ts_Template_for_audit_activity by ashrafp


									5. Template for audit activity

Audit template- Schools

Why conduct an audit?
There are several important reasons for conducting an audit around your school site:

      The local community have a solid understanding of the issues that affect them, audits
       enable these issues to be raised, concerns addressed and proposed actions
      Audits enable exploration of what infrastructure presently exists and how it can be
       better used and promoted.
      An audit facilitates exploration of survey findings and potential areas for design
       improvements and increased safety.
      An opportunity for the school to engage with the local council and build and strengthen
      An ideal opportunity to involve the wider school community in the TravelSmart to
       School program.

How the results of this audit will be used?

The results of this audit will be used by the schools TravelSmart Team at the TravelSmart
Sustainability Leadership workshop in April 2010.

The audit findings and photographs will enable the TravelSmart Team to devise a set of
actions to implement as part of the TravelSmart to School program.


For this activity you will need the following:
    AO map of the surrounding area (available from TravelSmart Officer) and sticky spots
       in different colours to record problem spots
    Audit template (multiple copies), pens and clipboards
    Resource Sheet- Audit template- students
    Digital camera/s
    Optional, a portable tape recorder, dictaphone or video camera
Guidelines to conducting an audit at your school

Before the audit
  1. Contact your local TravelSmart Officer to organise a time to discuss the audit route that
     you will walk. Use the school travel survey results and map of most popular routes to
     decide what areas to cover/routes to cover. Your TravelSmart Officer can advise you
     on this. The activity is likely to take at least 2 hours to complete, but confirm with the
     TravelSmart Officer the length of time they feel it will take to cover the area.

  2. After deciding upon the audit route/areas to cover, set date/time for the audit and
     ensure all TravelSmart Team members can attend. Keep the group size small. Ensure
     that those students that need to get time out of class can do so and have permission
     from their parents to take part in the activity. While it maybe difficult to arrange student
     participation, their input will add value to the activity and it is a vital opportunity to
     directly address their concerns.

  3. Contact your TravelSmart Officer with your proposed dates/times, it is essential that
     they can attend and facilitate the audit for the school. Please give the TravelSmart
     Officer sufficient notice so they can try to arrange for a local government engineer to be
     present during the audit and for an A0 map to be printed to mark problem spots on.

  4. Check you have all permission slips, have completed any other risk management and
     assessment required to take students on the audit activity.

During the audit
  5. Prior to conducting the audit clearly assign job roles to the TravelSmart Team members
     to complete, check you have all the required resources.

            Assign a parent or teacher to scribe and take down notes on the audit template
            Assign a parent/teacher to take photos. It is very important to note down photo
             numbers (as taken) and write down where they are taken (road
             name/intersection etc). Students can also take turns in taking photos.
            Ensure that between the team members you mark on the map with sticky spots
             where the problems are located.
            Give each student copies of the resource sheet to record where they feel the
             problem hotspots are and where they are located

  6. Complete the audit as per the template provided, including as much detailed
     information as possible and lots of photographs of infrastructure, problem
     hotspots etc.
After the audit
   7. Briefly review the audit findings back at school with the TravelSmart Officer and ensure
      they have copies of the audit templates they can take away with them.

   8. Take some time to sort out your findings. You will probably have a mass of scribbled
      notes, together with other bits and pieces.

   9. Arrange for the audit findings to be typed up (perhaps the school admin can help with
      this) and the photos collated together ready for the Sustainability Leadership
      Workshop. An electronic version of the audit template is available from the TravelSmart

   10. The TravelSmart Officer will need to receive your completed typed template and copies
       of your photographs, please ensure they receive this information as soon as possible
       after the audit. The TravelSmart Officer will need to discuss these findings with the
       engineering department to find out what is possible before the Sustainability
       Leadership Workshop.

   11. Congratulations on completing an audit of the school and surrounding environment,
       you will use this information to help you set actions at the Sustainability Leadership
       Workshop and make things happen!

Template structure
This template is broken down into two key areas that will be audited by the school, as they
both have an influence on whether or not families choose active modes of travel.

You will conduct an audit of

      School on site facilities
      Surrounding external environment (this may be the immediate surrounding area or the
       most popular routes as decided in consultation with your local TravelSmart Officer)

   Top tip!
   Include any photographs of entrances, car parks and
   bicycle storage in the school, roads, bus stops etc. These
   can be used for promotion and to provide a visual aide
   when the TravelSmart Team presents findings to school
   community and also for use at the TravelSmart
   Sustainability Leadership Workshop

Audit summary details:

Number of students/parents/teachers involved:
Weather conditions:

Time audit conducted:

Details of the routes/surrounding area audited:
(Please mark/shade this on the map and also detail here)

School on site facilities

                                                Description                            Numbers
               The car park                     No. of designated staff parking
                                                No. of visitor spaces
                                                No. of disabled spaces
              Cycle parking                     No. of cycle parking bays for staff
                                                No. of cycle parking bays for pupils
 How secure is this parking provided,
  where is it located, is it secure and
           Storage lockers                      No. of staff storage lockers
                                                No. of pupil storage lockers
         Pedestrian entrances                   No of entrances (pedestrian only)
                                                No. of entrances (shared vehicle and

 Where are they located in relation to
school buildings, parking and crossing

Additional notes on school on site facilities:

Does the school have staff shower facilities?
Surrounding external environment

Parking arrangements outside the school

Description                                  Yes or No   Notes and Additional information
Are there parking restrictions around the                (Provide information of roads where this exists, photograph any signage, mark these areas on
immediate vicinity of the school?                        the A0 map around the school)

Is there street parking for parents?                     (Provide information on the roads where this exists)
Are there different types, 15 minute
parking, and unlimited parking?

Is there a one way system in the area
directly outside the school?

Is there any nearby parking that parents
could be encouraged to use? For example
a shopping centre, recreation centre etc.

Is there a designated ‘kiss and drive zone               (Provide information on road where this exists and how effective it is?)
at the school? How is this enforced?

Do parked vehicles block pupil view when
crossing the road? Do cars encroach on
to the footpath?
Road infrastructure around the school

Description                                   Yes or No   Notes and Additional information
Is there traffic control such as stop signs               (Provide information of roads where this exists and photograph any existing measures)
and traffic lights, zebra crossings, other
crossing points?

Is there existing traffic calming on the                  (Provide information of roads where this exists and photograph any existing measures)
roads around the school? i.e. Speed
bumps, traffic tables

Are there any medians or traffic islands                  (Provide information of roads where this exists and photograph any existing measures)
around the school? Can bikes and prams
easily use these facilities?

Is there a designated 40km/h school                       (Provide information of roads where this exists and photograph any existing signage)

Is there a crossing warden (Lollypop                      (Where are they located?)
person) that works in the vicinity of the

Is it easy to cross safely using the
infrastructure, is the visibility good? (Do
trees block the view, are there appropriate
ramps? etc)
Public Transport infrastructure around the school

Description                                   Yes or No   Notes and Additional information
Is there a bus stop that is located near to               (Provide information of roads where this exists and photograph any existing bus stops)
the school?

Can you access the timetable and
advertise this to the school community?

Is there adequate signage for the bus

Is there a shelter at the bus stop?
Footpaths/Pedestrian and cycling facilities

NB: For this part of the audit activity you will need the cycling and walking route maps that have been derived from the parent surveys so that you
can see what routes are most commonly used and that you can focus the audit on

Description                                   Yes or No      Notes and Additional information
Is the pavement wide enough on the most                      (Please road names, junctions, intersections where it is not wide enough and take
popular walking/cycling paths?                               photographs)

Is the pavement in good condition on the                     (Please note roads where there any trip hazards, obstructions etc)
walking and cycling paths? (Are they
cracked and do they have potholes?)

Are the most popular walking and cycling                     (Please note roads where it is not well signed)
routes well signed? (Do they start and
stop with signage?)

Are the most popular walking and cycling                     (Please note roads where it is not free from litter and detail what kind of litter is present)
routes free from litter, dog mess; are they
pleasant to walk/cycle along?

Are there any safe routes to school
markings on the surrounding footpaths?
(These are painted stop signs, feet,
smiley faces on the footpaths)

Are there curb ramps for wheelchair
access and people with push chairs along
the walking route?
Additional problems/notes from the audit

Description of problem                       Notes and Additional information

What is the overall feeling towards the
surrounding area? It is pleasant

Is there a Kindy or Pre-Primary located
near to the School? How does this affect
the surrounding area?

Optional points you could consider during the audit (your TravelSmart Officer maybe able to assist with some of these)

      Map the parking restrictions around the school.
      Access the speed data for the surrounding roads.
      Conduct traffic counts around the school to attempt to measure school run traffic.
Resource Sheet- Audit template- Students

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