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									                                  


                            Federal Way
Community Development Block Grant



  2010 Application for Capital Projects
   (involving acquisition, rehabilitation and improvement of real property)




        This application is accepted by the City of Federal Way only.




    See supplemental information for specific submittal requirements.

                                  
 Table of Contents




 General Application Information and Staff Contact Information .................................................. i

 2010 Application for Capital Projects .......................................................................................... 1

 Housing Section ........................................................................................................................ 14

 Attachment Checklist ................................................................................................................ 17



Application Appendices



 Appendix A: Local & Federal Regulations & Contract Requirements

 Appendix B Supplemental Information for the 2010 CDBG Capital Application

 Appendix C Change of Use Restriction Worksheet

 Appendix D Agency Contact Sheet

 Appendix E Low-/Moderate-Income Guidelines

 Appendix F Definition of Persons Who Have a Severe Disability

 Appendix G Eligibility Criteria for Rehabilitation of Facilities Owned By Religious
                      Organizations

 Appendix H List of Related Websites

 Appendix I          Excel Spreadsheets

 Appendix J          Federal Requirements - Environmental Review Worksheet

 Appendix K Federal Requirements – Relocation Details
  General Application Information
All agencies using Community Development Block Grant (CDBG) funds for a capital facility project must
comply with CDBG program regulations (24 CFR Part 570) and, where applicable, King County CDBG
Consortium policies. Review all appendices for information on local and federal regulations and contract
requirements before completing this application.
Federal Way is a joint agreement city and member of the King County CDBG Consortium. King County
administers CDBG funds on behalf of the King County CDBG Consortium and “passes through” a portion of
the CDBG funds to joint agreement cities. Each of these Pass-through Cities allocates their portion of the
funds to meet locally identified needs and strategies within the King County Consolidated Housing &
Community Development Plan objectives. Agencies that are awarded CDBG Pass-Through City funds for
capital projects will contract with the King County Department of Community and Human Services unless
otherwise notified. It is anticipated that a total of $480,000 will be allocated as part of the 2010 CDBG
allocation process. The City of Federal Way estimates that $240,000 will be available for 2010 CDBG Capital
projects based upon 2008 and 2009 funding levels. Actual 2010 CDBG capital funds available will not be
determined until Congress officially adopts the annual federal budget. Pending approval by the City Council,
the City of Federal Way will also be considering applications received to reprogram approximately $240,000
in 2009 CDBG Capital funds. Funds may be allocated to capital projects, or phases of projects, beginning in
2009 and/or allocated to projects beginning in 2010 based upon the merits of applications received and the
funding available by year. The City of Federal Way reserves the right to not fund any of the applications
submitted.
Note: Funds for human services are not included in this application. For economic development projects,
microenterprises and/or other non-construction projects eligible for CDBG capital funds, please
contact staff at the city to determine whether you should complete this application or another
application.
 All applicants must complete the applicable CDBG Excel worksheets of the 2010 CDBG Capital
Application Excel Workbook indicated in this application and available electronically from Federal Way staff
and on the city’ website.
Limit your answers to the space provided, using a minimum font size of 10 points. This form and the 2010
Capital Application Excel Workbook are available by request via e-mail attachment or on disk from City staff.
The application and workbook are also available to download on the City web sites. Capital applications
under $50,000 will not be accepted without prior written approval from the City of Federal Way.
Applications for 2010 CDBG Capital Projects are due to the City by 4:00 p.m. on Monday, June 15, 2009. No
late or post marked applications will be accepted. Incomplete applications will not be accepted. All questions
must be answered or indicate that the question is not applicable and all attachments submitted.
If you have questions regarding this application, or require technical assistance, please contact:

 Federal Way     Kelli O’Donnell, CDBG Coordinator          (253) 835-2653   kelli.odonnell@cityoffederalway.com


Non-profit applicants may apply to Impact Capital for the Predevelopment Loan Fund program for funds to
cover essential predevelopment project costs. Impact Capital administers a program that provides risk capital
for low-income housing development projects through recoverable grants. More information regarding Impact
Capital is available at www.impactcapital.org.

      Impact Capital    Jon Clarke                                      (206) 658-2606

          Review all application attachments carefully for important project requirements prior to
     completing the application. Review supplemental information in Appendix B for specific
     application submittal requirements. Please contact City staff with any questions.


                                                        i
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             ii
 2010 Application For Capital Projects
      Involving acquisition, rehabilitation or improvement of real property

                                            Agency Information
Agency Name:
Applicant Name and Address:                                                    Agency Director:

                                                                               Name and Title


                                                                               (Area Code) Telephone


      E-mail address (if applicable)                                           (Area Code) Fax Number
     Required signatures: By signing below, you certify that the information in this application is
     accurate to the best of your knowledge and that you have read the application, certifications, and
     appendixes and are eligible and able to utilize CDBG funds for the purposes stated in this application
     within the applicable regulations. (SIGNATURES MUST BE IN BLUE INK)

     Signature of Agency Board President/Date                                  Signature of Agency Director/Date

     Printed Name of Agency Board President                                    Printed Name of Agency Director


1.    Title of Proposed Project


2.    Project Location



3.    Proposed Use of CDBG Funds (Summarize in one sentence how CDBG funds will be used.)




4.    Amount requested from participating Cities:                  5. Change of Use Restriction (Appendix C
                                                                      Worksheet)
                                                   2010            Number of years subject
                                                Requested*         to change of use:
                     Federal Way CDBG       $
                     King County CDBG       $
                      All Other Funding     $

                     Total Project Cost:    $
*Capital applications under $50,000 will not be accepted without prior written approval from Federal Way.




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    Contact Person (available to answer questions June – September 2009)

Name                                                 (Area Code) Telephone


E-mail address (if available)                        (Area Code) Fax Number




6a. Property Owner (if different from                6b. Authorized Signature of Property Owner
    applicant)


       Legal Owner Name                              Signature

       Address
                                                     Name and Title
       Phone
                                                     6c. Contact Person



       E-mail address (if available)                 Name                     (Area Code) Phone

                                                     (Area Code) Fax Number
7. Agency History
    (a) Provide a brief overview of the Agency




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    (b) Recount the agency’s previous experience with this type of project




    (c) Describe the qualifications of the staff who will implement the project




     (d) Briefly describe the services currently provided to Federal Way residents




    (e) How many current board members are there?
    (f) How many positions are currently vacant?
    (g) How many board members are Federal Way residents?
    (h) Further explanation of board make up if needed:




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8a. Existing Property Description
 COMPLETE ONLY if project site is currently owned, leased, or controlled by agency

    tax parcel number

    property owner

    lease term (if applicable)                   years from                      (date) to                     (date)

    property size                                        zoning classification

    deed restrictions or covenants (if applicable)

    existing debt (if applicable)

    landmark designation (if applicable)
Please complete the following table for each building
                                                Size         Year           Current                   Proposed
                                               (sq ft)       Built           Use                        Use

       Structure:




8b. Is your proposed project located in the 100-year FEMA floodplain (Special Flood Hazard Areas
    Inundated By 100-Year Flood as identified on the current FEMA Flood Insurance Rate Map)?
    Maps for incorporated areas are available for review at the City Hall or planning department of each city.
    Maps for unincorporated areas are available for review at the King County Department of Development
    and Environmental Services. Maps are also available for review through the King County Library System
    and Seattle Public Library.
    Check One:            Yes           No           Unsure:

9a. Is your proposed project currently occupied?
    Check One:                                           Yes    No        Unsure:
9b. Will the current tenants/occupants be required to move to complete your project?
    Check One:                                           Yes    No        Unsure:




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 10. Describe the need or problem your program is designed to meet. What is the problem/need you
     are addressing? Quantify this need, using local or regional data that confirm or describe the problem
     or need. How much of the need are you currently serving? Address these questions for Federal Way
     residents that will be served by this project. You may add one additional page in response to Question
     10. if needed.




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 11. Project Description: Describe the project for which funding is requested and how it will
     address the problem/need described in question 10. Describe in detail what you plan to acquire,
     construct, or rehabilitate. Specify how you arrived at the total cost of the project. Identify the permits
     that will be required for the project as well as any land use approvals (i.e. lot line adjustments,
     subdivision, rezone, conditional use, etc.) You may add one additional page in response to Question
     11. if needed.




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 12a. Describe how the project is accessible or is working toward full accessibility in terms of:
      »affordability (scholarships, rent levels, access fees, etc.)




      »transportation (proximity to public transportation, special transportation programs, vouchers, etc.)




      »immediacy of services (how soon will this project’s services become available, waiting lists, etc.)




 12b. What efforts will your agency and community partners make to promote your program and reach
      isolated individuals?




 12c. Describe how the facility complies with the American with Disabilities Act (ADA) and requirements
      regarding accessibility.




 13a. Project Benefit: Indicate the number of residents who will be served by the project by jurisdiction.
      Updated line 3 to indicate whether the clients listed are 2008 actual clients served or 2010 clients
      projected to be served by the project.
 13b. Demographics: Complete the demographics for the residents who will be served by the project by
      jurisdiction.
      Complete Excel Worksheet CP13a Project Benefit and CP13b. Demographics. Print the
       completed worksheets and insert at the end of the application where indicated.



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 13c. Project Benefit and Demographics: Please describe how the data in Question 13a. and 13b. were
      derived.




 13d. Service Expansion: Please describe how the delivery of services will be expanded and/or improved
      by completion of this project. How will services to Federal Way residents be expanded and/or
      improved?




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14a. National Objectives for the CDBG Program: Projects must meet one of two national objectives
     established for the CDBG Program. In Step One, check the applicable space to indicate which
     national objective your project meets. In Step Two, select how your project meets the objective and
     attach any required documents. Contact the City for assistance if you are not sure which national
     objective your proposed project meets.

 CHOOSE ONE NATIONAL OBJECTIVE
             National Objective #1 - Activities Benefiting Low-/Moderate-Income Persons – this is the
             most common objective chosen. Proceed directly to Step Two (A).
             National Objective #2 - Activities Which Aid in the Prevention or Elimination of Slums or
             Blight – proceed directly to Step Two (B)

    HOW WILL YOUR PROJECT MEET THE NATIONAL OBJECTIVE?

 A       If you selected Activities Benefiting Low-/Moderate-Income Persons, select one of three below:
               1. Area Benefit:        The project must serve either an area which is primarily residential and
                                       predominantly low-/moderate-income
                   Required Attachment: Attach a map indicating the proposed project location and
                boundaries of the area that will directly benefit from the proposed project. With the
                attachment, briefly describe how the boundaries of the service area were determined and
                indicate the Census Tracts and Block Groups served. Please contact the City for technical
                assistance.
               2. Limited Clientele: Choose one of a, b, c or d.

                      (a) Agency maintains client information verifying a minimum of 51% of their clients
                          are low-/moderate-income according to Official HUD Income Guidelines
                          (Appendix E).
                                 Attach a copy of intake form used to verify client income & household size
                           What is the annual percentage of low-/moderate-income persons                          %
                           served?
                      (b) Presumed Benefit: The facility will exclusively serve (check one):
                               elderly persons (over age 62)           battered spouses
                               illiterate adults (not ESL)             persons living with AIDS
                               homeless persons                        migrant farm workers
                               abused & neglected children             severely disabled adults
                                                                       See Appendix F for the definition
                      (c) Nature/Location: Facilities, which due to their nature or location, can reasonably
                          be assumed to serve predominantly low-/moderate-income persons (i.e., food
                          banks, clothing banks, facilities serving residents of public housing)
                      (d) Barrier Removal (outside of Area Benefit (1) areas): Projects which reconstruct or
                          rehabilitate existing facilities or public infrastructure in order to remove material or
                          architectural barriers to the mobility of seniors or severely disabled adults.
             3. Job Creation or Retention: An activity designed to create or retain permanent jobs where
                                           at least 51 percent of the jobs, computed on a full time
                                           equivalent basis, involve the employment of low-/moderate-
                                           income individuals. Do not select this category before
                                           consulting with the City to which you are applying.


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 HOW WILL YOUR PROJECT MEET THE NATIONAL OBJECTIVE?
 B       If you selected Activities that Aid in the Prevention or Elimination of Slums or Blight, select one of
         the following:

             Area-wide Basis: The proposed project must be located in and serve an area which meets a
                              State or local definition of a slum, blighted, deteriorated or deteriorating
                              area. The area must have a substantial number of deteriorated or
                              deteriorating buildings throughout the area or public improvements in a
                              general state of deterioration. The proposed project must address one or
                              more of the conditions that contributed to the deterioration of the area.
                              Projects using this objective require the City Council to pronounce an area
                              as having slum or blighted conditions. Do not select this category before
                              consulting with the City to which you are applying.
                    Provide a map indicating the proposed project location and boundaries of the slum or
                     blighted area and a description of the conditions that qualified the area to be
                     designated a slum or blighted area by the State or local government.

             Spot Basis:          The proposed project must be designed to eliminate specific conditions of
                                  blight or physical decay outside of a slum or blighted area. Do not select
                                  this category before consulting with the City to which you are applying.
                    Required Attachment: Provide a map indicating the proposed project location and a
                     description of the blight conditions that the proposed project will address. Provide
                     documentation such as photos, reports from a building inspector, code enforcement
                     officer or consultant containing a description of specific conditions of blight or physical
                     decay. Be advised, CDBG funds may only be requested for: acquisition, clearance,
                     relocation, rehabilitation of buildings (but only to the extent necessary to eliminate
                     specific conditions detrimental to public health and safety), and/or to restore an
                     historic building that is either listed or eligible for listing on a local, state, or national
                     register.
 14a. Documentation of National Objectives for the CDBG Program
      Describe how the agency documents the National Objective indicated for this project.




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 15. Project Phasing or Reduction Options
      Describe how the project will be implemented if CDBG funding is not awarded at the requested levels.




 16. If your agency has a Management or Strategic Plan, summarize below: Include long-term goals,
     fund raising, and anticipated changes in revenue or expenditure.




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 17. Schedule by Task: Enter a projected completion date for each milestone that applies to your project.
     Project contracts will be managed by King County. Agencies should plan to enter into contract within
     the first year and complete the project by March of 2011.
     Construction Projects:                                                Projected Date
      Design begun
      Design complete
      Environmental review complete (NEPA)
      Bid specs submitted to King County
      Bid opening
      Bid award
      Pre-construction conference
      Notice to proceed
      Project 50% complete
      Construction complete
      Accept project and release retainage


      Acquisition Projects:                                                   Projected Date
      Environmental Review complete
      Purchase and Sale Agreement executed
      Appraisal complete
      Building Inspection complete
      Hazardous Material Assessment complete
      Closing
 18. Operating Funds: What are the funding sources for the facility’s operation and long-term
     maintenance? If this is a housing project, also explain the source of funds that would support
     services to clients.




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    19. Discuss how CDBG funds will be used to leverage capital and/or operating resources: (for
        example: volunteer resources, in-kind contributions, other public and private funding or financing
        resources)




    20. Capital Project Budget: Complete the Project Budget in the Excel Workbook for all requested funds
        and complete the second page for all committed funds.
        Complete Excel Worksheets CP20 Capital Project Budget. Print the completed worksheet and
         insert at the end of the application where indicated.


21. Cost Estimates: For each cost item, explain the basis for the cost and when the estimate was made.
    Also, identify who made the estimates. Complete the project budget in the Excel Workbook
 Complete Excel Worksheets CP21. Cost Estimate. Print the completed worksheet and insert at
        the end of the application where indicated.
.




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 Housing Section

 COMPLETE questions 1-6 for housing projects ONLY
1.     Project Activities: (check all that apply)
             Acquisition                            Homebuyer Assistance                      Currently Owner Occupied
             Rehabilitation                         Currently Vacant                          Currently Renter Occupied
             New Construction                       Other:
      For currently occupied structures, provide proof of correspondence to determine applicable relocation
       assistance requirements with the King County Relocation Specialist, Wendy DeRobbio (206) 263-9070
       or wendy.derobbio@kingcounty.gov.


2. Target Population: (check all that apply)
                                                                Families            Individuals             Special Needs
               Number of Units per Special Needs Population
                       Mental Illness                                  Homeless
                       Developmental disabilities                      HIV/AIDS
                       Domestic violence                               Alcohol/substance abuse
                       Elderly                                         Youth
                       At risk of displacement                         Other:


3.     Number of Units Per Size and Income Level:
      Median                       One        Two         Three          Four         Five
      Income         Studio      Bedroom    Bedroom      Bedroom       Bedroom      Bedroom         Other         Totals
              %
              %
              %
              %
      Proposed
       Rent 

 4. Projected Term of Commitment to Target Population:                                years
 5.     Unit Costs

      Total Project Cost (should match Question 6)                              A              $
      Number of Residential Units (pads for mobile home parks,
      bedrooms for shelters, group homes and other forms of shared housing)     B              $     Avg (A/B)
      Maximum Number of Individuals to be Housed                                C              $    Avg (A/C)              $
      Number of households to be housed                                         D              $    Avg (A/D)              $
      Number of residential square feet                                         E              $     Avg (A/E)             $




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6.   Preliminary Operating Pro Forma (for rental housing only)
     In Excel Worksheet HP 6 provide an initial and projected operating budget for the rental housing
     project. Please describe the basis for facility operating revenue (including proposed rents and other
     sources of operating revenue) and operating expenses. Include escalation assumptions.

 ONLY COMPLETE for Housing Projects involving Rental -- Complete Excel Worksheets HP 6.
     Preliminary Operating Pro Forma. Print the completed worksheet and insert at the end of the
     application where indicated.




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 Insert Excel Worksheets Here



Print completed copies of the following Excel Worksheets and insert here in
the following order:

 Excel Worksheets CP 13a. Project Benefit here.
 Excel Worksheets CP 13b. Demographics here.
 Completed Excel Worksheets CP 20 Capital Project Budget here.
 Completed Excel Worksheets CP 21 Cost Estimate here.
 Complete Excel Worksheets HP 6 Preliminary Operating Pro Forma (for rental housing only) here.




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 Attachment Checklist
Attachments to be submitted with project applications:
□   Copy of board resolution and minutes authorizing submittal of the application may be submitted after application
    due date but no later than 60 days after the due date
□   Board meeting minutes of last three board meetings of governing board and local board as applicable
□   Proof of non-profit status
□   Organizational chart and the agency/organization Mission Statement
□   If Community Based Development Organization (CBDO), information demonstrating current CBDO eligibility
    status
□   Completed and signed Change of Use Restrictions Worksheet (Appendix C)
□   Completed Contact Sheet (Appendix D)
□   Submit written approval from city if application is less than $50,000
□   Non-discrimination policy
□   Copy of agency’s most recent audit with cover letter, management letter and financial statements
□   List of current board members (include name, position/title, city residence, length of time on the Board, and
    expiration of terms, note any vacant positions)
□   For community facilities or non-profit housing units which are leased: a copy of the lease
□   For community facilities or non-profit housing units which are in landmark structures: a copy of the landmark
    designation
□   Completed Federal Requirements - Environmental Review Worksheet (Appendix J)
□   For applications for rehabilitation of existing community facilities in order to remove barriers to persons with
    disabilities: ADA/504 corrective action plan signed by the property owner or, in the case of a leased facility,
    each tenant agency whose clientele is intended to benefit from the project.
□   Copies of documents required to show your project meets one of the national objectives for the CDBG Program
    (Question 14 of application)
        o   for projects that are providing an area benefit a map indicating the proposed project location and
            boundaries of the area that will directly benefit from the proposed project. With the attachment, briefly
            describe how the boundaries of the service area were determined and indicate the Census Tracts and
            Block Groups served. Please contact the City for technical assistance.
        o   for agencies serving a limited clientele that verifies 51% low-/moderate-income benefit, attach a copy of
            intake form used to verify client income and household size
        o   for projects applying under National Objective B – Prevention or Elimination of Slums or Blight – Spot
            Basis: A map indicating the proposed project location and a description of the blight conditions which
            the proposed project will address. Provide documentation such as photos, reports from a building
            inspector, code enforcement officer or consultant containing a description of specific conditions of blight
            or physical decay
□   For acquisition projects: if available, copy of purchase and sale agreement, appraisal, hazardous materials
    assessment, sensitive areas assessment (streams, wetlands, slopes, landslide hazards, etc.)
□   For projects which will result in the loss of low-/moderate-income housing units: Replacement Housing Plan
□   Completed Federal Requirements – Relocation Requirements (Appendix K); and, correspondence confirming
    applicable relocation assistance requirements with the King County Relocation Specialist, Wendy DeRobbio
    (206) 263-9070 or wendy.derobbio@kingcounty.gov; and, Relocation Plan if applicable
DO NOT SUBMIT ANY OTHER MATERIALS


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                IMPORTANT:
  The following materials contain important
 information that must be reviewed carefully
    to determine impacts on your project.
 Please contact City staff with any questions
            early in the process.




                              PLEASE:
                     RETURN ONLY REQUESTED ATTACHMENTS


  Turn in only Appendices C,D, J & K with
 your completed application. The remaining
      information is for your reference.
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                                      FEDERAL WAY




                                     Appendices
               to the 2010 Application for Capital Projects
             (involving acquisition, rehabilitation and improvement of real property)




Appendices                                                                  2010 CDBG Capital Application
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 Appendix A: Local & Federal Regulations & Contract
  Requirements
All agencies using Community Development Block Grant (CDBG) funds for a capital facility project must
comply with CDBG program regulations (24 CFR Part 570) and, where applicable, King County CDBG
Consortium policies.

It is imperative that you contact the staff in the city to which you are
applying to determine whether your project is a good match for CDBG
funding. Even if you have used CDBG before, there are new federal
regulations that could affect the cost and timing of applications.
National Objectives: Projects must meet one of two national objectives established for the Community
   Development Block Grant Program (NOTE: Most projects address Objective #1B - Limited Clientele).
   Please refer to the application for detailed information.
   Eligible Activities: It is advised that you contact the CDBG staff in the city in which an application is
    made. City staff can assist applicants in determining specific eligible costs and activities. In summary,
    eligible activities include, but are not limited to:
       Public infrastructure pre-development, construction, or improvements;
       Acquisition, rehabilitation, improvement, or pre-development of public and private (including
        residential and non-residential) real property that serves low-/moderate-income residents;
       Rehabilitation of existing community facilities in order to remove barriers to persons with disabilities
        (such barriers must be identified on an ADA/504 Corrective Action Plan);
       Rehabilitation of existing emergency shelters, transitional housing units and permanent low-income
        housing units for residents with special service needs;
       Micro-enterprise programs – financial assistance and/or services to businesses employing five or
        fewer employees where the business owner is low-/moderate-income or jobs created from CDBG
        assistance are made available to low-/moderate-income individuals;
       Special economic development activities that create jobs that are available to low-/moderate-income
        residents or provide employment services to low-/moderate-income residents; and
       Relocation assistance for households or businesses displaced temporarily or permanently by a
        CDBG-assisted project (and in limited cases non-CDBG-assisted projects). Relocation assistance
        must be included in any application that may result in displacement of residents or businesses.
      SPECIAL NOTE for Community Facility Projects: CDBG funds may be used to acquire and improve
      facilities containing both eligible uses (i.e. programs serving predominantly low-/moderate-income
      persons) as well as ineligible uses provided that the portion of the facility containing eligible uses is a
      designated and discrete area in the larger facility. CDBG funds can only be used to pay for costs
      attributed to the portion of the facility containing eligible uses. CDBG funds may be used to rehabilitate
      buildings owned by primarily religious entities for a wholly secular purpose under certain conditions.
      See Appendix G: Facilities Owned by Religious Organizations.
Ineligible Activities: Funds may not be used to pay off existing debt, or to acquire equipment or fixtures that
    are not permanently affixed to a structure. CDBG funds may not be used for improvements to
    sanctuaries, chapels or other rooms used as the principal place of worship. Organizations that acquire or
    improve facilities with CDBG funds may not subsequently lease space to churches or other organizations
    using the space for religious purposes. CDBG funds for capital projects may not be used to pay for
    agency overhead, administrative costs or fundraising, nor to create or improve space used solely for
    administrative purposes. CDBG funds may not be used to pay for portions of new construction
    associated with accessibility.

Appendices                                                                              2010 CDBG Capital Application
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Eligible Applicants: CDBG projects must be implemented by a non-profit organization or public agency.
    Non-profit organizations leasing a facility may request CDBG funds to improve the facility provided the
    property owner agrees to a restricted use of the property for a specified length of time (see Appendix C).
    For such projects, the property owner must sign the application.
Applicant Authorization: Applications submitted by non-profit organizations or special districts must be
   signed by an authorized representative and authorized by the board of directors. A copy of board minutes
   authorizing submittal of your application may be submitted after the application due date.
Minimum Request and Award Amounts: Capital applications under $50,000 will not be accepted without
   prior written approval from the City. Exceptions may be made for projects funded by the King County
   CDBG Consortium that are jointly funded by Federal Way.
Project Implementation: It is best if CDBG funds are expended within the year the award is made.
   However, extensions for a second year may be available.


FEDERAL REGULATIONS (this is not a complete list):
Accessibility: Agencies awarded CDBG funds are required to conduct a self-evaluation to determine the
   agency’s ability to provide reasonable accommodation in programs and services to persons with
   disabilities. As a prior condition to the agency receiving an authorization to proceed, the agency must
   complete a Certification of Compliance, a Disability Self-Evaluation Questionnaire, and if necessary, a
   Corrective Action Plan.
   Appraisals: An appraisal will be required when CDBG funds are used to acquire real property and when
    CDBG funds are used to improve real property leased from a private landlord.
   Audit: Agencies receiving CDBG funding are required to submit an independent audit on an annual
    basis. Agencies that spend $500,000 or more in federal funds in a given year must meet federal financial
    auditing requirements, as documented in Circular A-133 from the Federal Office of Management and
    Budget. Circular A-133 can be found at www.whitehouse.gov/omb.
   Bonding: Construction contracts exceeding $100,000 will require a: Bid guarantee equivalent to 5% of
    bid price; 100% performance bond; and, 100% payment bond. Bonds must be obtained from companies
    holding Certificates of Authority as acceptable sureties pursuant to 31 CFR 223.
Change of Use Restriction, Promissory Note and Deed of Trust: CDBG awards over $25,000 shall be
   structured as a zero interest forgivable loan. The term of the loan will be based on the amount of CDBG
   funds awarded. The minimum term is 5 years from project completion and the maximum is 15 years for
   non-housing capital projects. The loan shall be forgiven in its entirety at the end of the term provided the
   facility is used appropriately throughout the term.
    For projects using $25,000 or less in CDBG funds, a promissory note, deed of trust, and covenant are not
    required although the contract will specify a minimum two-year term after project completion during which
    there will be a restriction on a change of use. Note that applications under $50,000 must have prior
    written approval.
    CDBG funding which is used for acquisition, new construction and/or improvement of transitional and
    permanent housing units shall be secured by a promissory note and deed of trust and subject to an
    affordable housing covenant, where appropriate. The owner of the publicly funded property must execute
    the loan promissory note, and deed of trust and affordable housing covenant in favor of King County. For
    housing facilities, King County will require a term equivalent to the longest term required by all of the
    project lenders, but not less than 50 years for projects receiving CDBG funds.
   Competitive Procurement: Agencies that use CDBG funds to purchase goods or services, including
    consultant services and construction services, must select the vendor, consultant or construction firm
    based on a competitive process. Agencies shall take all necessary affirmative steps to assure that
    minority and women’s business enterprises are used when possible.


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   Davis-Bacon Federal Labor Standards Provisions: Capital projects that utilize CDBG funds for
    construction may be subject to Federal labor standards provisions including Davis-Bacon wage rates.
    These regulations require that construction contractors paid with CDBG funds pay an hourly, union-level
    wage that is typically higher than those paid for projects that are not federally assisted. To see examples
    of these wage rates, refer to www.gpo.gov/davisbacon/. All construction work is covered even in
    instances where only a small portion of the work is actually paid for with CDBG funds. Please consider
    this when preparing construction cost estimates and consult with King County Housing and Community
    Development Project Manager, Dave Mecklenburg, at (206) 263-9101 or by e-mail at
    Dave.Mecklenburg@kingcounty.gov if you need additional information. Some public agencies that use
    force account labor for construction work are not subject to Davis-Bacon requirements. Construction
    work performed by volunteers on CDBG assisted projects must be approved by U.S. Department of
    Housing and Urban Development (HUD) in advance.
   Environmental Review: On the date the CDBG application is submitted, the entire project is subject to
    the federal environmental review requirements of the National Environmental Policy Act (NEPA). These
    requirements are in addition to any local requirements that may be imposed under the State
    Environmental Policy Act (SEPA). Costs associated with NEPA review are the responsibility of the
    applicant, even if the NEPA review results in a determination that the project is not eligible for CDBG
    funding. Applicants may request CDBG funds to cover environmental review costs.
    NOTE: From the date this application is submitted for consideration until the date the NEPA review
    process is complete, no activity can take place on the project that may have an adverse environmental
    impact, or limit the choice of alternatives available on the site. This may include, but is not limited to,
    property acquisition, clearing, grading or other site preparation activities, construction activities or
    rehabilitation of existing structures. Taking any such action after the date a CDBG application is
    submitted and before the NEPA review is complete will make the project ineligible for funding.
    Applicants should note that projects with certain characteristics such as, but not limited to, the following
    may require a consultant study as part of the environmental review procedures:
                Are within a Federal Emergency Management Agency (FEMA) 100-year floodplain;
                Are (or are eligible for) local, state, or federal historic or landmark registers;
                Are located within 3,000 feet of a toxic site or solid waste landfill;
                Involves digging within previously undisturbed soil;
                Have exposure to significant airport or highway noise; or
                Affect endangered species that are listed or proposed for listing under the Endangered
                 Species Act (ESA).

    If a project requires a consultant study, a portion of the funds awarded can be used to procure the study.
    You are encouraged to consult with City staff prior to submitting an application to determine whether your
    project will require a consultant study.
    Environmental review of projects must be completed prior to a CDBG contract being executed and prior
    to any work being undertaken at the site.

Federal Relocation Assistance Requirements: CDBG funded projects are subject to the Uniform
   Relocation Assistance and Real Property Acquisition Policies Act of 1970 as amended (“URA”) and/or
   Section 104(d) of the Housing and Community Development Act of 1974, as amended (“Barney Frank
   Amendment”). Any agency considering a project involving a facility occupied by residential and/or
   business tenants must consult with the King County’s Relocation Specialist. For currently occupied
   structures, provide proof of correspondence to determine applicable relocation assistance requirements
   with the King County Relocation Specialist Wendy DeRobbio (206) 263-9070 or
   wendy.derobbio@kingcounty.gov.
   Insurance Requirements: Agencies will be required to provide evidence of general liability and property
    insurance to the jurisdiction awarding funds, and King County when applicable, as an additional insured



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    and as a loss payee under their policy. Minimum coverage amounts and additional insurance
    requirements may apply.
Lead-Based Paint: Projects must comply with regulations regarding lead-based paint poisoning prevention.
   These requirements prohibit the use of lead-based paint and require elimination of immediate lead-based
   paint hazards in residential structures and notification of the hazards of lead-based paint poisoning to
   purchasers and tenants of residential structures constructed prior to 1978.
Local requirements: A CDBG award in no way affects or influences local land use or building permit
   requirements or processes.

Section 3: Projects that are awarded $200,000 or more in CDBG and/or other funds from HUD may be
   required to comply with Section 3 regulations at 24 CFR Part 135. These regulations require that a
   minimum of 30% of new positions generated as a result of the project be filled by low-/moderate-income
   persons.
Section 504: Section 504 of the Rehabilitation Act of 1973 prohibits discrimination in federally assisted
   programs on the basis of handicap. Projects that are awarded CDBG funds are subject to Section 504
   the applicable requirements of 24 CFR Part 8 and other applicable regulations.
   Use of CDBG-Assisted Facilities: During the term of the change of use restriction, a CDBG-assisted
    facility may be rented to another organization which serves low-/moderate-income persons provided the
    rent charged is below market rate for such space and is based solely on actual operating costs (for
    example, the cost of utilities, consumable goods, janitorial services). During the term of the change of
    use restriction, a CDBG-assisted facility may be used at times for ineligible activities, such as rentals for
    private parties or for activities having charges or fees, provided these guidelines are followed:
        1. Such uses may not be scheduled so as to displace or conflict with eligible uses;
        2. Such uses must be given a lower priority than eligible uses when scheduling use of the facility;
        3. Such uses may not comprise more than 30 percent of the facility's regular operating hours during
           any single quarter of the calendar year; and,
        4. Fair market rents must be charged for use of the space.

        Other CDBG requirements may apply. Again, please contact CDBG
        staff to determine whether your capital/facilities project is eligible.




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 Appendix B: Supplemental Information for Federal Way’s
  2010 CDBG Capital Applications
                                           City of Federal Way
                                  GENERAL APPLICATION INFORMATION


APPLICATION DEADLINE: Monday, June 15, 2009, at 4:00 p.m. Late applications will not be accepted.
Mailed applications must be received by the deadline (postmarks will not be accepted.)

SUBMITTAL REQUIREMENTS:
 One (1)signed original application with necessary Excel spreadsheets and attachments 3-hole punched
 Sixteen (16) copies of signed City of Federal Way 2010 CDBG Application for Capital Projects with the completed
    Excel spreadsheets. {Do not submit the instructions.}
    Do not staple the original documents or copies; use binder clips
    All copies must be 3-hole punched
 Incomplete applications will not be accepted. All questions must be answered or indicated not applicable and all
    attachments submitted.
 Only the maximum number of pages allowed in the narrative will be read.
 Late applications will not be accepted. Applications (both mailed and hand delivered) must be received by
    4:00 p.m. on Monday, June 15, 2009.

Applications may be mailed to:

                                 Kelli O’Donnell, CDBG Coordinator
                                 City of Federal Way
                                 Human Services Division
                                 PO Box 9718
                                 Federal Way, WA 98063-9718

Applications may be hand delivered to (Second Floor Reception desk of City Hall)
                               Kelli O’Donnell, CDBG Coordinator
                               City of Federal Way, Human Services Division
                               Community Development Services Department
                               33325 8th Ave S
                               Federal Way, WA 98003


LATE APPLICATIONS WILL NOT BE ACCEPTED.




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                           CDBG 2010 Funding Guidelines
                                       General Information
This information will explain the City of Federal Way’s Human Services Division process for allocating
the local Community Development Block Grant (CDBG) funds for 2010 capital projects.

The City of Federal Way uses its General Fund and CDBG dollars to support programs that target low-to
moderate-income Federal Way residents. Applications for 2010 CDBG Capital Projects are due to the
City by 4:00 p.m. on Monday, June 15, 2009. No late or post marked applications will be
accepted. Incomplete applications will not be accepted. All questions must be answered or indicate that
the question is not applicable and all attachments submitted. Substantially incomplete applications will
not be considered for funding.

Agencies applying for CDBG dollars are encouraged to contact staff and receive technical assistance in
developing your application.

                   Community Development Block Grant - Overview
The primary objective of the CDBG Program as set forth by Congress is, “the development of viable
urban communities, by providing decent housing and a suitable living environment, and expanding
economic opportunities, principally for persons of low-/moderate-income”. Federal regulations define
persons who are low-/moderate-income as households earning less than 80% of the area median
income, as determined by HUD, adjusted by household size. These funds come with a number of
restrictions and regulations as outlined in the appendices of the Federal Way Community Development
Block Grant 2010 Application for Capital Projects. Please review the appendices and pertinent
regulations carefully to determine how they will apply to the proposed project.

Since 1994, the City of Federal Way has chosen to receive CDBG funds as a member of the King
County CDBG Consortium through a renewing three-year joint agreement. The City has agreed to limit
the number of CDBG projects and programs funded annually, which limits the number and type of
capital projects that may be funded each year. The Interlocal Agreement to participate in the King
County CDBG Consortium sets-aside funding of the Housing Stability Program (5%) and the King
County Housing Repair Program (25%). The 2010 projection for CDBG funds available is after these
set-asides and does not include any potential reductions of funding by Congress.

Federal Way allocates its portion of the CDBG funds after the set-asides to meet locally identified needs
and strategies. As a Consortium member, all projects must comply with the King County Consortium
Consolidated Housing & Community Development Plan for 2005-2009 available on the King County web
site at: http://www.metrokc.gov/dchs/csd/Housing/Reports.htm. Additionally, Federal Way has adopted
the Housing and Human Services Consolidated Plan 2006-2010 that identifies our community’s needs
and strategies. To download a copy of the plan go to www.cityoffederal.way.com, click on “Your City
Services” and click on “Human Services” and follow the links to the Plan.




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                            Funding Framework –
              Community Development Block Grant (CDBG) Program
                           CDBG Capital Projects
The City uses federal CDBG capital funds to support public and community facilities improvements,
housing, accessibility, and infrastructure. Capital funds may also be used for eligible CDBG economic
development projects, microenterprises and/or other non-construction projects eligible for CDBG capital
funds as defined in 24CFR570. The Community Development Block Grant (CDBG) Capital Program
also operates on a 1-year grant cycle. Capital applications under $50,000 will not be accepted without
prior written approval from the City. Agencies applying for CDBG capital projects under $50,000 without
prior written approval will not be considered for funding. Given the uncertainties of the CDBG program
it is difficult to predict the amount of CDBG funds that will be available for 2010. The City of Federal
Way estimates that $240,000 will be available for CDBG Capital projects based upon 2008 and 2009
funding levels. Actual levels of CDBG funds will not be determined until Congress officially adopts the
2010 federal budget. A contingency plan will be developed should funding increase or decrease from
the current estimate to be adopted by the City Council when the recommendations for 2010 CDBG
Capital Projects are considered. Pending approval by the City Council, the City of Federal Way will also
be considering applications received to reprogram approximately $240,000 in 2009 CDBG Capital funds.
Funds may be allocated to capital projects, or phases of projects, beginning in 2009 and/or allocated to
projects beginning in 2010 based upon the merits of applications received and the funding available by
year. The City of Federal Way reserves the right to not fund any of the applications submitted.

Additionally, eligible CDBG economic development projects, microenterprises and/or other non-
construction projects eligible for CDBG capital funds as defined in 24CFR570 that provide services will
be considered for available CDBG capital funds. Contact staff to request an application for
economic development activities that are not construction related. Please use the 2010 CDBG
Capital Application for construction projects in these categories.

Only complete applications received by the application deadline will be considered for 2010 CDBG
capital funds. Applicants applying for capital funds will be screened using the following criteria:

THRESHOLD REQUIREMENTS –
     1. Proposed projects must be consistent with CDBG Program Regulations.
     2. Proposed projects must be for at least $50,000 or be submitted with written approval from
        the City for an exception to the minimum funding amount.
     3. Proposed projects must meet a CDBG National Objective and be a CDBG eligible activity.
     4. Proposed projects must be consistent with the King County Consortium Consolidated
        Housing & Community Development Plan for 2005-2009 Plan objectives and policies.
     5. Proposed projects located outside the Consortium jurisdictions must provide a unique
        regional service not currently available in the Consortium communities that the agency
        proposes to serve.
     6. Proposals for community facility projects must include evidence of the agency’s ability to
        provide CDBG-eligible services and to maintain the facility for the required term (e.g.
        financial statements, budget and organizational chart)

EVALUTION CRITERIA ––
   Feasibility (40% of criteria weight):
   1. The project demonstrates that it will directly benefit low- and moderate-income Federal Way
      residents. The amount requested from Federal Way is in proportion to the benefit to Federal
      Way residents.
   2. The project addresses a need or problem in Federal Way and the project addresses a goal and
      strategy of the Federal Way’s Housing and Human Services Consolidated Plan 2006-2010.

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     3. The project is ready to proceed so that federal dollars can be spent within the King County
        CDBG Consortium capital project completion deadline (currently 17 months from the beginning
        of the program year in which funds are made available.)

     Fiscal Evaluation (30% of criteria weight):
     4. Project costs are reasonable.
     5. Other funding sources have been identified and are pending or committed to the program as
        appropriate.
     6. The project demonstrates that City of Federal Way dollars are being leveraged with other funds
        as appropriate.
     7. The agency has funding sources for facility operation and long-term maintenance of the facility,
        if applicable.

     Capacity of Client (30% of criteria weight):
     8. The capacity of an organization to effectively accomplish its program activities.
     9. Agencies demonstrate the ability to meet federal requirements required for the proposed project.
     10. The agency is coordinating and/or has established a partnership with other service providers to
         maximize resources and reduce duplication of services.
     11. The organization’s board has at least one member representing the Federal Way community or
         the agency has clearly demonstrated strong connections to Federal Way (i.e. through
         partnerships/collaborations, staff composition, volunteers).

                                  Application Review Process
All applications received by 4:00 p.m. on Monday, June 15, 2009, will be reviewed for completeness and
reviewed for threshold requirements by staff. Staff will identify any technical issues to be addressed with
the applicant. The Human Services Commission will review applications and make funding
recommendations based upon the above criteria. In addition to the above evaluation criteria, the Human
Services Commission will make recommendations based upon the contract restrictions limiting the
number and type of CDBG capital projects that may be funded by the City of Federal Way.

The Commission will hold a public hearing prior to making final recommendations to the City Council on
the 2010 CDBG Capital Projects to be funded. All applicants will be notified in advance of the public
hearing with the preliminary funding recommendations. Following a public hearing for CDBG funds, the
City Council will make their decisions on 2010 CDBG Capital Projects awarded funds by September
2009. Final CDBG funding will be awarded following adoption of the 2010 HUD allocation by Congress.
Projects may commence after all conditions of funding are met and agency has a signed contract with
King County and/or the City of Federal Way based upon the final funding amount.

                                          Appeal Process
All disputes by an applicant against the City relating to the this application process shall be submitted in
writing within five (5) days of the date of the Council decision on 2010 CDBG Capital Projects awarded
funds. Appeals should be addressed to Greg Fewins, Director of Community Development Services,
City of Federal Way, 33325 8th Ave S, PO Box 9718, Federal Way, WA 98063-9718. Upon receipt of a
written appeal, the City will promptly consider the appeal. The City may give notice of the appeal and its
basis to other persons, including applicants involved in or affected by the appeal; such other persons
may be given an opportunity to submit their views and relevant information. If the appeal is not resolved
by mutual agreement of the aggrieved person and the City, the City will promptly issue a decision in
writing stating the reasons for the action taken and informing the aggrieved person of his or her right to
appeal the decision to the City Manager or his or her designee. A copy of the decision shall be mailed
(by certified mail, return receipt requested) or otherwise promptly furnished to the aggrieved person and
any other interested parties who requested a copy of the decision. The decision will be considered final

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and conclusive unless appealed within five (5) calendar days after receipt of the decision to the City
Manager or his or her designee. If the decision is appealed, then the subsequent determination of the
City Manager or his or her designee shall issue within five (5) days of the City Manager’s receipt of the
appeal and shall be final and conclusive. Failure to comply with these appeal procedures will render a
protest untimely or inadequate and shall result in rejection thereof by the City.

                                          Staff Assistance
Staff is available to assist or answer questions. Contact Kelli O’Donnell, CDBG Coordinator at (253)
835-2653 or at kelli.odonnell@cityoffederalway.com for questions on the application process or specific
CDBG questions.




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 Appendix C: Change of Use Restriction Worksheet
                                           Complete and turn in with application.
 I.    Is this project for housing?                            Yes      Answer 1                No      Skip to II

       1.If Yes, Is this project:                                 New Construction                  Rehabilitation
                                                               If checked Answer 2              See note 1Answer 3
       2. For new construction, is the applicant a             Yes      Answer 3                No
       Community Based Development Organization*                                                 See note 2.
       (CBDO)?
       3. (a) Is the property owner willing to provide a       Yes      Answer 3(b)             No
       security interest (a promissory note, deed of                                             Not eligible - see note 3.
       trust & community facility covenant) in the
       property and restriction to use the property for
       not less than 50-years?
       3. (b) Who is the owner of the property and the
       type of entity?

 II.   For non-housing

       Please check the amount of CDBG funding                          $0-$4,999 – Not eligible – see note 4
       requested from all sources:                                      $5,000-$25,000 Answer 1
                                                                        $25,001-$99,999 Answer 2
                                                                        $100,000-$199,999 Answer 3
                                                                        $200,000 or more Answer 4
       1. (a) Is the agency willing to restrict the use of     Yes      Answer 1(b)             No
       the property to those eligible activities set forth                                       Not eligible - see note 3.
       in the contract for a minimum of two years
       from project completion? Must have written
       authorization to submit an application. ($5,000-
       $25,000)
       1. (b) Who is the owner of the property and the
       type of entity?

       2. (a) Is the property owner willing to provide a       Yes      Answer 2(b)             No
       security interest (a promissory note, deed of                                             Not eligible - see note 3.
       trust & community facility covenant) in the
       property and restriction to use the property for 5
       years from project completion? Must have
       written authorization to submit an application if
       under $50,000. ($25,001-$99,999)
       2. (b) Who is the owner of the property and the
       type of entity?




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       3. (a) Is the property owner willing to provide a                 Yes      Answer 3(b)               No
       security interest (a promissory note, deed of                                                         Not eligible - see note 3.
       trust & community facility covenant) in the
       property and restriction to use the property for
       10 years from project completion? ($100,000-
       $199,999)
       3. (b) Who is the owner of the property and the
       type of entity?

       4. (a) Is the property owner willing to provide a                 Yes      Answer 4(b)               No
       security interest (a promissory note, deed of                                                         Not eligible - see note 3.
       trust & community facility covenant) in the
       property and restriction to use the property for
       15 years from project completion? ($200,000
       or more)
       4. (b) Who is the owner of the property and the
       type of entity?

 Form completed by:

 Agency Director:                                                        Property Owner if not Owned by Agency:
 Signature:                                                              Signature:
 ________________________________________                                ________________________________________

 Name/Title:                                                             Name/Title:
 ________________________________________                                ________________________________________

 Date:                                                                   Date:
 ________________________________________                                ________________________________________

 Phone Number:                                                           Phone Number:
 ________________________________________                                ________________________________________

 E-mail:                                                                 E-mail:
 ________________________________________                                ________________________________________

 Note 1: Rehabilitation of housing projects in the CDBG Consortium cities are also funded through the King County Housing Finance
 Program. Additional information on King County Housing Finance Programs are available at:
 http://www.kingcounty.gov/socialservices/Housing/ServicesAndPrograms/Programs/HousingDevelopment/HousingFinance.aspx .

 Note 2: Please contact the CDBG Staff person at the city you are applying to determine eligibility of project.

 Note 3: Security interest is required as stated in the CDBG Policies of the King County Consortium Consolidated Housing and
 Community Development Plan. CDBG funding which is used for acquisition, new construction and/or improvement of transitional and
 permanent housing units shall be secured by a promissory note and deed of trust and subject to an affordable housing covenant, where
 appropriate. The owner of the publicly funded property must execute the loan promissory note, and deed of trust and affordable housing
 covenant in favor of King County. For housing facilities, King County will require a term equivalent to the longest term required by all of
 the project lenders, but not less than 20 years for projects receiving CDBG funds.

 Note 4: Applications for less than $5,000 will not be accepted.

 *Community Based Development Organizations (CBDO) as defined in the Code of Federal Regulations under 24 CFR Sec. 570.204(c).


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 Appendix D: Agency Contact Sheet
                                          Complete and turn in with application.
Please provide the following information for the agency and for the project for which you are applying for
funds.

Agency Contacts:
General                           Agency Name:
                                  Address:
                                  City/State/Zip:
                                  Phone/Fax:
Executive Director                Name/Title:
                                  Direct Phone:
                                  E-Mail:
Development Director              Name/Title:
(or Grant Writer)                 Direct Phone:
                                  E-Mail:
Finance/Accountant                Name/Title:
(person signing invoices)         Direct Phone:
                                  E-Mail:


Project Contacts
    (Should be personnel who are capable of answering project-specific questions, and who are available April-
    September for contact)
Project Name:
                      Staff Name/Title:
                      Direct Phone:
                      E-Mail:




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 Appendix E: Low- and Moderate-Income Guidelines


                                2009 HUD INCOME GUIDELINES
                                   King County, Washington
                                Median Family Income = $84,300
                                    Effective March 19, 2009

                                 30% MEDIAN        50% MEDIAN        80% MEDIAN
                   FAMILY           VERY               LOW-          MODERATE-
                    SIZE         LOW-INCOME          INCOME            INCOME

                      1             $17,700           $29,500           $44,800
                      2             $20,250           $33,700           $51,200
                      3             $22,750           $37,950           $57,600
                      4             $25,300           $42,150           $64,000
                      5             $27,300           $45,500           $69,100
                      6             $29,350           $48,900           $74,250
                      7             $31,350           $52,250           $79,350
                      8             $33,400           $55,650           $84,500



*Note: HUD capped 80% of Median figures based on national median income for projects funded with
Federal dollars

Source: King County Housing and Community Development Program based on U.S. Department of Housing
and Urban Development

HUD revises these income guidelines annually. If the agency is awarded funds for a program that requires
client income screening, the contract will require use of updated HUD income guidelines.




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 Appendix F: Definition of Persons who have a Severe
  Disability
CDBG Program Regulations define persons who have severe disabilities based on the Bureau of the Census
definition. According to this definition, persons who have a severe disability:

use a wheelchair or have used another special aid for six months or longer;
are unable to perform one or more functional activities1 or need assistance with activities of daily living2 or
    instrumental activities of daily living3;
are prevented from working at a job or doing housework;
have a selected condition including autism, cerebral palsy, Alzheimer’s Disease, senility or dementia, or
   mental retardation; or
are under 65 years of age and are covered by Medicare or receive SSI.


1
 Functional activities: seeing, hearing, having one’s speech understood, lifting and carrying, walking up a
flight of stairs and walking.
2
 Activities of daily living: getting around inside the home, getting in or out of bed or a chair, bathing,
dressing, eating and using the toilet.
3
Instrumental activities of daily living: going outside the home, keeping track of money of bills, preparing
meals, doing light housework and using the telephone.




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 Appendix G: Eligibility Criteria for Rehabilitation of Facilities
  Owned by Religious Organizations
Faith-based organizations are eligible for CDBG funding. The following restrictions and limitations apply to
the use of CDBG funds.

1. CDBG funds may be used to acquire, construct or rehabilitate buildings and other real property as long as
   the funds only pay the costs attributable to CDBG activities. CDBG funds may not be used to acquire or
   improve sanctuaries, chapels, or any other room that faith-based entities use as their principal place of
   worship, even if the room is used for eligible activities during non-worship times
    a. CDBG funding used for structures in which both eligible activities and inherently religious activities
       occur must have costs allocated according to the extent of the eligible activities.
    b. Funds awarded for social services activities may be allocated according to space or time. Allocating
       funds by space is relevant in circumstances in which individual rooms or other discreet areas within a
       larger structure are used solely for ineligible activities (i.e., inherently religious activities). Allocating
       funds by time is relevant when individual rooms or structures are used for both eligible and ineligible
       activities.
    c. When allocating funds according to time, the proportion of total cost borne by CDBG funding shall be
       no greater than the proportion of time the space is used for eligible activities. For example, the total
       cost to rehabilitate two rooms is $10,000 and the rooms are used for eligible activities 50% of the time
       (total hours used per week is 40, and 20 hours each week is for eligible activities.) In this example,
       no more than $5,000 of HUD funds may be used for the proposed rehabilitation. Note: 24CFR
       570.200(b) is the only HUD regulation that speaks to allocating costs of eligible public facilities, and it
       limits cost allocation to considerations of space, but not time. For this reason, HUD will consider
       waivers to permit cost allocation by time with CDBG funds.
    d. When allocating funds according to space, important measures such as square footage and numbers
       of rooms should be used in the calculation. The cost of space used for eligible activities should be
       subtracted from the total costs. Improvements that benefit the entire building, such as a boiler or roof
       repairs, should be allocated accordingly.
2. The religious entity, in the provision of public services, must agree:
    It will not discriminate against any person applying for such public services on the basis of religion and
         will not limit such services of give preference to persons on the basis of religion
    It will provide no religious instruction or counseling, conduct no religious worship or services, engage in
         no religious proselytizing, and exert no other religious influence in the provision of such public
         services.




Appendices                                                                                 2010 CDBG Capital Application
                                                                                                     Federal Way Only
 Appendix H: List of Related Websites
       City of Federal Way: www.cityoffederalway.com

       City of Federal Way Housing and Human Services Consolidated Plan:
        http://www.cityoffederalway.com/folders/home/yourcityservices/humanservices/H&HS%20Consolidat
        ed%20Plan%20Adopted%20030706.pdf

       King County Consortium Consolidated Housing & Community Development Plan for 2005-2009, as
        amended:
        http://www.kingcounty.gov/socialservices/Housing/PlansAndReports/HCD_Plans/ConsolidatedPlan05
        09.aspx

       Instructions or information issued by the Office of Management and Budget (OMB):
        http://www.whitehouse.gov/omb/circulars/

       Federal rules and regulations governing the activities of Community Development programs:
        http://www.hud.gov/offices/cpd/communitydevelopment/rulesandregs/index.cfm

       Americans with Disabilities Act: http://www.usdoj.gov/crt/ada/adahom1.htm

       Construction contractors paid with CDBG funds pay an hourly, union-level wage, which is typically
        higher than those, paid for projects, which are not federally assisted. To see examples of these wage
        rates, refer to www.gpo.gov/davisbacon/

       HUD’s Section 504 One Stop Web Site: http://www.hud.gov/offices/fheo/disabilities/sect504.cfm




Appendices                                                                           2010 CDBG Capital Application
                                                                                               Federal Way Only
  Appendix I: Excel Spreadsheets
The Excel Workbook containing the referenced Worksheets in the 2010 Application for Capital Programs
must be completed and submitted in hard copy form. You may request an electronic copy of the Excel
Worksheets from city staff.




Appendices                                                                       2010 CDBG Capital Application
                                                                                           Federal Way Only
  Appendix J: Federal Requirements – Environmental Review
                                        Complete and turn in with application.
If your project activity involves planning, human services, engineering/design fees or permitting costs
and intended actions would not make any alterations to the physical environment, or to any buildings or
other structures now, or in the future, it may be an exempt activity. Please complete the boxes below if it
is an exempt activity or provide the requested information if it is not an exempted activity. If you are
unsure, please contact Randy Poplock at (206) 263-9099 or Randy.Poplock@kingcounty.gov.

   I believe that this project is exempt activity because it is for (check appropriate box).
    planning     human services       engineering/design fees        permitting costs
and intended actions would not make any alterations to the physical environment, or to any buildings or
other structures now, or in the future.

A.1 Identify the nearest natural waterbody (stream, lake, etc.). How far is it from the project
site?

A.2    What are the current site conditions, including ground surface (grass, asphalt, etc.) and natural
      features (trees, etc.)?

A.3 Describe the area surrounding the project site, i.e. commercial, residential, heavily wooded, etc.

A.4   What is the current use of the site?

A.5   How developed is the site and its adjacent properties? Please explain.

A.6   Does a current stormwater system exist at the project site?

A.7   Is the project located in a(n):

          A.7.1 FEMA-designated floodplain? (CDBG funds may not be used for any projects located
        in an area defined by FEMA to be a floodway [area of highest water velocity]). Consult with
        Randy Poplock if you feel this may be a factor regarding the location of your project.


         A.7.2 Wetland?

         A.7.3 Ecologically-sensitive area?

         A.7.4 Designated Historic neighborhood?

A.7   How much impervious surface (example: concrete, etc.) will be added (if applicable)?

A.9    Will the project excavate or otherwise disturb soil? If so, to what depth and horizontal dimensions?
       Will any previously-undisturbed soil be impacted? Please explain.
     Insert text here
A.10 Do any underground storage tanks (used to store oil/fuel) exist on, or adjacent to, the property?
Did any exist in the past? If yes, please explain, include size of the tank(s).
     Insert text here
A.11 Identify any environmental records or studies completed related to this site.
Appendices                                                                              2010 CDBG Capital Application
                                                                                                  Federal Way Only
Types of Studies: [ Title________________________________ ] Date Completed:______________
             Phase I [ Title_________________________________] Date
     Completed:______________
             Other: [ Title_________________________________] Date
     Completed:______________

A.12    Provide and label pictures of project site as follows:
         A.12.1 North  A.12.2 East  A.12.3 South and             A.12.4 West.

A.13    Attach a site plan.

Form completed by:_________________________________________________
                                (Name & Title)

Contact phone number & e-mail:________________________________________




Appendices                                                                2010 CDBG Capital Application
                                                                                    Federal Way Only
  Appendix K: Federal Requirements – Relocation Details
                                       Complete and turn in with application.
B.1 Will this project involve:   Residential tenant relocation?                        Yes       No
                                 Commercial tenant relocation?                         Yes       No
If your answer is No for B.1 – obtain written verification from King County Relocation Specialist that
relocation does not apply and submit with this form. If yes, complete remainder of form and obtain
verification from King County Relocation Specialist with your interpretation of relocation requirements.
B.2 Type of Relocation
   Residential:                          Permanent            Temporary
   Commercial:                           Permanent      Temporary
   Briefly describe anticipated relocation needs and how they will be addressed

B.3 What requirements or guidelines govern your relocation plan? (check all applicable)
       Uniform Relocation Act                   Section104 [d]
       Washington State Department of Transportation
       Other (please specify):____________________

B.4 Have you developed a relocation plan for this project?                            Yes        No

B.5 How many tenants will need to be relocated in this project?
     Residential                                           Commercial


B.6 Have you provided notices to the tenants indicating the type
                                                                                      Yes        No
    of displacement and benefits provided to tenants?
B.7 Have you identified replacement or temporary units
                                                                                      Yes        No
    for those who will be displaced?
B.8 Have you determined the tenants’ relocation benefits?                             Yes        No

B.9 Have you included the total relocation budget
                                                                                      Yes        No
    in the development budget under relocation?


Attachments (use colored separator sheets between documents)
B.10 - Attach samples of notices required to date indicating the type of displacement and benefits
       provided to the tenants
B.11 - Attach Tenant Relocation Plan
If you feel your project activity is a planning or human service activity and does not trigger the Uniform
Relocation Act, please indicate such. If you are unsure, please contact Wendy DeRobbio, King County
Relocation Specialist, for technical assistance at 206-263-9070; or wendy.derobbio@kingcounty.gov and
for correspondence concurring with your interpretation.


Appendices                                                                         2010 CDBG Capital Application
                                                                                             Federal Way Only

								
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