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Headquarters U.S. Air Force
Fly – Fight – Win
AF Asset Management -
A Housing Perspective
Mr. Robert Moore
AF/A7CA
PDW Europe Briefing
May 08
2
Asset Management
A7C Organization
Asset Management Approach
Asset Management Process
Asset Management Tool Sets
AM Flight Organization
CE Reorganization Summary
AFIT’s Role in AM Education
NSPS Standard Position Descriptions
BCE Toolkits
Change Champions
Journey
Closing Thoughts
Fly – Fight – Win
New A7C Organization
Initial Operating Capability: 1 Apr 07
Civil Engineer
A7C
Assoc. Civil Eng. Deputy Civil Eng.
Executive Support
AF Center for AF Civil Engineer
Engineering & the Support Agency
Environment (AFCEE) (AFCESA)
Programs Resources Asset Mgt & Ops Readiness Planning
A7CP A7CR A7CA A7CX A7CI
Requirements Operations Energy Mgt. Emergency Svcs Spt. Strat.
Inst. Spt. & Strat.
Devel.
Program Devel. Investments Housing Mgt. Exped.
Exped. Eng. Basing
Policy & Analysis Installation Mgt. Strat.
Strat. Initiatives
Env. Quality
Env. Restoration
Fly – Fight – Win 4
The Asset Mgt Approach
A structured, standardized approach to maximize value and
utility of built & natural assets
Manage assets from a holistic, portfolio perspective
Standardized processes, levels of service across the org.
Use of IT to analyze data, drive Key Performance Indicators
Making informed asset decisions based on business case
principles (risk, cost & benefits)
Spending scarce dollars at the right place and right time for
maximum effect
Proven internationally and becoming commonplace in the US
Fly – Fight – Win 5
Asset Management
Process
• Determine future requirements
• Determine current resources & capacity & condition
Current • Perform gap analysis Future
Requirements • Identify opportunities, determine options Requirements
• Build best business case for decision-makers
Assets Capability Assessment Assets
Available Gap Analysis Required
Asset Management Approach
Existing Update New Under-Used Surplus Non
Assets Assets Assets Assets Assets Asset
Services & Solutions
Sustainment Renewal Acquisition Recover Value Disposal
Fly – Fight – Win 6
Asset Management Tool Sets
Information/data for making decisions
Inventory, occupancy, condition, criticality, financial
Infrastructure reduction
Consolidation, reduction, demolition
Life-Cycle O&M efficiency
Disciplined and scheduled maintenance
Business-like approach to assets
Enhanced Use Leasing (EUL)
MILCON exchange
Utility and housing privatization
Space utilization
Natural Infrastructure Mgt (NIM)
Fly – Fight – Win 7
Asset Management Flight
Organization
Asset Mgt Flight
(CEA)
Natural Resources Mgmt Asset Optimization Capital Asset Mgmt
(CEAN) (CEAO) (CEAC)
• Natural Infrst Mgt (NIM) • Community / Master Planning • Real Estate / Real Property
• Air Program Mgmt • Encroachment / AICUZ • Property Assessments
• Water Program Mgt • NEPA / EIAP • Space Utilization
• Pollution Prevention • Energy & Utilities Program Mgt • Capitalization
• Hazardous Waste Mgt • Privatization Prgm Mgt*
• Toxics Capabilities Under Development: • Assignments / Term**
• EPCRA • Strategic Vision • Compliance Mediation**
• ASTs / USTs • Key Performance Indicators • Housing Assist Mgmt
• ESOHCAMP (Dashboard, Scorecard, etc.) • Hsg Referral / Relocation
• Enforcement Actions • Activity Mgt Plan (AMP) Integrator • GOQs
• Restoration • Space Optimization • Dormitory Mgmt
• Natural Resources • Business Case / ROI Analysis • Furnishings Mgmt
• Archaeological/Historical/ • Process / Playbook Improvement
Champion, Benchmarking * Applies only to bases with priv. MFH
Cultural Resources ** Applies to bases without priv. MFH
• Asset Mgmt Tng/Educ
CEAO not expected to perform “new” capabilities yet
Fly – Fight – Win
CE Reorg Summary
Flight/element organization must be standardized across CE
IPlan outlines waiver process, but they will be scrutinized
Squadron Reorg must be complete NLT 1 Oct: FOC defined as…
Flights, elements aligned both organizationally & physically
Financial, personnel systems are updated
Positions updated in MPES
More details on UMD, NSPS SPDs, financials,
etc. are emerging
Be sure to use CE Sq Reorg CoP for latest
guidance, forums, FAQs, etc.
Fly – Fight – Win
BCEs absolutely pivotal to success!
AFIT’s Role in
AM Education
AFIT involved since Day 1…helping us educate, develop AM
Attended major AM events
Using latest AM info (near real-time) in AFIT courses
Researching existing program curriculums
Auditing professional societies courses (IFMA, BOMA)
Developing new 1-week AM Flight Chief Course
1st offering: Aug 08 (15 slots)
Curriculum already drafted – topics include
Transformation & Asset/Activity Management 101
Span of Control and Interdependencies
Current Mission & Strategic Planning
Asset Management Financials
Organizational Change Management
Optimization Toolbox
Working to ensure no one is left behind
Fly – Fight – Win 10
NSPS Standard Position
Descriptions
NSPS Standard Position Descriptions (SPDs) for Asset Mgt
positions posted in January
Asset Mgt Flt Chief, Element Chiefs
Experienced, informed DT met to discuss qualifications,
skill sets
11
Fly – Fight – Win 11
BCE Toolkit Components
Interactive CE with these files:
Video with Maj Gen Eulberg
Briefings w/notes
Brochure
Talking Points (high-level)
Communication Messages
(expanded talking points)
Published Articles
FAQs
Definitions
Strat Comm Plan
All files will be posted to the CoP,
with regular updates
Fly – Fight – Win
Change Champions
You are Change Champions
Deliver and reinforce messages…at every opportunity
Monitor and address concerns of work force
Informally assess readiness for change and provide ongoing
feedback to AF/A7CA
Provide “success stories” for future articles and best practices
Your buy-in/advocacy/reinforcement key to BCEs’
success in carrying the message to work force
AF/A7CA needs your feedback to adjust communication
messages and tools as needed
Asset Management will NOT succeed without your leadership!
Fly – Fight – Win 13
The Asset Mgt Journey…
We are moving incredibly fast… 20xx?
…but we have a long way to go!
We’ll get there together as a team
2007
2006
If you don’t like change, you’re going
to like irrelevance even less.
General Eric Shinseki
Fly – Fight – Win 14
Asset Management
Closing Thoughts
Asset Mgt is a journey…culture change & process maturity takes yrs
Numerous complex efforts on-going, but they’re synchronized and all
pulling in the same direction
Will continue to provide updates, guidance
Relying heavily on FOA, MAJCOM, base input and feedback
Near-term focus in the field:
Complete squadron reorg, FOC NLT 1 Oct 08
Hire/place the “best” folks into key AM positions
Dissolve stovepipes, encourage cross-functional teaming & educ.
Aggressively pursue ways to meet 20/20 goal (demo, space use)
Use BCE Toolkit to educate every single squadron member
CE Transformation CoP
https://webmail.hq.af.mil/exchweb/bin/redir.asp?URL=https://rso.my.af.mil/afknprod/ASPs/C
15
Fly – Fight – Win
oP/OpenCoP.asp?Filter=OO-LG-AF-41 15
Housing
CE Transformation – Where Does
Housing Fit?
AF Housing Program
Privatized Housing
Unaccompanied Housing
Special Interest Topics
Fly – Fight – Win
CE Transformation Vision
“20/20 by 2020”
Achieve efficiencies to offset the 20% reduction in funds
available for installation support activities, and reduce
the amount of the current Air Force physical plant we
spend money on by 20% by the year 2020….
Funding has decreased 14% (20% decrease in
buying power) over last 2 years
Must improve business processes and
organizational structure at all levels - “doing more
with less” is unacceptable
Improving warfighter support remains #1 goal
Our Challenge:
Enterprise-wide transformation without compromising mission
Fly – Fight – Win 17
Housing Branch
A7CAH
Asset Management and Operations Division (A7CA), Chief
Col Liesel Golden
Asset Management and Operations Division (A7CA-2), Deputy Chief
Mr. Robert Moore
Installation MGT Housing Mgt (A7CAH)
Housing Mgt (A7CAH)
(A7CAI) Ms. Connie Lotfi
Ms. Connie Lotfi
Energy Mgt Housing Ops (A7CAHO)
Housing Ops (A7CAHO)
(A7CAE) Ms. Sheila Schwartz
Ms. Sheila Schwartz
Env. Quality HP PMO (A7CAHP)
HP PMO (A7CAHP)
(A7CAQ) Ms. Sandra Randolph
Ms. Sandra Randolph
Restoration Housing Mgt (A7CAHM)
Housing Mgt (A7CAHM)
(A7CAR) Mr. Roberto Castellanos
Mr. Roberto Castellanos
A7CAH
Fly – Fight – Win
2008 FHMP Overview
Housing Excellence
“Provide access to
safe, contemporary,
affordable, and
adequate housing on
and off base.”
CE Strategic Plan, Vol.
1
Fly – Fight – Win
AF Family Housing
Goals and Trends
FY07 and FY09 SPG goals 140000
Eliminate inadequate units 120000 SPG
Privatize at least 60% CONUS Goal
100000
Requirements trend (FY03-FY09)
80000
is down
OSD Policy - Off Base First! 60000
BAH Initiative 40000
Mortgage Rates/Available Homes 20000
Projected Inventory for FY09 0
AF Owned: 37,200 '00 '01 '02 '03 '04 '05 '06 '07 '08 '09 '10 '11
Privatized: 41,500 Adequate (MILCON) Adequate (Privatization) Inadequate
Leased: 4,800
Total 83,500 Investment Strategy:
Invest in “Worst Keepers First”
Fly – Fight – Win
AF Family Housing
Goals Updates
FY07/FY09 SPG Goal to eliminate inadequate housing
Met FY07 SPG Goal for CONUS installations
FY09 SPG Goal for OCONUS installations is on-track
Inadequate units defined as:
Units with Condition Assessment Matrix (CAM) scores 3.75 or less
Except Japan Bases: units w/CAM scores 3.75 or less and 20 years or
more since renovated or date of construction
Execution
Privatization through FY09 has exceeded goal – 70% planned privatized
MILCON execution in trouble: scope creep + cost
Way Ahead
Integrated MILCON / Privatization Programs
Privatize all remaining CONUS Bases by 2009 – “New” A7C Goal
Fly – Fight – Win
Asset Mgt Analogy:
MFH Portfolio Privatization
120,000
100,000
80,000
# Units
60,000
40,000
20,000
0
FY03 FY04 FY05 FY06 FY07 FY08 FY09 FY10 FY11 FY12 FY13 FY14 FY15
Privatized 3,856 4,934 8,837 12,617 19,470 30,590 41,533 55,224 55,224 55,224 56,543 56543 56543
AF Owned - Adequate 39,560 40,649 41,686 40,103 42,208 39,787 32,367 18,487 16,453 15,461 14,142 14142 14142
AF Owned - Inadequate 60,872 57,275 51,490 43,131 34,505 17,102 4,819 1121 1081 0 0 0 0
100,000 to – Win
Reduces AF inventory fromFly – Fight14,000…eliminates 26,000 surplus22
Total Housing Program FY09
Total FY09 Program: $995M
$M
2,200
2,000
1,800
1,600 FY09
1,400 Construction
Investment
1,200 $396M
1,000 Improvements
800
600 Maintenance
FY09
400 Utilities O&M
200 Leases $599M
Operations Privatization
0
FY '00 '01 '02 '03 '04 '05 '06 '07 '08 '09 '10 '11 '12 '13
Fly – Fight – Win
FY09 MFH Investment Program
Program (# Projects) Units $Millions
New Construction (1) 182 72
Improvement (9) 1,920 316
Planning and Design 8
TOTALS (10) 2,102 396
Fly – Fight – Win
USAFE FY 09 MFH
Investment Program
Construction Program
Base Title #units PA ($M)
RAF, Lakenheath Replace Family Housing 182 71.8
Improvement Program
Scope Cost
Base Project Project Type (UN) ($M)
Lajes Field Improve Family Housing Improve 184 41.3
RAF Alconbury Improve Family Housing Improve 71 13.2
Improve Family Housing and
RAF Feltwell Infrastructure Improve 16 11.7
RAF Menwith Hill Improve Family Housing Improve 1 0.05
Total: $67M
Fly – Fight – Win
Housing Funding
Requirements
HRMA
MFH O&M Program
HCP FHAC II FHMP POM Program Details
Operations, Maintenance and Repair,
Housing Investment Process
Leasing, Housing Privatization Program
HRMA: Determines on-base
Management, Housing Operations
requirement based on OSD criteria
Management, utilities
HCP: Assesses local housing against
$137 M funded for demolition from MFH
AF standards, both on/off base
O&M accounts FY06 thru FY08
FHMP: AF investment + O&M from
base FHMPs; assesses HP viability
Takeaways
FY09 MFH O&M Funding Civil Engineer Transformation -- new faces at
$228 Maintenance all levels of organization
$599M program COMMUNICATION is more important
than ever for requirements advocacy
$100 If you now have a new role…chances
Utilities are high that folks who need you…
Leasing “don’t know who they don’t know.”
$94 Take Care of Our People remains CSAF
$M Priority -- you enable this goal!
$123
HP Support $54 Operations
Fly – Fight – Win
New HCP Approach
Prepare for post Defense Planning Guide (DPG) capital
investment environment – “Integrated approach”
Emphasis shifting to sustainment
Incorporate privatization as integral part of MFHP
Privatization to address future deficits and inadequate housing
as preferred approach in U.S.
Frequency – link with HRMA and POM
Full HCP with condition assessments done every 4 years
Table-top update done at midpoint between regular HCPs
Electronic HCP Database
Fly – Fight – Win
HCP Program Updates
New AF FHMP web-based data base
New HCP Report format
HCPs to be done at non-privatized bases routinely and
privatization initiatives as needed
15-year rule – All units are assessed
> 15 years – investment
< 15 years – sustainment
Leased housing – CAM units on expiring leases within the HCP
cycle
Fly – Fight – Win
Housing Privatization Plan
Goals
Establish the road map to meet the AF/A7C goal to
privatize MFH at all remaining continental U.S.
locations by FY09
Currently on track to meet this goal
Integrate MILCON / Privatization Program
Fly – Fight – Win
Unaccompanied Housing
DPG Goal
2004 Defense Planning Guidance: “The Military
Departments will eliminate inadequate housing and
permanent party barracks by 2007, with the program
balanced across the FYDP.”
AF defined “Inadequate” as Deficit or Critical
Replacement
AF Invested over $163M per year 2002-2006 (met goal)
New AF policy: E1s - E3s and E4s with less than 3 YOS on base
Goal: Private room for all permanent party Airmen by 2007
Fly – Fight – Win
Unaccompanied Housing
Meeting The Goals
Dormitory Master Plan (DMP) –
“Roadmap”
Investment Strategy – Meet Goal
Eliminate Central Latrines
Eliminate Shared Rooms & Permanent
Party Deficit by 2007 / Pipeline by 2009
Replace or Renovate Existing
Dormitories at the End of Their Facility
Life
Dorms-4-Airmen Module
Base FY09 Projects PA ($M)
FE Warren AFB, WY Renovate Historic Dormitory 8.6
Eglin AFB, FL F-35 Student Dorm (new mission) 19.0
Lackland AFB, TX BMT Recruit Dormitory 76.5
TOTAL: 104.1
Fly – Fight – Win
Unaccompanied Housing
Issues
MAJCOMs do not have waiver authority over AF
Dorm 4 Airmen standards
Divestiture of surplus is either by demolition or
alternate use conversion
DMP details surplus in inventory and
recommended divestiture
Bases may not assign more than one room per
Airman ( “Suites” ) in order to retain surplus
inventory
Fly – Fight – Win
Unaccompanied Housing
Prepare for Tomorrow’s Challenges
Dormitory Investment decentralized to MAJCOMs in ‘05
Is strategy keeping up w/ requirements / AF Goals?
2008 DMP sets new baseline for requirements vs. inventory and
condition
Provides justification for future investments and identifies surplus
facilities for demolition
Tool for MAJCOMs use in building programs
Major challenge: develop investment strategy that takes the AF
beyond the FY04 DPG and meets FY17 goal
Incorporate demolition into funding plan to reduce inventory,
consistent with reduced requirements
Develop funding strategy to renovate / replace existing
dormitories – TFCS 1.0 – 2.5
Fly – Fight – Win
Policy - Family Housing
Surplus Housing Strategy
HRMAs indicate AF will have ~ 10,000 surplus units
AF Surplus Policy issued Aug 03 to eliminate
inadequate surplus
Criteria to retain adequate surplus:
Must have economic life remaining
Occupancy > 97% (for previous 3 years)
Vacate through attrition -- minimal
maintenance permitted
Health, safety, and Change of Occupancy
Maintenance
No programmed RPMC or MILCON
Bottom Line:
Surplus criteria must be met and track your progress
Fly – Fight – Win
Dormitories
Surplus Dormitories
The minimum AF standard for occupancy of permanent
party dormitory for priority 1 and 2 and UOQs/UNCOQs
used by priority 3 and 4 is 90 percent
Dormitory facilities no longer needed to house priority 1
and 2 personnel are considered surplus. Identify surplus
dormitories and take action to remove from the UH
inventory
Do not authorize BAH for E1s through E4s with less than 3
YOS unless overall base-wide 90 percent occupancy is
maintained
Bases submit dormitory occupancy reports for review
Surplus dormitory may be permanently converted to
another function, leased for enhanced use or demolished
Bottom Line: Take a proactive coordinated approach to determine
the disposition of surplus dormitories IAW your bases current
Fly – Fight – Win
Dormitory Master Plan
QUESTIONS?
Fly – Fight – Win 36
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