April 20, 2009 To: The President, National Volleyball Federations of: Australia, China, Hong Kong China, Indonesia, Kazakhstan, Malaysia, New Zealand, Philippines, Singapore, Thailand and Vietnam. RE: INVTATION TO THE 2009 NHA TRANG OPEN WOMEN’S BEACH VOLLEYBALL TOURNAMENT IN VIETNAM Dear Sirs / Madams, Volleyball Federation of Vietnam is very pleased and honored to send you our cordial invitation to invite your Women’s Beach Volleyball Teams to participate the above Beach Volleyball Competitions in NHA TRANG City on June 05-07, 2009. - Arrival and Departure Airport: TAN SON NHAT – Ho Chi Minh International Airport - The Specific Competition Regulations (for 12 teams in total) and the Programme have been attached with this letter. The Application forms and flight itinerary should be sent to Volleyball Federation of Vietnam within May 20, 2009. Please, use this invitation letter to apply for entry visa at the Vietnamese Embassy in your country (if needed). Your keen attention to the above information and the participation of your Women’s Beach Volleyball Teams to the mentioned competition will be very highly appreciated. Yours sincerely, Mr. TRAN DUC PHAN Secretary General Volleyball Federation of Vietnam THE 2009 NHA TRANG Women’s Beach Volleyball Tournament June 5 - 7, 2009 – NHA TRANG, VIETNAM Volleyball Federation of Vietnam, No.4 HANG CHAO Street – HANOI - NATIONAL FEDERATION: VIETNAM Tel: 844-3823-4555 Fax: 844-3843-3915 E-mail: firstname.lastname@example.org VENUE: NHA TRANG BEACH CITY Volleyball Federation of Vietnam, No.4 HANG CHAO Street – HANOI - EVENT OFFICE: VIETNAM Tel: 844-3823-4555 Fax: 844-3843-3915 E-mail: email@example.com COMPETITION SCHEDULE Country quota: Maximum 2 Women’s Teams per each federation AND COMPETITION FORMAT: June 02 - Arrivals of V.F.V Officials and Referees in NHA TRANG City June 03 - Arrivals of participating teams to TAN SON NHAT – HCMC Airport and Teams’ Training - Joint Meeting of CC and Local Organizing Committee, Inspection of Competition Courts and Equipment, - Referees’ Clinic (Theory) and (Practice) June 04 - Preliminary Inquiry - General Technical Meeting June 05 - Main Draw June 06 - Main Draw June 07 - Semi-finals and Finals June 08 - Departure of all members from NHA TRANG US$ 10,000 prize money to be paid by the organiser to the participating PRIZE MONEY: teams as per the following breakdown Rank Total/team 1st 2,200 5th-6th 600 Individual awards 2nd 1,700 7th-8th 500 3rd 1,500 9th-12th 300 4th 1,000 Players are responsible for their own international airfare and for any airport TRANSPORTATION: taxes or visa expenses to and from Tan Son Nhat, Ho Chi Minh City International Airport Players are requested to apply early enough for their entry visas, whenever needed. The organiser will arrange and be responsible for all local transportation for all participants and referees, including domestic airfare from Ho Chi Minh City to Nha Trang and transportation from the airport to the venue. The promoter will cover the board & lodging costs of all players of the BOARD & LODGING: participating teams from 2 days before the main draw. Any other team members have to pay US$ 60 for twin room and US$ 80 for single room (Three meals and local transportation are included) during Preliminary Enquiry. All participants are however personally responsible for all and any extras at the hotel such as mini bar, phone calls, laundry, etc that must be paid at checkout. HOTELS: To be informed ENTRY: The Entry must be sent to Volleyball Federation of Vietnam within May 20, 2009 PRELIMINARY INQUIRY Players must attend the Preliminary Inquiry and present their uniforms. & TECHNICAL MEETING: Players must also attend the General Technical Meeting. Draws will be made during the meeting; seeding and detail information on the competition will be distributed to players during the meeting. UNIFORMS: Uniforms will be checked during the Preliminary Inquiry. Players of the same team must wear the same colour and style of shorts. The display of players' sponsors’ logos on shorts and accessories is free as long as it complies with FIVB advertising regulations. Organisers may provide playing tank tops and/or tops for the players RULES OF THE GAME As FIVB’s Rules & OFFICIAL BALL: PLAYERS’ ELIGIBILITY Only players who have sent to the Organizer the required forms, will be considered eligible to take part in this event in Vietnam.