Head Start Performance Support Specialist Contract

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Head Start Performance Support Specialist Contract Powered By Docstoc
					                                  PREFACE

This manual is designed to assist SIUE Head Start and Early Head Start, hereafter
referred to as SIUE Head Start staff in carrying out the mission, goals, objectives
and tasks of the Head Start Program in a excellent manner. The SIUE Head Start
team is dedicated to the work of providing comprehensive family development
services to low-income people in St. Clair County.

These policies and procedures are to be followed by all SIUE Head Start staff. All
service areas in the SIUE Head Start program will comply with all Head Start
Performance Standards and best practices. These policies and procedures indicate
more specifically how these and other governing regulations are to be
implemented.

Under separate covers, all SIUE Head Start staff also received and need to follow:

 University personnel policies and procedures;
 Bargaining Unit Agreements (as apply to the staff person’s position)


NOTE: This manual is only a guide. It is intended only for management and
employee guidance to provide the best possible Head Start and Early Head
Start program, and not to set forth any binding rights or to be contract. THE
PROGRAM RESERVES THE RIGHT TO UNILATERALLY CHANGE THE
POLICIES AND PROCEDURES CONTAINED HEREIN AT ANYTIME, TO
CANCEL ANY POLICY OR PROCEDURE, AND TO DECLINE TO APPLY
ANY POLICY TO A GIVEN SITUATION IF IT WOULD BE IN THE BEST
INTERESTS OF THE ORGANIZATION.
                                   TABLE OF CONTENTS

I.    SIUE HEAD START GENERAL INFORMATION

            Introduction                                                                             1
       A.   Vision, Mission, Philosophy and Goals                                                    2
       B.   Organizational Structure & Flowcharts                                                   26
       C.   Glossary of Abbreviations and Terms                                                     30
       D.   Head Start General Information                                                          36
       E.   Head Start Associations - National, Regional & Illinois                                 37
       F.   Integration of Services                                                                 38
       G.   Customer/Staff Relations                                                                40
       H.   Codes for Action Plans                                                                  41

II.   EARLY CHILDHOOD DEVELOPMENT & HEALTH SERVICES

      Early Childhood Development and Health Services Plan (Subpart B) ................................

      Special Services Policies and Procedures:
       Number         Name                                                                     Page #
       SP 1           Education (Includes Child Development Approach for All                    SP 1 - 1
                      Head Start Children, Screenings, Assessments Confidentiality
                      & Files, Home Visits & Parent/Teacher Conferences,
                      Classroom Postings, Parent Classroom Participation,
                      Classroom Maintenance, Classroom Daily Schedules, and
                      General Guidance for Staff)
       SP 2           Field Trip                                                               SP 2 - 1
       SP 3           Discipline                                                               SP 3 - 1
       SP 4           Monitoring                                                               SP 4 - 1
       SP 5           Child Outcomes Measures                                                  SP 5 - 1
       SP 6           Ordering Educational Supplies/Equipment                                  SP 6 - 1
       SP 7           Disabilities Services for Infants/Toddlers/Preschoolers                  SP 7 - 1
       SP 8           Transition Plan for SIUE Early Head Start & Head Start                   SP 8 - 1
       SP 9           Mental Health                                                            SP 9 - 1
       SP 10          Art Enrichment                                                          SP 10 - 1
       SP 11          Speech and Language Services                                            SP 11 - 1




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 SP 12         Children, Staff, & Volunteer Injuries & Work Related Illness   SP 12 - 1


Health Policies and Procedures:
 Number         Name                                                        Page #
 MEDICAL HEALTH
 HS 1           Health Services Delivery                                     HS 1 - 1
 HS 2           Health Records Review & Completion                           HS 2 - 1
 HS 3           Growth Charts                                                HS 3 - 1
 HS 4           Meal Participation Records                                   HS 4 - 1
 HS 5           Special Diets                                                HS 5 - 1
 HS 6           Medications/Dispensing Medications                           HS 6 - 1
 HS 7           Health/Nutrition Referrals                                   HS 7 - 1
 HS 8           Bloodborne Pathogen Exposure Control Plan                    HS 8 - 1
 HS 9           First Aid Supplies                                           HS 9 - 1
 HS 10          Payment Authorization Voucher                               HS 10 - 1
 HS 11          Center Health Hygiene-Health Checks, Handwashing and        HS 11 - 1
                Toothbrushing
 HS 12          Emergency Procedures (Includes Medical Emergency            HS 12 - 1
                Procedures, Transportation Of Ill Or Injured
                Children/Adults, Poisoning, Swallowed Objects, Evacuation
                Methods For Fires, Evacuation Methods For Tornadoes,
                Evacuation Methods For Earthquake, and Chemical &
                Biohazardous Spills)
 HS 13          Center-Based Health & Dental Screenings                     HS 13 - 1
 HS 14          Staff & Volunteer Health Examination                        HS 14 - 1
 HS 15          Sick Child Exclusion Policy & Related Illnesses (Includes   HS 15 - 1
                Febrile Illnesses: Ear Infections (Otitis), and Influenza A
                (Winter Flu). Skin Abnormalities: Herpes, Impetigo,
                Ringworm, and Scabies. Suspected Communicable/
                Infectious Illness: Common Cold, Diarrhea, Infectious
                Croup, Infectious Conjunctivitis (Pink Eye), Fifth Disease,
                Lice, Strep-Throat, Roseola, and HIV/Aids)
 HS 16          Assessment & Management of Trauma & Illness (Includes       HS 16 - 1
                Trauma, Choking, Animal/Human Bites, Bee Stings,
                Poisonous Bites, Chemical/Electrical & Sunburns, Bruises,
                Cuts/Scrapes, Ear/Eye Injuries, Fainting, Fractures, Heat
                Emergencies, Head Injury, Nosebleeds, Puncture Wounds,
                Rescue Breathing, Seizure, and Shock)
 HS 17          Health Alerts                                               HS 17 - 1
 HS 18          CPR/First Aid Certification                                 HS 18 - 1
 FOOD SERVICE/NUTRITION
 HS 19          Disposal of Excess Food                                     HS 19 - 1
 HS 20          Problems with Food Service                                  HS 20 - 1
 HS 21          Food Services Management Certification                      HS 21 - 1
 HS 22          Proof of Vaccination Against the Hepatitis A Virus          HS 22 - 1




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        HS 23     Food for Infants                                                                      HS 23 - 1
        HS 24     Family-Style Dining                                                                   HS 24 - 1
        HS 25     Family-Style Dining/Dishes                                                            HS 25 - 1
        HS 26     Meal Preparation/Food Safety & Sanitation                                             HS 26 - 1
        HS 27     Infant/Toddler Meal Service                                                           HS 27 - 1
        HS 28     Dining Activities (Before, During, After)                                             HS 28 - 1
        HS 29     Meal Service Preparation                                                              HS 29 - 1
        HS 30     Food Safety                                                                           HS 30 - 1
        HS 31     Nutritional Assessment                                                                HS 31 - 1
        HS 32     Identification of Nutritional Needs-Early Head Start                                  HS 32 - 1
        EARLY INFANT/TODDLER HYGIENE
        HS 33     Diapering & Sanitation                                                                HS 33 - 1
        HS 34     Diapering Process                                                                     HS 34 - 1
        HS 35     Infant/Toddler Hygiene & Safety During Sleeping & Napping                             HS 35 - 1


III.   FAMILY & COMMUNITY PARTNERSHIPS

       Family & Community Partnerships Plan (Subpart C)...........................................................

       Family Support Policies and Procedures:
        Number       Name                                                                                Page #
        FS 1         Attendance                                                                           FS 1 - 1
        FS 2         Enrollees/Withdrawals/Drops/Changes of Status                                        FS 2 - 1
        FS 3         Caseload, Family Support Parent Contacts & Home Visits                               FS 3 - 1
        FS 4         Family Partnership Process                                                           FS 4 - 1
        FS 5         Emergency/Crisis Intervention                                                        FS 5 - 1
        FS 6         Referral Process                                                                     FS 6 - 1
        FS 7         Accessing Community Resources                                                        FS 7 - 1
        FS 8         Health Data Retrieval                                                                FS 8 - 1
        FS 9         Parent Involvement Activities                                                        FS 9 - 1


IV.    PROGRAM DESIGN AND MANAGEMENT

       Program Design & Management Plan (Subpart D)...............................................................

       Administration/Support Services Policies and Procedures:
        Number        Name                                                                              Page #
        PDM 1a-g      Policy Council Procedures                                                         PDM 1-1
        PDM 2         Hearing & Resolving Community Complaints                                          PDM 2-1
        PDM 3         Impasse Policy                                                                    PDM 3-1
        PDM 4         Planning Process & Community Assessment                                           PDM 4-1
        PDM 5         Budget Process                                                                    PDM 5-1
        PDM 6         Meeting Schedules                                                                 PDM 6-1
        PDM 7         Child/Family Filing System                                                        PDM 7-1
        PDM 8         Reports & Communication Systems                                                   PDM 8-1
        PDM 9         Program Self Assessment & Monitoring                                              PDM 9-1


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     PDM 10        Recruitment, Enrollment, Selection                        PDM 10-1
     PDM 11        Child Abuse/Neglect Policy & Procedure                    PDM 11-1
     PDM 12        Transportation: Vehicle Usage & Bus Contract              PDM 12-1
     PDM 13        Fund Raising                                              PDM 13-1
     PDM 14        Chief Clerk                                               PDM 14-1
     PDM 15        ChildPlus & Other Computer Procedures                     PDM 15-1
     PDM 16        University’s Policy on Copying of Copyrighted Materials   PDM 16-1
     PDM 17        Staff Development/Violence Education Roles                PDM 17-1
     PDM 18        Personnel Policies & Bargaining Agreements                PDM 18-1
     PDM 19        Performance Appraisal & Supervision                       PDM 19-1
     PDM 20        Payroll, Timekeeping, Absence Requests                    PDM 20-1
     PDM 21        Staff Recruitment, Selection, Resignation & Files         PDM 21-1
     PDM 22        New Employee Orientation                                  PDM 22-1
     PDM 23        Staff Recognition                                         PDM 23-1
     PDM 24        Volunteer Services                                        PDM 24-1
     PDM 25        Confidentiality Policy                                    PDM 25-1
     PDM 26        Risk Management Plan/Procedure                            PDM 26-1
     PDM 27        Program Schedule, Make Up & Inclement Weather             PDM 27-1
     PDM 28        Staff Training & Development                              PDM 28-1
     PDM 29        Parent Notification of College Registration               PDM 29-1
     PDM 30        Conference Attendance Policy                              PDM 30-1
     PDM 31        Capital Inventory Procedures                              PDM 31-1
     PDM 32        Purchasing Card Procedures & Ordering/Distributing        PDM 32-1
                   Supplies/Equipment & Forms
     PDM 33        University Safety & Emergency Procedures                  PDM 33-1
     PDM 34        Public Relations Plan                                     PDM 34-1
     PDM 35        Violence in the Workplace                                 PDM 35-1



V.   JOB DESCRIPTIONS
     Accountant I
     Assistant Program Director
     Assistant To Program Director for Budgets & Administration
     Building Service Worker
     Center Coordinator/Home-Based Supervisor
     Center Manger
     Chief Clerk
     Child Care Assistant
     Community Worker
     Dish Porter
     Early Childhood Education Coordinator
     Family Consultant
     Family Support Coordinator
     Health Associate
     Health Coordinator


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Mental Health Coordinator
Parent Involvement Coordinator
Parent/Staff Training Coordinator
Program Director
Program Operations Coordinator
Project Specialist/Center Coordinator
Project Specialist/Early Head Start Home Visitor
Project Specialist/Home Visitor
Project Specialist/Infant & Toddler Teacher
Project Specialist/Infant & Toddler Teacher Aide
Project Specialist/Teacher
Project Specialist/Teacher Aide
Secretary III Transcribing
Secretary III Transcribing
Secretary IV Transcribing
Social Services Coordinator
Social Services Coordinator (Early)
Special Services Coordinator
Speech and Language Coordinator
Staff Development and Violence Education Coordinator
Support Services Coordinator
Transportation/Supply Clerk




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                     SIUE HEAD START/EARLY HEAD START
                           PROCEDURES HANDBOOK

                                          INTRODUCTION


This manual is designed to assist Southern Illinois University at Edwardsville (SIUE) Head Start,
hereafter referred to as SIUE Head Start, staff in carrying out the mission, goals, objectives and
tasks of the Head Start program in an excellent manner. The SIUE Head Start team is dedicated to
the Head Start work of providing comprehensive family development services to low income
people in St. Clair County.

In this manual will be found information about Head Start nationally, as well as policies and
procedures pertinent to the SIUE Head Start program. These policies and procedures are to be
adhered to by all SIUE Head Start staff. All components in the SIUE Head Start program will
comply with all Head Start Performance Standards and best practices which apply to the particular
component. These policies and procedures indicate more specifically how these and other
governing regulations are to be implemented.

Additionally, SIUE Head Start staff are governed by the policies and procedures which govern
Southern Illinois University at Edwardsville (SIUE). University personnel policies and procedures,
those relative to Affirmative Action and Equal Employment Opportunity, and all relative collective
bargaining agreements can be found at each center and at the central office. These should be
reviewed by all staff.

Head Start staff will also need to review the Head Start Performance Standards and DCFS
Licensing Standards. As a government contractor, SIUE Head Start is bound by a number of
federal and state laws and executive orders. Compliance with these is necessary for continued
funding.




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                    A. SIUE HEAD START - GENERAL INFORMATION

                           Vision, Mission, and Philosophy Statement

                      Approved by Governance Group, September 1, 2006
                       Approved by Policy Council, September 21, 2006


Vision
To be a quality comprehensive program that provides early childhood education, supports growth
and development, promotes wellness, encourages self sufficiency, and fosters collaboration with
other agencies to meet the needs of diverse families in a rapidly changing global society.

Mission
The mission of SIUE Head Start/Early Head Start is to provide quality individualized education,
health, and social services that empower children, families, and staff from diverse backgrounds
to be their best.


Philosophy
We believe…..
   1. In the unique value, dignity, respect, and equality of all human beings.
   2. In dedicated commitment to equal partnership between parents and staff.
   3. That the quality of life is affected by the interaction between people and their
        environments.
   4. That education can empower people to make decisions about their own lives.
   5. In maintaining confidentiality for all people.
   6. In respect for and appreciation of diversity.
   7. In the rights and privileges of all people through the provision of opportunities for
        growth and development.
   8. In the capacity of people to change.
   9. In providing developmentally appropriate programming.
   10. In an interdisciplinary approach in addressing issues related to children and families.
   11. In working with people to empower them to overcome obstacles.
   12. In life long learning for all people.




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GOALS AND OBJECTIVES SIUE HEAD START
Revised December 2006

Strategic Plan 2007-2010

                                                                     Full Enrollment
                    Goal #1: The SIUE Head Start/Early Head Start program will maintain full enrollment.

        Regulatory                   Action Steps                                  Outcome                   Timeframe        Responsible Person(s)    Met   Not
        Reference                                                                                               for                                          Met
          HSPS                                                                                               Completion
                                                                June 2006-March 2007
Objective #A1: TO IMPROVE AND/OR DEVELOP NEW RECRUITMENT STRATEGIES
A1.1 1305.5         Develop a general program flyer to           Consistency of information among            July 25, 2006   Social Services
                    distribute for recruitment for all sites     all centers/program options                                 Coordinators
A1.2 1305.5         Develop a list of regular recruitment sites  Referrals and distribute literature         August 2006     Site Managers,
                                                                                                             - ongoing       Family Support Services
                                                                                                                             Coordinator
A1.3   1305.5          Develop system to distribute intake forms     Families enroll in Head Start/Early     September 1,    Family Support Services
                       to appropriate sites/program options          Head Start                              2006            Coordinator
A1.4   1305.5          Develop calendar of activities in St. Clair   Productive recruitment sites            January 2007    Family Support Services
                       County                                                                                and ongoing     Coordinator
A1.5   1305.5          Assign staff to targeted recruitment sites    Gather referrals and distribute         January 2007    Site Managers, Family
                                                                     information                             and ongoing     Support Services
                                                                                                                             Coordinator
Objective # B1: TO USE CHILDPLUS DATA TO VERIFY FULL ENROLLMENT
B1.1 1305.6        Site Manager and other Head           Complete and correct ChildPlus                      June 1, 2006    Site Manager,
                   Start/Early Head Start staff will run reports                                             - ongoing       POCUM,
                   and review identified ChildPlus                                                                           Family Consultants,
                   reports for accuracy and completion                                                                       Community Workers,
                                                                                                                             Social Services
                                                                                                                             Coordinators
B1.2    1305.6         The selection committee will meet as          Identify eligible children for          June 1, 2006    Selection committee
                       needed to accept children for enrollment      enrollment                              - ongoing       chair
                       using identify ChildPlus reports



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        Regulatory              Action Steps                           Outcome       Timeframe    Responsible Person(s)           Met   Not
        Reference                                                                        for                                            Met
           HSPS                                                                      Completion
Objective #C1: TO REVISE ENROLLMENT/TERMINATION PROCEDURES TO INSURE FULL ENROLLMENT
C1.1 1305.7        Review current policies and procedures Determine effectiveness of August 2006 Program Director
                                                          current policies
C1.2   1305.7      Revise policies as needed             New policy and procedures               August 2006   Program Director

C1.3   1305.7      Implement new procedures              Full enrollment                            Family Support Services
                                                                                                 August 2006
                                                                                                    Coordinator, Social
                                                                                                    Services Coordinators,
                                                                                                    Site Managers, Family
                                                                                                    Consultants, Community
                                                                                                    Workers
Objective #D1: TO DEVELOP AND IMPLEMENT TRAINING PLAN FOR ALL STAFF TO ENHANCE FULL ENROLLMENT STATUS.
D1.1 1304.52(k)    Create training seminars to address time Improve staff effectiveness December     Family Support
       (1-3)       management, interview skills and proper                              2006         Services Coordinator
                   form completion
D1.2 1304.52(k)    Implement training seminar               Improve staff effectiveness January      Family Support
       (1-3)                                                                            2007, 2008,  Services Coordinator
                                                                                        2009, 2010
D1.3 1304.52(k)    Implement refresher seminar              Improve staff effectiveness April 2008,  Family Support
       (1-3)                                                                            2009, 2010   Services Coordinator




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        Regulatory                    Action Steps                                 Outcome                   Timeframe       Responsible Person(s)    Met     Not
        Reference                                                                                               for                                           Met
          HSPS                                                                                               Completion
                                                                 April 2007-March 2008
Objective #A1: TO IMPROVE AND/OR DEVELOP NEW RECRUITMENT STRATEGIES
A1.2 1305.5                                                      Referrals and distribute literature
                    Develop a list of regular recruitment sites Referrals and distribute literature           August, 2006 Site Managers,
                                                                                                             August 1, 2006 and ongoing      Site Managers, Center Managers, Social
                                                                                                              and ongoing Family Support Services
                                                                                                                             Coordinator
A1.4    1305.5         Develop calendar of activities in St. Clair   Productive recruitment sites             January 2007 Family Support Services
                       County                                                                                 and ongoing Coordinator
A1.5    1305.5         Assign staff to targeted recruitment sites    Gather referrals and distribute          January 2007 Site Managers, Family
                                                                     information                              and ongoing Support Services
                                                                                                                             Coordinator
Objective # B1: TO USE CHILDPLUS DATA TO VERIFY FULL ENROLLMENT
B1.1 1305.5        Site Manager and other Head           Complete and correct ChildPlus                       June 1, 2006   Site Managers,
                   Start/Early Head Start staff will run reports                                              and ongoing    POCUM,
                   and review identified ChildPlus                                                                           Family Consultants,
                   reports for accuracy and completion                                                                       Community Workers,
                                                                                                                             Social Services
                                                                                                                             Coordinators
B1.2    1305.6     The selection committee will meet as     Identify eligible children for June 1, 2006                      Selection committee
                   needed to accept children for enrollment enrollment                     and ongoing                       chair
                   using identify ChildPlus reports
Objective #D1: TO DEVELOP AND IMPLEMENT TRAINING PLAN FOR ALL STAFF TO ENHANCE FULL ENROLLMENT STATUS.
D1.2 1304.52(k)    Implement training seminar               Improve staff effectiveness    January      Family Support
       (1-3)                                                                               2008, 2009,  Services Coordinator
                                                                                           2010
D1.3 1304.52(k)    Implement refresher seminar              Improve staff effectiveness    April 2007,  Family Support
       (1-3)                                                                               2008, 2009,  Services Coordinator
                                                                                           2010




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        Regulatory                    Action Steps                                 Outcome                    Timeframe      Responsible Person(s)    Met      Not
        Reference                                                                                                for                                           Met
          HSPS                                                                                                Completion
                                                                 April 2008-March 2009
Objective #A1: TO IMPROVE AND/OR DEVELOP NEW RECRUITMENT STRATEGIES
A1.2 1305.5                                                      Referrals and distribute literature
                    Develop a list of regular recruitment sites Referrals and distribute literature           August, 2006 Site Managers,
                                                                                                             August 1,2006 and ongoing        Site Managers, Center Managers, Social
                                                                                                              - ongoing     Family Support Services
                                                                                                                            Coordinator
A1.4    1305.5         Develop calendar of activities in St. Clair   Productive recruitment sites             January 2007 Family Support Services
                       County                                                                                 and ongoing Coordinator
A1.5    1305.5         Assign staff to targeted recruitment sites    Gather referrals and distribute          January 2007 Site Managers, Family
                                                                     information                              and ongoing Support Services
                                                                                                                            Coordinator
Objective # B1: TO USE CHILDPLUS DATA TO VERIFY FULL ENROLLMENT
B1.1 1305.6        Site Manager and other Head           Complete and correct ChildPlus                      June 1, 2006   Site Managers,
                   Start/Early Head Start staff will run reports                                             and ongoing    POCUM,
                   and review identified ChildPlus                                                                          Family Consultants,
                   reports for accuracy and completion                                                                      Community Workers.
                                                                                                                            Social Services
                                                                                                                            Coordinators
B1.2    1305.6     The selection committee will meet as     Identify eligible children for June 1, 2006                     Selection committee
                   needed to accept children for enrollment enrollment                     and ongoing                      chair
                   using identify ChildPlus reports
Objective #D1: TO DEVELOP AND IMPLEMENT TRAINING PLAN FOR ALL STAFF TO ENHANCE FULL ENROLLMENT STATUS.
D1.2 1304.52(k)    Implement training seminar               Improve staff effectiveness    January      Family Support
       (1-3)                                                                               2009, 2010   Services Coordinator

D1.3    1304.52(k)     Implement refresher seminar                   Improve staff effectiveness             April 2008,    Family Support
        (1-3)                                                                                                2009, 2010     Services Coordinator




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        Regulatory                    Action Steps                                 Outcome                   Timeframe      Responsible Person(s)     Met   Not
        Reference                                                                                               for                                         Met
          HSPS                                                                                               Completion
                                                                 April 2009-March 2010
Objective #A1: TO IMPROVE AND/OR DEVELOP NEW RECRUITMENT STRATEGIES
A1.2 1305.5         Develop a list of regular recruitment sites Referrals and distribute literature          August, 2006   Site Managers,
                                                                                                             and ongoing    Family Support Services
                                                                                                                            Coordinator
A1.4   1305.5          Develop calendar of activities in St. Clair   Productive recruitment sites            January 2007   Family Support Services
                       County                                                                                and ongoing    Coordinator
A1.5   1305.5          Assign staff to targeted recruitment sites    Gather referrals and distribute         January 2007   Site Managers, Family
                                                                     information                             and ongoing    Support Services
                                                                                                                            Coordinator
Objective # B1: TO USE CHILDPLUS DATA TO VERIFY FULL ENROLLMENT
B1.1 1305.6        Site Manager and other Head           Complete and correct ChildPlus                      June 1, 2006   Site Managers,
                   Start/Early Head Start staff will run reports                                             and ongoing    POCUM,
                   and review identified ChildPlus                                                                          Family Consultants,
                   reports for accuracy and completion                                                                      Community Workers,
                                                                                                                            Social Services
                                                                                                                            Coordinators
B1.2   1305.6          The selection committee will meet as          Identify eligible children for          June 1, 2006   Selection committee
                       needed to accept children for enrollment      enrollment                              and ongoing    chair
                       using identify ChildPlus reports

Objective #D1: TO DEVELOP AND IMPLEMENT TRAINING PLAN FOR ALL STAFF TO ENHANCE FULL ENROLLMENT STATUS.
D1.2 1304.52(k)    Implement training seminar  Improve staff effectiveness January    Family Support
       (1-3)                                                               2010       Services Coordinator
D1.3 1304.52(k)    Implement refresher seminar Improve staff effectiveness April 2009 Family Support
       (1-3)                                                                          Services Coordinator




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                                                 HEALTH SERVICES
                (Child Health & Developmental Services, Child Health & Safety, Child Nutrition, Child Mental Health)

 Goal 2: To improve through collaboration among families, staff, and health professionals, the delivery of health
                             services to all Head Start/Early Head Start children.
       Regulatory               Action Steps                            Outcome                  Timeframe    Responsible Person(s)   Met   Not
       Reference                                                                                    for                                     Met
         HSPS                                                                                    Completion
                                                    June 2006-March 2007
Objective #A1: TO DEVELOP A CLOSER WORKING RELATIONSHIP BETWEEN HEAD START/EARLY HEAD START STAFF AND
HEALTH SERVICES COLLABORATORS
A1.1 1304.41(b)     Re-establish the membership of Health      Improved working relationship      November Health Coordinator,
                    Services Advisory Committee to include the with our community health          2006     Special Service
                    Special Education Director, Mental Health  providers                                   Coordinator,
                    Providers, and Early Head Start Ob-gyn     Ability to respond to health                EHS Program
                                                               issues in a proactive manner                Operations Coordinator
                                                               Increased data collection
A1.2 1304.41(a)     Develop working relationship with private  Improved communication of          November Health Coordinator,
       (1)          medical physicians                         Head Start’s role in the health of 2006 and Health Services
                                                               the children                       on-going Advisory Committee
                                                               Increased response from the
                                                               physician
Objective # B1: TO INCREASE THE NUMBER OF CHILDREN RECEIVING MEDICAL AND DENTAL FOLLOW-UP TO AT LEAST 90%
B1.1 1304.20(a)     Develop a tracking system which            To improve data collection and August 2006 Health Coordinator
       (1)          identifies children who need medical and   the number of children who
       (ii)(c)      dental follow-up                           actually receive services




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        Regulatory                   Action Steps                             Outcome                Timeframe   Responsible Person(s) Met Not
         Reference                                                                                       for                               Met
           HSPS                                                                                     Completion
Objective #C 1: TO INCREASE THE COLLABORATIONS’ KNOWLEDGE OF HEAD START PERFORMANCE STANDARDS
C1.1 1304.52(k)     Develop clearly defined scope of work         Mutual understanding and          June 2006   POCUM
       (1-3)        outlining both partners’ responsibilities     adherence to responsibilities
       1304.41(a)
C1.2 1304.52(k)     Provide scope of work for appropriate         Mutual understanding and          June 2006   POCUM
       (1-3)        program staff in order to define clear        adherence to responsibilities
       1304.41(a)   expectations when communicating with
                    collaborators
C1.3 1304.52(k)     Provide training for collaboration staff      On-going training for             June 2006 – Staff Development and
       (1-3)        pertaining to Head Start Performance          collaboration staff resulting in  May 2007    Violence Education
       1304.41(a)   Standards                                     mutual understanding and                      Coordinator
                                                                  adherence to responsibilities
Objective #D 1: TO INCREASE THE EFFICIENCY AND EFFECTIVENESS OF THE CHILDPLUS SYSTEM AS A MANAGEMENT TOOL.
D1.1    1304.51(i)  Establish a schedule of continuous            Improved and timely services to July 2006 and Unit Managers
        (2)         monitoring to provide feedback to Site        children                          on-going
                    Managers and Central Office Coordinators      Increased accuracy of reports
                    to identify inaccuracies                      Increased use of the system as a
                                                                  management tool
D1.2    1304.51(g) Set up the health module in ChildPlus to       Accurate PIR data from the        July 2006    Chief Clerk, Health
                    ensure information is accurately reported for system                                         Coordinator,
                    PIR purposes                                                                                 Special Services
                                                                                                                 Coordinator,
                                                                                                                 Program Director,
                                                                                                                 Child Plus Consultant
Objective #E 1: TO INCREASE HEAD START/EARLY HEAD START STAFF’S UNDERSTANDING OF HEALTH RELATED SERVICES
E1.1    1304.52(k) To enhance the “Health At a Glance” sheet      To provide staff with clear       August 2006  Health Coordinator,
        (1-3)       to include all health related procedures      guidelines for all health related              Family Support Staff,
                                                                  procedures                                     Site Managers, EHS
                                                                                                                 Nurse
E1.2    1304.52(k) To provide staff training opportunities in the To provide staff with clear       August 2006  Staff Development and
        (1-3)       area of health services (i.e., dispensing     guidelines for all health related and ongoing  Violence Education
                    medication packet, referrals, well baby       procedures                                     Coordinator, Health
                    checkups, etc.)                                                                              Associates,
                                                                                                                 Special Services Unit



                                                     d2a81585-1f2c-477d-b887-2962308fe0e6.doc - 9
        Regulatory                  Action Steps                          Outcome              Timeframe for Responsible Person(s) Met Not
        Reference                                                                               Completion                             Met
           HSPS
Objective #F 1: TO INCREASE THE NUMBER OF CHILDREN WHO ENTER THE PROGRAM WITH HEMOGLOBIN AND LEAD RESULTS
F1.1    1304.20(a) To increase the number of children entering Increase parents’ understanding August 2006   Health Unit
        1(ii)        the program with hemoglobin and lead      about lab tests and the          –
                     results by 50%                            importance of following up on    On-going
                                                               results
                                                           April 2007-March 2008
Objective #A1: TO DEVELOP A CLOSER WORKING RELATIONSHIP BETWEEN HEAD START/EARLY HEAD START STAFF AND
HEALTH SERVICES COLLABORATORS
A1.2    1304.41(a)  Develop working relationship with private Improved communication of          November Health Coordinator,
        (1)         medical physicians                        Head Start’s role in the health of 2006 and Health Services
                                                              the children                       on-going Advisory Committee
                                                              Increased response from the
                                                              physician
Objective # B1: TO INCREASE THE NUMBER OF CHILDREN RECEIVING MEDICAL AND DENTAL FOLLOW-UP TO AT LEAST 90%
B1.2   1304.20(a)   Develop strategies for parents to be more    Parents initiate contact with    May 2007     Family Support Staff,
       (1)(ii)(c)   empowered with identifying health            medical and dental providers                  Health Associates, Site
                    resources for their child’s needs            and increased number of                       Managers, EHS Nurse
                                                                 children receiving follow-up
                                                                 medical and dental treatments
B1.3    1304.20(a) Develop relationship with medical and         Increased number of children     May 2007     Health Coordinator,
        (1)(ii)(c)   dental providers to provide on-site medical receiving follow-up medical                   Health Services
                     and dental treatment                        and dental treatments                         Advisory Committee
Objective #D 1: TO INCREASE THE EFFICIENCY AND EFFECTIVENESS OF THE CHILDPLUS SYSTEM AS A MANAGEMENT TOOL.
D1.1    1304.51(i)   Establish a schedule of continuous          Improved and timely services to July 2006 and Unit Managers
        (2)          monitoring to provide feedback to Site      children                         on-going
                     Managers and Central Office Coordinators    Increased accuracy of reports
                     to identify inaccuracies                    Increased use of the system as a
                                                                 management tool
Objective #F 1: TO INCREASE THE NUMBER OF CHILDREN WHO ENTER THE PROGRAM WITH HEMOGLOBIN AND LEAD RESULTS
F1.1    1304.20(a) To increase the number of children entering Increase parents’ understanding August 2006     Health Unit
        1(ii)        the program with hemoglobin and lead        about lab tests and the          and
                     results by 50%                              importance of following up on    on-going
                                                                 results



                                                        d2a81585-1f2c-477d-b887-2962308fe0e6.doc - 10
        Regulatory                Action Steps                             Outcome                 Timeframe for   Responsible   Met   Not
        Reference                                                                                   Completion      Person(s)          Met
          HSPS
                                                      April 2008-March 2009
Objective #A1: TO DEVELOP A CLOSER WORKING RELATIONSHIP BETWEEN HEAD START/EARLY HEAD START STAFF AND
HEALTH SERVICES COLLABORATORS
A1.2    1304.41(a)   Develop working relationship with private      Improved communication of          November    Health Coordinator,
        (1)          medical physicians                             Head Start’s role in the health of 2006 and    Health Services
                                                                    the children                       on-going    Advisory Committee
                                                                    Increased response from the
                                                                    physician
Objective #D 1: TO INCREASE THE EFFICIENCY AND EFFECTIVENESS OF THE CHILDPLUS SYSTEM AS A MANAGEMENT TOOL.
D1.1    1304.51(i)   Establish a schedule of continuous             Improved and timely services to July 2006 and  Unit Managers
        (2)          monitoring to provide feedback to Site         children                           on-going
                     Managers and Central Office Coordinators       Increased accuracy of reports
                     to identify inaccuracies                       Increased use of the system as a
                                                                    management tool
Objective #E 1: TO INCREASE HEAD START/EARLY HEAD START STAFF’S UNDERSTANDING OF HEALTH RELATED SERVICES
E1.2    1304.52(k) To provide staff training opportunities in      To provide staff with clear         August 2006 Staff Development
        (1-3)        the area of health services (i.e., dispensing guidelines for all health related   and ongoing and Violence
                     medication packet, referrals, well baby       procedures                                      Education
                     checkups, etc.)                                                                               Coordinator, Health
                                                                                                                   Associates,
                                                                                                                   Special Services Unit
Objective #F 1: TO INCREASE THE NUMBER OF CHILDREN WHO ENTER THE PROGRAM WITH HEMOGLOBIN AND LEAD RESULTS
F1.1    1304.20(a) To increase the number of children              Increase parents’ understanding     August 2006 Health Unit
        1(ii)        entering the program with hemoglobin and about lab tests and the                  and
                     lead results by 50%                           importance of following up on       on-going
                                                                   results




                                                   d2a81585-1f2c-477d-b887-2962308fe0e6.doc - 11
       Regulatory                Action Steps                             Outcome                  Timeframe for   Responsible   Met   Not
       Reference                                                                                    Completion      Person(s)          Met
         HSPS
                                                     April 2009-March 2010
Objective #A1: TO DEVELOP A CLOSER WORKING RELATIONSHIP BETWEEN HEAD START/EARLY HEAD START STAFF AND
HEALTH SERVICES COLLABORATORS
A1.2    1304.41(a)   Develop working relationship with private     Improved communication of          November      Health Coordinator,
        (1)          medical physicians                            Head Start’s role in the health of 2006 and      Health Services
                                                                   the children                       on-going      Advisory Committee
                                                                   Increased response from the
                                                                   physician
Objective #D 1: TO INCREASE THE EFFICIENCY AND EFFECTIVENESS OF THE CHILDPLUS SYSTEM AS A MANAGEMENT TOOL.
D1.1    1304.51(i)   Establish a schedule of continuous            Improved and timely services to    July 2006 and Unit Managers
        (2)          monitoring to provide feedback to Site        children                           on-going
                     Managers and Central Office Coordinators Increased accuracy of reports
                     to identify inaccuracies                      Increased use of the system as a
                                                                   management tool
Objective #E 1: TO INCREASE HEAD START/EARLY HEAD START STAFF’S UNDERSTANDING OF HEALTH RELATED SERVICES
E1.2    1304.52(k) To provide staff training opportunities in      To provide staff with clear        August 2006   Staff Development
        (1-3)        the area of health services (i.e., dispensing guidelines for all health related  and ongoing   and Violence
                     medication packet, referrals, well baby       procedures                                       Education
                     checkups, etc.)                                                                                Coordinator, Health
                                                                                                                    Associates, Special
                                                                                                                    Services Unit
Objective #F 1: TO INCREASE THE NUMBER OF CHILDREN WHO ENTER THE PROGRAM WITH HEMOGLOBIN AND LEAD RESULTS
F1.1    1304.20(a) To increase the number of children              Increase parents’ understanding    August 2006 – Health Unit
        1(ii)        entering the program with hemoglobin and about lab tests and the                 On-going
                     lead results by 50%                           importance of following up on
                                                                   results




                                                   d2a81585-1f2c-477d-b887-2962308fe0e6.doc - 12
                                                                     MONITORING

       Goal #3: The SIUE Head Start/Early Head Start program will utilize a comprehensive monitoring system to
        ensure compliance with Head Start Performance Standards and other regulations, and provide quality
                               comprehensive services to our children and families.
         Regulatory                     Action Steps                                Outcome                  Timeframe for   Responsible Person(s)   Met   Not
         Reference                                                                                            Completion                                   Met
           HSPS
                                                                June 2006-March 2007
Objective #A1: TO ENSURE COMPLIANCE TO THE PERFORMANCE STANDARDS AND OTHER REGULATIONS
A1.1    1304.20 (b) Establish a system for flagging the 45th, 60th, Identify C+ flag systems and        August 2006 Unit Managers
        (1)         90th day on the 30th, 45th, 75th day for those  others needed for meeting all 45th, and ongoing
        1304.20 (a) deadlines.                                      60th, 90th day deadlines.
        (2)
                    (Monitor monthly for flags)

A1.2     1304.20         Develop a tracking system to ensure           Ensure accuracy and                   August 2006     Unit Managers,
          (a) (1) (ii)   accurate/complete information in C+.          completeness in C+ and center         and ongoing     Family Support
         (C)             (Monitor periodically and document            files.                                                Services,
                         results)                                      Identification of all reports and                     Social Services
                                                                       forms                                                 Coordinator Early
A1.3     1304.51 (i)     Ensure Consistent follow up                   Improved employee performance         July 2006 and   Unit Managers
         (2)             (Monitor staff documentation and                                                    ongoing
                         absence thereof of activities and
                         performance)
A1.5     1304.51 (i)     Reliable systems of operations across the     Checks & balances through out         December        Support Service Unit,
         (2)             program                                       program                               2006 and        Unit Managers
                         (Monitor job specific meetings/trainings                                            ongoing
                         and Monday Morning Memo)




                                                             d2a81585-1f2c-477d-b887-2962308fe0e6.doc - 13
        Regulatory                   Action Steps                                  Outcome                    Timeframe       Responsible Person(s)    Met   Not
        Reference                                                                                                for                                         Met
          HSPS                                                                                                Completion
                                                                April 2007-March 2008
Objective #A1: TO ENSURE COMPLIANCE TO THE PERFORMANCE STANDARDS AND OTHER REGULATIONS
A1.1    1304.20 (b) Establish a system for flagging the 45th, 60th, Identify C+ flag systems and        August 2006 Unit Managers
        (1)         90th day on the 30th, 45th, 75th day for those  others needed for meeting all 45th, and ongoing
        1304.20 (a) deadlines.                                      60th, 90th day deadlines.
        (2)
                    (Monitor monthly for flags)

A1.2    1304.20         Develop a tracking system to ensure             Ensure accuracy and                   August 2006      Unit Managers,
         (a) (1) (ii)   accurate/complete information in C+.            completeness in C+ and center         and ongoing      Family Support
        (C)             (Monitor periodically and document              files.                                                 Services, Social
                        results)                                        Identification of all reports and                      Services Coordinator
                                                                        forms                                                  Early
A1.3    1304.51 (i)     Ensure Consistent follow up                     Improved employee performance         July 2006 and    Unit Managers
        (2)             (Monitor staff documentation and                                                      ongoing
                        absence thereof of activities and
                        performance)
A1.4    1304.50 (d)     Earlier & frequent self assessments             Identification of program             October 2007     POCUM
        (1) (viii)      (Monitor the schedule and use of                concerns in a timely manner and       and ongoing
                        information gathered)                           plans for addressing those
                                                                        concerns.
A1.5    1304.51 (i)     Reliable systems of operations across the       Checks & balances through out         December         Support Service Unit,
        (2)             program                                         program                               2006 and         Unit Managers
                        (Monitor job specific meetings/trainings                                              ongoing
                        and Monday Morning Memo)




                                                              d2a81585-1f2c-477d-b887-2962308fe0e6.doc - 14
       Regulatory                     Action Steps                                 Outcome    Timeframe                       Responsible Person(s)   Met   Not
        Reference                                                                                for                                                        Met
           HSPS                                                                               Completion
Objective # B1: TO    PROIVDE APPROPRIATE AND SPECIFIC TRAININGS FOR ALL STAFF
B1.1    1306.23        Train other staff for vision and hearing 100% completion of screenings August 2006                      Program Director,
        (a)(b)         (Monitor training                        within established deadlines. and ongoing                      Health Unit
        1304.20 (b)    schedule/attendance)
        (1)

B1.2    1306.23        Train all staff to take applications/enroll      More family friendly and              July 2006 and    Family Support
        (a)(b)         (Monitor training                                effective enrollment procedures       ongoing          Services
                       schedule/attendance)

B1.3    1306.23     Provide job specific and detailed training     Staff will be held accountable for July 2006 and            Position Supervisor
        (a)(b)      (Monitor training                              job performance                    ongoing                  & Monitors
                    schedule/attendance)
B1.4    1306.23     Train all staff in C+                          More effective data input and      July 2006 and            Unit Managers
        (a)(b)      (Monitor training                              retrieval                          on going
                    schedule/attendance)
Objective # C1. TO ESTABLISH A SYSTEM OF ACCOUNTABILITY FOR ALL STAFF
C1.1    1304.51 (g) Ensure accurate documentation of               Appropriate employee               September                POCUM
        (h)         employee                                       recognition and training           2006 and
                    performance/participation/evaluation/                                             ongoing
                    attendance
                    (Monitor employee files)
C1.2    1304.52 (a) Ensure teamwork within the program by           Full enrollment and 100%          August 2006              POCUM
        (1)         assigning Floaters and releasing COC’s         comprehensive services provided and ongoing
                    from duties to assist center staff at critical for all families.
                    times i.e., [intake, recruitment, and clinics]
                    (Monitor employee schedules, sign-in
                    sheets and activity evaluations)
Objective #D1: TO ESTABLISH A SYSTEM OF RELIABLE COMMUNICATION AMONG STAFF
D1.1    1304.51 (e) Ensure timely reliable communication           Weekly Monday Morning Memo September 1,                     Program Director,
                    consistently.                                  (MMM)                              2006 and                 POCUM
                    (Monitor the publication, distribution,        Attitude change                    ongoing
                    dates and contents of memo)
D1.2    1304.52 (i) Allow staff an opportunity to evaluate         Provide useful information to      July 2006 and            POCUM
        1304.51 (i) supervision/program performance.               supervisors and staff regarding    ongoing
        (2)         (Monitor evaluation from all meetings          program and personnel
                    and trainings for future use)                  improvement

                                                              d2a81585-1f2c-477d-b887-2962308fe0e6.doc - 15
        Regulatory                   Action Steps                                  Outcome                    Timeframe       Responsible Person(s)     Met   Not
        Reference                                                                                                for                                          Met
          HSPS                                                                                                Completion
                                                                April 2008-March 2009
Objective #A1: TO ENSURE COMPLIANCE TO THE PERFORMANCE STANDARDS AND OTHER REGULATIONS
A1.1    1304.20 (b) Establish a system for flagging the 45th, 60th, Identify C+ flag systems and        August 2006 Unit Managers
        (1)         90th day on the 30th, 45th, 75th day for those  others needed for meeting all 45th, and ongoing
        1304.20 (a) deadlines.                                      60th, 90th day deadlines.
        (2)
                    (Monitor monthly for flags)

A1.2    1304.20         Develop a tracking system to ensure             Ensure accuracy and                   August 2006      Unit Managers,
         (a) (1) (ii)   accurate/complete information in C+.            completeness in C+ and center         and ongoing      Family Support
        (C)             (Monitor periodically and document              files.                                                 Services, Social
                        results)                                        Identification of all reports and                      Services Coordinator
                                                                        forms                                                  Early
A1.3    1304.51 (i)     Ensure Consistent follow up                     Improved employee performance         July 2006 and    Unit Managers
        (2)             (Monitor staff documentation and                                                      ongoing
                        absence thereof of activities and
                        performance)
A1.4    1304.50 (d)     Earlier & frequent self assessments             Identification of program             October 2007     POCUM
        (1) (viii)      (Monitor the schedule and use of                concerns in a timely manner and       and ongoing
                        information gathered)                           plans for addressing those
                                                                        concerns.
A1.5    1304.51 (i)     Reliable systems of operations across the       Checks & balances through out         December         Support Services Unit,
        (2)             program                                         program                               2006 and         Unit Managers
                        (Monitor job specific meetings/trainings                                              ongoing
                        and Monday Morning Memo)




                                                              d2a81585-1f2c-477d-b887-2962308fe0e6.doc - 16
        Regulatory                   Action Steps                              Outcome                    Timeframe       Responsible Person(s)     Met   Not
        Reference                                                                                            for                                          Met
          HSPS                                                                                            Completion
                                                            April 2009-March 2010
Objective #A1: TO ENSURE COMPLIANCE TO THE PERFORMANCE STANDARDS AND OTHER REGULATIONS
A1.1    1304.20 (b) Establish a system for flagging the 45th, 60th, Identify C+ flag systems and    August 2006 Unit Managers
        (1)         90th day on the 30th, 45th, 75th day for those  others needed for meeting all   and ongoing
        1304.20 (a) deadlines.                                      45th, 60th, 90th day deadlines.
        (2)
                    (Monitor monthly for flags)

A1.2    1304.20         Develop a tracking system to ensure             Ensure accuracy and               August 2006      Unit Managers,
         (a) (1) (ii)   accurate/complete information in C+.            completeness in C+ and center     and ongoing      Family Support
        (C)             (Monitor periodically and document results)     files.                                             Services, Social
                                                                        Identification of all reports                      Services Coordinator
                                                                        and forms                                          Early
A1.3    1304.51 (i)     Ensure Consistent follow up                     Improved employee                 July 2006 and    Unit Managers
        (2)             (Monitor staff documentation and absence        performance                       ongoing
                        thereof of activities and performance)
A1.4    1304.50 (d)     Earlier & frequent self assessments             Identification of program         October 2007     POCUM
        (1) (viii)      (Monitor the schedule and use of                concerns in a timely manner       and ongoing
                        information gathered)                           and plans for addressing those
                                                                        concerns.
A1.5    1304.51 (i)     Reliable systems of operations across the       Checks & balances through         December         Support Services Unit,
        (2)             program                                         out program                       2006 and         Unit Managers
                        (Monitor job specific meetings/trainings and                                      ongoing
                        Monday Morning Memo)




                                                          d2a81585-1f2c-477d-b887-2962308fe0e6.doc - 17
                                                     COMMUNITY RELATIONS
Goal #4: The SIUE Head Start/Early Head Start program will further develop and nurture community partnerships
which will enable us to better serve the needs of our children and families.

        Regulatory                    Action Steps                                  Outcome                Timeframe for       Responsible         Met   Not
        Reference                                                                                           Completion          Person(s)                Met
          HSPS
                                                              June 2006-March 2007
Objective #A1: TO BECOME RECOGNIZED AS A QUALITY COMPREHNEISVE PROGRAM FOR CHILDREN AND FAMILIES
A1.1    1304.41(a) Develop marketing plan                        a) Identify areas and      a) June 2006    a) Program Director,
        (1)            a) contract for community assessment           populations to target b) January 2007 Family Support
                       b) allocate funds                         b) Identify parameters of                  Services
                                                                      marketing plan                        Coordinator,
                                                                                                            b) Family Support
                                                                                                            Services
                                                                                                            Coordinator, Policy
                                                                                                            Council
A1.2    1304.41(a) Access Media to highlight activities     Program “name recognition” –    June 2006 –     Site Managers,
        (1)                                                 increase referrals              ongoing         Family Consultants

A1.3    1304.41(a)   Distribute flyers/brochures                       Increase visibility of SIUE         June 2006-      Family Support Staff,
        (1)                                                            HS/EHS and increase                 ongoing         Site Managers,
                                                                       referrals/enrollment                                Home Visitors
A1.4    1304.41(a)   Participate in Community Events and Fairs         a) Identify events and fairs in     June 2006-      Family Support
        (1)          a) Contact agencies to learn of dates of events   which HS/EHS may participate        ongoing         Services Unit, Site
                     b) Develop information/pictures/give-aways        b) Information prospective                          Mangers, Family
                     for booths at events/fairs                        HS/EHS families may read and                        Consultants
                     c) Participate in events/fairs                    use as contact information
                                                                       c) Obtain “name recognition”
                                                                       and referrals/enrollment
A1.5    1304.41(a)   Giant Electronic sign (wish list objective)       a) Sign that can be read from       a) June 2006    a) Program Director,
        (1)          a) Propose sign to Pat Harrison                   highway that would advertise        b) December     Family Support
                     b) SIUE does feasibility study                    the programs (including             2006            Services Coordinator
                                                                       HS/EHS) that are available at                       b) VC of
                                                                       the ESTLHEC                                         Administration
                                                                       b) study will determine if                          ESTLHEC campus
                                                           d2a81585-1f2c-477d-b887-2962308fe0e6.doc - 18
         Regulatory                   Action Steps                               Outcome                Timeframe for       Responsible      Met   Not
         Reference                                                                                       Completion          Person(s)             Met
           HSPS
                                                                    signage might improve                               director
                                                                    participation in programs

Objective # B1: TO IMPROVE RELATIONSHIPS WITH LOCAL SCHOOLS AND AGENCIES
B1.1    1304.41(a) Communicate with school district             a) Identify contact person          a) June 2006        Program Director,
        (1)        personnel                                    b) Present overview of              b) June 2006        Family Support
        1304(2)    a) Identify contact person at each school    HS/EHS services, referral           c) August 2006      Services
        (vii)      district                                     process, eligibility criteria, etc.                     Coordinator, Staff
                   b) Call Regional Office of Education to be c) Discuss referrals and                                  Development and
                   put on Superintendent and Principal          collaborations with interested                          Violence Education
                   monthly meeting agendas                      school district and agency                              Coordinator
                   c)Establish contact through letters, phone   personnel
                   calls, and meetings
B1.2    1304.41(a) Improve communication and training with      a) Clearly defined                  a) June 2006        Program Director,
        (1)        partners                                     responsibilities                    b) August 2006      Staff Development
        1304(2)    a) Develop Scopes of Work that accurately    b) Partners will have a better      - ongoing           and Violence
        (vii)      reflect the responsibilities of both parties understanding of HS/EHS,                                Education
                   b) Plan and carry out mini-trainings with    responsibilities, and                                   Coordinator
                   partners to acquaint them with HS/EHS        expectations




                                                        d2a81585-1f2c-477d-b887-2962308fe0e6.doc - 19
        Regulatory                  Action Steps                               Outcome                 Timeframe for   Responsible     Met   Not
        Reference                                                                                       Completion      Person(s)            Met
          HSPS
                                                         April 2007- March 2008
Objective #A1: TO BECOME KNOWN AS A QUALITY COMPREHNEISVE PROGRAM FOR CHILDREN AND FAMILIES
A1.1      1304.41(a)(1) Develop marketing plan                   c)Market SIUE HS/EHS             c) May 2007 –       c) All staff
                             c)implement plan fully              efficiently and recruit for full ongoing
                                                                 enrollment
A1.2      1304.41(a)(1) Access Media to highlight activities     Program “name recognition” –     June 2006 – ongoing Site Managers,
                                                                 increase referrals                                   Family
                                                                                                                      Consultants
A1.3      1304.41(a)(1) Distribute flyers/brochures              Increase visibility of SIUE      June 2006-ongoing   Family Support
                                                                 HS/EHS and increase                                  Staff, Site
                                                                 referrals/enrollment                                 Managers,
                                                                                                                      Home Visitors
A1.4      1304.41(a)(1) Participate in Community Events and      a) Identify events and fairs in  June 2006-ongoing   Family Support
                        Fairs                                    which HS/EHS may participate                         Services Unit,
                        a) Contact agencies to learn of dates of b) Information prospective                           Site Mangers,
                        events                                   HS/EHS families may read and                         Family
                        b) Develop information/pictures/give-    use as contact information                           Consultants
                        aways for booths at events/fairs         c) Obtain “name recognition”
                        c) Participate in events/fairs           and referrals/enrollment
A1.5      1304.41(a)(1) Giant Electronic sign (wish list         c) Increase “name recognition”,  c) December 2007    Program
                        objective)                               referrals, and enrollment                            Director
                        c) Implementation of sign – point person
                        assigned to supply information to be
                        displayed
Objective # B1: TO IMPROVE RELATIONSHIPS WITH LOCAL SCHOOLS AND AGENCIES
B1.2      1304.41(a)(1) Improve communication and training       b) Partners will have a better   b) August 2006 -    Program
          1304(2)(vii)  with partners                            understanding of HS/EHS,         ongoing             Director,
                        b) Plan and carry out mini-trainings     responsibilities, and                                Staff
                        with partners to acquaint them with      expectations                                         Development
                        HS/EHS                                                                                        and Violence
                                                                                                                      Education
                                                                                                                      Coordinator




                                                       d2a81585-1f2c-477d-b887-2962308fe0e6.doc - 20
           Regulatory                  Action Steps                               Outcome                   Timeframe for        Responsible     Met   Not
           Reference                                                                                         Completion           Person(s)            Met
             HSPS
                                                           April 2008 – March 2009
Objective #A1: TO BECOME KNOWN AS A QUALITY COMPREHNEISVE PROGRAM FOR CHILDREN AND FAMILIES
A1.1      1304.41(a)(1) Develop marketing plan    c)Market SIUE HS/EHS             c) May 2007 – c) All staff
                           c)implement plan fully efficiently and recruit for full ongoing
                                                  enrollment

A1.2     1304.41(a)(1)   Access Media to highlight activities        Program “name recognition” –         June 2006 – ongoing   Site Managers,
                                                                     increase referrals                                         Family
                                                                                                                                Consultants
A1.3     1304.41(a)(1)   Distribute flyers/brochures                 Increase visibility of SIUE          June 2006-ongoing     Family Support
                                                                     HS/EHS and increase                                        Staff, Site
                                                                     referrals/enrollment                                       Managers,
                                                                                                                                Home Visitors
A1.4     1304.41(a)(1) Participate in Community Events and      a) Identify events and fairs in June 2006-ongoing               Family Support
                       Fairs                                    which HS/EHS may participate                                    Services Unit,
                       a) Contact agencies to learn of dates of b) Information prospective                                      Site Mangers,
                       events                                   HS/EHS families may read and                                    Family
                       b) Develop information/pictures/give-    use as contact information                                      Consultants
                       aways for booths at events/fairs         c) Obtain “name recognition”
                       c) Participate in events/fairs           and referrals/enrollment
Objective # B1: TO IMPROVE RELATIONSHIPS WITH LOCAL SCHOOLS AND AGENCIES
B1.2     1304.41(a)(1) Improve communication and training       b) Partners will have a better  b) August 2006 -                Program
         1304(2)(vii)  with partners                            understanding of HS/EHS,        ongoing                         Director,
                       b) Plan and carry out mini-trainings     responsibilities, and                                           Staff
                       with partners to acquaint them with      expectations                                                    Development
                       HS/EHS                                                                                                   and Violence
                                                                                                                                Education
                                                                                                                                Coordinator




                                                          d2a81585-1f2c-477d-b887-2962308fe0e6.doc - 21
           Regulatory                  Action Steps                               Outcome                   Timeframe for        Responsible     Met   Not
           Reference                                                                                         Completion           Person(s)            Met
             HSPS
                                                            April 2009-March 2010
Objective #A1: TO BECOME KNOWN AS A QUALITY COMPREHNEISVE PROGRAM FOR CHILDREN AND FAMILIES
A1.1      1304.41(a)(1) Develop marketing plan   c)Market SIUE HS/EHS             c) May 2007 – c) All staff
                        c) implement plan fully  efficiently and recruit for full ongoing
                                                 enrollment

A1.2     1304.41(a)(1)   Access Media to highlight activities        Program “name recognition” –         June 2006 – ongoing   Site Managers,
                                                                     increase referrals                                         Family
                                                                                                                                Consultants
A1.3     1304.41(a)(1)   Distribute flyers/brochures                 Increase visibility of SIUE          June 2006-ongoing     Family Support
                                                                     HS/EHS and increase                                        Staff, Site
                                                                     referrals/enrollment                                       Managers,
                                                                                                                                Home Visitors
A1.4     1304.41(a)(1) Participate in Community Events and      a) Identify events and fairs in June 2006-ongoing               Family Support
                       Fairs                                    which HS/EHS may participate                                    Services Unit,
                       a) Contact agencies to learn of dates of b) Information prospective                                      Site Mangers,
                       events                                   HS/EHS families may read and                                    Family
                       b) Develop information/pictures/give-    use as contact information                                      Consultants
                       aways for booths at events/fairs         c) Obtain “name recognition”
                       c) Participate in events/fairs           and referrals/enrollment
Objective # B1: TO IMPROVE RELATIONSHIPS WITH LOCAL SCHOOLS AND AGENCIES
B1.2     1304.41(a)(1) Improve communication and training       b) Partners will have a better  b) August 2006 -                Program
         1304(2)(vii)  with partners                            understanding of HS/EHS,        ongoing                         Director,
                       b) Plan and carry out mini-trainings     responsibilities, and                                           Staff
                       with partners to acquaint them with      expectations                                                    Development
                       HS/EHS                                                                                                   and Violence
                                                                                                                                Education
                                                                                                                                Coordinator




                                                          d2a81585-1f2c-477d-b887-2962308fe0e6.doc - 22
                                                             Fiscal Responsibility
       Goal # 5: The SIUE Head Start Early Head Start Program will maintain and operate fiscally solvent programs in accordance with
                              University and the Head Start Performance Standards and Other Regulations.


            Regulatory                    Action Steps                              Outcome                   Timeframe for         Responsible     Met   Not
            Reference                                                                                          Completion            Person(s)            Met
              HSPS
                                                              June 2006-March 2007
Objective #A1: To review and improve financial procedures and budget development.
A1.1                      Review actual expenditures for the 2005- The development of a realistic           December 31, 2006     Budget
                          2006 and 2006-2007 program years.        budget for the 2007 – 2008                                     Assistant,
                                                                   program year.                                                  Program
                                                                                                                                  Director, Staff
A1.2                        Review monthly reconciliation with HS      Prevent overages in line items       June 2006 – ongoing   Budget
                            Budget Assistant and ESLC Budget           and/or under spending for the                              Assistant,
                            Director.                                  program year.                                              Program
                                                                                                                                  Director, Staff
Objective #B1: To find other sources of revenue to supplement existing funds.
B1.1                       Seek RFPs that may provide               To assist in alleviating strain on      June 2006 – ongoing   HS/EHS Staff
                           supplemental funding for the HS/EHS      program funds due to flat
                           programs.                                funding.
B1.2                       Respond to at least one new RFP for the  Supplement existing funds.              June 2006 - March     HS/EHS Staff
                           2006-2007-program year.                                                          2007




                                                            d2a81585-1f2c-477d-b887-2962308fe0e6.doc - 23
        Regulatory                 Action Steps                               Outcome                    Timeframe      Responsible Person(s)     Met   Not
        Reference                                                                                           for                                         Met
          HSPS                                                                                           Completion
                                                           April 2007- March 2008
Objective #A1: To maintain fiscally solvent programs.
A1.1                 Provide training in budgetary and       All parties will be better prepared         April 2007 –   Budget Assistant,
                     accounting management procedures for    to make decisions regarding the             March 2008     Staff Development,
                     members of the Policy Council,          finances of the program.                                   Program Director
                     Governance Group and HS/EHS staff as
                     needed.
A1.2                 Review monthly reconciliation with HS   Prevent overages in line items              April 2007 –   Budget Assistant,
                     Budget Assistant and ESLC Budget        and/or under spending for the               March 2008     Program Director, Staff
                     Director.                               program year.
Objective # B1: To find other sources of revenue to supplement existing funds.
B1.1                 Seek RFPs that may provide supplemental To assist in alleviating strain on          April 2007 –   HS/EHS Staff
                     funding for the HS/EHS programs.        program funds due to flat funding.          March 2008
B1.2                 Respond to at least one new RFP for the Supplement existing funds.                  April 2007 –   HS/EHS Staff
                     2007-2008-program year.                                                             March 2008
                                                          April 2008 – March 2009
Objective #A1: To develop collaborations for funding with SIUE Departments and other community agencies.
A1.1                 Search for funding opportunities that     Increase the amount of funds to    April 2008 –          Program Director,
                     involve campus or other SIUE programs     supplement existing HS/EHS         March 2009            Staff
                     and/or community organizations.           budgets.
A1.2                 Apply for a minimum of one RFP with       To alleviate the strain on program April 2008 –          Program Director, Staff
                     another agency.                           due to flat funding.               March 2009
                                                           April 2009-March 2010
Objective #A1: To be in full compliance with all Head Start Performance Standards and Other Regulations.
A1.1                  Review and update all financial            Insure compliance.              April 2009 –           Budget Asst, Program
                      procedures of the HS/EHS program and                                       December               Director
                      University.                                                                2009
A1.2                  Compile HS/EHS financial procedures        Reference document for HS staff January –              Budget Asst.
                      notebook.                                                                  March 2010




                                                         d2a81585-1f2c-477d-b887-2962308fe0e6.doc - 24
                                       Timelines
Strategic Plan 2007-2010
June 2006-April 2007
April 2007-March 2008 (New grant submitted December 2006)
April 2008-March 2009
April 2009 – March 2010

     2006-07
     June           Strategic Planning with Management Staff, Governance Group and Policy
                    Council
     November       Present the draft Strategic Plan to the Governance Group and Policy Council for
                    approval
     December       Submit the Strategic Plan with the Grant Proposal
     All year       Implement the objectives and action steps
     All year       The appropriate units and individuals monitor progress on the objectives and
                    action steps.

     2007-08
     June           Strategic Planning with Management staff, Governance Group and Policy
                    Council evaluate the progress on the objectives and action steps.
                    Revise the objectives and action steps as needed
     All year       Implement the objectives and action steps
     All year       The appropriate units and individuals monitor progress on the objectives and
                    action steps.

     2008-09
     June           Strategic Planning with Management staff, Governance Group and Policy
                    Council evaluate the progress on the objectives and action steps.
                    Revise the objectives and action steps as needed
     All year       Implement and monitor the objectives and action steps
     All year       The appropriate units and individuals monitor progress on the objectives and
                    action steps.

     2009-2010
     June           Strategic Planning with Management staff, Governance Group and Policy
                    Council evaluate the current objectives and action steps.
                    Using the SWOT, establish new goals for the coming three years
     All year       Implement and monitor the objectives and action steps for the current year.
     All year       The appropriate units and individuals monitor progress on the objectives and
                    action steps for the current year.
     November       Present the draft Strategic Plan to the Governance Group and Policy Council for
                    approval
     December       Submit the Strategic Plan with the Grant Proposal




                             d2a81585-1f2c-477d-b887-2962308fe0e6.doc - 25
                               B.      ORGANIZATIONAL STRUCTURE


  The SIUE Head Start program’s organizational structure is based on Head Start service areas with
  managers supervising the following units and their work:

          *   Special Services - Early Childhood Development, Mental Health and Disabilities
          *   Family Support Services - Family and Community Partnerships
          *   Health - Health (includes dental and nutrition)
          *   Support Services - Community Partnerships, Some Program Design and Management
              (volunteers, staff training, Policy Council, family literacy, violence education and
              training, ChildPlus system, nonfederal share).


  The chart below indicates the functional relationships of the groups in the SIUE Head Start program
  to each other.

   SIUE Head Start Central Office                                            Parent Policy Council
Write grant; provide training,                                         Provide input, approval, &
technical assistance, and                                              consult to SIUE Head Start
monitoring of all program                                              program, per Head Start
operations; resource development;                                      program Performance
planning and evaluation; fiscal                                        Standards; Addresses
responsibility.                                                        community complaints.



      SIUE Head Start Centers**                                             Parent Committees**
  Provide the comprehensive                                             Provide input, approval, &
  Head Start services to low                                            consult to center operation
  income children and families;                                         through Policy Council.
  provide input into grant, program                                     Representation; volunteers in
  planning and evaluation.                                              center; conduct parent
                                                                        activities.


                              =     Advise and Consent

                              =     Training/Technical Assistance

  ** = Includes Home Based option and Early Head Start.




                                     d2a81585-1f2c-477d-b887-2962308fe0e6.doc - 26
                                                                                                                                            Insert                              Center Coordinators
                                                                               SIUE HEAD START/
  Approved by Policy Council,
        March 2, 2006                                                         EARLY HEAD START                                                         Center Manager
                                                                                                                                                                                            Dish
                                                                                                                                                                                           Porters

                                                                                                                                            Teachers
                                                                                                                                                               Teachers
                                                                                                                                             Aides
             Governance                        Policy                                                                                                                                     Building Service
               Group                          Council                                                                                                                                        Workers
                                                                                   Director, East St. Louis Center
                                                                                         Patricia Harrison
                                                                                                                                        Community              Family
                                                                                                                                         Workers              Consultants                 Child Care
                                                                                                                                                                                          Assistants




                                                                                         Program Director
                                                                                          Hazel Mallory




                                                                                    Assistant Program Director
                                          -Clerical (4)
                                                                                     Camillia Sanders Banks




                                                                                                                                                                                      Assistant to
                                                                                                                     Program
     Fam ily Support                                               Instructional                                                                    Program                       Program Director for
                                    Special Services                                          Health                Operations
   Services Coordinator                                              Services                                                                      Operations                        Budgets and
                                      Coordinator                                           Coordinator             Coordinator
                                                                   Coordinator                                                                   Coordinators (2)                   Adm inistration
                                                                                                              Early Head Start (EHS)




                                                                                                                 -Social Services
-Social Services Coordinators (2)                                                                                  Coordinators             Collaborations                  Head Start Centers
                                                                                              Health                (Early ) (2)
-Parent Involvem ent Coordinator                                Head Start
                                                                                             Associate
                                                              Hom e Visitors (4)
                                                                                                (3)

                                                                                                                 -EHS Hom e Visitors (2)
                     -Early Childhood Education Coordinators (2)                                                 -EHS Nurse                            Center Coordinators/
                                                                                                                                                                                       Support Services
                     -Mental Health Coordinator                                                                                                         Center Managers
                                                                                                                                                                                         Coordinator
                     -Speech/Language Coordinator                                            Graduate                -Center Coordinators                  (See Insert)
                                                                                             Assistant                   (See Insert)


(Chartist Program-GMCINT H:\CHART
                        O)       S\HSORGA12.CHT             Rev . 3/6/06                                                 Center Staff                       Center Staff           Graduate Assistant




                                                                       d2a81585-1f2c-477d-b887-2962308fe0e6.doc - 27
                       Approved by Policy Council, March 2, 2006




                Southern Illinois University (SIU)
                       Board of Trustees


                          SIU President,
                         Dr. Glenn Poshard




           Southern Illinois University Edwardsville
                      (SIUE) Chancellor,
                      Vaughn Vandegrift




                  Policy                              Governance
                  Council                               Group



= Supervision                  = Flow of Information                = Program Governance




                    d2a81585-1f2c-477d-b887-2962308fe0e6.doc - 28
Approv ed by Policy Council,             SIUE EARLY HEAD START
   September 20, 2001


                                       SIUE Provost & Vice Chancellor of Academic Affairs
                                                         Sharon Hahs



                                                  Director, East St. Louis Center
                                                        Patricia Harrison



                 Policy                       Assistant Director, East St. Louis Center
                Council                                     Sandra Fields



                                                   Head Start Program Director
                                                         John Lovelace



                                                       Assistant Program Director
                                                        Camillia Sanders Banks




  Health                Family Support                     Program                    Support
Coordinator           Services Coordinator                Operations                                          Special Services
                                                                                      Services
Denise Brown              Camille McCaskill               Coordinator                                           Coordinator
                                                                                     Coordinator                 Elva Ross
                                                          Ethel Coleman             Sarah Mulholland


Bonnie Webb               Andrew Simmons

                                                                                                               Wanda Barber




     Phoenix Court                 Home-Based                       FCCH                   Teen Parents-         Helen Davis
      Betty Lewis,                Lloyd Cotten,                 Veronica Fisher,          District #189 &        Gloria Cotton,
   Center Coordinator          Home-Based Supervisor           Family Consultant          Pregnant Moms        Center Coordinator
                                                                                            Stacey Keith,
                                                                                          Family Consultant


                                 -Julie Lechowicz,
                                  Early Home Visitor
                                 -Linda Guy,                                                                     Elizabeth Sykes,
                                  Early Home Visitor                                                            Family Consultant


Chartist/F:/GMCINTO/FLOWCHART/EHSORG2.CHT                Rev. 3/16/04




                                      d2a81585-1f2c-477d-b887-2962308fe0e6.doc - 29
               C.     GLOSSARY OF ABBREVIATIONS AND TERMS
1. ACF      ADMINISTRATION FOR                   The branch of the federal Department of Health and
            CHILDREN AND FAMILIES                Human Services (HHS) that administers Head Start.
2. ACYF     ADMINISTRATION FOR                   The office in ACF that administers Head Start.
            CHILDREN, YOUTH, AND
            FAMILIES
3. ADA      AMERICANS WITH                       The ADA, Public Law 101-336, was signed on July
            DISABILITIES ACT                     26, 1990 to provide comprehensive civil rights
                                                 protection to individuals with disabilities in the areas
                                                 of employment, public accommodations, state and
                                                 local government services, and telecommunications.
                                                 The landmark civil rights legislation extends the
                                                 requirements of Section 504 to all programs and
                                                 provides a national mandate for the elimination of
                                                 discrimination against individuals with disabilities.
4.          ASSESSMENT/DIAGNOSTIC                This generally refers to an evaluation done by
            EVALUATION                           clinicians as a result of findings identified in screening
                                                 or as a result of a referral
5.          AUDIT                                The official review of the financial and fiscal records
                                                 of any agency, organization or company.
6. AdA      AVERAGE DAILY ATTENDANCE             The calculation involving the number of children
                                                 present divided by the number of children enrolled on
                                                 a given day, week, or month. Head Start programs are
                                                 expected to maintain at least an 85% AdA.
7.          BY-LAWS                              The common rules, agreed upon by an organization,
                                                 under which it operates.
8.          CENTER COMMITTEE                     A committee composed of all parents who have
                                                 children enrolled in a particular Head Start center.
9.          CENTER-BASED PROGRAM                 A Head Start program option that serves the child in a
            OPTION                               center four/five days per week. Center-based requires
                                                 class size of 17 to 20 four-year-olds enrolled per class
                                                 or 15-17 three-year-olds per class, class operations of
                                                 3.5 to 6 hours per day with 4 hours being optimal, a
                                                 minimum of 128 days of classroom operations for
                                                 program serving children 4 days per week, and a
                                                 minimum of 160 days of operation for children
                                                 enrolled 5 days per week. All center-based programs
                                                 must meet a minimum of 32 weeks of class operation
                                                 over an eight or nine month period.
10. CACFP   CHILD AND ADULT CARE FOOD            Funded by the U.S. Department of Agriculture/ IL
            PROGRAM                              State Board of Education, this program pays
                                                 reimbursements for parts of the Head Start meal
                                                 program.
11. CDA     CHILD DEVELOPMENT                    An individualized, competency-based assessment and
            ASSOCIATE                            accreditation program for early childhood staff.
                                                 Credentials are granted to candidates who demonstrate
                                                 competencies related to child development and early
                                                 childhood goals. Administered by and credentials



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                                     granted by the Council for Early Childhood
                                     Professional Recognition.
12. CHASI                            Children Home and Aide Society of IL
13.         CLASSROOM ASSESSMENT     An ongoing process of observation and recording
                                     initiated by teachers that provides information about
                                     children’s development (social, emotional, cognitive,
                                     fine and gross motor abilities, speech and language),
                                     identifying children’s specific strengths and needs.
                                     The results of classroom assessment provide the basis
                                     for individualizing the curriculum for children.
14. CFR     CODE OF FEDERAL          The numbering system used by the United States
            REGULATIONS              Government to organize and catalog all federal final
                                     rules published in the Federal Register. All federal
                                     regulations governing a specific federal program are
                                     codified for easy reference. For example, the number
                                     assigned to Head Start Performance Standards is 45
                                     CFR, Parts 1300-1308.
15. CA      COMMUNITY ASSESSMENT     The ongoing and annual assessment, or survey,
                                     required by Head Start which determines the need for
                                     and nature of the local program, based on the
                                     community’s strengths, resources and needs.
16. CR      COMMUNITY REPRESENTATIVE Any member of a Head Start Policy Council or
                                     Committee who is not a parent of a currently enrolled
                                     child, e.g., parent of former Head Start children,
                                     agency representatives, etc.
17. DHHS    DEPARTMENT OF HEALTH AND The U.S. government’s Cabinet-level agency for
            HUMAN SERVICES           protecting the health of Americans and providing
                                     essential human services. The department includes
                                     more that 300 programs that cover a wide range of
                                     activities, including child abuse prevention, food and
                                     drug safety, medical research, and financial assistance
                                     for low-income families.
18. DOE     (UNITED STATES )         The federal agency responsible for programs dealing
            DEPARTMENT OF EDUCATION  with education.
19.         DEVELOPMENTALLY          A concept of classroom practices which reflect
            APPROPRIATE PRACTICE     knowledge of typical development for the ages being
                                     served and an understanding of the unique personality,
                                     learning style, and family background of each child.
                                     Defined by NAEYC in their book Developmentally
                                     Appropriate Practice in Early Childhood Programs,
                                     these practices are consistent with Head Start
                                     Performance Standards.
20.         DOUBLE-SESSION VARIATION Double-Session Variation. A variation of the center-
                                     based program option that operates with one teacher
                                     who works with one group of children in the morning
                                     and a different group of children in the afternoon. This
                                     option must comply with regulations regarding class
                                     size (4 and 5 year olds-1 5 to 17 children enrolled per
                                     class; 3 year olds-1 3 to 15 children enrolled per


                            d2a81585-1f2c-477d-b887-2962308fe0e6.doc - 31
                                                 class), operate for no more than four-days per week
                                                 and meet the 3.5 hour daily class operation
                                                 requirement of the center-based option.
21. EHS    EARLY HEAD START                      Head Start services for families with children birth to
                                                 three and pregnant women.
22. FPA    FAMILY PARTNERSHIP                    Head Start Performance Standards requires the
           AGREEMENT                             program to assist families in identifying the goals,
                                                 strengths, and needs of the families.
23. FP     FAMILY PROFILE                        The process for developing a total profile or picture of
                                                 individual families being served by the Head Start
                                                 program. The FP process identifies the interests,
                                                 desires, goals, needs and strengths of a family. The FP
                                                 is used to help the Family Services staff determine
                                                 how Head Start can best work with a family to build
                                                 on its strengths, while attending to areas of need or
                                                 concern.
24. FR     FEDERAL REGISTER                      The official daily publication of proposed and final
                                                 Federal Regulations, program announcements and
                                                 other policies issued by the OMB, DHHS, and ACF.
25. FY     FISCAL YEAR                           The year by which funds are granted. SIUE Head
                                                 Start's and Early Head Start’s federal fiscal funding
                                                 year is April 1 - March 31. The State's fiscal year is
                                                 July 1 - June 30, which is the year used to calculate
                                                 and track leave time.
26.        FULL-DAY VARIATION                    A variation of the center-based option in which the
                                                 classroom services children longer than six-hours per
                                                 day. Before implementing a full-day variation the
                                                 grantee should demonstrate that alternative enrollment
                                                 opportunities or funding from non-Head Start sources
                                                 are not available for Head Start families needing full-
                                                 day services, with other community agencies to
                                                 address those goals and needs.
27.        GRANTEE                               A public or private agency that receives funds directly
                                                 from ACYF to operate a Head Start program. In St.
                                                 Clair County, the Head Start grantee is SIUE.
28. HSB    HEAD START BUREAU                     Division of the Administration for Children and
                                                 Families, U.S. Department of Health and Human
                                                 Services, that administers the Head Start program, The
                                                 Bureau develops and enforces regulations based on the
                                                 Head Start Act and related legislation.
29. NRS    NATIONAL REPORTING                    A system developed by the U.S. Department of Health
           SYSTEM                                and Human Services to collect data from each Head
                                                 Start Program to determine if programs are
                                                 successfully teaching the required standards of
                                                 learning and to consider those results in evaluations of
                                                 program contracts.
30. HSPS   HEAD START PERFORMANCE                Federal Head Start regulations which provide
           STANDARDS                             standards and accompanying guidance for the
                                                 operation of Head Start programs. These are funding


                         d2a81585-1f2c-477d-b887-2962308fe0e6.doc - 32
                                                      compliance regulations.
31. HHS         HEALTH AND HUMAN                      The federal department in Washington, D.C., from
                SERVICES, DEPARTMENT OF               which federal Head Start funds come.
32.             HEALTH SERVICES ADVISORY              A Head Start committee required by Head Start
                COMMITTEE                             Performance Standards whose purpose is to advise in
                                                      planning, operation, and evaluation of the health
                                                      services component. The committee is composed of
                                                      parents and community health providers and other
                                                      specialists in the various health disciplines.
33.             HOME-BASED PROGRAM                    A Head Start program option that focuses on parents
                OPTION                                as educators and includes a minimum of 32 weekly
                                                      home visits per year lasting for a minimum of 1.5
                                                      hours per visit by an assigned home visitor and a
                                                      minimum of two monthly socialization experiences
                                                      (16 per year) for both children and parents.
34. IHSA        ILLINOIS HEAD START                   The Illinois Head Start Association (IHSA) is an
                ASSOCIATION                           organization that represents the interest of all the
                                                      stakeholders in the Illinois Head Start community:
                                                      children, families, Head Start staff and agencies and
                                                      the communities of which they are a part.
35.             IMPASSE PROCEDURE                     Formally adapted agency procedure which outlines a
                                                      method by which the agency resolves an impasse. An
                                                      impasse exists when the Policy Group and the
                                                      Delegates/Grantee Board cannot reach agreement or
                                                      consensus.
36. IEP/ IFSP   INDIVIDUALIZED EDUCATION              An individualized plan for providing services to Head
                PLAN/ INDIVIDUALIZED                  Start children with special needs. Each plan is based
                FAMILY SERVICE PLAN                   on a needs assessment, including for example
                                                      developmental, mental health, speech and language,
                                                      and/or health screenings and assessments, and the plan
                                                      is developed/approved by a multi-disciplinary team
                                                      which includes parents, professionals, and Head Start
                                                      staff. In the SIUE Head Start home based program
                                                      option, the term IEP also refers to Home Visitors'
                                                      weekly lesson plans for children and families. IEP’s
                                                      are done for children 3-5; IFSP’s for children birth - 3.
37. IM          INFORMATION MEMORANDUM                A memorandum originating from ACF, ACYF or the
                                                      Head Start Bureau and sent to grantees to disseminate
                                                      information critical to the operation of a Head Start
                                                      program.
38.             IN-KIND                               Contributions of goods, volunteer time, or donated
                                                      space that satisfy the 20 percent matching requirement
                                                      of Head Start funding.
39.             LETTER OF UNDERSTANDING               The document sent to Grantees which originates in
                                                      Regional Office informing Head Start Programs of
                                                      Findings from the in-depth validation visit.
40. NHSA        NATIONAL HEAD START                   A membership-supported organization comprised of
                ASSOCIATION                           Head Start staff, parents, directors, and friends that
                                                      advocates for Head Start programs, offers a system of


                              d2a81585-1f2c-477d-b887-2962308fe0e6.doc - 33
                                                   networking, and provides statistical and technical
                                                   assistance to programs.
41. NFS      NON-FEDERAL SHARE                     Resources which the grantee is required to generate,
                                                   cash or in-kind which benefit Head Start and which
                                                   are contributed by non-federal sources without charge
                                                   to the program. Twenty percent of the Head Start grant
                                                   award must be a non-federal match; or $.25 non
                                                   federal for every $1 of federal support.
42.          OPERATING RESPONSIBILITIES            Referred to in Appendix A. The individual or group
                                                   that is directly responsible and held accountable for
                                                   carrying out or performing a function consistent with
                                                   the general guidance and oversight from the group
                                                   holding general responsibility.
43.          OUTCOME MEASURES                      The record-keeping and reporting systems used to
                                                   manage data and generate status reports that provide
                                                   information on preschool children’s progress on the
                                                   required domains, elements, and indicators when they
                                                   enter the program, at a midpoint in the year, and at the
                                                   end of the year.
44. PS       PERFORMANCE STANDARDS                 A legally defined set of minimum performance criteria
             (HSPS)                                for each component in Head Start. The Performance
                                                   Standards are accompanied by guidance or suggestions
                                                   on how to implement the standards.
45. PC/ PC   POLICY COUNCIL/PARENT                 Each SIUE Head Start/Early Head Start center and the
             COMMITTEE                             home based option has a Parent Committee which
                                                   elects and sends representatives to the program's
                                                   Policy Council. These are advisory boards required by
                                                   Head Start and essential to quality program services.
                                                   They help to assure client (parent) representation in
                                                   the operation of the program and participation in the
                                                   decision making process.
46. PRISM    PROGRAM REVIEW                        The federal process used by the HSB Regional Office
             INSTRUMENT FOR SYSTEMS                to assess Head Start program quality and compliance
             MONITORING                            with regulations.        Based on the Head Start
                                                   Performance Standards (HSPS), the instrument is also
                                                   used by SIUE Head Start to conduct its required
                                                   annual self-assessment.
47. PA 11    PROGRAM ACCOUNT 11                    Program Account 11 is a category within the Early
                                                   Head Start budget dedicated to meet training and
                                                   technical assistance needs.
48. PA 20    PROGRAM ACCOUNT 20                    Federal funds for training/education of Head Start
                                                   staff and parents. Funds flow same as in #43.
49. PA 22    PROGRAM ACCOUNT 22                    Federal fund for the general operations and disabilities
                                                   services of the Head Start program.
                                                   Funds flow HHS  ACF ACYF  HSB SIUE.
50. PIR      PROGRAM INFORMATION                   Annual report required of all Head Start programs by
             REPORT (PIR)                          the HSB. The PIR includes data on enrollment,
                                                   attendance, health and special services, staff,
                                                   education, parent involvement, and social services.


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51.         PROGRAM SELF-ASSESSMENT                 The process whereby the staff, parents, and
                                                    community of a Head Start program assess their total
                                                    program’s compliance with the Head Start
                                                    Performance       Standards      and     other     federal
                                                    requirements. Required by regulation, although no
                                                    specific instrument or process is required.
52.         PROGRAM TIMELINES                        Head Start Program Year (August 16th –August
                                                         15th)
                                                     Head Start & Early Head Start Grant Year (April
                                                         1st –March 31st)
                                                     University Fiscal Year (July 1st –June 30th)
53.         PROGRAM YEAR                            August 16th – August 15th.
54. Vb Q-   REGION Vb HEAD START                    The federally funded system of providers of general
    NET     QUALITY NETWORK                         training and technical assistance to Head Start
                                                    grantees, as well as specific technical assistance to
                                                    those grantees which are "in trouble" or out of
                                                    compliance. Location: Ohio State University
55.         SCREENING                               A quick look at a child's level of functioning in fine and
                                                    gross motor, cognitive, speech and language, social and
                                                    emotional development, and hearing and vision, as well
                                                    as health information. The screening process should
                                                    include obtaining a developmental and health history,
                                                    observations from the parents, and input from teachers
                                                    based on their observations. Often part of the screening
                                                    process uses a valid, reliable, culturally relevant and
                                                    appropriately normed, standardized tool.
56. T/TA    TRAINING AND TECHNICAL                  An event or activity designed to improve or enhance
            ASSISTANCE                              the skills and development of program staff constitutes
                                                    training. Technical assistance is a problem-solving
                                                    event that utilizes the services of an experienced
                                                    consultant.
57.         TRANSITIONING                           The transfer of Head Start children into the public
                                                    school system which includes sharing of information
                                                    between agencies and programs. It also describes a
                                                    process of transferring children from programs for 0 to
                                                    3 year olds into Head Start.
58. DOE     UNITED STATES DEPARTMENT                DOE (United States Department of Education). The
            OF EDUCATION                            federal agency responsible for programs dealing with
                                                    education.
59.         WRAPAROUND                              The term used to describe full day childcare services
                                                    for Head Start children through the addition of non-
                                                    Head Start funding to provide extended day care for
                                                    the child.




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                       D.     HEAD START GENERAL INFORMATION

Philosophy:
      A child can benefit most from a comprehensive, interdisciplinary program to foster
       development and remedy problems as expressed in a broad range of services, and that...

       The child's entire family, as well as the community, must be involved. The program should
        maximize the strengths and unique experiences of each child. The family, which is
        perceived as the principal influence on the child’s development, must be a direct participant
        in the program.

The overall goal of the Head Start program is to bring about a greater degree of social competence
in children of low-income families. Social competence refers to the child's every day effectiveness
in dealing with both present environment and later responsibilities in school and life.

General:    Head Start began operation in 1965 with programs during the summer only.

During the 2003-2004 Head Start Program Year:

          12.7 percent of the Head Start enrollment consisted of children with disabilities, (mental
           retardation, health impairments, visual handicaps, hearing impairments, emotional
           disturbance, speech and language impairments, orthopedic handicaps and learning
           disabilities).

          More than 50,000 children participated in home-based Head Start program services.

          27 percent of Head Start program staff members were parents of current or former Head
           Start children. Over 880,000 parents volunteered in their local Head Start program.

          91 percent of Head Start children had health insurance. 83 percent of those with health
           insurance were enrolled in the Medicaid/Early and Periodic Screening, Diagnosis and
           Treatment (EPSDT) program or a state sponsored child health insurance program.

          The 1994 reauthorization of the Head Start Act established a new Early Head Start
           program for low-income families with infants and toddlers. In Fiscal Year 2004, nearly
           $677 million was used to support more than 650 programs to provide Early Head Start
           child development and family support services in all 50 states and in the District of
           Columbia and Puerto Rico. These programs served nearly 62,000 children under the age of
           three.

          More than 179,000 Head Start fathers participated in organized regularly scheduled
           activities designed to involve them in Head Start and Early Head Start programs.

          115 Head Start and Early Head Start Programs were sponsored by faith-based
           organizations.




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     E.        HEAD START ASSOCIATIONS - NATIONAL, REGIONAL, & ILLINOIS

In the Head Start community there exists a network of Associations for Head Start Directors, Staff,
Parents, and Friends. The Associations' general purposes are to: provide a networking resource for
those involved in Head Start; provide training, resource and information sharing; and, serve as an
advocacy group. All are member organizations which operate according to their by laws.

1.        NHSA - The National Head Start Association is the nationwide network. It is governed by
          a forty-nine (49) member board which consists of four representatives elected from each of
          the twelve (12) Regional Head Start Associations, plus the past President as ex-officio. The
          12 Regional Associations are the ten (10) federal geographic regions, plus the Indian and
          Migrant Head Start "regions." The four representatives must include one person from each
          of the following categories of membership: Director; Staff; Parent; and, Friend (anyone
          who does not fit into the other 3 categories). NHSA staffs a national office in Alexandria,
          VA. An annual training conference is sponsored by NHSA, as well as an annual Parent
          Conference, and board meetings are held in the fall, winter, and at the training conference.

2.        Region V Head Start Association - The states in Region V are Ohio, Indiana, Illinois,
          Michigan, Wisconsin, and Minnesota. This Regional Association is governed by a twenty-
          four (24) member board, which includes 4 representatives from each of the states in Region
          V. Representatives are elected from their State Head Start Associations, and again come
          from each of the four membership categories indicated in #1 above. This board meets
          quarterly and sponsors a bi-annual training conference.

3.        IHSA - The Illinois Head Start Association is the state network for Head Start programs. It
          is governed by a twenty (20) member board, which consists of: four voting representatives
          from each of the membership categories described in #1 above; and, four ex-officio
          representatives who are the IL representatives to the Region V board - one from each
          membership category. IHSA sponsors two training conferences per year, Fall and January,
          and the board generally meets bi-monthly.

Local programs designate and send voting representatives to the IHSA. Persons involved in IHSA
can then be elected as Regional representatives. NHSA has been a strong advocate for local Head
Start programs, effecting change in legislation and administrative decisions on the part of local
Head Start programs. Persons wanting information about NHSA should call (703)793-0875.
Persons wanting information about IHSA should call (312)409-1299.

A note about dues: Individual dues to both NHSA and IHSA are included in conference
registration. Otherwise, staff pay their own dues into the Associations. IHSA individual dues are
$25 per year; NHSA has $5 and $30 individual dues categories.




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                           F.       INTEGRATION OF SERVICES

Background/Rationale: In Head Start, specific responsibilities for services are divided into
three major service areas, per the 1997 revision of the Head Start Performance Standards. These
are: Early Childhood Development and Health Services; Family and Community Partnerships;
and, Program Design and Management. Although there are these divisions, the program serves
children and families in a comprehensive, unified way. Each service area and unit at SIUE Head
Start is part of a team that coordinates services in one special area. The services that each unit,
program option and major area provide flow into the entire blended program of service delivery.
SIUE Head Start is a comprehensive child development, family support program.

Compare the program to a baseball team: the pitcher, catcher, batter, coach, etc. Each has his/her
own job responsibilities; each, as an individual, is absolutely necessary for achieving the goal of
the team - winning the game. Could the team win without a pitcher? And, could the team win
with the pitcher ignoring the signals (communication) of the catcher before he throws the ball?

Each team member must consider how what he/she does affects another team member. To win
the game (accomplish the goal), they must work together. The same thing is required of Head
Start employees. This blending of service areas and working together is called "integration of
services."

It is human nature for people to take pride in their job, to feel it's important, and to want to
control situations in which they are involved. Sometimes, though, problems develop from this
which result in confusion, misunderstanding, and services not provided. Without team work, two
people may separately try to provide the same, a wrong, or an inadequate service, because one of
them didn't have all the information needed. These problems can reflect:

      unclear understanding of roles and responsibilities
      lack of understanding of where one person's responsibilities stop and another's begin
      unclear view of where and how people share responsibility
      the feeling that "what I'm doing is more important than what you're doing" (territoriality)

These problems usually occur when poor communication exists, and/or when there are new
employees each year. Territoriality is the opposite of integration.

Territoriality happens when a person looks only at his or her job and: doesn’t communicate to
others what he or she is doing and what his/her job involves; and/or, doesn't see how what he or
she does fits, or blends, in with what other people are doing.

There is no way the "game can be won" without team work; and, no way Head Start goals can
be met without integration of services.




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                          Facets of Effective Integration of Services

1.     SHARED COMMITMENT
       The people involved in each area can integrate their efforts with others if they have:
             a shared dedication to the Head Start goals
             a shared dedication to working together, and,
             a shared understanding of the benefits that can result.

2.     ROLE RECOGNITION                                  4.        COORDINATION
       Staff in each area need to understand:                      After communicating, staff can avoid
              their own roles & responsibilities                  duplication of efforts by planning
              the personal strengths they                         together. One critical system for this is
               contribute                                          Bi Weekly Staffings. This step makes it
              what other staff do & contribute                    clear who does what, when, and how;
              how the various roles relate to and                 and, efficient use of resources:
               depend on each other.                                     time/energy
                                                                         information/materials/money.

3.     COMMUNICATION                                     5.        COLLABORATION
       Communication between staff is the first                    The working together that comes after
       vital step to the team approach.                            communication & coordination helps
       Communication can be:                                       staff recognize the value & efficiency of:
               oral or written                                           appropriately shared
               planned meetings or brief,                                 responsibilities
                informal contacts                                         planning & putting into action the
               used to inform of needs, contacts                          Head Start program as a team.
                made, or resources.

When a group gets to level 5, staff morale increases, staffs help each other, and the quality and
effectiveness of services are improved with team effort. The team gains a feeling of group pride.

Summary - The essence of Head Start is based on integration of services and smooth
coordination of services. Each component is essential. Without any one service area, the
program would no longer be Head Start. Integration of services and team work are ongoing
processes. That is:

      one try is not enough, and
      it takes continuous effort and cooperation on everyone's part.




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                          G.      CUSTOMER/STAFF RELATIONS

Customer Relations - Head Start children and families are our customers. It is expected that
they will be treated with courtesy and consideration at all times. Parents are welcome and
encouraged to visit the SIUE Head Start centers/program any time.

In that the SIUE Head Start program is funded by public funds, the program and staff are
accountable to the taxpayers for our expenditures. We intend to provide the taxpayers return on
their investment by using each dollar for the greatest possible benefit to Head Start children and
families. This means we at SIUE Head Start will provide them the best quality materials, food,
education, and care possible at the best price. Visitors from the community are also welcomed
into the program and provided with information.

Staff Relations - Although each staff member has a written job description, it is the work of the
entire staff as a whole to serve the Head Start children and families. In view of the nature of our
responsibility, it is clear that no person's job is more important than any other. Therefore, all
staff members must exercise a great deal of skill, common sense, and cooperation for the team to
be effective. The well-being of the children and families is, at all times, the first priority of the
SIUE Head Start program.

The participants of the Head Start program, and the community as a whole, can best benefit from
the effort of SIUE Head Start, as part of the SIUE East St. Louis Center, if all of our employees
feel an integral part of one, cohesive organization whose purpose is to serve Head Start children,
families, and the community. To ensure this identity and to promote an attractive workplace and
a motivated group of employees, SIUE Head Start has established several actions and activities
as our policy to enhance, to the greatest extent practical, employee morale, health and overall
welfare.

The costs of these activities are covered in OMB Circular A-87, which governs public, non-profit
organizations, or are provided as part of the SIUE East St. Louis (ESL) Center. Therefore, the
following activities are in place to increase the dedication of employees to this organization and
to their work:

      Health services (dental, vision, nursing) and work-out room on-site in central office
      Staff lounge and meeting rooms in the ESL Center
      Class sizes reduced in most centers in part to make space for parent/staff rooms at centers
      Staff/Parent recognition activities
      Flowers sent in cases of a death in an employee's family




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               H.       CODES FOR ACTION PLANS & PROCEDURES
   ACCT=     Accountant
      AA=    Administrative Assistant
    AEC=     Art Enrichment Consultant
 AEC/GA=     Art Enrichment Consultant/Graduate Assistant
    APD=     Assistant Program Director
      BC=    Budget Coordinator
    BSW=     Building Services Worker
      CC=    Center Coordinator
    COC=     Central Office Coordinators
     COS=    Central Office Staff
    ChCl=    Chief Clerk
    COM=     Child Outcome Measures
      C+=    ChildPlus DataEngine
      CA=    Community Assessment
    CBO=     Community Based Organization
    CNA=     Community Needs Assessment
    CRD=     Community Resource Directory
      CW=    Community Worker
     CDS=    Computer/Distance Learning Specialist
   DCFS=     Department of Children and Family Services
    DHS=     Department of Human Services
      DP=    Dish Porter
   ECEC=     Early Childhood Education Coordinator
EHS/HV=      Early Head Start/Home Visitor
  EHS/T=     Early Head Start/Teacher
 EHS/TA=     Early Head Start/Teacher Aide
  ESHD=      East Side Health District
ESLCCC=      East St. Louis Community College Center
ESTLHEC      East St. Louis Higher Education Center
    EOC=     Educational Opportunity Center
     EAP=    Employee Assistance Program
      EA=    Executive Assistant
 EFNEP=      Expanded Food & Nutrition Education Program
      FC=    Family Child Care Home
      FM=    Family Consultant
    FNA=     Family Needs Assessment
     FPA=    Family Partnership Agreement
   FSSC=     Family Support Services Coordinator
   FSSU=     Family Support Services Unit
      GA=    Graduate Assistant
      HC=    Handicap/Disabilities
      HA=    Health Associate
    HCD=     Health Coordinator
    HSAC     Health Services Advisory Committee
    HSU=     Health Services Unit
      HV=    Home Visitor
      HBO    Home-Based Option
    HBS=     Home-Based Supervisor
   IDOT=     IL Department of Transportation
       IEP   Individual Education Plan
     IFSP    Individual Family Services Plan
     LEA=    Local Education Agency




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    MHC=     Mental Health Consultant
MHC/GA=      Mental Health Consultant/Graduate Assistant
    MHC=     Mental Health Coordinator
  MHGA=      Mental Health Graduate Assistant
   OSHA=     Occupational, Safety & Health Administration
     PHB=    Parent Handbook
      PIC=   Parent Involvement Coordinator
    P/STC    Parent/Staff Training Coordinator
      P/T=   Parent/Teacher
        P=   Parents
       PS=   Performance Standards
       PC=   Policy Council
     PCN=    Policy Council Notebook
     PCR=    Policy Council Representative
   PPPM=     Policy, Plans and Procedures Manual
       PD=   Program Director
     POC=    Program Operations Coordinator
  POCUM      Program Operations Coordinators & Unit Managers
    SoSC=    Social Services Coordinator
   SSC/E=    Social Services Coordinator/Early
    SPSC=    Special Services Coordinator
     SPSU    Special Services Unit
  SPSGA=     Special Services/Graduate Assistant
      SPIN   Specific Position Information Notebook
     S&LC    Speech & Language Coordinator
SD&VEC=      Staff Development & Violence Education Coordinator
    SuSC=    Support Services Coordinator
     SSU=    Support Services Unit
        T=   Teacher
       TA=   Teacher Assistant
    T/SC=    Transportation/Supply Clerk
      UM=    Unit Managers
        V=   Volunteers




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Description: Head Start Performance Support Specialist Contract document sample