Clubhouse Rental Agreement
Amended December 4, 2005
This agreement is between Sierra View Association, PO Box 349, Effort, PA 18330 and:
SVA Member Name:
Unit ID# Phone #
Rental Date: Approximate Hours of Rental _________ to ________
It is agreed that any party using these premises will abide by the following rules and
regulations and in return, Sierra View Association will make available the use of the second
floor hall, restrooms and kitchen facilities. This also includes tables and chairs.
1. Occupancy shall be limited to 150 people.
2. Table decorations only, no wall or ceiling decorations are allowed.
3. The Lower Clubhouse may be rented for a fee of $ 50.00. This rental is limited to 4
hours (inclusive of set up and clean up time). ALL RENTALS MUST HAVE
ADULT SUPERVISION. The supervising adult must sign this agreement and
understand that they will be held accountable for any damages that may occur. The
Lower Clubhouse may not be rented if the upper section of the clubhouse is rented on
the same day.
4. The Lower Clubhouse (recreation area) may be rented in conjunction with the Upper
Clubhouse rental for an additional fee of $ 25.00.
5. A rental deposit of $ 50.00 will be collected at the time of booking in order to secure
your date. This amount will be deposited at the time of receipt. This amount will
then be deducted from the rental fee when paid in full.
A. Usage Fee:
The price for the use of the clubhouse shall be $150.00 for the date designated in
this agreement. No rental shall exceed any 12-hour period of usage. All rentals must
be concluded by 1:00 am . Set up and clean up are inclusive in the 12 hour
rental period. The member shall, upon execution of this agreement, pay to the
Association the sum of $ 150.00. Receipt of which is hereby acknowledged as a
donation to defray the cost for the use of the premises.
B. Security Deposit:
The member shall upon execution of the agreement, pay the Association the sum
of $ 400.00; receipt of which is acknowledged as a security deposit. The
Association shall return the unused portion of the security deposit to the member
within 10 business days; subject to deduction for
cost of cleanup, overtime and damages to the premises and return of clubhouse
C. Disclaimer of Liability:
The member releases Sierra View Association from any and all liability relating
to the premises. The member agrees to and shall protect and
Hold harmless the Association from any and all liability for the loss from
an accident resulting in bodily injury to or death to persons and for
loss from an accident resulting in damage to or destruction of
D. Restriction of Use:
The use of the clubhouse shall be limited to Sierra View Association
Members in good standing, their guests and invitees.
The member shall upon execution of this agreement insure against all
Risks to the use of the clubhouse. This insurance is to include liability for loss or
damage to the property of Sierra View Association as well as public Liability
Insurance. Member shall produce a copy of the insurance endorsement or a
letter from the insurance broker as to the coverage. (A photocopy of the
insurance policy or endorsement is to be attached to Sierra View Association’s
copy of this agreement).
Member shall keep the premises clean and cause no damage whatsoever during
the approved uses. Member shall bear all costs for these responsibilities.
Member shall be charged $ 25.00 for not putting the tables away, unless
otherwise specified in this agreement. Member shall take all trash with
them. There will be a $2.50 per bag charge for any trash left behind.
G. Cancellation Policy:
The member shall give notice of not less than 30 days of cancellation of
Function or forfeit their rental deposit.
H. Key Return:
Keys are to be returned to the Sierra View office no later than Wednesday.
Upon signing this agreement, you promise to abide by the rules and regulations set
forth in this agreement.
Sierra View Administrator
Sierra View Association Member
Member Phone #
I have completed the before rental walk through checklist with the SVA
Administrator or Clubhouse Chairperson and am aware that I must complete an
after rental walk through checklist with the SVA Administrator or Clubhouse
Chairperson following my rental.
Signature of Member required
**Responsible Adult Supervision acknowledgement signature __________________
Deposit $_________________ Check # ____________
Usage Fee $_________________ Check # ____________
Deposit Fee $ 400.00 Check # ____________
Garbage Fee $ ________ Check # ____________
Table and Chair Fee: $ ____________ Check # ____________
Keys returned on ____________________ Received by ______________
Deposit fee returned on _______________
Sierra View Association Administrator
To Disarm _________________
To Arm _______________
Alarm Company 800-556-6292
Copy of Alarm operation given to member: ________________