2010 Cost of Living Projections by qpj79607

VIEWS: 5 PAGES: 6

2010 Cost of Living Projections document sample

More Info
									11/30/10
                                           NAGDCA
                                          2010 Budget
                                         Administration
                  Note: All year-to-date figures are based on May 2009 statements.

GENERAL REVENUE

Dues
1.   Government Dues ($109,200) – The figure represents 182 government memberships @
     $600 each. Based on 2009 projections.

2.         Subscription Dues ($1,800) – This figure represents 6 subscription memberships @
           $300 each. Based on 2009 projections.

3.         Industry Dues – ($166,500)

           Primary ($65,700) (75 companies/representatives @ $900 each; 75 entities projected
           members for 2008)

           Associate ($100,800) (252 associate members @ $400 each; 2008 projected YE is
           $100,800

Publications
4.     Publication Sales/Shipping Income ($0) – CDs no longer produced.

Miscellaneous
5.     Interest ($1,000) – Based on 2009 YE projections.

6.         Webcast Revenue ($21,300)
           Sponsor Income ($21,000) – Seven sponsors at $3,000 each. Seven sponsors participated
           in 2009 at a $3,000 rate.

           Webcast Participant Income ($200) – Same as 2009 budget ($100 for industry non-
           members and $75 for industry members whose company doesn’t sponsor)

ADMINISTRATION EXPENSES

Outsourced Services
1.    AMR Management Fee ($350,172) – 2010 revised mgmt. fee is 2009 fee minus the
      following services - elimination of travel to one partner conf., change in Summer board
      meeting pattern (reduction of one day), and reduction in staff travel from 2 to 1 for
      industry roundtable; 2009 fee is 4% over 2008 for cost of living increase; 2008 fee was
      6% increase over 2007; includes 3% cost of living increase, 3% scope of service increase
      (includes financial literacy database of $1,920)

2.         Staff Travel ($11,5890

           Washington, DC – $1,550 (Airfare - $300, Hotel - $900, Food/Transportation/Misc. -
           $350) x 2 - $3,100
                                                  1
11/30/10

           Summer mtg. - $1,880 (Airfare - $450, Hotel - $1,180, Food/Transportation/Misc. -
           $250)

           Fall mtg. – $1,900 (Airfare - $350, Hotel $500, Food/Transportaion/Misc. - $100) x 2

           Conference Site visit - $1,500 (one staff person, one city)

           Exhibit Booth staffing at 2 conferences = $3,200    2 x $1,600 (Airfare - $550, Hotel -
           $800, Food/Transportation/Misc. - $250)

3.         Legislative Counsel ($120,000) 2010 Fee per contract

4.         Contingency Fund ($2,000) – same as 2009.

Committee/Leadership/Project Expenses
5.   Executive Board ($46,000):
      Previous fall meeting - $500
      DC Meeting -- $15,000
      Summer Meeting -- $11,700 (Thurs. – Sat. meeting pattern
      IFEBP/misc. meetings - $1,500
      Fall Meeting -- $14,000 (note: does not include SJWA participation)
      Conference Board Meeting/Dinner with related orgs. - $2,000
      Travel expense for industry observer (Industry Past President) - $1,000

6.         Legislative Subscriptions/Travel ($4,000) – Same as 2009

7.         Telephone/Conference Calls ($2,000) – Slight reduction from 2009

8.         Leadership Indemnity Insurance ($2,300) – Slight increase from 2009 budget.

9.         Market Outreach ($15,000) – Slightly lower than 2009 budget to account for exhibiting
           at 2 conferences instead of 3 in 2010.

General Expenses
10.   Photocopy ($3,000) – Same as 2009 budget

11.        Postage ($5,500) – Same as 2008 budget. Included in this line item are the membership
           renewal mailing, general committee mailings, and new member kit mailings.

12.        Credit Card Fees ($18,000) – Slight reduction from 2009 budget.

13.        Printing ($2,500) – detailed as follows
              o Letterhead, Envelopes ($500)
              o Media Kits/Fact Sheets ($500)
              o Membership brochures ($750)
              o Issue brochures (7500)

19.        Telephone – Long Distance ($2,000) – Same as 2009 budget. Covers all NAGDCA
           projects (i.e. general, annual conference, education, webcasts, publications, etc.).
                                                     2
 11/30/10

 21.        Audit/Tax Return ($3,500) – NAGDCA had an audit on the 2007 financials. In 2010,
            NAGDCA will incur the expense on the 200 financial review.

 22.        Miscellaneous ($1,500) –Same as 2009 budget; Covers annual filing report with KY
            State Treasurer, RIA Internal Revenue Code for staff reference, Employee Benefits News
            Subscription for staff reference, annual President gift.

 23.        Storage ($200) – slight increase from 2009 budget; Covers file storage of NAGDCA
            archives.

 24.        Supplies ($1,000) – Covers cassette tapes for Board meetings, tabs and notebooks for
            Board meetings, archive boxes, etc. Same as 2009 budget.

 25.        Lockbox Fee ($900) – Annual banking lockbox fee.

 Programming
 Education Initiatives/Projects – no publication or other educational projects identified to date.
 Web Site Expenses
 26.   Fixed IT Fee ($3,539) - IT fee is 1% of mgmt. fee

 Special Projects
 31.    Survey Hosting Fee ($360) – Covers survey monkey hosting fee.

 32.        Volunteer Solicitation/Maintenance Program ($1,500) – Same as 2009.

 33.        Webcast Vendor Fees ($25,300) – three webcasts @ $7,000 each (includes registration
            page, archive, speaker training, webcast management and line fees. This line item also
            includes speaker travel, promotional postcards, etc.

 34.        ANC Foundation Donation ($5,000) – half of the 2009 budget




                                           Annual Conference

 REVENUE
 1.  Registration Fees ($452,050)

            Government ($171,400) –308 x $550 ($158,400 -- early bird), 20 x $650 ($13,000 -- late
            registration).

            Industry ($280,650) - ($242,275) – 233 early , ($38,375) 33 late registration.

Early         Rate              Early Bird Revenue        Late      Rate        Late Reg. Revenue
                                                     3
 11/30/10
bird                                                    Reg
    54          $ 1,275.00       $        68,850.00       20      $1,375        $       27,500.00
    38          $ 1,175.00       $        44,650.00       4       $1,275         $       5,100.00
    17          $ 1,075.00       $        18,275.00       4       $1,175        $        4,700.00
    20          $   975.00       $        19,500.00       1       $1,075        $        1,075.00
   104          $   875.00       $        91,000.00       0        $975         $               0
   233                           $       242,275.00       33                    $       38,375.00

            Guest ($8,500) – 68 x $125 each

            Pre or Post-Conference Workshop ($6,000) -- $80 workshop fee x 75 participants.

 2.         Previous Conference Income ($500) – Same as 2009.

 3.     Sponsorship Income ($51,750) – Sponsor payments offsetting expenditures as noted in
 #15 below.

 Contributor Fund – 5 x $2,000 = $10,000
 Student Program = $3,000
 Coffee Break = 2 x $7,000 = $14,000
 Photography = $5,000
 Pen = $1,250
 Compendium = $1,000
 Lanyards = $3,000
 Final Event Banquet entertainment = $8,000
 Binder = $4,500
 Program Printing = $2,000

                          2006          2007           2008          2009            2010
 Coffee Break             $6,000        $9,100         $7,000        $7,000          $7,000
 Cont. Breakfast          $15,000       $22,000        $23,000       $23,000         $23,000

 EXPENSES
 Outsourced Services
 1.    Staff Travel ($9,500) – Covers five persons to annual conference at $1,900 each. Slight
       decrease from 2009.

 General Conference Expenses
 1.    Previous Conference Expense ($1,500) –Regular previous conference expenses are
       normally around $1,500.

 2.         Audio Visual ($60,000) – Same as 2009.

 3.         Awards ($2,500) – Slight increase based on 2009 projected YE. Covers foam-core/other
            designated signage, Awards brochure – printing and postage, and certificates.

 4.         Badges/Ribbons ($1,000) – Same as 2009 budget.

 5.         Conference Insurance ($3,000) – Decrease from 2009 budget based on 2009 actual.

                                                  4
11/30/10
6.         Miscellaneous ($5,300)
           Registration Counters ($3,800) 3 counters
           Hotel Staff Gratuity ($1,000)
           General ($500)

7.         Photocopy ($2,000)

8.         Printing ($2,500) – detailed as follows:
           Preliminary Brochure          $1,500 (production and printing)
           Miscellaneous                 $1,000

9.         Postage ($3,200) – decrease from 2009; in line with 2009 projections

10.        Signs ($2,000) – same as 2009 budget

11.        Speakers – General ($8,000) – Covers general session, opening luncheon entertainment.
           Also includes speaker gifts.
12.        InFRE Reimbursement ($3,000.00) – Represents 50% of $6,000 revenue item
           associated with pre-conference workshops).
13.        Continuing Education ($750) – slight decrease; covers application fees for getting
           annual conference approved for CFP and CPE CE credits. (based on 2009 prices)

Food/Banquet
14.   The median costs of banquet menus were used in calculations.
           Non-sponsored Events/Receptions – ($90,000) – same as 2009 budget. (2 Continental
           Breakfasts - $32,000 (Board agreed to true cont. on Monday and Wed.); Guest Program -
           $4,500; Continental Breakfast with hot item on Tuesday - $20,000; Misc. - $1,000, Reg.
           refreshments = $3,100 (beverages only), Awards and final night reception - $8,000 coffee
           break - $7,000)

           Sponsored Events – ($38,750) –
           Coffee Break = 2 x $5,250 = $10,500 (house brand coffee)
           Photography = $4,000
           Pen = $1,000
           Compendium = $1,000
           Lanyards = $1,500
           Final Event Banquet entertainment = $8,000
           Binder = $4,500
           Program Printing = $1,000

           Government Member Meeting/Luncheon ($11,150) -- $37.14 x 300 persons (includes tax
           and services).
           Final Night Banquet ($43,000) – $86.00/person x 500 people. Chicken option instead of
           beef

Other
16.   Conference Contingency Fund ($5,000) – Same as 2009 budget.

                                                  5
11/30/10




                                        Industry Roundtable
REVENUE

1.         Registration Fees ($12,500) - $500 x 25 people

EXPENSES

1.         Food and Beverage ($6,000) –Same as 2009 budget

2.         Room Rental ($750) – same as 2009 budget

3.         Audio Visual ($800) – slightly lower than 2009 budget

4.         Supplies ($100) – same as 2009 budget

5.         Photocopy ($100) – same as 2009 budget

6.         Shipping ($100) – same as 2009 budget.

7.         Signs ($70) – slightly lower than 2009 budget

8.         Staff Travel ($800) – Covers 1 staff members

9.         Government Member Travel ($2,500) – slightly lower than 2009 budget based on 2009
           projection




                                                   6

								
To top