2007 Datadirector User Conference

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2007 Datadirector User Conference Powered By Docstoc
					Creating and Using Online
    Training Tutorials
   Presented by the Lodi Unified School District
 Assessment, Research, and Evaluation Department
                 are@lodiusd.net

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              Our District


Located in San Joaquin county

51 schools serving approximately 30,300 students (2007-
08 CBEDS)

SASI district & former Edusoft district

DataDirector implemented in 2008-09



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                        Our Users


Teacher Access Users
   Classroom Teachers

Site Administrative Access Users
   RSP and Intervention Teachers
   Counselors, Psychologists, and Program Specialists
   Multilingual Paraeducators

Site and District Administrative Users
   Site Administrators
   District Administrators
   District Instructional Coaches


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      District Assessments


Quarterly assessments
  English Language Arts (K-12)
  Mathematics (K-8, Algebra 1, Geometry)
  Science (K-8)
  History – Social Science (7-11)


Teacher assessments
  Various subjects (K-12)


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The Decision To Use Online Tutorials


We chose an un-phased implementation plan with a
support staff of only six individuals
We realized that interactive helps would decrease the
learning curve
We wanted to anticipate user difficulties and provide a
solution before the problem arose
We wanted to make our users more comfortable with
“their” new system
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                    The Process


Identified topics based on feedback received during in-person trainings

Selected recording software compatible with our operating system
   Snapz for Macintosh
   Camtasia for PC

Scripting

Recorded and edited tutorials (QuickTime Pro)

Posted to district website at www.lodiusd.net



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          Tutorials Created


The first tutorials were posted at the beginning of August
2008

Currently, we have posted 13 videos
  Tutorials are 1-7 minutes in length
  Topics include system overview, login, selected pre-built
  reports, printing exam answer sheets, using exam reports,
  preparing report cards, and etc.



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Tutorial Preview: CST Percent Proficient
                Report




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                    The Benefits


Cost effective way to supplement in-person training

Provides real-time, in-time training

Increases access to follow-up training

Maximizes staff time

Provides easily digestible, “bite-sized” information

Decreased support desk phone calls

Accelerated the learning curve



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                Considerations


Technology
       Network Bandwidth & Server Capacity
       Software compatibility – Users must have compatible media player
       software
       DataDirector updates may require updates to videos

Make a sample video and test it using a variety of computers representing
your potential users.




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                       Results


Over 16,800 hits on our DataDirector login page since July
2008
Approximately 1,000 hits to our tutorial page since August
2008
  Anecdotal feedback from a cross section of users is very
  positive
  Administrators and teachers like the ability to review the
  material at their own pace
  Many site trainers used the tutorials as part of their in-person
  training
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Questions???




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