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IMPLEMENTATION OF THE COMMISSION RECOMMENDATION ON DIGITISATION AND ONLINE ACCESSIBILITY OF CULTURAL MATERIAL AND DIGITAL PRESERVATION Report 2010 by NORWAY This second report is structured according to the actions to be implemented by all Member States as recommended by the Commission in its Recommendation of 24 August 2006 on digitisation and online accessibility of cultural material and digital preservation and the related Council Conclusions of 13 November 2006. The deadline for submission of Member States' reports was 28/02/2010. 1 DIGITISATION AND ONLINE ACCESSIBILITY (1) Progress on the systematic gathering of information about current and planned digitisation of books, journals, newspapers, photographs, museum objects, archival documents, audiovisual material and the availability of overviews of such digitisation in order to prevent duplication of efforts and promote collaboration and synergies at European level. - Is a national overview available? yes no There is no systematic gathering on digitisation activities. The right to digitise for preservation purposes have been given to sector-specific organisations, and this to large extent prevents duplicating efforts. However, the Norwegian Government has presented its ICT policy on culturual heritage in a white paper. This includes a status description outlining the currently digitized material, and future plans. One of the measures outlined in this national strategy for the preservation and access to collections in Norwegian archives, libraries and musuems is establishing a council for coordinated digitization of collections. The council will be populated with members from relevant national institutions, governmental bodies and NGOs. The white paper has been adopted by the Parliament (Stortinget). - Is a national coordination mechanism for digitisation activities in place? yes no Please see description above regarding plans for a digitization council. National coordination is presently sector-specific: The National Library on libraries; The National Archival Services of Norway on state archives; The Norwegian Archive, Library and Museum Authority (ABM-utvikling) on museums and private archives outside the National Archival Services. - Do cultural institutions in your country monitor the usage of digital cultural heritage (statistics about number of visits, downloads, etc.)? The National Library monitors the usage of digital cultural heritage. Indicators are numbers of page views in general on the web pages of the digital library, number of viewings of digital objects in the digital library, and number of downloads of digital objects. The National Archival Services of Norway monitors usage of their web services. ABM-utvikling monitors specific, national services like “Digital Museum” and “Digital Narratives”. - Do studies exist about the economic value and the social and cultural impact of digital cultural content in your country? ABM-utvikling reports there are a samll number of such studies. 2 (2) Progress on the development of quantitative targets (plans) for the digitisation of analogue material in archives, libraries and museums, indicating the expected increase in digitised material which could form part of the Europeana and the budgets allocated by public authorities. - Are quantitative targets in place? yes no - Are qualitative targets in place? yes no For the National Library, both quantitative and qualitative targets are in place. The objective is to digitise 245 000 objects in digital preservation quality in 2010, which will bring the total number of digitised material in the National Library to 1 400 000 objects. As of january 2009 The National Archives has digitized 2 000 shelf meters of at total of 209 000 shelf meters physical archives. Plan is to digitize 10 % of the total, equal to 20 000 shelf meters. In view of the expected increase of physical archives i coming years, extended digitization plan may amount to 60 000 shelf meters. A plan on a national level for digitization in the museums will be aggregated by ABM- utvikling during 2010. Criteria for digitization in each sector have been established, but will also be subject to inter-sectorial deliberation in the aforementioned council for digitization. - Please indicate the expected increase. N.a. - Please indicate the amount of the budgets. There is no collected overview over budgets for digitization activities. ABM-utvikling plans to produce at collected survey during 2010. The budget for the digitisation programme at the National Library is approximately 2,6 mill Euro per year. The National Archives employ close to 20 persons for digitizing of source material and 2 persons in production of web accessible catalogues. Investment in digitization equipment is calculated to € 500 000, whereas storage facilities will cost close to € 400 000. (3) Progress on partnerships between cultural institutions and the private sector in order to create new ways of funding digitisation of cultural material. - Are PPPs (including also partnerships with non-EU partners) for digitisation or for facilitating the access to digital cultural heritage in place? yes no - Please provide details of the partnerships, including contact details of the cultural institution involved. The National Library collaborates with several other institutions on digitisation of cultural material. Over the last three years the newspaper Aftenposten and the National 3 Library have collaborated on the digitisation of the complete history of the newspaper. In the first half of 2010, every newspaper edition of Aftenposten have been digitised, and OCR and structural analysis have been performed on all of the materials. Aftenposten and the National Library have split the costs of the work 50/50, while the National Library has defined the standards for image quality and identification of newspapers and single pages. The National Library plans similar collaborations with other Norwegian newspapers. Also, the National Library collaborates with the Norwegian Broadcast Corporation (NRK) on the digitisation of the Norwegian radio history. Since 2000 approximately 80 000 hours of radio have been digitised in full preservation quality in this collaboration. Also in this case, the costs have been split 50/50. In this collaboration, the National Library runs the digital archive service for the NRK. In the Bokhylla-project, the National Library digitises 50 000 books from the period 1990 – 1999. In this collaboration, the publishers may download their own books in full preservation quality. The National Library also digitises on demand on request. - Is legislation on PPPs in place (e.g. fiscal benefits, public procurement provisions)? yes no - If yes, provide details and references. (4) Progress on the setting-up and sustaining of large scale digitisation facilities, as part of, or in cooperation with, competence centres for digitisation in Europe. - Please provide details about the largest digitisation facilities in your country, including data about their digitisation capacity, annual budget and staff. The National Library of Norway has established large scale digitisation facilities and post processing systems for a variety of cultural materials (books, newspapers from original, hand writings, musical manuscripts, photos, audio and video). More material types will be implemented over the next years. The National Archive comprises three microfilm scanners with a yearly production of approx. three million pictures. Two book scanners with a yearly capacity of approx. 400 000 pictures. One stack scanner with a yearly capacity of one to two million pictures. One A0-scanner with a capacity of 10-20 000 pictures. Budget comprises five man-years. - Are they part of European networks/collaborative efforts? yes no - If yes, which ones? The National Library is part of Europeana. Archives will provide material to Europeana through Arkivportalen.no and EuropeanaLocal. Museums will provide material through “Digital Museum”, “Digital Narratives” and EuropeanaLocal. (5) Progress of cultural institutions, as well as publishers and other rightholders to make their digitised material searchable through Europeana. 4 - Is a national aggregator in place to make your country's content available to Europeana? yes no - Please provide details of national/sector specific aggregators. The National Library of Norway has made most of its out-of-copyright materials searchable through Europeana. Also, the National Library has participated in the TELplus project, making more than 7000 out- of-copyright books full text searchable via the TEL portal. Arkivportalen.no and the projected intrasectorial search service ABM-søk is planned to have such a feature. ABM-utvikling is coordinating this for arcives and museums through EuropeanaLocal. - What collections were provided/will be provided to Europeana by cultural institutions in your country? When? Catalogue data from Norwegian archive institutions comprising archives including photo, objects, art, digital narratives. First data provided december 2009; on a regular basis by first half-year 2010. During 2010 the Arkivportalen.no is supposed to include catalogue data from approx. fifty a/l/m-institutions. - Please provide details/contacts of the cultural institutions/publishers/rightholders providing content to Europeana, including the overall number of objects provided/to be provided by each organisation. The National Archives of Norway, Pb 4013 Ullevål Stadion, N-0806 Oslo, ABM-utvikling, Box 8145 Dep, N-0033 Oslo Nasjonalbiblioteket, P.O.Box 2674 Solli, N-0203 Oslo Unable to provide overall number of objects provided by each organisation. - Please indicate the common digitisation standards applied. Scanning in 300 dpi, 24 bit RGB, storing in Jpeg2000 (lossless), display in jpg. (6a) Progress on mechanisms to facilitate the use of orphan works. - Are mechanisms for orphan works in place? yes no The use of extended collective licence in Norway reduces the dealing with orphan works to a minimum. - If yes, please provide details and references (legal text, actual use of the mechanism, impact). - What are the planned actions in this area? 5 (6b) Progress on mechanisms to facilitate the use of works that are out-of-print or out-of- distribution. - Are mechanisms for out-of-print/out-of-distribution works in place? yes no - If yes, please provide details and references (description, actual use of the mechanism, impact). Rightholders have agreed on the possibility of republishing such books on the basis of digital preservation copies made at the National Library, and pilots have established this as a proven concept. The on-demand printing of such books is taken care of by Kopinor, which is the union of the copyright holders. - What are the planned actions in this area? (6c) Progress on the availability of lists of known orphan works and works in the public domain. - Are such lists/databases in place? yes no Orphan works are covered by licencing agreements between rightsholders organisations and the National Library, and consequently there is no need to maintain lists of such works. The National Library keeps lists of works in the public domain. All such works are being made available for everyone in the digital library of the National Library, and these works may also be downloaded as PDFs. - If yes, please provide details and references (number of works listed). - What are the planned actions in this area? (6d) Progress on the identification of barriers in your legislation to the online accessibility and subsequent use of cultural material that is in the public domain ― and the steps taken to remove them (e.g. licensing or fees requested by public bodies for the use of public domain material). - Have you identified any possible barriers of this type? yes no We have identified no such barriers. - Please provide details and references of the legislative measures constituting a barrier, possibly with examples - Please indicate what steps have been taken/will be taken to remove these barriers. 6 DIGITAL PRESERVATION (7) Progress on national strategies for the long-term preservation of and access to digital material. Describe the organisational approach, indicating the roles and responsibilities of the parties involved as well as the allocated resources. Describe the specific action plans outlining the objectives and a time-table for the specific targets to be met. - Is a national strategy for digital preservation in place? yes no - What are the specific targets and the time-table to be met? In the abovementioned white paper, The National Library and the National Archival Services of Norway has been given a common mandate to establish a coordinated national infrastructure for long-term preservation of the cultural heritage in Norway. The two institutions will establish a common plan for the establishment of this infrastructure in 2010. Also, the National Library plans to establish a long-term preservation service for digital photos already in 2010. - Please provide details and contacts of the lead organisation/s Please refer to above adresses. (8) Progress on exchange of information with other Member States on your strategies and action plans. - Besides the exchange taking place in the context of the Member States Expert Group on digitisation, is your country regularly exchanging information on digital preservation strategies and plans at technical level? yes no - Please indicate the means for this exchange of information, if applicable. The National Library is an active participant in CENL, and has presented the plans and strategies for digitisation thoroughly in this context. Also, the National Library participates in international collaboration on several other arenas, and has presented our digital strategies on several occasions, e.g. during the last IFLA conference in Milano. In addition, it should be mentioned that there is a close collaboration especially between the Scandinavian and also between all of the Nordic countries, and that there is a close exchange of information on these matters between the National Libraries in these countries. The National Archive is interested in being represented in the member States Expert Group on digitization. (9) Progress on legal provisions for multiple copying and migration of digital cultural material by public institutions for preservation purposes. - Are multiple copying and migration as described above allowed in your national legal system (implementation of exception ex Directive 2001/29/EC)? yes no - Please provide details and references of applicable legislation. 7 A revised version of the Copyright law in Norway (Åndsverksloven med forskrifter), allows the National Library to systematically digitise its collection for preservation purposes. Multiple copying and migration of the digital objects for preservation purposes is deemed to be a part of this process. (10) Progress on policies and procedures for the deposit of born-digital material. Please note how you are taking into account developments in other Member States in order to prevent a wide divergence in depositing arrangements. - Are “digital legal deposit” provisions in place in your country? yes no - If so, please provide details (compulsory vs voluntary deposit; type of media covered; actual size of the deposited material, legal deposit organisations). The National Library collects several national newspapers as preservation quality PDF files, and has plans to scale this digital deposit to all newspapers in Norway over the next five years. Also, the National Library has signed a framework agreement with the Publishers organisation (Forleggerforeningen), to start legal deposit of digital files in preservation quality of books and journals being pubslihed on paper. As a part of this process, we also plan to start work on legal deposit of e-books. In addition, the National Library has collected digital radio broadcasts since 2005, and digital television broadcasts since 2008. Currently, eight 24h television channels and six 24h radio channels are deposited as broadcast quality files via the Internet. Public service is instructed by law to deposit digitally born archive material with preservation value. The National Archival Services have received approx. 700 deposits from the national sector. There is also work on this issue in county and municipal archival institutions. (11) Progress on legal provisions for the preservation of web-content by mandated institutions. - Is web harvesting provided for by legislation? yes no - If so, please indicate the details and references of the applicable legislation (compulsory vs voluntary scheme, types of web sites harvested, access regime, mandated organisations). The National Library participates in the International Internet Preservation Consortium (IIPC). This collaboration coordinates the international efforts on preserving the digital born material being published on the Internet. Also, this collaboration coordinates efforts on the development of tools to handle this complex area, and thus prevents costly duplication of work. At a national level, the National Library has been given the mandate to collect and preserve web contents as a general consequence of the legal deposit law. However, the Data inspectorate in Norway has so far not opened for giving access to the web archive due to challenges connected to personal privacy. Also, the Data inspectorate for the same reasons at the time being denies the National Library to carry out full domain collection of the Norwegian web domain (.no). Collection of web-content therefore at the moment is limited to theme based small scale collections.
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