Vacation Rental Management Agreement - Excel

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Vacation Rental Management Agreement - Excel Powered By Docstoc
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                                                                                                                    Project No.

                                                    Form A - Budget Negotiation Notes/Specific Project
                                                            Homelessness Partnering Strategy

Common Name of Organization:
(as shown on Part 2 on the application form)_______________________________________________


1. Project Costs

A - Activity Related Direct Project Costs
These costs are directly linked to project activities included in the proposal and to functions that are project specific. For example, wages/salaries related to management
or employees involved in the delivery of project activities (i.e. project managers, employment counselors, Chief Executive Officer (CEO), a human resources advisor,
financial officer working and administrative clerk etc.). Reimbursement will be supported by invoices (and/or travel claims, as appropriate) and will be subject to
monitoring and audit. Examples of costs for which a contribution can be considered include, but are not limited to:


                                                                 Amount              Amount
                     i - Staff Wages                                                                     Variance               Detail Description / Comments
                                                                Requested           Negotiated
Staff wages and Mandatory Employment Related Costs $                        -   $                -   $          -   Provide details (i.e. hourly rate, number of hours, number
(MERCs) (may include wages or portion thereof of                                                                    of weeks, MERCs)
support staff whose time and activities can be directly
attributable to the project, such as IT staff, bookkeeper’s
time for preparing claims etc.);


Incentive bonuses for staff (will be considered in          $               -   $                -   $          -
conjunction with wage rates);
Other employment-related benefit costs. Fringe              $               -   $                -   $          -
benefits: normally considered to include medical and
dental plan, pension etc. Direct payment of fringe
benefits is ineligible, but an allocation of up to 20% of
staff wages allocation can be covered, according to our
Ts & Cs;
Other HR costs such as extended illness and maternity $                     -   $                -   $          -
leave, vacation leave pay out, termination pay where
warranted by provincial employment standards and
organizational policies in existence at the time,
severance pay where warranted by provincial labour
standards, etc. (This is not a contingency option. Costs
must be foreseeable to be negotiated in the original
agreement and will otherwise require a negotiation and
amendment when incurred.);


Sub-Total Staff Wages:                                      $               -   $                -   $          -

                                                                 Amount              Amount
                 ii - Professional Fees                                                                  Variance                Detail Description / Comments
                                                                Requested           Negotiated
Professional fees – contracting and sub-contracting (e.g. $                 -   $                -   $          -
bookkeeping, janitorial services and supplies,
Information Technology (IT), equipment maintenance
services, security, if contracted specifically to support
the project; audit costs and legal fees are noted
separately below);
Audit costs are noted below in type 2 costs               $                 -   $                -   $          -
(Organizational Infrastructure Costs); however, a
percentage of organizational audit costs may be
allocated to this category when there are no type 2 costs
incurred and a flat rate costing option is chosen;


Legal fees (i.e. allowance for costs related to review of   $               -   $                -   $          -
lease for new project site premises);
   Sub-Total Professional Fees:                             $               -   $                -   $          -

                                                                 Amount              Amount
                        iii -Travel                                                                      Variance                Detail Description / Comments
                                                                Requested           Negotiated
Staff and volunteer travel directly linked to assisting     $               -   $                -   $          -   Provide details (i.e. means of transportation, number of
participants (e.g. mobile counseling or job developers                                                              kilometers)
that meet with clients and employers); travel for
promotion, outreach, meetings and networking is noted
in cost type 1C - Other Direct Project Costs); includes
international travel where warranted;


  Sub-Total Travel:                                         $               -   $                -   $          -

                                                                 Amount              Amount
                        iv -Capital                                                                      Variance                Detail Description / Comments
                                                                Requested           Negotiated
Capital assets (any asset requiring agreement of            $               -   $                -   $          -
disposition, as per program specific Terms and
Conditions (Ts and Cs) of a value of $1,000 or more
including taxes;
Capital Purchase : land and building;                       $               -   $                -   $          -



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Capital Purchase: renovations;                            $               -   $                -   $          -


Pre-development costs;                                    $               -   $                -   $          -
Sub-Total Capital :                                       $               -   $                -   $          -

                                                               Amount              Amount
                    v. Audit Costs                                                                     Variance      Lender fee $
                                                              Requested           Negotiated
Audit costs (Departmentally mandated);                    $               -   $                -   $          -
Sub-Total Audit Costs:                                    $               -   $                -   $          -

                                                               Amount              Amount
      vi - Other Activity Related Project Costs                                                        Variance   Project contigency $
                                                              Requested           Negotiated
Furniture;                                                $               -   $                -   $          -
Staff disability supports (duty to accommodate);          $               -   $                -   $          -
Staff training for disability-related issues (e.g. sign   $               -   $                -   $          -
language training);
Conference attendance fees;                               $               -   $                -   $          -
Conference costs (meeting room rental, guest speakers,    $               -   $                -   $          -
etc.);
Rent, lease (including applicant owned premises) and      $               -   $                -   $          -
repairs, leasehold improvements (insurance is noted
below, in cost type 1C - Other direct project costs);




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Signage;                                                      $               -   $                -   $          -
Utilities;                                                    $               -   $                -   $          -
Equipment lease, rental or purchase (including                $               -   $                -   $          -
computers, fax machines, etc.; meter charge for
photocopies, repair and maintenance cost item are
included in cost type 1C - Other Direct Project Costs);

Computer software and licenses directly related to            $               -   $                -   $          -
delivering project activities including those that support
the use of a client tracking system;
Costs associated with use of applicant-owned assets           $               -   $                -   $          -
other than premises (e.g. computers and other
equipment, furniture, etc.);
Memberships (professional and organizational),                $               -   $                -   $          -
affiliation fees and business licenses and permits;
Advertising (newspaper ads, flyer production, web page        $               -   $                -   $          -
design etc.);
Reference materials (books, periodicals, subscriptions,       $               -   $                -   $          -
etc.) ;
Telephone and/or fax line installation and charges;           $               -   $                -   $          -
Internet installation and monthly fees;                       $               -   $                -   $          -
IT maintenance;                                               $               -   $                -   $          -
Printing;                                                     $               -   $                -   $          -
Staff professional development (courses required by           $               -   $                -   $          -
staff to ensure the success of the project, must not be
part of the routine development courses required by the
organization’s policies but rather required to enhance
the capacity of an organization deemed to be able to
deliver a project);


Postage;                                                  $                   -   $                -   $          -
Costs related to transition/wind-down (termination and/or $                   -   $                -   $          -
severance pay, other HR related costs, penalties for
breaking leases, etc.)
Sub-Total Other Activity Related Project Costs:               $               -   $                -   $          -


TOTAL Activity Related Direct Project Costs



B. PARTICIPANT RELATED DIRECT PROJECT COSTS
Expenses associated with the Participant of a particular project. Reimbursement will be supported by invoices and will be subject to monitoring and audit. Examples of
costs for which a contribution can be considered include, but are not limited to:


                                                                   Amount              Amount
                  i - Participant Wages                                                                    Variance         Detail Description / Comments
                                                                  Requested           Negotiated
Participant wages and Mandatory Employment-Related $                          -   $                -   $          -
Costs (MERCS) (including allocations);
Allowances, completion bonuses;                       $                       -   $                -   $          -
Other employment-related benefit costs (WCB, medical, $                       -   $                -   $          -
dental, pension, etc.) where warranted by current
organizational HR policies and/or provincial labour
standards;
                                                                   Amount              Amount
              ii - Participant Tuition Costs                                                               Variance         Detail Description / Comments
                                                                  Requested           Negotiated
Participant Tuition Costs                                     $               -   $                -   $          -
                                                                   Amount              Amount
     iii - Other Participant Related Project Costs                                                         Variance         Detail Description / Comments
                                                                  Requested           Negotiated
Living expenses and Emergency Assistance;                     $               -   $                -   $          -
Disability-related supports (attendant care, note takers,     $               -   $                -   $          -
sign language interpreters);
Disability-related incremental costs (i.e. additional per     $               -   $                -   $          -
diems for fees for assistance provided, etc.);
Professional fees related to participants – contracting       $               -   $                -   $          -
and sub-contracting (i.e. vocational assessments, needs
assessments, guest speakers, etc.);

Dependant care;                                          $                    -   $                -   $          -
Adaptive-technology set-up;                              $                    -   $                -   $          -
Materials and supplies that remain with the participant  $                    -   $                -   $          -
(e.g. binders and handouts,) books and testing materials
to be used by/for participants;
Travel, transportation;                                       $               -   $                -   $          -
TOTAL Participant Related Direct Project Costs:



C. OTHER DIRECT PROJECT COSTS:
Direct and current costs committed to the smooth operation of the organization. Examples of costs for which a contribution can be considered include, but are not limited
to:

                                                                   Amount              Amount
               Other Direct Project Costs                                                                  Variance         Detail Description / Comments
                                                                  Requested           Negotiated
Insurance (fire, theft, liability) and extended warranties;   $               -   $                -   $          -

Telephone and/or fax line installation and charges;           $               -   $                -   $          -


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Internet installation and monthly internet fees;               $               -   $                -   $          -
IT maintenance;                                                $               -   $                -   $          -
Postage and courier;                                           $               -   $                -   $          -
Operational printing contracted externally (business           $               -   $                -   $          -
cards, letterhead, printing of organizational or project
brochures, etc.);
Equipment repair and maintenance associated with               $               -   $                -   $          -
everyday upkeep not covered by a lease or service
contract (includes photocopy meter charges);

Staff professional development - amount to cover basic         $               -   $                -   $          -
training needs as per organization’s existing policies;
employment related requirements, which can include,
but is not limited to, health and safety, first aid,
cardiopulmonary resuscitation (CPR), self-defense,
crisis intervention, anti-racism, anti-oppression,
sensitivity, conflict resolution, etc.;
Materials and supplies (e.g. pens, pencils, paper,             $               -   $                -   $          -
envelopes, cleaning supplies, subscriptions);
Bank charges;                                                  $               -   $                -   $          -
Other non participant-based costs (e.g. staff and              $               -   $                -   $          -
volunteer recognition);
Staff and volunteer travel for promotion, outreach,            $               -   $                -   $          -
meetings or networking (does NOT include monthly
parking fees; travel to assist participants is noted in cost
type 1A (Activity Related Direct Project Costs);

Computer software and/or license renewals and                  $               -   $                -   $          -
upgrades.
TOTAL Other Direct Project Costs:



2. ORGANIZATIONAL INFRASTRUCTURE COSTS
Also known as centralized administrative costs, these are expenses incurred for "main office", "head office", or "administrative office" type costs, which guide and enable
effective program delivery and contribute to the success of the project by providing support through overall organization governance, management, planning, finance,
communications, human resources and information technology. These are costs related to functions which are not project specific. For example, wages/salaries and
related office costs of management or other staff whose time is not spent specifically on management or delivery of project activities (i.e. CEO, HR department, Finance
group, Administration section etc. Expenses associated with the project under this heading can be included in payments that are based on a formula.



                                                                    Amount              Amount
          Organizational Infrastructure Costs                                                               Variance          Detail Description / Comments
                                                                   Requested           Negotiated
Staff wages and MERCS;                                         $               -   $                -   $          -
Incentive bonuses for staff;                                   $               -   $                -   $          -
Other employment-related benefit costs. Fringe                 $               -   $                -   $          -
benefits: normally considered to include medical and
dental plan, pension etc. Direct payment of fringe
benefits is ineligible, but an allocation of up to 20% of
staff wages allocation can be covered, according to our
Ts & Cs;
Other HR costs such as extended illness and maternity $                        -   $                -   $          -
leave, vacation leave pay out, termination pay where
warranted by provincial employment standards and
organizational policies in existence at the time,
severance pay where warranted by provincial labour
standards, etc. (This is not a contingency option. Costs
must be foreseeable to be negotiated in the original
agreement and will otherwise require a negotiation and
amendment when incurred.);


Rent, lease (including applicant owned premises) and           $               -   $                -   $          -
minor repairs and leasehold improvements;
Utilities;                                                     $               -   $                -   $          -
Furniture;                                                     $               -   $                -   $          -
Signage;                                                       $               -   $                -   $          -
Equipment purchase, lease or rental (including                 $               -   $                -   $          -
computers);
Costs associated with use of applicant-owned assets            $               -   $                -   $          -
other than premises (e.g. computers and other
equipment, furniture, etc.);
Equipment maintenance and repairs;                             $               -   $                -   $          -
Computer software and licenses;                                $               -   $                -   $          -
Professional fees – contracting (e.g. bookkeeping,             $               -   $                -   $          -
janitorial services, IT, equipment maintenance services,
security);
Audit costs;                                                   $               -   $                -   $          -
Staff disability supports;                                     $               -   $                -   $          -
Telephone costs;                                               $               -   $                -   $          -
Postage and courier;                                           $               -   $                -   $          -
Internet costs (web page design, etc.) and other IT            $               -   $                -   $          -
requirements;
Printing costs;                                                $               -   $                -   $          -
Advertising costs;                                             $               -   $                -   $          -
General insurance (e.g. directors’ liability insurance);       $               -   $                -   $          -

Travel and transportation (including board members);           $               -   $                -   $          -


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Training and development costs (volunteer and staff);   $   -   $            -   $   -




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Office supplies;                                         $   -   $                -   $          -
Bank charges;                                            $   -   $                -   $          -
Memberships and affiliation fees (professional, inter-   $   -   $                -   $          -
and intra-organizational, etc.);
TOTAL Organizational Infrastructure Costs




3. FUNDING CALCULATIONS
                                                         $   -   $                -   $          -
i - TOTAL HRSDC COSTS


                                                                                       Detail the cash and in-kind contributions from other sources
                                                                   Value of
ii - OTHER SOURCES OF FUNDING                                                         (Organizations, amount of contribution, nature and value of
                                                                 contribution         contribution, purpose of funding)
Cash                                                             $                -
In-Kind                                                          $                -

iii - TOTAL OTHER SOURCES OF FUNDING                             $            -




iv - TOTAL PROJECT COSTS                                         $            -


4. STATEMENT
IMPORTANT - to be completed by applicant:
1. Are administrative expenses within the 15% of total agreement value? Yes _______ No _______
   If No, please explain : ___________________________________________________________________
2. Are wages within the prevailing wage labour rate for this occupation in the community? Yes ________ No ________
   Comments: ___________________________________________________________________________________
3. Are capital costs included within the prevailing market rates and represent fair market value? Yes ________ No ________
   Comments: ___________________________________________________________________________________




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Description: Vacation Rental Management Agreement document sample