Blank Newspaper Template INSTRUCTIONS For the actual report formats click by tlk15091

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									INSTRUCTIONS
For the actual report formats, click the "AWW" tabs at the bottom of the screen

Date:             Date of event; format will print MM/DD (Only enter Month # followed by day # separated by one "/")
                  For events lasting more than one day, enter the first day
Event/Location:   Brief name + location where held, e.g. "Com'l Fishing Expo, Boston"
                  Events lasting more than one day can be noted, e.g. "Mudville Enviro Fair (2 days)"
City & State:     Please use 5-digit Zip code instead of City, State because it uses far less field space.
Audience type:    Choose description of majority of audience members
                               Auxiliary                    CG Auxiliary personnel
                               Boaters                      Recreational boaters, recreational fishermen
                               Charter                      Charter boat captains and employees
                               ComlFish                     Commercial fishing operations
                               General                      General public
                               Govt                         Local government agencies
                               Industry                     Marine industry
                               LocalBus                     Local businesses
                               Marina                       Marina owners, operators and employees
                               Mariners                     Merchant mariners
                               Navy                         U.S. Navy personnel
                               PassVsl                      Passenger vessels
                               Ports                        Port operators
                               Students                     Students, teachers, youth groups
                               USCG                         Other Coast Guard personnel
                               Other                        [Describe]

1. Use the "File - Save As" command to save the blank format before entering data in order to store a Template.
                    IAL FOLDER save copies store your COMPLETED FORM. Use "Save entered data on the form,
2. Create a SPECIAL FOLDER towere you canof your COMPLETED FORM. After you have As" to save to this folder. you can
3. Send Email to waterwaywatch@gmail.com and include the AWW Form (as an .xls file) as an attachment.


Use the "Insert - Rows" command to insert extra rows wherever needed.

After data is entered and saved, e-mail the spreadsheet as indicated below:
For America's Waterway Watch activity - to: WaterwayWatch@gmail.com

Congratulations. You have just sent an "electronic" version of an AWW Report.
NOTE ON DATA ENTRY: Columns that have items or hours to be counted are set up as "calculating fields." This means
that numerical values will automatically be counted with a sum total at end of column . Multiple Report Form pages
can also be merged, and (if correctly done) can accurately total in the data from all merged files.
ACTIVITY SECTION: describe events held this year.
Activities listed in this section should be confined to public outreach events.

Audience size:     This should be a reasonable estimate if you cannot get a count.
                   For large events, estimate actual number of people talked to, not gate attendance.
Contact Hours:     Number of public contact hours for the event (not per participant)
                   Round to nearest half hour.

NUMBER OF PERSONS participating in AWW this year:
              The "Num Aux Invol" column is used to put number count of Auxiliarists involved.

COLOR CODED COLUMNS:
Blue:        Blue Header columns denote use of exact same data field types used in original USCG AWW Report Form.

Green:              Green Header columns denote added fields intended primarily for Auxiliary administrative use.
1. 7030 (70V):      Can be used to indicate any time actually turned into AuxData via 7030 (V70) for this line entry.
2. Tracking Flotilla's Respective Public Contact Programs Source of AWW Support:
            a. PV: Place "1" in PV column if this line entry is due to Program Visitor activity
           b. VE: Place "1" in VE column if this line entry is due to Vessel Examiner activity
            c. PE: Place "1" in PV column if this line entry is due to Public Education activity
           d. PA: Place "1" in PA column if this line entry is due to Public Affairs activity

NEWSPAPER/RADIO/TV COVERAGE
             Special Forms designed to better track AWW media exposure facilitated by Auxiliay will be designed.

Please, "electronic" submission is preferred. Otherwise, mail or fax may be arranged. Call 510 236-6460            Fax 510 232-1369
DISTRICT 11NR MONTHLY AWW ACTIVITY REPORT FOR EACH DIVISION

Division 3    Flotilla   Date:                         Marla J. Moura, SO-MS           530-677-9325         Return to: coakley@snowcrest.net
mm/dd/yy                                                                                                                                  Num 7030      PV    VE    PE    PA
                                                    Bro-             Wallet        Lamin     Large
                                             Zip            Decals                                    DVD   Audience   Audience   Contact Aux (70V)
                                                   chures            Cards        Posters   Posters
  Dates            Event/Training/Location                                                                    Type       Total     Hours invol Hours    Hrs   Hrs   Hrs   Hrs




mm/dd/yy                                                                                                                                  Num 7030      PV    VE    PE    PA
                                                    Bro-             Wallet        Lamin     Large
                                             Zip            Decals                                    DVDs Audience    Audience   Contact Aux (70V)
                                                   chures            Cards        Posters   Posters
  Dates            Event/Training/Location                                                                   Type        Total     Hours invol Hours
             TOTALS                                     0        0            0         0         0      0 TOTALS:            0       0.0   0     0.0     0     0     0     0



     AWW Report Form C - 2009 (For each Division to District)

								
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