Pmbok Project Management Lifecycle Government Extension to PMBOK® Guide – Third

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Pmbok Project Management Lifecycle Government Extension to PMBOK® Guide – Third Powered By Docstoc
					              Government Extension to
            PMBOK® Guide – Third Edition

                      Presented by
                Petya Alexandrova, PMP
               PMI Luncheon at Sky Line
28-Nov-10                                 1
Presentation Agenda
•   What is the Government Extension to the
    PMBOK® Guide?
•   Project highlights.
•   Significant changes from previous version.
•   The benefits of using the Government Extension
    as a PMBOK® Guide complement.

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PMI Standards Background
    • 1996: PMI published the first Edition of A Guide to the
      Project Management Body of Knowledge (PMBOK®
    • 1999: ANSI accredited PMI as a Standards
      Development Organization (SDO)
    • 2000: Published second edition of A Guide to the
      Project Management Body of Knowledge (PMBOK®
      Guide) 2000 Edition
    • 2002: Government Extension to a Guide to the Project
      Management Body of Knowledge (PMBOK Guide) —
      2000 Edition
    • 2004: A Guide to the Project Management Body of
      Knowledge (PMBOK® Guide) Third Edition
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What is an Extension?
   PMBOK® Guide identifies
    generally accepted project
    management knowledge and        PMBOK® Guide
    practices.                      Extension

   Extensions identify generally accepted
    knowledge and practices in one application area.

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Project Purpose and Objectives
   Purpose: Create a clear, concise and practical
   document, to serve as a standard and reference for
   Government Project Managers in conjunction with the
   PMBOK® Guide

            • Align with the PMBOK® Guide -Third Edition.
            • Add information pertinent to project
              Management in the public sector.
            • Be consistent in structure, style and content
              with the PMBOK® Guide —Third Edition
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Intended Audience
   Project Managers in the Government
   Team Members of a Government Project
   Project Management Office
   Functional Managers
   Program and Portfolio Managers
   Senior Executives
   Project Auditors
   Researchers

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Team Structure

                                                   PMI Standards Manager
                                               Steve Fahrenkrog, Dottie Nichols

               PMI Standards Program                                                         PMI Standards
                     Administrator                    GEU Project Manager
            Kristin Wright, Nan Wolfslayer               Peter Dimov

              PM Assistant                                                                           Deputy PM
                                                          Core Team
            Petya Alexandrova                                                                        Mike Musial
                                                         Peter Dimov
                                                          Mike Musial
                                                     Petya Alexandrova
                                                          Larry Oliva
                                                        Nigel Blampied
                                                Will Brimberry/Kenyon Potter

                             Chapter Teams             Functional Teams
                              Chapter Teams              Chapter Teams         Comments Adjudication Team
                               Chapter Teams             Functional Teams

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Process Overview
                    Project Planning

                              Develop Document Draft

                                      Exposure Period

                                        Document Approval

                                               Editing & Publishing

                                                      Document Published
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Why are Government Projects
   Legal Constraints on Government Projects
     – Laws, statutes, ordinances, directives,
       regulations, budgets, and policies
   Accountability to the Public
     – Accountable to legislative & judicial bodies,
       interest groups, press and public
   Utilization of Public Resources
     – Objective is not higher ROI, but public good

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Significant Changes
Chapter 1: Introduction
     – Section “1.2.4 Why are Government Projects Unique?” is
       significantly changed.

     – Standard applicable to ALL types of Governments.

     – Section “1.3 Project Management in the Government
       Context “ is expanded to discuss the role of the
       program/portfolio on project management.

     – Section “1.6.1 Programs and Program Management” was
       substantially changed as programs have much more
       expanded role in the public sector.

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Significant Changes
Chapter 2: Project Lifecycle and Organization
     – Titles and structure aligned with PMOBOK® Guide
       – Third Edition.

     – Section “2.3 Organizational Influences” greatly

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Significant Changes
Chapter 3: Project Management Process for A
   – No changes.

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Significant Changes
Chapter 4: Project Integration Management
     – Four new integrative project management
       processes were added per PMBOK® Guide.

     – Most considerations included in Government
       Extension – 2000 Edition are now in PMBOK®
       Guide and removed from this edition.

     – Organizational process asset: project file, is
       introduced in Section “4.7 Close Project” as
       having a particular relevance in government

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Significant Changes
Chapter 5: Project Scope Management
     – Section “5.1 Initiation” from 2000 Edition moved
       to Section “4.1 Develop Project Charter”, to mirror
       PMBOK® Guide.

     – Section “5.2 Scope Planning” introduces two
       overarching controls – spending authority and
       public accountability.

     – Describes stakeholder analysis in government

     – Section “5.4 Scope Verification” introduces
       controls such as compliance and public
       accountability, and artifacts required.
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Significant Changes
Chapter 6: Project Time Management
     – Introduces a specific activity resource
       requirement in terms of preference laws impacts.

     – Discussion on how funds redistribution
       influences schedule development.

     – Describes techniques, obligations or
       encumbrances, which help address the annual
       budget cycle constraint.

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Significant Changes
Chapter 7: Project Cost Management
     – Section “7.2 Cost Budgeting” discusses in detail
       the performance-based and gateway budgeting.

     – Adds the annual budget cycle to the inputs listed
       by PMBOK® Guide – Third Edition.

     – Adds split funding as a specific technique used
       for budgeting government projects.

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Significant Changes
Chapter 8: Project Quality Management
     – Section “8.1 Quality Planning” was significantly
       revised from previous version of the Government

     – Section “8.2 Perform Quality Assurance”
       introduces regulatory requirements and guidance
       as a specific government quality assurance input.

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Significant Changes
Chapter 9: Project Human Resource
     – The outputs section in “9.1 Human Resource
       Planning” discusses authority delegation
       constraints in government environments.

     – Section “9.2 Acquire Project Team” expands the
       discussion to include negotiation and hybrid

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Significant Changes
Chapter 10: Project Communications
     – Section “10.1 Communications Planning”
       discusses inputs and tools and techniques
       particular to government environment regarding
       external stakeholders.

     – Section “10.4 Manage Stakeholders” focuses on
       information distribution to legislative
       organizations and the general public as specific
       stakeholders of public sector projects.

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Significant Changes
Chapter 11: Project Risk Management
     – Section “11.1 Risk Management Planning”
       discusses laws as limitation of risks acceptable to
       the public.

     – Adds and explains political risk as a new category
       in the outputs section.

     – Section “11.4 Quantitative Risk Analysis”
       expresses the enhanced weighting of risks
       relating to social and environmental concerns for
       public sector projects.

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Significant Changes
Chapter 12: Project Procurement Management
     – Section “12.1 Plan Purchases and Acquisitions”
       includes an expanded discussion of additional
       categories of contract types.

     – Section “12.3 Request Seller Responses”
       includes expanded comments regarding
       government tools and techniques.

     – Section “12.6 Contract Closure” adds de-
       obligation of funds as a specific tool used in
       public sector.

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Benefits for Project Managers

    • Identifies world-wide accepted standard practices for government
    • Sets the context for Integrated Project Management Framework
      and Methodology in the Government Sector.
    • Increased awareness of Project Management discipline in
      legislative and executive bodies.
    • Enables easier and more efficient project relationships.
    • Sets common project-level practices for program-level monitoring
      and coordination.
    • Presents public sector approach and constraints to private
      industry partners, enabling better public-private sector

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    • The Government Extension to PMBOK® Guide -Third
      Edition provides an account of key attributes of project
      governance that apply to most public sector organizations
      that are "generally recognized as good practice ...
      applicable to most projects most of the time," and with
      "widespread consensus about their value and usefulness".
    • It establishes a framework for ensuring effective and
      efficient management of projects in the public sector.
    • It does not provide “how to” guidance.
    • Project Management professionals should use both the
      Government Extension and PMBOK® Guide documents in
      the execution of their responsibilities.

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 Questions and Answers

                               Petya Alexandrova, President
                               Digital Enterpises, Inc

            For additional information regarding GEU presentation
            see PMI’s web site

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Description: Pmbok Project Management Lifecycle document sample