1099 Pay Invoice by pmy18725

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									                                                                          WVNET
                                                                 Training Agenda


Process Description: Procuring Goods and Services
(Purchasing and Receiving) and Payments (Accounts Payable)

Banner Modules: Banner Finance 8

1. Meeting Logistics
Item                                            Description
Date            February 9-11, 2010
Time            8:30 A.M. – 4:30 P.M.
Location        WebEx – URL and info to be sent out before the class

2. Attendees
Role                                               Name
Facilitator     Judi Valori
Other           The intended audience for the Purchasing and Receiving training
Participants    includes Banner Finance Team, and key Purchasing and Receiving
                staff and key Accounts Payable staff.

3. Pre-Work
          Read the training materials before training

4. Purpose
       This meeting is intended to provide training on Purchasing and Receiving, as well
        as Accounts Payable and Bank Reconciliation. Participants will learn how to
        create vendors, process requisitions, assign buyers, process purchase orders,
        receive items and set up taxes, process invoices, and process checks, complete
        check reconciliation, and review 1099 processing. Participants will also discuss
        the validation tables necessary for Purchasing and Receiving and Accounts
        Payable to go live and review on line queries.

5. Desired Outcomes
       Create and maintain vendor records
       Establish and maintain buyers
       Be able to create and cancel requisitions
       Be able to perform the Bid process
       Assign Requisitions to PO’s
       Create new Regular PO’s and Standing Orders
       Be able to change and/or cancel PO’s
       Receive and return items
       Be able to perform on line queries for Purchasing
       Create new direct pay, and regular invoices

WVNET                                                                                v 8.0
Banner Finance             SunGard - Confidential and Proprietary                2/2/2011
Implementation             d026d914-88e6-4943-9420-7bcdb47f8c22.doc             Page1 of 9
                                                                                WVNET
                                                                       Training Agenda

      Review receiving/matching process
      Process online, batch and direct pay checks
      Complete check reconciliation
      Review 1099 processing
      Be able to perform on line queries for Accounts Payable
      Be able to run on line Banner reports

   Note: This agenda is intended only as a guide. The actual topics covered and sequence of
   topics discussed during the training may vary from the schedule. Additional topics will be
   covered if time permits. While not required, it would be appropriate if participants have access
   to PC workstations that can connect to Banner. In addition, it would be appropriate for the
   Banner Bookshelf documentation to be accessible from each PC workstation.



6. Agenda Topics

Day 1: Tuesday, February 9th, 2010
                                              Topic
Introduction
       Welcome
       Review current agenda, adjust, and gain consensus
       Take attendance
     FI Purchasing & Procurement
     Purchasing Validation Tables (Page 9)
       Review the following forms:
          o Vendor Type Maintenance Form FTMVTYP
          o Unit of Measure Maintenance Form FTMUOMS
          o FOB Code Maintenance Form FTMFOBS
          o Ship To Address Maintenance Form FTMSHIP
          o Equivalency Maintenance Form FTMEQUL
          o PO Classification Maintenance Form FTMPCLS
          o Cancellation Reason Code FTMCRSN
          o Receiving Method Maintenance Form FTMRCMT
          o Return Reason Maintenance Form FTMRRSN
          o Bid Classification Form FTMBCLS
          o Discount Code Maintenance Form FTMDISC
          o User Profile Maintenance Form FOMPROF

      Vendor Creation and Maintenance (Pages 10-16)
       Review the following form:
          o Vendor Maintenance Form FTMVEND
                 Create a new vendor code, with addresses
                 Discuss creation of IDs and PIDMs




WVNET                                                                                          v 8.0
Banner Finance             SunGard - Confidential and Proprietary                          2/2/2011
Implementation             d026d914-88e6-4943-9420-7bcdb47f8c22.doc                       Page2 of 9
                                                                      WVNET
                                                             Training Agenda

      Commodity Codes, Vendor Agreements, Vendor Products, Buyer Codes
       (Pages 17-31)
       Review the following forms:
          o Commodity Maintenance Form FTMCOMM
          o Vendor Products Maintenance Form FTMVPRD
          o Vendor products Query Form FPIVPRD
          o Clause Entry Form FOACLAU
          o Buyer Code Maintenance Form FTMBUYR
          o Agreement Processing Form FPAAGRD

      Requisition Processing (Pages 38-54)
       Review the following forms:
          o Requisition Maintenance Form FPAREQN
                  Create requisitions using document level accounting with
                    using commodity codes
                  Create requisitions using document level accounting without
                    using commodity codes
                  Create requisitions using commodity level accounting
                  Create requisitions using the copy feature
          o Document Text FOAPOXT

      Requisition Queries (Pages 55-56)
       Review the following forms and process:
          o Requisition Inquiry Form FPIREQN
          o Requisition Suspense List Form FPIREQS
          o Open Req by FOAPAL Query Form FPIORQF

      Cancel a Requisition and Printing a Requisition (Pages 57-58)
       Review the following forms and process:
          o Requisition Cancel Form FPARDEL
          o Requisition Form Print FPARQST

      Manually Assign Buyer to Requisition (59-63)
       Review the following forms:
          o Buyer Assignment Form FPAABUY

      Automatically Assign Buyer to Requisition (Page 64)
       Review the following forms:
          o System Control Maintenance Form FOASYSC
          o Requisition Maintenance Form FPAREQN
          o Requisition Inquiry Form FPIREQN




WVNET                                                                       v 8.0
Banner Finance         SunGard - Confidential and Proprietary           2/2/2011
Implementation         d026d914-88e6-4943-9420-7bcdb47f8c22.doc        Page3 of 9
                                                                     WVNET
                                                            Training Agenda

Day 1: Tuesday, February 9th, 2010 (Continued)
Lunch
    Review Bid Process (Pages 65-86)
      Review the following forms and reports:
         o Bid Alpha Search FTIABID
         o Bid List Form FTIBIDS
         o Method One of Starting a Bid
                Bid Creation Form FPACTBD
                Bid Header Form FPABIDH
                Prospective Bidders Form FPAPRBD
         o Method Two of Starting a Bid
                Bid Header Form FPABIDH
                Prospective Bidders Form FPAPRBD
         o Continuing the Bid Process Both Methods
                Bid Header Form FPABIDH
                Generate Bid Request Form FPABIDD
                Bid Entry Form FPABIDE
                Bid Comparison Query Form FPIBIDC
                Bid Evaluation Report FPRBEVL
                Bid Award Form FPABAWD

      Assign Requisition to Purchase Order, Create a Regular and Standing
       Purchase Order, Create a Blanket Purchase Order, Create a Regular
       Purchase Order from a Blanket Order (Pages 87-124)
       Review the following forms:
          o Purchase Order Assignment Form FPAPOAS
          o Purchase Order Form FPAPURR
                 Convert previous requisitions to regular purchase order
                 Create a regular purchase order using document level
                    accounting with or without using commodity codes
                 Create a regular purchase order using commodity level
                    accounting with or without using commodity codes
                 Create a Standing Purchase order using document level with
                    or without using commodity codes
                 Create purchase order using the copy feature
          o Blanket Order Form FPABLAR
                 Create Regular Purchase Order from Blanket Order
                 Blanket Order Activity Form FPIBLAR




WVNET                                                                     v 8.0
Banner Finance        SunGard - Confidential and Proprietary          2/2/2011
Implementation        d026d914-88e6-4943-9420-7bcdb47f8c22.doc       Page4 of 9
                                                                     WVNET
                                                            Training Agenda

Day 2: Wednesday, February 10th, 2010
                                       Topic
      Cancel a Purchase Order and Print a Purchase Order (Pages 125-128)
       Review the following form:
          o Purchase/Blanket Order Cancel Form FPAPDEL
          o Purchase Order Form Print FPAPORD

      Change a Purchase Order (Pages 129-132)
       Review the following form:
          o Change Order Form FPACHAR

      Cancel a Change Order and Print a Change Order (Pages 133-135)
       Review the following form and process:
          o Change Order Cancel Form FPACDEL
          o Change Order Print Form FPACORD

      Rush Orders, Convert Rush Order to Regular Purchase Order (Pages 136-
       138)
       Review the following forms:
          o Rush Order Form FPARORD
          o Purchase Order Form FPAPURR

      Purchase Order Queries (Pages 139-140)
       Review the following forms:
       o Purchase/Blanket Order Query Form FPIPURR
       o Open Purchase Orders by Buyer Form FPIOPOB
       o Open Purchase Orders by Vendor Form FPIOPOV
       o Open Purchase Orders by FOAPAL Form FPIOPOF
       o Purchase Order Vaildation Form FPIPOHD
       o Purchase Order Suspense List Form FPIPORS
       o Rush Order Validation FPIRORD

      Query Document History (Pages 141-142)
       Review the following form:
       o Document History Form FOIDOCH

      Open/Close Encumbrances (Pages 143-147)
       Review the following forms and process:
          o Encumbrance Open/Close Form FPAEOCD
          o Encumbrance Open/Close List Form FPIEOCD
          o Purchase Order Batch Close Process FPPPOBC




WVNET                                                                        v 8.0
Banner Finance        SunGard - Confidential and Proprietary             2/2/2011
Implementation        d026d914-88e6-4943-9420-7bcdb47f8c22.doc          Page5 of 9
                                                                     WVNET
                                                            Training Agenda

      Receiving Goods Returning Goods (Pages 148-158)
       Review the following forms:
          o Receiving Goods Form FPARCVD
                  Original Receipts
                  Adjusting Receiving
          o Receiving Goods Query Form FPIRCVD
          o Returned Goods Form FPARTRN

Lunch
    FI Accounts Payable
      Review set up (Pages 8-32)
       Review the following forms:
          o System Control Maintenance Form FOASYSC
          o Currency Code Maintenance GUACURR
          o Bank Codes Rules GXRBANK
          o Bank Routing Number Validation Form GXVDIRD
          o Direct Deposit Recipient Form GXADIRD
          o Discount Terms Maintenance Form FTMDISC
          o Vendor Type Code Maintenance Form FTMFTYP
          o Vendor Maintenance Form FTMVEND
          o 1099 Income Type Code Maintenance Form FTMITYP
          o 1099 MISC Magnetic Tape Transmitter Data Form FOA1099

      Regular Invoices, Multiply Vendor Processing and Direct Pay Invoice
       Processing, Credit Memo Processing and One Time Vendors (Pages 40-70)
       Review the following form:
          o Invoice/Credit Memo Form FAAINVE
                  Regular Invoice that invoices the entire purchase order
                  Regular Invoice that selects items from the purchase order
                  Regular Invoice that uses Vendor Invoice Consolidation Form
                    FACICON
                  General Encumbrance Invoice
                  Direct Pay Invoice using document level accounting
                  Direct Pay Invoice using commodity level accounting
                  Credit Memo
                  One-Time Vendor

      Recurring Invoices (Pages 71-74)
       Review the following forms:
          o Invoice/Credit Memo Form FAAINVE
          o Recurring Payables Form FAARUIV

      Cancel an Invoice (Pages 75-77)
       Review the following forms:


WVNET                                                                      v 8.0
Banner Finance        SunGard - Confidential and Proprietary           2/2/2011
Implementation        d026d914-88e6-4943-9420-7bcdb47f8c22.doc        Page6 of 9
                                                                     WVNET
                                                            Training Agenda

          o Invoice/Credit Memo Cancel Form FAAINVD
          o Invoice/Credit Memo Form FAAINVE

      Receiving/Matching Process (Pages 78-81)
       Review the following process and forms:
          o Receiving/Matching Status Query FAIIREC
          o Receiving/Matching Detail Query FPIIREC
          o Receiving/Matching Process Report FABMATC
          o Receipt Required Value Maintenance FPARRIM

Day 3: Thursday, February 11th, 2010
                                       Topic
      Querying Invoices and Credit Memos (Pages 82-89)
       Review the following forms:
          o Invoice/Credit Memo Query Form FAIINVE
          o Vendor Detail History Form FAIVNDH
          o Vendor Invoice Query Form FAIVINV
          o Invoice/Credit Memo List Form FAIINVL
          o Open Invoice by FOAPAL Form FAIOINF
          o Vendor History Query Form FAIVHIS

      Online Check Processing (Pages 90-92)
       Review the following form and processes:
          o Online Check Print Form FAAONLC
          o Batch Check Process FABCHKS
          o Check Print Process FABCHKP
          o Batch Disbursement Register FABCHKR
          o Batch Check Accounting Process FABCHKA

      Batch Check Processing (Pages 93-98)
       Review the following reports, forms and processes:
          o Invoice Selection Report FARINVS
          o Payment Control Form FAAPAYC
          o Batch Check Print Form FAABATC
          o Batch Check Process FABCHKS
          o Check Print Process FABCHKP
          o Batch Disbursement Register FABCHKR
          o Batch Check Accounting Process FABCHKA

      Canceling a Check (Pages 99-100)
       Review the following form:
          o Check Cancellation Form FAACHKS

      Paying Invoices by Direct Deposit (Pages 101-105)


WVNET                                                                     v 8.0
Banner Finance        SunGard - Confidential and Proprietary          2/2/2011
Implementation        d026d914-88e6-4943-9420-7bcdb47f8c22.doc       Page7 of 9
                                                                     WVNET
                                                            Training Agenda

       Review the following reports, forms and processes:
          o Invoice Selection Report FARINVS
          o Payment Control Form FAAPAYC
          o Batch Check Print Form FAABATC
          o Batch Check Process FABCHKS
          o Direct Deposit File Creation Process FAPDIRD
                 Canadian use Direct Deposit File Creation Process FAPCDIR
          o Direct Deposit File Registration Process FAPTREG
          o Batch Direct Deposit Advice Print Process FARDIRD
          o Batch Disbursement Register FABCHKR

      Online Check Queries (Pages 106-107)
       Review the following forms:
          o Check Payment History Form FAICHKH
          o Check Number Validation Form FTICHKS
Lunch
    Bank Reconciliation (Pages 108-111)
      Review the following form and reports:
         o Bank Tape Reconciliation Form FAABREC
         o Bank Reconciliation Report Process FARBREC
         o Bank Reconciliation Balance Report FARBBAL
         o Bank Reconciliation Activity Aging Report FARAAGE

      1099 Reporting (Pages 112-114)
       Review the following form and reports:
          o 1099 Reporting Form FAA1099
          o 1099 Reporting/Witholding Status Report FARWHLD
          o 1099 Reporting/Withholding Audit Report FARWHLY
          o 1099 Report Print FAB1099
          o 1099 Tape Summary Audit Report FAM1099

      Turn on Taxes – If Appropriate (Finance Tax Supplement Pages 7-26)
       Review the following forms:
          o Tax Rate Code Maintence FTMTRAT
          o Sales/Use Tax Group Maintenance Form FTMTGRP
          o Rebate Maintance Form FTMREBT
          o System Control Mainenance Form FOASYSC
          o Commodity Maintenance Form FTMCOMM
          o Ship To Address Maintenance Form FTMSHIP
          o Vendor Maintenance Form FTMVEND


      Process Purchase Orders and Invoices with Taxes on– If Appropriate
       (Finance Tax Supplement Pages 31-46)
       Review the following forms:

WVNET                                                                       v 8.0
Banner Finance        SunGard - Confidential and Proprietary            2/2/2011
Implementation        d026d914-88e6-4943-9420-7bcdb47f8c22.doc         Page8 of 9
                                                                       WVNET
                                                              Training Agenda

           o   Purchase Order Form FPAPURR
           o Invoice/Credit Memo Form FAAINVE

        Trip Summary
            o Wrap up
                  Response to specific requests or identification of needs
                  Questions – open forum on all topics
                  Planning for next session
                       Pre-Requisites
                       Tasks
                       Attendees


7. Document History
Revision Record
Number      Date and Sections   Author          Notes
   8.0      January 21, 2010    Judi Valori     Agenda Creation




WVNET                                                                        v 8.0
Banner Finance          SunGard - Confidential and Proprietary           2/2/2011
Implementation          d026d914-88e6-4943-9420-7bcdb47f8c22.doc        Page9 of 9
22.doc        Page9 of 9

								
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