extension occurs, regardless of extension           calendar days of fire duty away from their duty station     at the incident prior to demobilization. A minimum of 24
                                                                                       duration, two mandatory days off will be provided prior to        without directed rest. (WADNR Memorandum dated              hours R&R should occur between incident assignments.
                                                                                               nd
                                                                                       the 22 day of the assignment. Upon release from the               3/8/04 Length of fire duty assignments and a change in
                                                                                       assignment, regardless of extension duration, two                 rest and recuperation provisions.)
                                                                                       mandatory days off will be provided immediately following
                                                                                       the return to the home unit and are chargeable to the
                                                                                       incident. See NWCG IIBMH Chapter 12.7-2-3:4 & 12.7-3
                                                                                       for further information.


Travel Time              Travel Time is compensable time (except transported or        All travel is compensable. Severity and Emergency                 Same as Fire Service, Federal, and ODF.                     Travel time is compensable unless crew or equipment is in
                         towed units). Responding personnel are eligible for 1 hour    Stabilization Rehabilitation (ESR)Team Assignments are                                                                        non-compliance.
                         of muster time (enroute) and 1 hour to place equipment        also included. NWCG IIBMH Chapter 12.3 See 12.3--2
                         back into service up arriving at the home unit - added into   for clarification on travel interuptions.
                         return travel.
Work / Rest              Ensure personnel are provided a 2 to 1 work to rest ratio     Plan for and ensure that all personnel are provided a        Same as Federal; Justification must include appropriate          There is no limit on the number of hours worked in the first
                         (for every 2 hours of work or travel, provide 1 hour of       minimum 2:1 work to rest ratio (for every 2 hours of work mitigation measures that were taken to adhere to 2:1                operational period. Supervisors must approve all shifts
Guidelines
                         sleep and/or rest). The Incident Commander shall              or travel, provide 1 hour of sleep and/or rest). Work shifts work/rest ratio.                                                 over 16 hours, after the first operational period.
                         document, approve, and include in the daily incident          that exceed 16 hours and/or consecutive days that do not
                         records, the justification for work shifts exceeding 16       meet the 2:1 work/rest ratio should be the exception, and
                         hours, including travel time, after the first operational     no work shift should exceed 24 hours. The Incident
                         period.                                                       Commander or Agency Administrator must justify work
                                                                                       shift that exceed 16 hours and those that do not meet 2:1
                                                                                       work to rest ratio. See NWCG IIBMHB 12.7-1 for
                                                                                       clarification.


Recorded Time            Enter hours in increments of quarter hour in military time.   Enter hours in increments of quarter hour in military time.       Tenths of an hour increments may be utilized. Fire records Enter hours in increments of quarter hour in military time.
                                                                                       NWCG IIBMH Chapter 13.1 .                                         will be recorded to the half hour in military time.


Daily Shift Reporting Crew time Reports and Emergency Shift Tickets are to be Same; IIBMHB 10 & 20                                                       Same as Fire Services                                       Crew time reports and Emergency Shift Tickets are to be
                         completed daily. They are to be signed by a Division                                                                                                                                        completed daily. They are to be signed by immediate
                         Supervisor or higher (Unit Leader or higher) and turned                                                                                                                                     ODF supervisor only. The finance section will sign for
                         into Finance Section daily.                                                                                                                                                                 travel time.


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      R.Slick-USFS; S.Carr-WFS; J.Cline-WADNR; T.Chambers-ODF                                                                                                                                                                                                   Page - 3
                                                              2009 Agency Specific Clarifications
                               Washington State FIRE
     TOPIC                           SERVICE                                                     FEDERAL                       WADNR                                                                                                   ODF
                                                                                        Casual, Volunteer & Emergency Firefighters
                                                                                                 Purchasing / Procurement
Equipment               Assigned units are paid as assigned in incident shift plan.   Same. See Emergency Rental Agreement Clause 7a(3).          Same as Fire Service, Federal, and ODF.                      Assigned Units are paid from approved shift tickets.
                                                                                      Procurement Officer is responsible to discuss the terms
Assignments
                                                                                      and conditions of the EERA and with the contractor.
                                                                                      Emphasize that federal, state, or local laws and
                                                                                      regulations will apply regardless of the nature of the
                                                                                      emergency that the contractor is responsible to know and
                                                                                      adhere to those that apply. See NWCG IIBMH Chapter
                                                                                      24.3-2, 24.3-3 and Emergency Rental Agreement
                                                                                      Clauses for further information. . For R6 Regional
                                                                                      Contracts (Crew, Engine, Tender) it is recommended you
                                                                                      order a CRNW to monitor contract.


Equipment Rates /       Payment rates are wet rates inclusive of all fuel, oil, repair, Payment rates and guidelines are outlined on Equipment    Same as ODF. Payment rates and guidelines are outlined Payment rates are wet rates inclusive of all fuel, oil, repair,
                        maintenance, and insurance. Payment rates and                   Rental Agreements.                                        in the DNR Interagency Wage and Equipment Rates.       maintenance, and insurance. Payment rates and
Other
                        guidelines are outlined in the Washington State Fire                                                                                                                             guidelines are outlined in the Interagency Wildfire
                        Chief's schedule.                                                                                                                                                                Equipment Rental Rates.
Supplemental Food Same as Federal                                                     Absent of more restrictive agency or geographic area          Same as federal                                            Individuals assigned to an incident will be provided the
                                                                                      policy, the following supplemental foods may be provided:                                                                recommended diet for fire fighters. Food in supplement of
and Drinks
                                                                                      Fruit OR dried fruit OR fruit juice and vegetables. Should                                                               the recommended diet are not furnished.
                                                                                      be in-season, available locally and reasonable priced to
                                                                                      avoid excessive costs and difficulty in procurement.
                                                                                      Liquid supplements in the form of sports drinks or mixes
                                                                                      that provide electrolytes and meet the carbohydrate
                                                                                      solution mixes recommended in Feeding the Wildland
                                                                                      Firefighter. Bottled water may be provided. In addition to
                                                                                      the fruit and liquid supplements, candy bars and energy
                                                                                      bars may be provided to supplement those included in
                                                                                      sack lunches. The objective is to provide for an average
                                                                                      of 1000 kilocalories of solid supplements per firefighter per
                                                                                      day. Any supplemental foods provided will require IC
                                                                                      justification AND concurrence from the Agency
                                                                                      Administrator. . See NWCG IIBMH Chapter 25.4 for
                                                                                      further information .



Ordering of             When at the incident all resource orders utilize a single     Request for goods and services must be supported by a       Same as ODF                                                  Request for good and services must be supported by a
                        point ordering system with orders placed, and resource        resource order or requisition in accordance with incident                                                                resource order or requisition.
Resources,
                        numbers issued through the Mobilization personnel             agency policy. NWCG IIBMHB.21.1
Personnel and           assigned to the incident or at the EOC.
Supplies
Purchasing /            Same as WDNR.                                                 Only authorized government employees may make               Procurement Unit Leader may be given the authority for all   Incident finance section will authorize purchasing needed
                                                                                      purchases while on incidents. They must follow the          needs on an incident under the Delegation of Authority.      on an incident. Section Chiefs could authorize an ODF
Procurement
                                                                                      appropriate agency procedures. See NWCG IIBMH               Request numbers must be obtained and finance pay             employee to pick up miscellaneous items. Finance Section
Personnel                                                                             Chapter 20 for further information .                        documents completed.                                         Chief or Procurement Unit Leader provides purchasing
                                                                                                                                                                                                               guidelines.

Land Use                Incident Commander or Finance Section Chief has the           Simplified acquisition procedures should be used to         Incident Commander or Finance Section Chief has the          Land use agreements may be negotiated by the
                        authority to enter into Land Use agreements. The WSP          acquire the use of property or facilities for emergency     authority to enter into Land Use agreements. The DNR         Procurement Unit Leader, in consultation with the Finance
Agreements
                        Facility Rental Agreement form should be used. Term of        incidents. No-cost land use agreements are not binding or   Emergency Facility Rental Agreement form must be             Section Chief; the Logistics Unit Leader in consultation
                        agreement should be for the duration of the mobilization.     valid and should not be negotiated. The rental              used. Term of agreement should be for the duration of the    with the Finance Section; or the Host District/Unit.
                        Alternatively, The DNR Facility Rental Agreement form         requirements are usually short term, for an undefined       incident or the end of the calander year. Considerations
                        may be used.                                                  period, and open only during the length of the incident.    of weekly or monthly rates instead of daily rates should
                                                                                      Negotiations should be made considering potential length    be negotiated.
                                                                                      of the incident and provide for varying rates based on
                                                                                      longer periods of time. Note IIBMHB information on "Fire
                                                                                      Chasing" equipment prior to hiring.See NWCG IIBMH
                                                                                      Chapter 24.2 for further information .




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     R.Slick-USFS; S.Carr-WFS; J.Cline-WADNR; T.Chambers-ODF                                                                                                                                                                                             Page - 4
                                                                 2009 Agency Specific Clarifications
                                  Washington State FIRE
       TOPIC                            SERVICE                                                     FEDERAL                       WADNR                                                                                                         ODF
                                                                                           Casual, Volunteer & Emergency Firefighters
                                                                                              Purchasing / Procurement continued
Vendor Contracts           The Incident Commander or the Finance Section Chief           A contract can only be entered into by a warranted             The Incident Commander or the Finance Section Chief            Incident finance section may authorize vendor contracts.
                           may authorize vendor contracts. Notify the State Patrol       contracting officer. Purchases shall be made by the most       may authorize vendor contracts. Refer to the DNR
                           Unit at the State EOC for all negotiated contracts. Refer     efficient method and in accordance with incident agency        Interagency Wage and Equipment Rates for guidelines.
                           to the Interagency Rate Schedule for rates on equipment       procedures. See NWCG IIBMH Chapter 20 for further              For negotiated rates attach support documentation to
                           not listed on the Washington State Fire Chief's schedule.     information.                                                   claim forms.
                           For negotiated rates attach support documentation to
                           claim forms.

                                                                                                              Compensation & Claims
Claims (Guidelines         Expense Claims (including air and camp cost) must be          Incident personnel are responsible for immediately             Incident personnel are responsible for immediately             Incident personnel are responsible for immediately
must be followed for the   submitted to the WSP Emergency Mobilization Section           reporting to their supervisor any accident or incident which   reporting to their supervisor any accident or incident which   reporting to their supervisor any accident or incident which
"employing" agency of      within forty-five (45) days of the end of the mobilization.   has resulted or may result in a claim against or for the       has resulted or may result in a claim against or for the       has resulted or may result in a claim against or for the
the individual, NOT the    Claims for loss or damage must be reported to the IMT         government. (IIBMHB Chapter 70.04-5 ) Employee claims          government and must be documented on an Initial Incident       government. All claims, including employee claims, must
agency of the incident.)   and an investigation completed when the loss or damage        should be directed to the Compensation/Claims Unit             Report (IIR). All claims, including employee claims must       be filled through the Tort Claims process.
                           to equipment is incurred. Incidental loss or damage to        Leader (IIBMHBChapter 72.4-2 ). See IIBMB Chapter 70           be filed through the Tort Claims process.
                           equipment or personal property is not reimbursable.           for more information.


Workman's                  Washington State Labor & Industries paperwork should be       All government employees, including casual hires, are          Washington State Labor & Industries insurance covered.         All employees of ODF, including casual hires, are covered
                           mailed to WSP Emergency Mobilization Section. Career          covered under Office of Workman’s Compensation.                Forms must be completed by the hospital or emergency           by SAIF insurance. An 801 form must be completed by
Compensation
                           employees are covered per home agency agreements.             Employee claims should be directed to the Comp/Claims          care facility. Use the mailing address on the OF-288 for       the employee and supervisor. Supervisor is also required
(Guidelines must be
                           Use the home agency mailing address for agency                Unit Leader. Medical services may be provided by               all L&I paperwork. L&I forms may be obtained by calling 1-     to complete an Occupational Injury Report. If the
followed for the
                           employees. L&I forms must be completed by the hospital        "agency provided medical care". NOTE: Contract                 800-848-0811.                                                  employee is seeking medical attention, the employee will
"employing" agency of
                           or emergency care facility, with a copy provided to           employees are covered under contractors insurance.                                                                            need to complete a Return to Work Information form for
the individual, NOT the
                           Mobilization personnel at the incident or at the EOC within                                                                                                                                 employee to continue work.
agency of the incident.)
                           24 hours.



                                                                                                                                Travel
Mileage Rates              Vehicles which do not require day to day use on the           Mileage claims are paid for personal transportation use Same as ODF                                                           Mileage claims are paid for personal transportation use
                           incident and the vehicles used primarily to transport the     once the personnel returns to his/her home unit. Damage                                                                       once the personnel returns to his/her home unit. Individual
                           individual from their place of dispatch to and from the       to a POV is not covered under the Military and Civilian                                                                       POV claim damage through their private insurer.
                           incident, and back to their point of dispatch or to a new     Employees Claims Act. Individuals claim damage through
                           incident will be reimbursed for mileage only. Operations      their private insurer. An EERA may not be established
                           vehicles are paid mileage to and from the incident, and       with federal government employees for the use of a POV.
                           then switched to the daily rate.                              (ref. Chapter 20, Section 24.3-3) NWCG IIBMH Chapter
                                                                                         17.1-5


Meal Cost                  Fire agencies will be reimbursed for their actual per diem    Contract kitchens must follow the contract specifics. Other    Per diem costs for meals as required in the Washington         Per diem costs for meals as required in OAM 40.10.00 will
                           expenses (receipts required) in accordance with existing      meals provided are subject to government established per       State Travel Regulations will be adhered to. Per union         be adhered to when meals are not provided.
                           per diem agreements, except when food is otherwise            diem guidelines. . See NWCG IIBMH Chapter 20 for               agreement, DNR personnel are entitled to a nutritious
                           provided for, such as by a fire camp kitchen. If no per       further information .                                          meal every four hours while on fire duty.
                           diem agreement exists per diem will be at current
                           Washington State Travel Regulations and Rates.




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       R.Slick-USFS; S.Carr-WFS; J.Cline-WADNR; T.Chambers-ODF                                                                                                                                                                                                    Page - 5
                                                                2009 Agency Specific Clarifications
                                 Washington State FIRE
      TOPIC                            SERVICE                                                    FEDERAL                       WADNR                                                                                              ODF
                                                                                         Casual, Volunteer & Emergency Firefighters
                                                                                                     Misc. Information
Check-out /          Demobilization forms will be completed and returned to   Same                                                              Same                                                      Same
                     Plans.
Demobilization
Dispatch to Incident Resources are to assemble and depart within two hours of Resources have two hours to assemble at the local                 Resources have one hour to assemble at the local agency No specific time limit to assemble at local agency.
                          the request. Payment starts at the employee's home           agency and then begin to proceed to incident. Payment    and then begin to proceed to incident. Payment starts at Payment starts at assembly point. Initial attack resources
                          agency. Resources ordered by other agencies may not          starts at assembly point. Initial attack resources are   notification. Initial attack resources are NOT assigned to may be assigned to incidents type 3 or larger.
                          "switch" to State Mobilization status unless units are de-   assigned to the incident.                                the incident.
                          mobed and re-mobed with a Mobilization Resource
                          Number.

Equipment Check-in N/A                                                                 Same. Must comply with contract NWCG IIBMH Chapter All equipment must be checked in through ground support All equipment must be checked in through ground
                                                                                       20 .                                               unit - must have preinspections completed.              support unit - must have pre-inspections completed.

Resource Orders /         All assigned personnel will come with completed manifest Same                                                         Same as Fire Services                                     All assigned personnel will come with completed manifest
                          and/or resource order listing all personnel. They will check                                                                                                                    and/or resource order listing all personnel. They will check
Manifests
                          in with Plans, then report to Finance for completion of the                                                                                                                     in with Plans, then report to Finance.
                          ITS Check-in form.

Incident Operations Same as WADNR                                                      Agency resources assigned to an incident or engaged in Same as Federal; No 8 hour limit – Must meet 2:1            No driving limitation policy other than a valid Oregon
                                                                                       initial attack fire response will adhere to the current agency work/rest guidelines                                Drivers license.
Driving
                                                                                       work/rest policy for determining length of duty day. No
                                                                                       driver will drive more than 10 hours (behind the wheel)
                                                                                       within any duty –day. Multiple drivers in a single vehicle
                                                                                       may drive up to the duty-day limitation provided no driver
                                                                                       exceeds the individual driving (behind the wheel) time
                                                                                       limitation of 10 hours. A driver shall drive only if they have
                                                                                       had at least 8 consecutive hours off duty before beginning
                                                                                       a shift. Documentation of mitigation measures used to
                                                                                       reduce fatique is required for drivers who exceed 16 hour
                                                                                       work shifts. See NWCG IIBMHB 12.7-1a for clarification.




Personnel Issue –         Anytime camp is closed and personnel are not free to         At the IC’s discretion, regular government employees and Same as Fire Service.                                     Do not use closed camp.
                          leave it must be authorized by the I/C and included in the   casuals may be restricted to an incident base and all other
“Closed Camps”
                          IAP with justification of the closure.                       camps during off-shift periods. Time spent restricted to
                                                                                       the camp where personnel can rest, eat, or to a limited
                                                                                       degree, pursue activities of a personal nature is not
                                                                                       compensable. NWCG IIBMH Chapter 12.5-2:3


IIBMH = Interagency Incident Business Management Handbook
NWCG = Northwest Coordination Group
Fireline = Fireline Handbook, NWCG Hadbook 3
Interagency Standards = Interagency Standards for Fire and Aviation Operations 2004 (BLM, NPS, US F&WL, USFS)
ASC = Albuquerque Service Center




       12/1/2010 11:52 AM D:\Docstoc\Working\pdf\ddb02215-602b-480f-b982-d64147c4222c.xls
       R.Slick-USFS; S.Carr-WFS; J.Cline-WADNR; T.Chambers-ODF                                                                                                                                                                                       Page - 6

				
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