A Guide to Factoring Discount Invoice Manual by rxh42623

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									Demo Help Manual or Continuous
presentation for familiarisation:

1. If you would like a continuous demo, select
  Slide Show from tool bar, then View Show.

2. To view any item select Edit and then Find.
  Enter the item you would like help on.
  Repeat for further references of this item.
                      ADM - Absolute Commitment to Integrity & Technical Innovation
Contents:
1. Introduction                                                   Frame:        4
2. Costing Sheets                                                 Frame: 15
3. Directory: Client Information                                  Frame: 53
4. Initialise: Colours, Currencies, Size Ranges, etc              Frame: 59
5. Customer Sales Orders: Enter, Examine, Reports                 Frame: 67
6. Material Evaluations: For Sales Orders                         Frame: 86
7. Dockets: Enter, Examine, Receive, Reports                      Frame: 95
8. Material Stocks                                                Frame: 116
9. Material Orders: Enter, Examine, Receive, Reports Frame: 132
10. Garment Stocks                                                Frame: 141
11.Invoicing, Despatching                                         Frame: 142
12.Critical Path                                                  Frame: 148
13.Accounts                                                       Frame: 152
                      ADM - Absolute Commitment to Integrity & Technical Innovation
Welcome to G-MATE
---- The software package specifically designed
     for the Clothing Trade
---- The multi-award winning software package
     for functionality, innovation and advanced
     programming technology.
---- Developed in Visual C++ (the most advanced
     Programming Language)
---- Using Raima, reportedly the fastest database
     in the world.
---- Displayed in the large maximised screens
                 ADM - Absolute Commitment to Integrity & Technical Innovation
  In 1999 G-MATE has been awarded
           two first prizes:

1. The Oxford Guardian Business News:
    “Software of the Year 1999 Award”


2. The Northampton Journal:
    “For Innovation and Functionality”
              ADM - Absolute Commitment to Integrity & Technical Innovation
G-MATE - HINTS FOR THIS DEMO
This demonstration is self running. You can sit back
and relax and let the computer guide you through the
functions of G-MATE whilst listening to some music
specially adapted for you by ADM.
However you can speed up the demo by clicking on the
right arrow       at the bottom line of any frame. This
takes you to the next frame.
Or you can go back one frame. Simply click on the left
pointing arrow      at the bottom line of any frame.
To stop the demonstration simply press “Escape”.

                      ADM - Absolute Commitment to Integrity & Technical Innovation
The length of this demonstration will be about one
hour and 30 minutes depending as to whether you
speed it up or slow it down as it progresses.
There are 180 frames in total to be viewed and the
default time allowed is 30 seconds per frame.
Please take your time over this demonstration as it
can have enormous implications on the way your
business can change.
If at any stage you are bored with the music, you
can lower it down or switch it off.

                  ADM - Absolute Commitment to Integrity & Technical Innovation
Who are ADM Computers in Clothing Ltd ?
Before we proceed with a full demonstration of G-MATE it is worth noting a few
words about ADM Computers in Clothing Ltd and its Development Philosophy.
ADM was formed in 1982 to develop Computer Software for the Clothing Trade.
ADM have since then kept their tradition and have not diversified in other areas
simply because ADM believe that the Clothing Trade is a very specialised field that
needs the full and committed efforts of all ADM’s development team - Computer
Programmers and Analysts.
One of the reasons that we claim that G-MATE, our Software that we developed
with so much dedication and affection, is the World Leader in its type of Software
for the Clothing Trade, is the fact that we have never charged any customers for
requests to add further functions to G-MATE. We always look at such requests
with keenness and treat our Customers as our Consultants. Together we form a
team. We believe that G-MATE will never finish, because our customers will
always have new requests for functions to help them even more.


                                 ADM - Absolute Commitment to Integrity & Technical Innovation
Points of contact for ADM:
Address: 50 Oakwood Avenue,
         London N14 6QL
         United Kingdom
Tel:   (00 44) (0) 181 882 2281
Fax: (00 44) (0) 181 882 4653
E-Mail : sales@adm-computers.com
Web Site: www.adm-computers.com

          ADM - Absolute Commitment to Integrity & Technical Innovation
A few initial words about G-MATE:
G-MATE is an integrated and comprehensive Computer Software Package that
caters for the requirements of a Clothing Company.
The nucleus of G-MATE is the Costing Sheet. We shall see later why we have
designed it this way.
G-MATE allows the user to enter a Customer Order in different styles, colours
and sizes. This information is used to create a Docket or Factory Order. This is the
normal route for wholesalers who do not use a Costing Sheet. For those Companies
that use a Costing Sheet, it is advised that the Costing Sheet is completed before
proceeding to the Docket. Issuing the Docket adjusts the material stocks.
When a Docket is completed, this is received into Stock. The Despatch Note can
then be issued which allows the Invoice to be issued from the Despatch Note data.
Issuing a Despatch Note reduces the Garment Stock. Issuing the Invoice
automatically updates the Sales Ledger and the Nominal Ledger. Receiving money
against an Invoice updates the Cash Book. Banking includes full Reconciliation.
The Critical Path together with other reports ensure that users are fully aware of
the progress of an Order and of any delay problems.

                                 ADM - Absolute Commitment to Integrity & Technical Innovation
Some features of G-MATE:
Costing Sheet - has been described as the most comprehensive anywhere
Order Processing and Collation of small Orders
Material Evaluation for individual or a group of Sales Orders
Dockets - Delivery to stocks, Debit Notes, Factory Payments, extensive reports
Material Orders - Multi Currency, Delivery to Stocks, extensive reports
Material Stocks - Roll Lengths, Batch Numbers, Composition, Width, Weight
Garment Stocks - Allocated and unallocated, 999 Warehouses (999 locations each)
Despatching - adjusts garment stocks
Invoicing - based on numbers despatched, linked to Accounts, extensive reports
Critical Path - With double date entry, no limit to Critical Paths or Jobs
Full Accounts - Sales Ledger, Purchase ledger, Nominal Ledger, Cash Book



                                  ADM - Absolute Commitment to Integrity & Technical Innovation
Some further features of G-MATE:
Photos and Sketches
Graphical Reports - Histograms, Pie Charts, etc
Bar Coding - work tickets, fabric rolls, garments
Speech Recognition
Faxing of Documents
Auto Telephone Dialling
E-Mailing
Web Site Access for promotion of your Products
ODBC - for linking to other external programs
                 ADM - Absolute Commitment to Integrity & Technical Innovation
IMPORTANT INFORMATION. PLEASE READ
THIS CAREFULLY:
During this demonstration, we may show you some Functions
that may not be relevant to your Business. Please note that if
you do not normally use these functions, just ignore them
within G-MATE.
G-MATE is like a radio. Most radios allow you to tune into
hundreds of stations; normally you tune into 2 or 3 stations.
Please do not get the impression that because of its
comprehensive functionality, G-MATE is a complex or
difficult system to use. On the contrary G-MATE is
extremely simple to use and extremely easy to learn to use.
In 1989 G-MATE was awarded the First Prize as the most
user friendly Computer Software Package.

                    ADM - Absolute Commitment to Integrity & Technical Innovation
IMPORTANT - CONTINUED
To illustrate the fact that G-MATE can work with very
little input, it is enough to say that the Costing Sheet
Information entered for each style by some
Wholesalers is limited to the Style number, a short
description, and the buying and selling prices. They
enter no information on materials, on making
instructions, or any other details so essential to some
other manufacturers.
However, to obtain the best possible information from
the G-MATE reports, that will provide the guidelines
to enable you to run your business smoothly, then you
will have to enter the relevant information at the
various screens.

              ADM - Absolute Commitment to Integrity & Technical Innovation
THE COSTING SHEET:

We will start our demonstration with the
Costing Sheet as we have made it the centre
of the G-Mate system. Other modules access
information from the Costing Sheet.

All the other modules interface with the
costing sheet and share information that has
been entered in the Costing Sheet.



             ADM - Absolute Commitment to Integrity & Technical Innovation
STYLE SPECIFICATION
Every Style can be specified by a number or by letters or a
combination of numbers and letters. This can be up to 12 digits
long. Furthermore a variation of 8 digits long can also be used.
A description of 20 characters long also forms part of the Style
specification.
Each Style can belong to any type of garment as specified in the
initial setting up. For example a style can be specified as
“Blouse”,”Skirt”, etc.
Each Style can also belong to a Brand. Reports can group
together Styles of a particular Type and of a particular Brand.
Obviously when taking Orders the Style can also be specified
by any colour and size. It can also be given a line number.


                      ADM - Absolute Commitment to Integrity & Technical Innovation
The next Menu displays a Costing Sheet of a Style. The first
part specifies the Style, including the default Size range.
The Year of marketing the product is displayed as well as the
actual design date. The Season/s can be viewed within the
“CN Code” Menu together with other relevant information.
The grading value is used to evaluate the true amount of
material required for any Order independent of the number
of garments and the size range for which the order is taken.
Thus if an Order is based on sizes 10,12,14 the costing will be
different than if the Order was based on sizes 10,12,14,16,18.
G-MATE uses the Grading value to interpret the correct
costing for all size ranges.




                    ADM - Absolute Commitment to Integrity & Technical Innovation
ADM - Absolute Commitment to Integrity & Technical Innovation
G-MATE - HINTS FOR THIS DEMO
This demonstration is self running. You can sit back
and relax and let the computer guide you through the
functions of G-MATE whilst listening to some music
specially adapted for you by ADM.
However you can speed up the demo by clicking on the
right arrow       at the bottom line of any frame. This
takes you to the next frame.
Or you can go back one frame. Simply click on the left
pointing arrow    at the bottom line of any frame.
To stop the demonstration simply press “Escape”.

                      ADM - Absolute Commitment to Integrity & Technical Innovation
G-MATE - HINTS FOR THIS DEMO
This demonstration is self running. You can sit back
and relax and let the computer guide you through the
functions of G-MATE whilst listening to some music
specially adapted for you by ADM.
However you can speed up the demo by clicking on the
right arrow       at the bottom line of any frame. This
takes you to the next frame.
Or you can go back one frame. Simply click on the left
pointing arrow    at the bottom line of any frame.
To stop the demonstration simply press “Escape”.

                      ADM - Absolute Commitment to Integrity & Technical Innovation
MATERIAL REQUIREMENTS:
The word “Material” in G-MATE does not mean “Fabric”.
In fact the word material in G-MATE means all materials
that are used to make up a Garment, such as fabric, lining,
buttons, zips, labels, tickets, hangers, etc.
The second section of the Costing Sheet displays a list of all
the materials required to make up one garment. As more
than one type of fabric may have to be used, the first
column is used to specify what each fabric is used for. For
example “Contrast”, “Sleeves”, “Collar”, etc. To select such
an item from a list simply double click (or use F7) in this
column. A number can also be entered to select. These
numbers are displayed in the pop up menu (F7).



                   ADM - Absolute Commitment to Integrity & Technical Innovation
Material Requirements - Continued
The second column in this section displays the type of material used,
such as Fabric, Lining, Buttons, Zips, etc. When entering this
information, the user can double click (or use F7) in this column and a
drop down menu displays all the options. A number can also be used to
select the Type of material required. If one, two or three letters
corresponding to the Type are entered in the Column before double
clicking, then the search starts with those letters entered. If the user
wants to enter a new type of material from this drop down menu, the
user can do so by selecting the button “Enter New”.
The third Column displays the Code of the Material used. This Code can
be selected by double clicking (or F7). If a new Code needs to be entered,
the user can do this. Because of the large number of Codes that may be
available for such materials, the selection process can be done through
the use of “?”. For example “?KP?” will list all the materials whose
second and third character in the Code are KP.


                       ADM - Absolute Commitment to Integrity & Technical Innovation
Material Requirements - Continued
The drop down menu containing the material information displays
not just the Code and description of the material concerned, but also
in which warehouse and location it is normally stored. It also
displays the price as well as the present physical stock, the amount
on order and the amount allocated.
Double clicking on one of the materials displayed, a new menu
appears which provides the information concerning the Properties of
the material as shown on the following slides.
The user could also look at the Construction details of the Fabric as
well as the Costing Sheet of the concerned fabric if such
requirements exist.

Obviously for users not concerned with such details, the data
corresponding to these options would not have been entered
and the menus would not contain any detail when activated.
In G-MATE you only use what you need- not more.

                   ADM - Absolute Commitment to Integrity & Technical Innovation
Material Requirements - Continued
If we try to enter a Code which has not been previously used, G-MATE
warns us that this Code does not exist and asks us if we would like to
enter it.
If we say that we would like to enter it, a menu appears which allows
us to enter the relevant information concerning this mew material. All
the information entered at this stage is passed onto its stock card which
is created simultaneously. From within this menu you can, if you wish,
enter all the details that are used within the stock card, or some of
these details can be entered at a later stage.
Note that if the colour of this new material is new, you can also enter
the new colour from the same menu.
You even have the facility of entering a new supplier (with all the
supplier details, if available) from this menu, if the supplier of this
material had not been entered previously in the suppliers directory.



                        ADM - Absolute Commitment to Integrity & Technical Innovation
Material Requirements - Continued
The entry of a new material from within the Costing Sheet is very
important, as some companies actually create their initial Stock Card
information at the time of creating the Costing Sheet for a new style.
However the fact that you can enter so much new information from
within one G-MATE menu is probably unique.
To elaborate further on this issue please note that you are in the Costing
Sheet menu probably entering the information on a new style. Whilst in
this menu you decide to enter a new code for say a new fabric. Whilst
entering the new code for the fabric you may have to enter a new colour
number for this fabric (G-MATE allows you to do this). You then realise
that the supplier of this fabric is new to the system. G-MATE allows you
to enter this new supplier with as much information as you may have in
hand at the time. Whilst entering this fabric you may want to enter full
information on this fabric such as composition, width, weight, etc. You
can do all this - and still you are in the Costing Sheet menu. You don’t
have to come out of it.
This we believe is unique in Computer Software Development.
                        ADM - Absolute Commitment to Integrity & Technical Innovation
ADM - Absolute Commitment to Integrity & Technical Innovation
ADM - Absolute Commitment to Integrity & Technical Innovation
Material Requirements - Continued
The column following the price of the material concerns the
quantity of the material required for one garment - the costing.
The product of the costing and the price is shown in the last
column as the cost for that material. The total cost of all the
material requirements is displayed on the first line of the lower
section of the Costing Sheet as Total Material Cost.
Some users include within the material list other items such as
transport and other similar costs that concern individual
garments.
The items included in the material list as non-stock items, can
be highlighted in grey-brown colour in the “colour” column. By
specifying these as non-stock items, G-MATE will not try to
adjust the stock levels when issuing a docket. This marking can
be done by double clicking the “Non Stock” button.



                ADM - Absolute Commitment to Integrity & Technical Innovation
Material Requirements - Continued
If we double click (or press F7) over the supplier name we get
the Directory information for that supplier as shown in the next
menu. This gives us full information for that supplier including
telephone number, contact people etc. We do this if we need to
discuss something with the supplier.
If we asked the supplier for a better price, we can enter the new
price under the price column and we can immediately see the
effect on the final selling price or on the profit margin. Notice
that by doing this, the original price on the stock card is not
changed, as this might only be an enquiry. If however, the
supplier were to offer us a wider fabric compared to the
standard width, we can investigate the effects of this width on
our price and profit margin. To do this, we double click on the
“Width” button. This brings up the present cloth width and
enables us to enter the proposed cloth width.



                 ADM - Absolute Commitment to Integrity & Technical Innovation
Material Requirements - Continued
Within the “colour” column you will notice that some items are
highlighted in Yellow. This indicates that the particular item that has been
highlighted is a “dyed to match” (activated by the DTM button) item, i.e.
the colour of this item always matches the colour of the main fabric.
This is a very important aspect, as G-MATE will automatically evaluate
material requirements (before or during the issuing of the docket) based
on this criterion. The user does not have to make allowances after taking
an order in say 6 colours, for the fact that the lining for example for each
colour is the same colour as that of the main fabric.
G-MATE however goes even further than this. For some styles, only one
colour is used for the main fabric but use a contrast or embroidery or
some other aspect of the garment to specify the colour of the garment. For
example a blouse may use white fabric as the main fabric but have a
pocket in different colours. The colour of the garment can then be
specified by the pocket colour.



                         ADM - Absolute Commitment to Integrity & Technical Innovation
Material Requirements - Continued
This specification of the Garment colour by a secondary fabric
rather than by the primary fabric has to be taken into
consideration by the docket module as well as the materials
evaluation module before the docket.
The full details of such a requirement can be entered by double
clicking on the “Combinations” button.
This menu allows the user not only to specify the main colour of
the garment, but also allows the user to specify any other choice
of trimmings if the first choice is out of stock. This will become
apparent through the studying of the “Combinations” Menu.




                 ADM - Absolute Commitment to Integrity & Technical Innovation
ADM - Absolute Commitment to Integrity & Technical Innovation
A NEW LOGISTICAL APPROACH
Through G-MATE, you are given the option of utilising a new Logistical
approach in running your Business which can greatly improve efficiency
and productivity.
For example, by adopting the Costing Sheet as the Nucleus of
information that can be used by later Modules such as Order Processing,
Dockets, Despatching, etc., the user has got the option of entering on the
Costing Sheet information such as for example the instructions or notes
that have to appear on the docket at a later stage. The notes are also
available within the Orders Module including the Reports.
The significance of entering the information on the Costing Sheet is that
this can be done at any time after the completion of the design, and
anyway months or at least weeks before the issuing of the docket. This
means that such information is not entered under pressure. It is well
known that many dockets are issued whilst the lorry is being loaded. The
chances of making mistakes under pressure are much higher than when
not under pressure.


                       ADM - Absolute Commitment to Integrity & Technical Innovation
A New Logistical Approach - Continued
There are other added advantages of using the Costing Sheet as the
Centre of information.
There may be repeats of the same Style. Some Companies do this as
a matter of routine. Some others don’t. But even those that don’t
normally have repeats, do occasionally get repeats. There is no
reason as to why a user has to enter the information every time a
docket is issued.
Furthermore the instructions are frequently the same or similar for
a number of Styles. All the user has to do, is to copy over the
instructions or notes from the other Style and then modify them if
necessary. This normally takes seconds rather than minutes, and
furthermore reduces the possibility of errors.


Thus the emphasis is shifting from the
Docket to the Costing Sheet.
                  ADM - Absolute Commitment to Integrity & Technical Innovation
ADM - Absolute Commitment to Integrity & Technical Innovation
    IT IS IMPORTANT TO NOTE THAT
 AS MENTIONED PREVIOUSLY, G-MATE
CAN OPERATE WITH VERY LITTLE INPUT
  This demonstration is aimed to show the
numerous functions available within G-MATE.
    Not many users use all these functions.
But unless we show them all in a demo, we will
fail in our effort to show the enormous number
 of functions available to those that need them.
G-MATE IS EXTREMELY SIMPLE TO USE!
              ADM - Absolute Commitment to Integrity & Technical Innovation
Financial aspects of the Costing Sheet
The lower part of the Costing Sheet Menu displays the total material
cost followed by the cost of making and then by the overheads and
contingency. The total of these 4 items is the Total Manufacturing Cost.
Adding the Profit Margin to this gives us the Selling Price.
G-MATE allows the user to modify either the Selling Price or the Profit
Margin (either the percentage value or the absolute) to achieve the
required result. Thus one could set a standard percentage Profit Margin
as a default, but then later modify the Selling Price to see the
corresponding Profit Margin. This is very common in a session with a
large customer especially those that insist in working from an open
Costing Sheet.
The last item that is manually selected is displayed with a yellow
boundary. This means that should any other values change, e.g. the
making price, then the value in the yellow boundary does not change.
The other values change to suit this fixed value.


                          ADM - Absolute Commitment to Integrity & Technical Innovation
Financial Aspects - Continued
G-MATE allows the entry of three more prices that can be viewed
later in the Orders Processing module. These Prices are labelled as
Large, Medium and Small. The user can interpret these in any
way desired. For example it could refer to Large, Small and
Medium Sizes of Garment or to Large, Medium and Small size of
Client (potential Sales).
The value of these items can be seen in any other Currency. By
double clicking on the Currency Button, a user can select any
Currency to display the corresponding values. As shown in the
following menu, the Currency menu provides details of the buying
and selling rates and the date and time that they were last
changed. The user can at this stage change the rates to reflect the
latest market prices (assuming that the user’s pass word allows
such changes).




                  ADM - Absolute Commitment to Integrity & Technical Innovation
ADM - Absolute Commitment to Integrity & Technical Innovation
Other Functions relating to the Costing Sheet
One of the buttons at the bottom of the Costing Sheet Menu, is
described as “Composite”. This is a menu that allows the specification
of a Style as a composite of a number of other Styles. This is used for
example in the case of a suit where the Style number relates to the suit,
but the suit itself is made up of say a jacket, a trouser, a waist coat, a
tie, a handkerchief, etc. This allows the receiving of an Order and the
issuing of an Invoice in one Style but the making through a docket to
be in a number of separate styles, each one corresponding to the
separate items making up the suite.
This is specially useful to Uniform Manufacturers where one could for
example specify a Style “LUFTHANSA”, Variation “PILOT” and
within the composite menu to specify the various items making up a
pilot’s uniform, e,g. 4 jackets, 6 trousers, 12 shirts, 4 ties, 2 caps, 12
vests, 12 pants, 12 pairs of socks, 12 handkerchiefs, etc.
Note that G-MATE also offers the facility of the address of individual
pilots (for customer “Lufthansa”, delivery address “Berlin Office”,
subset of the delivery address “the list of individual pilots”).

                     ADM - Absolute Commitment to Integrity & Technical Innovation
Other Costing Sheet Functions - Continued
The “CN Code” button brings up a menu which allows the entry of
the CN Code for VAT Intrastat evaluations. The Reference field can
be used to enter similar information for other Trading Alliances such
as the North America Trade Federation, etc.
The Flags are used to enter information such as for example the
Commodity Code which is used for specifying the garment code
when sending dockets from within the European Union to be made in
Countries outside the European Union.
Also specified in this menu are the Seasons for which this Style is
normally aimed for. A user can flag one or more Seasons for any
Style.




                    ADM - Absolute Commitment to Integrity & Technical Innovation
Other Costing Sheet Functions - Continued
By double clicking the “Operations” button we get a list of
operations appropriate to this style. If for example, the garment is
made overseas typical operations would be unpacking, quality
control, pressing, hanging, bagging, etc.
If however the garment is made in our own factory the operations
might be fabric laying, marking, cutting, sewing front, sleeves,
collars….button holes, overlocking, pressing, quality control, etc
This information is passed over to the relevant module for producing
the bar coded work tickets.
For many users the operations are not relevant and the
“Operations” button is never called.




                   ADM - Absolute Commitment to Integrity & Technical Innovation
Other Costing Sheet Functions- Continued
Double clicking on the “Copy From” button allows the information
from an existing style to be copied onto a new style.
This is an extremely useful function as it reduces the amount of time
to enter the information into G-MATE by a phenomenal amount.
The copy function is a very common function within G-MATE in
other modules as well. For example you can copy over an existing
Order into a new Order, or an existing Docket into a new Docket.
Furthermore the copy facility is available for copying over part of
the information, such as for example as we saw in the Instructions
menu, we can copy the instructions from an existing style into a
new style.
This copy facility is extremely useful for copying over Notes for
material Orders, especially in the case of repeat orders of tickets,
labels, etc where the instructions are extensive and need to be
precise to eliminate confusion.


                   ADM - Absolute Commitment to Integrity & Technical Innovation
Other Costing Sheet Functions- Continued
To enable the correct sequence in the listing of the materials in the
materials section of the Costing Sheet, G-MATE provides two
important editing tools.
The first tool is activated by the “Insert Line” button and as it name
implies a space is created in the list at the line pointed by the cursor.
For example if we decide that we need a second type of button,
instead of adding the second button at the end of the list, we point at
the position of the existing button and we click the “Insert Line”
button. This moves all materials down the list by one line into which
we can enter the information on the new button.
The other tool is the “Delete Line” which allows us to delete a
complete item from the list of materials.




                    ADM - Absolute Commitment to Integrity & Technical Innovation
Grids:
The Grids menu provides a specialised display of information which is not
utilised by many users.
The first of these displays is the Specification Sheet which defines the
measurements of the garment at different specified points on the garment.
This is clearly indicated in the next menu.
Notice that a user could enter the measurements of only one of the sizes and
the other sizes could be evaluated through the appropriate grading value.
Through the Grids main menu one could also see information concerning the
minimum stocks requirements for every colour and for each size (even in a
two dimensional array for garments that need to be specified in two
dimensions such as for example the waist and the length).
One could also create lists for the price of garments for different colours and
for different sizes which could be different for every customer.
The Grids facilities, especially the two dimensional sizing, are very useful to
Uniform Manufacturers and those involved in “made to measure”.


                             ADM - Absolute Commitment to Integrity & Technical Innovation
AUTOMATICALLY GENERATED SPEC SHEET




             ADM - Absolute Commitment to Integrity & Technical Innovation
Pre Order Critical Path Analysis
The “Sales CPA” button (Critical Path Analysis) within the
Costing Sheet provides information as to the Customers that may
have received information concerning this Style and any
subsequent contacts with their corresponding dates.
This therefore provides a means of knowing which customers have
shown interest in which styles and which styles any particular
customer has shown interest in.
It corresponds to a pre sales Critical Path.




                    ADM - Absolute Commitment to Integrity & Technical Innovation
ADM - Absolute Commitment to Integrity & Technical Innovation
PHOTOGRAPH & SKETCH
A photograph or sketch of the garment concerned can be scanned
through the use of a scanner or entered through a digital camera.
G-MATE will automatically select the appropriate display from a
list of photos or sketches as long as each one of these is saved
under the name of the Style concerned.
By double clicking on the Zoom Button at the bottom of the
photo, a new menu appears with a bigger display of the photo and
the sketch together.
The sketch can also include all important dimensions and any
other details associated with the sketch when attached to a docket.
Photos and sketches also appear on the menus concerned with
Sales Orders, Dockets, Docket Deliveries, Invoice/Despatch,
Critical Path, etc.
These photos/sketches can be printed on the various documents
such as Dockets, Order Confirmations, Despatch Notes, etc.


                ADM - Absolute Commitment to Integrity & Technical Innovation
ADM - Absolute Commitment to Integrity & Technical Innovation
    IT IS IMPORTANT TO NOTE THAT
 AS MENTIONED PREVIOUSLY, G-MATE
CAN OPERATE WITH VERY LITTLE INPUT
  This demonstration is aimed to show the
numerous functions available within G-MATE.
    Not many users use all these functions.
But unless we show them all in a demo, we will
fail in our effort to show the enormous number
 of functions available to those that need them.
G-MATE IS EXTREMELY SIMPLE TO USE!
              ADM - Absolute Commitment to Integrity & Technical Innovation
G-MATE - HINTS FOR THIS DEMO
This demonstration is self running. You can sit back
and relax and let the computer guide you through the
functions of G-MATE whilst listening to some music
specially adapted for you by ADM.
However you can speed up the demo by clicking on the
right arrow       at the bottom line of any frame. This
takes you to the next frame.
Or you can go back one frame. Simply click on the left
pointing arrow      at the bottom line of any frame.
To stop the demonstration simply press “Escape”.

                      ADM - Absolute Commitment to Integrity & Technical Innovation
DIRECTORY
The Directory contains all the relevant information, for all
clients viz your customers, suppliers, agents, factories, etc. as
shown on the next menu.


A user can enter the information in each field and then save it.
This information can be viewed and modified from various
parts of G-MATE.

Notice that for each Customer for example there may be
numerous delivery addresses and for each delivery address
there may be a number of delivery points or persons.

For example for Uniform Manufacturers, a customer may own
a number of shops and the staff for each shop can be entered
against the shop with their specific requirements and their own
specific addresses.


                   ADM - Absolute Commitment to Integrity & Technical Innovation
ADM - Absolute Commitment to Integrity & Technical Innovation
Directory - Continued
A client can be identified either by a number or a code. If the user does
not want a code, then the code is automatically the same as the number.
The address on the front menu is the main address of the client, in fact in
most cases the only address of the client. The client could have one or
more invoice and delivery addresses (there is no limit to the number of
delivery addresses). These can be activated from the relevant buttons at
the bottom of the screen.
Within each delivery address a user can specify further addresses of
individual branches or people.
From the main menu we can also enter a factoring address with the name
of the factoring Company.
Notice that interactive information such as “Balance” is automatically
updated by the relevant Modules viz Invoicing, and Sales Ledger.
The Nominal number is the default that will appear in all Accounts
transactions. This can however be changed for individual transactions.


                        ADM - Absolute Commitment to Integrity & Technical Innovation
Directory - Continued
Five contact names are allowed per client entry. Three telephone
numbers, three fax numbers and three e-mail addresses are also allowed.
One Agent and one Representative (or two Agents) can be entered
together with their respective default commissions. These are the
commissions that will come up by default at the various parts of G-
MATE, but obviously the user would be able to change them for
individual transactions.
The currency cannot be modified for individual transactions within the
Accounts Module, as each client is strictly allowed only one currency.
However if a client deals with you in more than one currency simply
create a second record of that client in the directory with the different
currency. Everything else can be the same.
The three discounts are important in that discounts 1 and 2 are
unconditional whilst discount 3 is conditional on payment within a
number of days specified. This has implications in the VAT charged as
will be seen later in the Accounts section.


                        ADM - Absolute Commitment to Integrity & Technical Innovation
ADM - Absolute Commitment to Integrity & Technical Innovation
Directory - Continued
By double clicking on “Notes” a blank page comes up into which you can
enter any relevant notes concerning this client that can later be viewed at
the relevant modules.
By double clicking on the “Classes”, “Categories” or “Flags” classified
menus will come up into which you can enter the relevant classes,
categories or flags that the client can be classified and at a later stage
reports can be produced of all clients with similar classes, categories or
flags. The classes, categories or flags are defined by the user within the
Setting Up Module and can be modified or added to at any stage.
All clients can have Banks associated with them and this information can
be entered or examined by double clicking on the “Bank Info” button.
If the client is a factory then additional information is relevant as seen
by double clicking on the “Factory Info” button as seen on the next
menu. We have used Standard Days in this menu rather than Standard
minutes, to avoid the huge numbers involved with Standard Minutes.
This information is updated by the Dockets Module when relevant.


                        ADM - Absolute Commitment to Integrity & Technical Innovation
INITIALISE:
This is called up from the Main Menu.
The main part of the initialisation is the setting up of the Descriptors
that are set up in a numeric order so that it is quicker to enter within
the various modules. For example when we try to enter a colour for a
sales order, we can double click and search for the right colour from a
very long list of colours, by entering 2 or 3 letters from that colour.
However most users like the idea of using colour numbers, so that
when they enter 1 G-MATE immediately writes “Black” and if they
enter 12, G-MATE writes “Navy Blue”.
This module enables you to enter your selected colours in a numeric
sequence. You can also enter any new colours from other modules
whilst using G-MATE, if you possess a privileged pass word to do so.
Similarly you can set within this module the various Descriptors that
are concerned with Material Types. For example you can set Type 1 to
be Fabric, Type 2 to be Lining, Type 4 to be Buttons, etc.



                     ADM - Absolute Commitment to Integrity & Technical Innovation
ADM - Absolute Commitment to Integrity & Technical Innovation
Initialisation - Continued
Within the materials list you can set the Units for each material. For
example for Fabric the units can be Metres, for Buttons it can be units.
Once these Types have been set up and specific data put into them through
the materials modules, they should not be changed. This also applies to
Colours. If for example colour 1 has been set as “Black” and you have taken
Sales Orders with colour 1 as “Black” you should not go back and change
colour 1 to say “White”. If you do this, then all your orders that you have
taken as “Black” will now be changed to “White”.
The rest of the classifications are as follows:
Directory: Some of these you cannot change. For example Customers are
always Type 1 and Suppliers are always Type 2. This is because they are
already programmed within G-MATE to be these Types.
Parts: These are the Parts that make up a garment such as front, back,
sleeves, collar, etc. They are used mainly in the Costing Sheet and Dockets.



                           ADM - Absolute Commitment to Integrity & Technical Innovation
Initialise - Continued
Composition: These are mainly the contents of fabrics such as
Polyester, Viscose, Nylon, Cotton, Wool, etc. They are mainly used
within the materials modules to define the relative percentage content
for each fabric. They are also sometimes used on customer Order
confirmations, overseas Invoices, Intrastat, etc.
Transfer Status: Garments and materials are sometimes transferred
from one warehouse or location to another. Some users would like to
specify the reason of transfer so that this can later be used as a
report. Damages, Write offs, Returns, etc can be used here.
Garment Types : These are the main classifications of your products
such as Blouses, Skirts, Trousers, Jackets, etc. Some users have a
more extensive classification such as Long Sleeve Blouses, Short
Sleeve Blouses, Sleeveless Blouses, etc.
Areas: These are the Geographical areas that can be associated with
your clients. Not many users use this classification because within the
Directory reports you can search by address.


                    ADM - Absolute Commitment to Integrity & Technical Innovation
Initialise - Continued
Instructions: These are the basic instructions that are entered on the
Costing Sheet and are printed on the Docket to advise the factory on
matters such as position of labels on the garment, washing
instructions, kimballs, type of stitching to be used, type of
overlocking, etc.
Operations: These are used only by those companies that have their
own factories to define the jobs for each style or for those that make
overseas and want to define the jobs in a processing plant. If for
example the garment is made overseas typical operations would be
unpacking, quality control, pressing, hanging, etc. If however the
garment is made in our own factory the operations might be fabric
laying, marking, cutting, sewing front, sleeves, collars….button
holes, overlocking, pressing, quality control, etc This information is
passed over to the relevant module for producing the bar coded
work tickets. For many users the operations are not relevant and
the “Operations” information is not entered.



                   ADM - Absolute Commitment to Integrity & Technical Innovation
Initialise - Continued
Classes, Categories, Flags and Priorities are simply different ways
of classifying clients to be able to search for them.
Brands: This is another classification in the Costing Sheet that
allows the facility of specifying a style as part of a Brand.
Users can extend this group of 14 types of descriptors. They can
discuss this with ADM who would be glad to consider any further
ideas.




                   ADM - Absolute Commitment to Integrity & Technical Innovation
Initialise - Continued
Users can also set up the initial information for the various Currencies.
You can enter the Countries you are trading with their respective
currencies and exchange rates. These can be modified or extended from
various other modules. It should be stressed that these rates are simply
default rates. Each transaction can have its own specific exchange rate.
The Size Ranges have to be defined so that you can use them within Sales
Orders, Dockets, Stocks, Invoicing, etc. As the field for each size can be 5
characters long, we recommend that each size of say 2 or 3 characters is
entered with “right” justification rather than left. They look better,
especially on printed documents.
Pack Specification: It allows users to set up basic pack ratios that are used
by the orders, dockets, despatch modules. These are normally specified by
the Customers.
Pass Codes: One would need a special Pass Word to enter this facility. It is
normally given by ADM to only one person that decides as to which users
are allowed to enter which modules.


                         ADM - Absolute Commitment to Integrity & Technical Innovation
Summary so far:
We have so far looked at the following:
1. Costing Sheets
2. Directory: Client Information including Customers, Suppliers,
Agents, Factories, etc
3. Initialise: Colours, Currencies, Size Ranges, etc


We will now look at the following:
1. Customer Sales Orders: Enter, Examine, Reports
2. Material Evaluations: For one or more Sales Orders.
3. Dockets: Enter, Examine, Receive, Debit Notes, Payments, Reports




                      ADM - Absolute Commitment to Integrity & Technical Innovation
SALES ORDERS
The entry of sales orders into G-MATE can be done at any stage. We do
not have to create a costing sheet before we can enter a sales order.
In fact many users enter their sales orders first. When you enter a style
without a costing sheet in the sales orders, G-MATE simply warns you
about this. You can however give the OK to G-MATE to create a record
for this style and you are then allowed to proceed.
After entering the sales order, you can then go back to the costing sheet
and enter the full information for the style concerned. You can do this at
any time - obviously before you can issue the docket, otherwise you
would issue a docket without knowing what materials should be
supplied to the factory.
If you are a Wholesaler, who just places an order with a factory to
make for you without specifying any materials, the Costing Sheet may
not be of any relevance to you. In such a case you simply do not enter
any information in the Costing Sheet.



                       ADM - Absolute Commitment to Integrity & Technical Innovation
Sales Orders - Continued
Entering a sales order is very simple. Upon entering the sales order menu you
are given the option of entering the File Number. This number corresponds to
your own internal order number. You can think of it as the equivalent of taking
an order in your manual system. When you receive an order in your manual
system, you open a file, put the information into it and give the file a number
before you file it away. This is what we do with G-MATE. Every order is
allocated a File Number. From this stage the File Number is the fundamental
number by which you call up an order anywhere within G-MATE (Dockets,
Invoicing, etc).
By entering the file number of an existing order whilst you are in this menu, G-
MATE displays all the information previously entered for this order.
To enter a new order, simply press the tab on the file number. G-MATE
immediately displays the next available file number for this new order. Whilst
entering an order, a user is a mouse-click away from all the other relevant parts
of G-MATE, such as the Costing Sheet, customer details, previous sales to this
or other customers with the relevant prices, discounts, etc.


                              ADM - Absolute Commitment to Integrity & Technical Innovation
ADM - Absolute Commitment to Integrity & Technical Innovation
Sales Orders - Continued
Every order has to be defined as a Home order, EU (European
Union) or Foreign (for Counties outside the EU). This helps with
reports in this and other modules.
Each order has to be entered in one currency only. You cannot
receive part of the order in one currency and part in another. For
home currency orders, you do not need to enter 1 for the currency.
To select a currency double click on the button next to currency.
Whilst in the currency menu you can change the currency rates of
any currency and save the new rate (if you are a privileged user to
do so). The rate at which the order is taken does not have to be the
present exchange rate. Indeed it is common for the rate to be an
agreed rate between the customer and yourselves. So each order can
have its own unique currency rate.
If you do not know the customer number you can select the customer
by double clicking on the button next to customer.



                  ADM - Absolute Commitment to Integrity & Technical Innovation
Sales Orders - Continued
By pressing F7 on the dates, a calendar appears which helps you
with the correct entry of delivery dates. You can actually select the
delivery dates from this calendar. The two delivery dates can be
used as “from” and “to” or the first can be delivery to warehouse
and the second to customer, etc.

You can have a number of deliveries for each Order. These could be
for different delivery addresses or for different dates. These can be
activated through the “Next Delivery” and “Previous Delivery”
buttons.

There is no limit to the number of styles and colours you can enter
on an Order. The maximum number of sizes you could have for
each colour is 32. The number of size ranges you can choose from is
52. Thus the total number of sizes available is 1664. For a two
dimensional array this number is many millions.



                   ADM - Absolute Commitment to Integrity & Technical Innovation
ADM - Absolute Commitment to Integrity & Technical Innovation
Sales Orders - Continued
The “Style Notes” refer to notes for each Style and are brought
forward from the Costing Sheet. They can however be modified in
this menu. Any modifications made here will be specific to this
Order and will not modify the original Notes in the Costing Sheet.
The Global Notes activated by the “Global Notes” button can be
entered here and will then become Global to all the other modules
where they can be modified if necessary.
The Directory details as usual bring the full directory information
including discounts which can be modified at this stage to be
specific to this Order.
The “Packs” button allows a user to enter information concerning
the way garments should be packed in different packs or cartons
for delivery, normally to the customer’s requirements.




                   ADM - Absolute Commitment to Integrity & Technical Innovation
Sales Orders - Continued
The Costing Sheet can be activated here through the “Costing
Sheet” button. Any modifications made here will be specific to
this Order and the original Costing Sheet will not be changed.
The modified Costing Sheet will be the one that will be used in
all subsequent modules, such as in the evaluation and automatic
ordering of materials required, as well as in the docketing.
The “CPA” button allows the user to select which Critical Path
is appropriate for this Order. If a Critical Path is not selected,
G-MATE automatically assumes that Critical Path 1 is selected.
This can however be changed at a later stage.
This menu also allows the user to specify the factory or factories
that will be used to make the garments for this Order and also
how many garments each factory will be making. This is to allow
forward planning concerning factory usage.



                  ADM - Absolute Commitment to Integrity & Technical Innovation
Sales Orders - Grids
The activation of the Grids through the “Grids” button allows
the user to enter size details of garments in a two dimensional
array, e.g. waist and length of a blouse or a pair of trousers.
The information on the two dimensional Grid, such as prices for
each colour and size, comes automatically from the Costing
Sheet. G-MATE also looks at which customer the Order is for
and ensures that the prices for this customer are displayed.
Obviously these prices can be modified by the user.
This information is passed automatically to the Docket to
ensure the making of the Garments in the two dimensional sizes
specified.




                 ADM - Absolute Commitment to Integrity & Technical Innovation
Sales Orders - Continued
By double clicking on the “Print” button, an Order confirmation
is printed with all the details. This can first be displayed on the
screen before printing. The next menu shows the top part of such
an Order confirmation.
It is possible to modify this printout to suit individual customer
requirements.




                  ADM - Absolute Commitment to Integrity & Technical Innovation
ADM - Absolute Commitment to Integrity & Technical Innovation
Sales Orders Reports
There are various ways of displaying Customer Orders Reports.
Firstly one should decide whether to ask for all orders entered in
G-MATE or only the ones that have not been despatched or the
ones that have not been docketed, or those that have been
docketed and not received from the factories, etc.
Then the user has to decide how the Orders should be sorted. For
example they can be sorted and displayed by delivery date, by
customer, by style, etc. Sorting by customer will collate all the
orders of the first customer together, then all the orders of the
second customer and so on. Similarly by style, by date, etc.
Filters can be applied to exclude unwanted Orders. For example
we may request to see only the Orders that are due for delivery
from the 12th of October to the 8th of November. Or we may want
to see all Orders of a particular customer that have still not been
docketed .


                  ADM - Absolute Commitment to Integrity & Technical Innovation
Sales Orders Reports - Continued
Further filters that can be applied include for example all orders
that incorporate Letters of Credit, or all Orders of a particular
Currency. For example you may want a list of all orders in US
Dollars that are due for delivery in September to November and
have had no Letters of Credit issued.
You can also display orders of a particular Agent.
You may also want to see only the reports that are delayed or are due
to be delayed for some specific reason (as defined by the Delay
Character selection).
The Report Types include Standard Reports, Cash Flow Projections,
Budget Reports, Production Scheduling, Warehouse Planning, etc.
The next Menu shows the way of selecting the options, the sorting,
the filtering, the type of report, etc,



                   ADM - Absolute Commitment to Integrity & Technical Innovation
Selection menu for Sales Orders Reports




            ADM - Absolute Commitment to Integrity & Technical Innovation
Sales Orders Reports - Continued
The next menu displays the standard orders listing. This information is however
just a summary of the available information. By pointing the blue scroll bar on a
particular order and double clicking the “Details” button you will see in much
greater detail further information concerning the present state of this Order.
The following menu shows such information with great detail including the
number of garments docketed, number received (if any) from the factory, number
outstanding, number undocketed, number despatched, number still to be
despatched, number in stock, etc.
By pointing the scroll bar on one of these items and then double clicking on the
“Details” button of this smaller menu you can get further information. For
example if you call up the details of the “Docketed Outstanding” you will be able
to see info on the Docket and then from that menu you will see information on the
factory. Similarly by double clicking on the “Despatched” you will see the Invoice
and Customer Information.
The colours indicate the state of the order. Yellow indicates that the order has been
docketed. Green that it has been despatched and red that it is delayed. The grey
colour on the first column indicates that there are global notes to be looked at.
                                  ADM - Absolute Commitment to Integrity & Technical Innovation
ADM - Absolute Commitment to Integrity & Technical Innovation
Further details from sales orders reports




               ADM - Absolute Commitment to Integrity & Technical Innovation
Sales Orders - Continued

It should be emphasised that printed order reports can contain much
more information. Printed order reports can also be printed in landscape
mode which increases the amount of information displayed per record.
The users can also generate their own reports through the Report
Generator.




                       ADM - Absolute Commitment to Integrity & Technical Innovation
    IT IS IMPORTANT TO NOTE THAT
 AS MENTIONED PREVIOUSLY, G-MATE
CAN OPERATE WITH VERY LITTLE INPUT
  This demonstration is aimed to show the
numerous functions available within G-MATE.
    Not many users use all these functions.
But unless we show them all in a demo, we will
fail in our effort to show the enormous number
 of functions available to those that need them.
G-MATE IS EXTREMELY SIMPLE TO USE!
              ADM - Absolute Commitment to Integrity & Technical Innovation
EVALUATION of Material Requirements
After taking a sales order it is quite possible that you may wish to
know if you have all the materials you need in stock for docketing
this order. If you haven’t, you may wish to place purchase orders for
those materials that you need to order.
Of course some companies do not operate this way, in which case
these companies do not need to use this module. However for those
companies that follow this procedure, this module can be of great
help to them.
The evaluation does not have to be limited to one sales order at a
time. The user can decide as to which outstanding orders have to be
included in this evaluation.
The following menu shows the information created by this module.
Notice that the information which is created from the costing sheet
that may have been modified in the sales orders (otherwise it uses
the original costing sheet), also automatically includes those items
that have been marked as “dye to match”.


                   ADM - Absolute Commitment to Integrity & Technical Innovation
ADM - Absolute Commitment to Integrity & Technical Innovation
Evaluation of Materials - Continued
G-MATE sorts the display by material type, type 1 (fabric) is displayed
first, with type 2 (lining) following it and so on. All the colours required
are displayed with their respective quantities.
The column following the “Required” displays the “Free Stock”
(Physical Stock + Ordered Quantity - Allocated).
The next column displays the allocated amount against the file
concerned. This amount is normally zero when this module is accessed
for the first time. If however you are entering this module to examine the
data this column may contain quantities that you may have saved
previously.
G-MATE provides the data under “Allocate” recommending that this
quantity is allocated against the respective sales order (File Number).
The “To Order” column is probably the most important, in that G-
MATE recommends that you immediately place Purchase Orders for
these materials. G-MATE will do this automatically for you.


                        ADM - Absolute Commitment to Integrity & Technical Innovation
Evaluation of Materials - Continued
Before G-MATE produces the purchase orders for you it expects you to
confirm that this is OK to proceed, by clicking the last column which sets
the confirmation sign. You could of course decide to modify the amount
to order for some of the purchase orders. Notice that G-MATE will
automatically assign all items from the same supplier on one purchase
order number.
The default delivery date displayed is the date of the proposed issuing of
the docket. The material lead time as stipulated in the material properties
menu is taken into account. You could of course change this date.
The purchase orders raised from within this menu can be printed
immediately or faxed or e-mailed.
The purchase orders produced from this module follow the sequential
number of the main purchase orders module and they can be examined
and modified from this module. Chase letters can also be sent from there.
The next menu shows the list of materials by supplier.

                            ADM - Absolute Commitment to Integrity & Technical Innovation
ADM - Absolute Commitment to Integrity & Technical Innovation
Evaluation of Materials - Continued
The following menu shows the orders menu of one of the orders that have
been created automatically through the previous operation. The user can
make any changes required within the menu before printing, faxing or e-
mailing the purchase order to the supplier.

In the subsequent menu, a printout of the top part of the actual purchase
order is shown. Such printouts can be adjusted to suit individual tastes or
needs of the user. Notice that the purchase Order Number on the printout
shows not just the order number but also the customer number as well as
the file number relating to this purchase order.




                         ADM - Absolute Commitment to Integrity & Technical Innovation
ADM - Absolute Commitment to Integrity & Technical Innovation
ADM - Absolute Commitment to Integrity & Technical Innovation
Summary so far:
We have so far looked at the following:
1. Costing Sheets
2. Directory: Client Information including Customers, Suppliers, etc
3. Initialise: Colours, Currencies, Size Ranges, etc
4. Customer Sales Orders: Enter, Examine, Reports
5. Material Evaluations: For one or more Sales Orders.


We will now look at:
1. Dockets: Enter, Examine, Receive, Debit Notes, Payments, Reports
2. Material Stocks: Properties, Rolls, Batches
3. Material Orders: Enter, Examine, Receive, Reports



                       ADM - Absolute Commitment to Integrity & Technical Innovation
DOCKETS
There are three ways of issuing a docket:
1. Through a customer order, viz the File Number
2. Through a collation - a number of small customer orders of the same
style collated into one collation to produce a bigger docket. We will look at
that further down in the demonstration.
3. Making for stock: Such a docket is not made against a customer order.
Issuing a docket from an existing customer order is very simple. All the
user has to do is enter the File number corresponding to that customer
order and the full information is displayed in the docket menu.
Obviously the user has to enter the factory and make modifications where
necessary such as for example the delivery date, or modify the costing
sheet if that is needed. Notice that any modifications made to the costing
sheet at the orders stage will be available in this costing sheet.




                         ADM - Absolute Commitment to Integrity & Technical Innovation
ADM - Absolute Commitment to Integrity & Technical Innovation
Dockets - Continued
Double clicking on the “Materials” button gives us a breakdown of all
the materials required for this docket. Also G-MATE looks at the
present stock levels which it displays and then displays the quantities
that can be issued from the existing stock levels. If the stock level of a
particular item does not allow the issue of the full quantity required,
then the last column displays the quantity that will remain outstanding
and which can be issued at a later stage.
If this is an existing docket, then it also displays the quantity of
materials issued previously.
By double clicking the “Factory Stock” button in this menu we can see
a list of the relevant materials that have been issued to this factory and
have not been used because of shortages or other reasons.
The next menu shows the materials required menu with all the other
information relating to it.



                       ADM - Absolute Commitment to Integrity & Technical Innovation
ADM - Absolute Commitment to Integrity & Technical Innovation
Dockets - Continued
Whilst in the main dockets menu you can look at the style notes that were
entered on the costing sheet but possibly modified when taking the
customer’s order. You can also look at the global notes that were entered on
the customer’s order. Both of these can be viewed by double clicking on the
corresponding button.
By double clicking on the “Rolls” button you will get a new screen that
displays the roll numbers and batch numbers together with the length, width
and other information relating to each roll. This menu also displays the total
number of garments required by colour and size. By selecting individual rolls
G-MATE displays the number of garments that can be made in the ratio
entered. This is shown on the next menu where 3 rolls have been selected out
of the 4 available in stock. As we select each roll the number of garments that
can be made increases, or decreases when we deselect a roll.
Even though this process is more accurate for evaluating the number of
garments that can be made from the rolls sent to the factory, not many
companies use it because they prefer to enter each material delivery as a total
metreage rather than by the length of each roll.

                            ADM - Absolute Commitment to Integrity & Technical Innovation
ADM - Absolute Commitment to Integrity & Technical Innovation
Dockets - Continued

Another use of this menu is to specify the length of material to be
issued manually . As soon as we enter the length of material, the
number of garments that can be made in the predefined ratio, is
evaluated as shown in the next screen.




                      ADM - Absolute Commitment to Integrity & Technical Innovation
ADM - Absolute Commitment to Integrity & Technical Innovation
Dockets - Continued
At the point of saving the docket information, by double clicking on the
relevant button, the material stocks are immediately adjusted: The
stock in our warehouse is reduced and that of the factory is increased.
At the same time the orders module is also updated to show that the
particular file has been docketed (either partly or fully).
After we save we can print the docket. The printed docket contains all
the information concerning the garments to be made with all the
instructions concerning the making as entered on the costing sheet (but
possibly modified at the docketing stage). It also gives a full list of
material requirements with the amounts supplied and of any amounts
to be supplied later. It also has the option to include the specification
sheet as well as sketches and photographs.
The docket printed can be formatted to suit individual requirements of
companies.



                      ADM - Absolute Commitment to Integrity & Technical Innovation
ADM - Absolute Commitment to Integrity & Technical Innovation
    IT IS IMPORTANT TO NOTE THAT
 AS MENTIONED PREVIOUSLY, G-MATE
CAN OPERATE WITH VERY LITTLE INPUT
  This demonstration is aimed to show the
numerous functions available within G-MATE.
    Not many users use all these functions.
But unless we show them all in a demo, we will
fail in our effort to show the enormous number
 of functions available to those that need them.
G-MATE IS EXTREMELY SIMPLE TO USE!
              ADM - Absolute Commitment to Integrity & Technical Innovation
Receiving Garments from a Docket
The menu for receiving Garments from a Docket allows you to
enter the docket number you are receiving garments against. As
soon as the docket number is entered, G-MATE displays the
number of garments of the original docket (by colour and size),
those that may have already been received and those outstanding.
Obviously for a docket that we have not received any garments
before, the received numbers will be zero.
After entering on the screen the numbers we are receiving today by
colour and size and we save this data, the Garments Stock module
is automatically updated.
At the same time the orders information is updated, so that when
we go to sales order reports we can see that garments have been
received against the respective file number.




                   ADM - Absolute Commitment to Integrity & Technical Innovation
Receiving Dockets - Continued
After receiving all the garments that have been sent by the factory and
entering the information into G-MATE, we then have to look into any
shortages. These shortages have to be accounted for either as losses to our
Company, or else we have to issue Debit Notes to the Fabric Supplier
or/and to the Factory. The following menu shows how the information is
entered to produce the corresponding Debit Notes.
Note that the cost debited to the supplier is purely based on the cost of
damaged fabric (plus any additional expenditure), whilst for the factory we
have to issue a Debit Note that may include the total materials cost plus the
cost of making plus any additional costs. The Debit Notes can be printed by
activating the “Print” button.
By double clicking on the “Payments” button the payments menu is
displayed where the payments are entered. Note that G-MATE reminds us
here of any outstanding Debit Notes for this factory. A number of payments
can be made for each docket. Debit Notes against a docket can be issued at
any stage even after full payment of the docket has been made.


                         ADM - Absolute Commitment to Integrity & Technical Innovation
Receiving a Docket View




           ADM - Absolute Commitment to Integrity & Technical Innovation
COLLATING ORDERS to produce a Docket

As we noted earlier one way of issuing Dockets is through the
collation of many small Sales Orders to produce a collation number
than can be called up in the Dockets menu. As shown on the next
screen, the collations menu displays all Sales Orders of the specified
Style within a specified range of delivery dates. Each colour is
displayed on separate screens. The user can then select which Orders
have to be included in this particular collation. Obviously the user can
select them all by double clicking the “Select All” button.
Having created a collation number, then this number can be called
within the Dockets menu which then displays the collated information
and the Docket can be issued as before.
When receiving a docket incorporating a collation, the “Receive
Collation” button should be activated to ensure that the correct
quantities received are allocated to each file that constitute the
collation, as shown in the subsequent menu.

                       ADM - Absolute Commitment to Integrity & Technical Innovation
ADM - Absolute Commitment to Integrity & Technical Innovation
ADM - Absolute Commitment to Integrity & Technical Innovation
DOCKET REPORTS

Docket Reports follow a similar pattern to other G-MATE Reports
such as Sales Order Reports where the main information relating to a
docket is displayed on the screen but further information is available
through the various buttons at the bottom of the screen.

For example the button “Financial Information” displays extremely
useful information as indicated in the subsequent menu. It should be
emphasised that this information can be evaluated by factory, by
customer, by Style, etc so that useful financial information can be
obtained and correct decisions taken.

The red colour indicates that the docket has been delayed, white is on
schedule and green indicates that the docket has been completed.


As usual the printed reports can contain much more information than
those on the screen. The users can create their own reports through the
report generator if they so wish.
                     ADM - Absolute Commitment to Integrity & Technical Innovation
ADM - Absolute Commitment to Integrity & Technical Innovation
ADM - Absolute Commitment to Integrity & Technical Innovation
Summary so far:
We have so far looked at the following:
1. Costing Sheets
2. Directory: Client Information including Customers, Suppliers, etc
3. Setting up: Colours, Currencies, Size Ranges, etc
4. Customer/Sales Orders: Enter, Examine, Reports
5. Material Evaluations for one or more Sales Orders
6. Dockets: Enter, Examine, Receive, Debit Notes, Payments, Reports


We shall now look at the following:
1. Material Stocks
2. Material Orders: Enter, Examine, Receive, Reports
After this, we will continue with Garment Stocks, Invoicing, Despatching,
Accounts, and Critical Path.
                       ADM - Absolute Commitment to Integrity & Technical Innovation
MATERIAL STOCKS
The lower part of the next menu shows a list of materials of the type
specified. To see the full list of materials we can drag the vertical cursor on
the right hand side of the display.
The totals displayed at the bottom of the screen are the grand totals for
that type of material. The totals correspond to the Ordered, Allocated,
Available Stock and Free Stock. The Free Stock equals Ordered +
Available - Allocated. The Stock and Allocated values in the last line are
evaluated on the cost as shown on the top part of the screen. The Ordered
value is evaluated on the actual purchase price for each Order.
To see the full information for any material, point the blue scroll bar
towards that material and double click. This information is immediately
displayed in the top part of the screen. The top part of the screen is the
Stock Card for the selected material.
The Code is normally 6 digits long, the description 15 characters long, and
the colour 25 characters long. These can however be increased if required.



                          ADM - Absolute Commitment to Integrity & Technical Innovation
Material Stock Card




              ADM - Absolute Commitment to Integrity & Technical Innovation
Washing or Care Instructions can be scanned in
against a fabric and used in purchase orders,
dockets, etc




              ADM - Absolute Commitment to Integrity & Technical Innovation
Material Stock Card
The material stock card contains more information apart from the
code and the description as shown in the previous menu, viz
supplier, warehouse and location (or bin number), the unit of
measurement (Metres, units, etc). The size key is only used for
items such as size ticket labels, buttons, hangers, etc that can be
specified by size. In this case, the total stock can be broken down
into the respective sizes (probably at the stage of receiving the item
into stock from the supplier). The Dockets module would then issue
the correct items by size and adjust the stock card by size.
The Nominal number in the Stock card is useful for the outstanding
orders of that material as well as for stock taking for different
nominal accounts.




                  ADM - Absolute Commitment to Integrity & Technical Innovation
Material Stock Card - Continued
By double clicking the “Notes” button at the bottom of the screen,
you will get a screen into which you can enter or examine any notes
concerning this material. These notes will come up at the relevant
parts of G-MATE such as Material Orders, Receiving Materials into
stock, etc. Notice that these notes can be copied over from another
material should they be similar to another material. These Notes,
just as all other G-MATE Notes are compatible with most other
Windows applications and they can be transferred to say Microsoft
Word, Excel, etc or they can be faxed or e-mailed without having to
come out of G-MATE.
By double clicking on the Intrastat button you will get a menu that
allows you to enter the CN Code of the material together with other
information that is essential to generate the regular Intrastat
returns, such as the construction of the material viz woven, knitted,
etc. In this menu you can enter the season applicable to this fabric as
well as the years concerned. You can also enter any flags of your
choice to describe this material via a report.

                   ADM - Absolute Commitment to Integrity & Technical Innovation
Material Stock Card - Continued
By double clicking the “Size Breakdown” we could enter/examine the
quantities for this item. These are normally entered at the time of
supplier order deliveries and adjusted at the time of issuing a docket.
They normally refer to size ticket labels, buttons, hangers, etc.
The “Allocate Stock” menu allows the user to allocate materials to
particular garment orders (File Numbers), Customers and Styles.
The “Properties” menu allows the user to enter a number of
properties of the material such as Supplier code, description and
colour, the composition, width, weight, etc. These are shown on the
next menu.




                    ADM - Absolute Commitment to Integrity & Technical Innovation
ADM - Absolute Commitment to Integrity & Technical Innovation
Material Stock Card - Continued
Next to the values on the right hand side of the menu there are buttons,
which when double clicked provide further information concerning
each stock card. We will look at each one in turn.
The information within the price concerns the costing of the material.
Basically it can be looked at as the costing sheet of a fabric. This is
shown on the following menu.
Within this menu one could see the factory price and a factory
transportation cost at which the relevant currency together with an
agreed exchange rate for that currency. This is then converted to the
home currency (Sterling in the case of the UK) and displayed on top of
a list that includes many other possible expenditures. These include
further transport costs, loading, unloading, insurance, rent, handling,
and many others as shown on the next menu.




                     ADM - Absolute Commitment to Integrity & Technical Innovation
ADM - Absolute Commitment to Integrity & Technical Innovation
Material Stock Card - Continued
The next field concerns the present physical stock which has two buttons
associated with it. The first of these “B for running Balance” provides a list of
the expected deliveries and dockets to be issued in the foreseeable future and
starting with the present stock it provides a running balance on a daily basis.
If the running balance becomes negative then this is displayed in red to signify
that there will be a delay and giving a warning to try and bring deliveries
forward or else inform the affected customers that there will be a delay in the
issuing of the docket.
The “H” button key brings up a similar menu to the above but instead of
looking to the future, it looks to the past and provides a History of
transactions concerning this material. This History is concerned with material
deliveries, dockets issued and material movements from one warehouse or
location to another.
The next two menus provide information on the Running Balance and the
History of usage of the Fabric.
The Balance and History can be applied to any material, not just fabric.

                             ADM - Absolute Commitment to Integrity & Technical Innovation
ADM - Absolute Commitment to Integrity & Technical Innovation
ADM - Absolute Commitment to Integrity & Technical Innovation
Material Stock Card - Continued
The Stock in Rolls button gives details of any quantities that have been
entered into stock as the length of each roll. This is normally done at the
point of material deliveries. Each roll can have its own unique number,
its own width, its own batch number and it can be allocated or
committed to a specific garment order (File Number). At the time of
delivery, as this information is entered into the computer, bar coded
tickets can be printed for each roll and stuck to the roll for future
identification and selection.
Some users, who do not need to enter individual rolls, can enter the
length of each batch. The entry of individual rolls or individual batches
is utilised within the dockets module. This can help to ensure that the
relevant or batches are issued for each docket. The bar coded labels
attached to each roll, if required, help to identify and select which ones
to issue for each docket.
Notice that within this menu you can add or remove (provided your pass
word entitles you to do so) a roll, you can modify a roll or you can split a
roll into two (for example if you need a small length for a sample).
                       ADM - Absolute Commitment to Integrity & Technical Innovation
ADM - Absolute Commitment to Integrity & Technical Innovation
Material Stock Card - Continued
The Button next to “Ordered” provides a full list of all the
outstanding orders of this material with full details such as quantity
ordered, quantity received, quantity outstanding, price, value of
order, total quantities and total value of all orders.
The Button next to “Allocated” provides a full list of all the allocated
quantities as well as to what or for whom they are allocated to. The
allocation can be against a customer order (File Number), a style, or
even against a customer who still has not placed an order. Finally
allocation can be tentative or committed.




                     ADM - Absolute Commitment to Integrity & Technical Innovation
    IT IS IMPORTANT TO NOTE THAT
 AS MENTIONED PREVIOUSLY, G-MATE
CAN OPERATE WITH VERY LITTLE INPUT
  This demonstration is aimed to show the
numerous functions available within G-MATE.
    Not many users use all these functions.
But unless we show them all in a demo, we will
fail in our effort to show the enormous number
 of functions available to those that need them.
G-MATE IS EXTREMELY SIMPLE TO USE!
              ADM - Absolute Commitment to Integrity & Technical Innovation
PURCHASE ORDERS
  MATERIAL ORDERS incorporate :
  •full multi-currency
  •letter of credit
  •width and weight of fabric
  •composition of fabric
  •sizes for labels, hangers & buttons
              ADM - Absolute Commitment to Integrity & Technical Innovation
Material Purchase Orders
The next menu shows how to enter a new purchase order or examine an
existing order.
Every order is assigned a sequential order number automatically
GENERATED by G-MATE. G-MATE always expects the initials of the
user in case there are any future questions concerning this order. A
reference field is available if the user wants to use it.
The currency field is used only if the currency for this order is not the
Home currency. The original rate that is displayed is the default latest
exchange rate available but this can be changed. Once this rate is saved,
it is fixed for this order. Any later changes to the rate will not affect this
fixed rate. The user can of course change the rate. In the letter of credit
field the user enters the bank that may have supplied the letter of credit.
All the above information together with the supplier to whom the order is
issued are unique to each order. The remaining information on the menu,
applies to every item on the purchase order.


                         ADM - Absolute Commitment to Integrity & Technical Innovation
Material Purchase Orders Menu




                 ADM - Absolute Commitment to Integrity & Technical Innovation
Material Purchase Orders - Continued
There is no limit to the number of different items that can be entered
on a purchase order.
The information is very easy to enter. For every field where
information has to be entered, you can double click on the button
next to it, which brings up the relevant menu from which you can
pick up the information. Obviously if the information is known to
you, then you do not have to double click the button. For example if
you would like to enter a purchase order for fabric then at the field
for “Type” you can enter “1”. G-MATE would then immediately
write “Fabric” on the screen. Similarly, if you know the code for
which you are placing an order, you can enter the code. Otherwise
you can select it from the display after double clicking on the
adjacent button.
The field “Foreign” displays the foreign currency price. You can
enter either the home currency price or the foreign currency price.
G-MATE will evaluate from one to the other, based on the currency
exchange rate entered on the top part of the menu.

                   ADM - Absolute Commitment to Integrity & Technical Innovation
Material Purchase Orders - Continued
The quantity is the quantity you are placing the order for. As soon as you
enter the quantity G-MATE displays the cost of purchase in both currencies
together with any discount (this is picked up from the supplier Directory
information). Obviously the user can overwrite the amount of discount for
this order. Notice that the discount can be unconditional discount (trade
discount) or conditional (settlement discount).
The user selects the appropriate VAT rate (if applicable) and the VAT value
is automatically evaluated.
Notice that G-MATE displays both the cost of each item as well as the order
total (the total for all items) if more than one item is placed on order.
Each item can be allocated if required to a sales order (File Number) or to a
style or to a customer; otherwise it will be ordered as unallocated.
After all the information is entered the order can be saved using the “Save”
button. The Purchase order can then be printed, faxed or e-mailed. The
following menu shows the top part of a typical printout. Printouts can be
modified to suit the needs of individual companies.
                           ADM - Absolute Commitment to Integrity & Technical Innovation
ADM - Absolute Commitment to Integrity & Technical Innovation
Material Deliveries
Every delivery is automatically assigned a Delivery Number which is
sequentially generated by G-MATE. The delivery date is
automatically displayed by G-MATE but the user can overwrite it.
Materials can be received against an order or can be received as
direct input to stock without having previously issued an order. As
soon as the values are entered on the menu and saved, the stock card
of each material is updated. The orders file is also updated to show
the correct amount outstanding, if any.
Fabric can be received as a total metreage or by individual rolls or
by length of each batch with all the available details. Individual bar
coded tickets can be printed at this stage which can be attached to
the rolls to identify them. The information on the ticket can be
varied to include even allocation details or even for which factory it
is aimed for.




                   ADM - Absolute Commitment to Integrity & Technical Innovation
Material Purchase Order Reports
Purchase Order reports follow the same principle as other G-MATE
reports such as Garment Order and Docket reports.
They generally give information on the supplier, delivery dates, type
and code of material ordered, the amounts of each item ordered,
amount received, amount outstanding, price, value, etc.
All delayed orders are emphasised in red. Chase letters can be sent or
faxed or e-mailed directly from the material order reports (as well as
from the main purchase orders menu)
.




                   ADM - Absolute Commitment to Integrity & Technical Innovation
Summary so far:
We have so far looked at the following:
1. Costing Sheets
2. Directory: Client Information including Customers, Suppliers, etc
3. Setting up: Colours, Currencies, Size Ranges, etc
4. Customer/Sales Orders: Enter, Examine, Reports
5. Material Evaluations for one or more Customer Orders
6. Dockets: Enter, Examine, Receive, Debit Notes, Payments, Reports
7. Material Stocks
8. Material Orders: Enter, Examine, Receive, Reports


We will now continue with Garment Stocks, Invoicing, Despatching,
Accounts, and Critical Path.


                       ADM - Absolute Commitment to Integrity & Technical Innovation
GARMENT STOCKS
The garment stocks are normally increased by the delivery of the dockets
and decreased by the issuing of a despatch note. The issuing of a packing
note (which is printed prior to despatch to ensure that the stock is in the
warehouse just before despatching) does not update the stocks.
Garment stocks are normally specified by the File Number (for allocated
stocks), the style, the colour and the sizes of the garments.
Stocks can be moved from one warehouse or location to another and their
prices changed in the process if necessary. For example if any garments
are damaged they can be moved to a different location and their price
changed.
Allocated Garments can also be de-allocated or their allocation changed
to a different sales order. Similarly non allocated garments can be
changed to allocated.
Records are kept of all these movements or changes and they can be
examined through the appropriate reports.
A total of 999 warehouses is allowed, each with 999 locations.
                        ADM - Absolute Commitment to Integrity & Technical Innovation
INVOICING & DESPATCHING
Invoicing and despatching can be done
from the same menu. Simply enter the
customer order number, and all the
relevant information is displayed.
If there is not enough stock or if the
customer credit limit is exceeded, a
warning is given.
A password may be needed to allow the user to continue in such a
case If the user hasn’t got the authority (as decided by the log in
code) to issue an Invoice to a customer whose credit limit has
been exceeded.

                      ADM - Absolute Commitment to Integrity & Technical Innovation
Invoicing/Despatching
As most of the information concerning Invoicing and Despatching is
identical, both processes are carried out from within the same menu. Under
the present context we shall be sometimes talking about invoicing to cover
both invoicing and despatching.
There are basically 3 types of invoice that can be issued through G-MATE:
1. The first type is against a customer order. For these Invoices enter the
File Number and the full information is immediately displayed on the
invoice menu.
2. The second type is to a customer without an order. For these invoices,
leave the file number field blank. Enter the customer number (or code or
search by double clicking on the adjacent button). Then carry on to fill the
rest of the information following the general guidelines that will be given in
the next menu.
3. Cash Invoices not involving a particular customer. The best way of
tackling this type of invoice is to create in the directory a customer called
“Mr Cash” to whom all such invoices are issued.

                           ADM - Absolute Commitment to Integrity & Technical Innovation
Invoicing & Despatching (cont.)

    The printing of the despatch
    notes, automatically adjusts the
    Garment Stocks.
    The printing of the invoice,
    automatically adjusts the Sales
    Ledger and the Nominal Ledger.



            ADM - Absolute Commitment to Integrity & Technical Innovation
ADM - Absolute Commitment to Integrity & Technical Innovation
Invoice Reports
Invoice reports follow the general pattern of other G-MATE reports such
as Garment Order and Docket reports. They basically give information
on customers to whom the Invoices have been issued, customer order (if
available) date, style, colour, size, quantity, price, discounts, value, etc.
A very important report is the profitability report which looks at the
actual selling price and the actual cost of making from the docket
module (taking into consideration shortages, damages, etc) and then
giving a full analysis of the profitability. This can be as a total for a
defined period or can be by customer, or by style or by factory etc.
From the reports generated we can then produce graphical presentations
such as Histograms, Pie Charts, etc as shown on the following menus.




                        ADM - Absolute Commitment to Integrity & Technical Innovation
Invoice Management Reports




           ADM - Absolute Commitment to Integrity & Technical Innovation
CRITICAL PATH ANALYSIS
The Critical Path Analysis is Completely integrated to the rest of G-
MATE. It looks at the delivery date of the Sales Order, to automatically
generate the required dates by which each job should be done. To do
this, we have a set up menu in which we define the number of days that
each job should be completed by, before the delivery date.

Completed, imminent and delayed jobs are highlighted in different
colours - Green, Brown and Red respectively. Yellow indicates partly
completed jobs.

Each page displays the information on five different jobs. The rest of the
jobs can be viewed by scrolling on the horizontal scroll bar. Each page
also displays information on a certain number of orders. The rest of the
orders can be seen by scrolling the vertical scroll bar.

Jobs (or Orders) can be completed or partly completed by pointing to
the particular job and then double clicking on the relevant button. This
process can also be reversed through the appropriate buttons.
                       ADM - Absolute Commitment to Integrity & Technical Innovation
Critical Path - Setting up of the number of days required for the
completion of each job for each Critical Path. They are used by the Garment
Orders to evaluate the dates by which each job has to be completed. The letters
indicate the linking of the various jobs that influence each other for delays, etc.




                                  ADM - Absolute Commitment to Integrity & Technical Innovation
Critical Path Dates : Automatically evaluated through Garment Order
Delivery Dates. The two sets of dates for each job correspond to “aimed for” and
“completed on”. See previous page for meaning of colours.




                                ADM - Absolute Commitment to Integrity & Technical Innovation
Critical Path - Individual Order information on all jobs with notes




                             ADM - Absolute Commitment to Integrity & Technical Innovation
ACCOUNTS
    Fully integrated accounts, including :

•   Sales Ledger
•   Purchase Ledger
•   Nominal Ledger
•   Banking (including reconciliation)
•   Full Multi-Currency (including Euro)


                 ADM - Absolute Commitment to Integrity & Technical Innovation
 Sales Ledger - Transactions Main Menu




Sales Ledger - Reports Main Menu




The Purchase Ledger is the mirror image of the Sales
Ledger - except that Reversals are allowed.


                     ADM - Absolute Commitment to Integrity & Technical Innovation
Sales Ledger - Menu for General Type Invoices




                     ADM - Absolute Commitment to Integrity & Technical Innovation
Entry of General Sales Invoices

There are two types of Invoices handled by the Sales Ledger:

1. Product Invoices generated by the G-MATE Invoicing Module
2. General Invoices generated through the Sales Ledger transactions.

The following menu shows how general invoices can be entered into
the sales ledger. Notice that there are two types of discount

1. Trade discount which is unconditional and applies whether the
invoice is paid on time or not.
2. Settlement discount which is usually only allowed if payments are
made within a specified period of time.


Every customer can be invoiced in only one currency. This currency
is defined within the directory. If a client trades in more than one
currency then multiple entries of this client are required within the
directory, one for each currency.
                        ADM - Absolute Commitment to Integrity & Technical Innovation
Sales Ledger Report - Invoices sorted by
Customer

The following menu displays all the invoices issued to individual
customers. Obviously the user can select to display only the Invoices
corresponding to only one client or restrict the display to transactions
between two selected dates. The user can also select to display only
outstanding invoices or even only those that are overdue.

Notice the colour coding used to provide a faster appreciation of the state
of an account.

Double clicking on an account that is fully or partly paid brings up
another menu which provides details of payments relating to that invoice.
This is shown in the subsequent screen.



                           ADM - Absolute Commitment to Integrity & Technical Innovation
Sales Ledger Report - Invoices sorted by Customer




                  ADM - Absolute Commitment to Integrity & Technical Innovation
List of payments made against a particular invoice
displayed in the sales invoices report.




                   ADM - Absolute Commitment to Integrity & Technical Innovation
Sales Ledger Payments:

The following menu shows how payments are entered for each customer.
The outstanding transactions for each customer are automatically
displayed. The user enters the amount received from the customer
together with the details of the cheque received and then allocates in the
lower part of the screen which invoices are to be paid through this invoice.
The letter F indicates that an Invoice will be fully paid whilst P indicates
that the Invoice will be partly paid.

Any excess money from a cheque that is not allocated can be treated as
unallocated payment. Such unallocated payments will be displayed in this
menu as outstanding transactions and can be allocated against outstanding
invoices at any time.

Similarly Credit Notes and Journals will also be displayed as outstanding
transactions and can be settled against outstanding invoices.

Notice that the original invoice as well as previous payment details can be
examined by selecting the corresponding buttons at the bottom.
                         ADM - Absolute Commitment to Integrity & Technical Innovation
Sales Ledger - Payments from Customers Menu




                 ADM - Absolute Commitment to Integrity & Technical Innovation
Sales Age Analysis:

The following menu displays the Sales Age Analysis for each customer
for current, 30 days, 60 days, 90 days and older outstanding accounts.

Notice that the full sales history as well as details of the outstanding
accounts can be viewed by clicking the corresponding buttons at the
bottom of the screen.

A statement can also be printed from this screen for each individual
customer if so desired.




                       ADM - Absolute Commitment to Integrity & Technical Innovation
Sales Ledger - Age Analysis Menu




                    ADM - Absolute Commitment to Integrity & Technical Innovation
Sales History: Note the colour codes.
A statement can be printed to be sent to the customer from this menu




                           ADM - Absolute Commitment to Integrity & Technical Innovation
Sales Ledger Outstanding accounts by Customer.
Note the colour codes. A Statement can be issued from this menu if required.




                           ADM - Absolute Commitment to Integrity & Technical Innovation
Sales Ledger - List of Outstanding Accounts by Customer




                         ADM - Absolute Commitment to Integrity & Technical Innovation
Initialising the Nominal Ledger: This is the starting
point of Accounts. This has to be done before any
Accounting Transactions are entered.




                   ADM - Absolute Commitment to Integrity & Technical Innovation
NOMINAL LEDGER SETTING UP
The following menu displays the Accounting Model that is used to set
up the various numbers of the Nominal Accounts that can be used
throughout G-MATE. This is the starting point of Accounts.

The left hand side of the menu illustrates how the total Nominal
Account numbers can be nominated for each group of Accounts. For
example the Number of Accounts allocated to Trading Income is 200,
ranging from 1 to 200.

Some account numbers are called by default at various stages within
G-MATE. These default accounts are entered of the right side of the
following menu. For example on the payments received screen, the
default account number of the Bank specified in this column will come
up. Obviously these default numbers can be overwritten.

After setting up these basic Nominal Account numbers, the remaining
can be set up within the Account Names menu as shown on the
subsequent screen.
                      ADM - Absolute Commitment to Integrity & Technical Innovation
Nominal Ledger - Setting up of Default Accounts




                     ADM - Absolute Commitment to Integrity & Technical Innovation
Nominal Ledger Setting Up: The entry menu for individual
accounts after setting up the default accounts within the Accounting Model.




                              ADM - Absolute Commitment to Integrity & Technical Innovation
Examining Nominal Entries




                 ADM - Absolute Commitment to Integrity & Technical Innovation
Nominal Ledger - Banks : Payments, Cheques Printing, Reconciliation




                           ADM - Absolute Commitment to Integrity & Technical Innovation
Further Accounts Options




           ADM - Absolute Commitment to Integrity & Technical Innovation
Bank Payments:Mark by clicking on the first column all cheques that
are to be entered onto the payslip to be sent to the Bank. The slip can be
printed after pressing the “Save” Button. The payslips are numbered.




                              ADM - Absolute Commitment to Integrity & Technical Innovation
For Reconciliation: This menu only displays the payments at this
instance. The details of each payslip can be viewed by clicking on the particular
slip. In this case the details of payslip number one are shown.




                                ADM - Absolute Commitment to Integrity & Technical Innovation
Printing of Cheques: The menu below displays all payments marked
within the Purchase Ledger. Those selected in dark blue will have cheques printed
and automatically posted to the bank for reconciliation




                                ADM - Absolute Commitment to Integrity & Technical Innovation
Thank you for making the time to watch G-MATE.
All the Programmers and Analysts that have worked
on G-MATE since 1982 have come to love G-MATE
and think of it and treat it like a family pet.
G-MATE is more than just an ordinary Computer Software
Package. For those that use it, it is a way of life.
Let us hope that you will also join this happy family of
G-MATE users.
       We will be delighted to have you aboard.
                    Have a nice day.

                      ADM - Absolute Commitment to Integrity & Technical Innovation
Points of contact for ADM:
Address: 50 Oakwood Avenue,
         London N14 6QL
         United Kingdom
Tel:   (00 44) (0) 181 882 2281
Fax: (00 44) (0) 181 882 4653
E-Mail : sales@adm-computers.com
Web Site: www.adm-computers.com

              ADM - Absolute Commitment to Integrity & Technical Innovation

								
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