Custodial Account Distribution Form

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Custodial Account Distribution Form Powered By Docstoc
					Instructions - New Account/Account Maintenance Form                                                    rev 3/2010



   This form should be submitted via email by the Budget Unit Manager to Tanya Hire (biblert@ohio.edu)
   and Kris Sano (sanok@ohio.edu). Others that a planning unit may designate to submit this form should
   cc the Budget Unit Manager on the email as an indication of their approval.

   This form should be used for University unrestricted and auxiliary accounts ONLY. All
   University restricted accounts should go through the appropriate account set-up process of the
   Grants and Contracts Accounting or Plant Fund Accounting Offices. All unrestricted
   Foundation accounts should go through the Assistant VP for University Advancement at 593-
   2636. All restricted Foundation accounts should go through your area's Assistant Dean for
   Development or the Assistant Director of Stewardship & Trustees Academy, Development, at
   593-2486.

   Fund Type, Fund, Organization: List the fund type(s), fund(s), and organization(s) that will be
   associated with the project segment value.

   Project Value assigned: This value can be assigned by the requesting department or by Finance
   staff. If assigning it at the department level, please be sure the value is unique. If Finance is assigning,
   please leave this field blank. (Note: We recommend that a project segment value NOT be reused until
   it has been inactivated for a minimum of two full fiscal years.)



   Project Value Description: List the full name of the account. Please refrain from using abbreviations.

    Effective Dates: Please enter the begin and end dates for the request. The begin date
   should be the first day of the current month if it is to be effective immediately OR the first
   day of the month that the request should be effective if it is in the future. If it is an ongoing
   request, please leave the "To" field blank.

Requested Action: Check those actions applicable to the request (more than one can
be requested)
     Add a New Segment Value - to establish a new organization or project value
     End-Date a Segment Value - to inactivate an organization or project value that will no longer be used
     Description Change - to change the description of an organization or project value; if the purpose of
      Add New Cost Center - to add a new fund type-fund-organization-project (cost center) combination.
   If this cost center is being created to REPLACE another combination of segment values, please provide
   this instruction under the Purpose of the Requested Action section of the form. If this project will be
   used with various organizations, please list them in the Purpose of the Requested Action section of the
   form.
     End-Date Cost Center - to inactivate an invalid combination of segment values (cost center) that are
   either no longer being used or were created in error.


Purpose of the Requested Action:
   (1)When the Requested Action is to add a new segment value, the purpose of the new segment valued
   must be included. Please see "Guidelines for Purpose of Account" below to determine the general
   function of the new segment value. Indicate the general function and in your own words thoroughly
   describe the type of activity that will run through the account, OR
   (2)For any other Requested Action, just describe the purpose.


Report Distribution Information: ONLY REQUIRED FOR "Add a New
Segment Value" requests
    Project Manager information is required. All other information is optional.
    Other Report Recipients need NOT include those individuals already established as
   report recipients for the organization(s) associated with the project (e.g. Budget Unit
   Manager, Dean, etc.) or assigned to the range of projects the request falls within. Only folks
   that would not receive the report based on their current report distribution set-up need to be
   specified.
   Updates to Report Distribution Information should be submitted via the Report Distribution
   Maintenance Revisions form located on the Finance web site at:
   http://www.ohio.edu/finance/forms/financeforms.cfm

Guidelines for Purpose of the account (general functions):
   Academic Support: Funds used primarily to provide support services for the institution's
   primary missions--instruction, research, public service. This includes: Libraries, Educational
   media services, Academic computing support, Ancillary support, Academic administration,
   Course and curriculum development. (NACUBO)

   Institutional Support: Includes expenditures for: central executive-level activities concerned
   with management and long-range planning of the entire institution, fiscal operations,
   administrative data processing, space management, personnel, logistical activities, and support
   services to faculty and staff. (NACUBO)

   Instruction: All activities that are part of an institution's instruction program. Expenditures
   would include credit and noncredit courses, academic, vocational, technical instruction,
   remedial, special, and extension sessions. (NACUBO)

   Operation and Maintenance of Plant: All expenditures of current operating funds for the
   operation and maintenance of physical plant. Includes: Physical plant administration, Building
   maintenance, Custodial services, Utilities, Landscape and grounds maintenance, Major repairs
   and renovations. (NACUBO)

   Public Service: All funds expended for activities that are established primarily to provide
   noninstructional services beneficial to individuals and groups external to the insitution. This
   includes: Community service, Cooperative extension service, and Public broadcasting
   services. (NACUBO)

   Research: All expenditures for activities specifically organized to produce research outcomes.
   This includes: Institutes and research centers, and individual and project research. (NACUBO)

   Scholarships and Fellowships: Expenditures for scholarships and fellowships in the form of
   grants to students, resulting either from selection by the institution or from an entitlement
   program. (NACUBO)

   Student Services: Funds expended for those activities whose primary purpose is to contribute
   to the student's emotional and physical well-being and to his or her intellectual, cultural, and
   social development outside the context of the formal instruction program. This includes:
   admissions, registrar, cultural events, intramural athletics, student organizations, student aid
   administration, student media, and student health service.
                        NEW ACCOUNT/ACCOUNT MAINTENANCE FORM
                                                            Issued by Finance: 740-597-1417                                 Revised 3/2010
This form is for University Unrestricted and Auxiliary accounts only. For Grant, Plant Fund, or Foundation accounts,
                     please see the Instructions worksheet. (Use Tab key to complete online form.)
             FORMS SHOULD BE SUBMITTED BY THE PLANNING UNIT'S BUDGET UNIT MANAGER OR HIS/HER DESIGNEE. IF
                 SUBMITTED BY THE DESIGNEE, A CC TO THE BUDGET UNIT MANAGER IS REQUIRED AS APPROVAL.
                                      Send completed form by E-Mail to:            biblert@ohio.edu
                                                                         and:      sanok@ohio.edu
     Requested By:                                                                                 Date:

               Phone:                                                   Email:

Any intent to charge a fee or increase the amount of a fee must first be approved by the appropriate Budget Planning Council committee

Please refer to the Instructions worksheet for detailed information regarding the completion of this form.

Requested Action:
        Add a New                  End-Date a
                                                               Description                 Add New Cost                     End-Date Cost
         Segment                    Segment
                                                                 Change                       Center                           Center
          Value                      Value

                                                                                           If revenue (not including internal transfers) will be
                                      Fund Type
                                                                                           generated in this cost center, a COMPLETED
                                             Fund                                          UBIT checklist must accompany this request. It
                                                                                           can be found at:
                                   Organization
                       Project Value assigned                                              http://www.ohio.edu/finance/forms/tax.cfm
                    Project Value Description
                                Effective Dates From:                                To:

Purpose of the Requested Action:
  (1)When the Requested Action is to add a new segment value, the purpose of the new segment value must be included. Please see
  "Guidelines for Purpose of Account" on Instructions worksheet to help determine the general function of the new segment value. In the
  space below, indicate the general function and in your own words describe the type of activity for which this account will be used, OR
  (2)For any other Requested Action, use the space below to describe the reason for the request. This space may be expanded.




Report Distribution Information (new requests ONLY, see Instructions tab for report distribution updates):
       Project Manager, name & oak id (required):
       Co-Project Manager, name & oak id (optional):
       Other Report Recipients, name & oak id(optional):


Finance Use ONLY:
   (1) Function Assigned:                                                   (3) RDM Entry Complete:
       Date:                                                                     Date:
       Signature:                                                                Signature:
   (2) ChAOS Entry:
       Date:
       Signature:




                                                       D:\Docstoc\Working\pdf\523ce7ec-fe57-4711-ac73-481ac7de9d3b.xls
                        NEW ACCOUNT/ACCOUNT MAINTENANCE FORM
                                                            Issued by Finance: 740-597-1417                                Revised 3/2010
This form is for University Unrestricted and Auxiliary accounts only. For Grant, Plant Fund, or Foundation accounts,
                     please see the Instructions worksheet. (Use Tab key to complete online form.)
             FORMS SHOULD BE SUBMITTED BY THE PLANNING UNIT'S BUDGET UNIT MANAGER OR HIS/HER DESIGNEE. IF
                 SUBMITTED BY THE DESIGNEE, A CC TO THE BUDGET UNIT MANAGER IS REQUIRED AS APPROVAL.
                                                                    biblert@ohio.edu
                                      Send completed form by E-Mail to:
                                                            and: sanok@ohio.edu
      Requested By:       Jane Doe, BUM, VP for Finance & Administration            Date:                          06/03/09

               Phone:     3-9999                                        Email:     doe99@ohio.edu

Any intent to charge a fee or increase the amount of a fee must first be approved by the appropriate Budget Planning Council committee

Please refer to the Instructions worksheet for detailed information regarding the completion of this form.

Requested Action:
        Add a New                  End-Date a
                                                               Description                Add New Cost                     End-Date Cost
         Segment                    Segment
                                                                 Change                      Center                           Center
  X       Value                      Value

                                                                                          If revenue (not including internal transfers) will be
                                      Fund Type                  010
                                                                                          generated in this cost center, a COMPLETED
                                             Fund               0000                      UBIT checklist must accompany this request. It
                                                                                          can be found at:
                                   Organization            21010
                       Project Value assigned            UN2199999                        http://www.ohio.edu/finance/forms/tax.cfm
                    Project Value Description    Finance Staff Professional Development
                                Effective Dates From: 06/01/2009         To:

Purpose of the Requested Action:
  (1)When the Requested Action is to add a new segment value, the purpose of the new segment value must be included. Please see
  "Guidelines for Purpose of Account" on Instructions worksheet to help determine the general function of the new segment value. In the
  space below, indicate the general function and in your own words describe the type of activity for which this account will be used, OR
  (2)For any other Requested Action, use the space below to describe the reason for the request. This space may be expanded.

Institutional Support - to capture the costs of Finance staff professional development activities; will also be used
with organizations 21040 and 21050

Report Distribution Information (new requests ONLY, see Instructions tab for report distribution updates):
       Project Manager, name & oak id (required):                                  Gina Fetty, fettyg
       Co-Project Manager, name & oak id (optional):                               Sherry Downs, downs
       Other Report Recipients, name & oak id(optional):                           Pat Thompson, thompson


Finance Use ONLY:
   (1) Function Assigned:                                                   (3) RDM Entry Complete:
       Date:                                                                     Date:
       Signature:                                                                Signature:
   (2) ChAOS Entry:
       Date:
       Signature:




                                                       D:\Docstoc\Working\pdf\523ce7ec-fe57-4711-ac73-481ac7de9d3b.xls
                        NEW ACCOUNT/ACCOUNT MAINTENANCE FORM
                                                            Issued by Finance: 740-597-1417                                Revised 3/2010
This form is for University Unrestricted and Auxiliary accounts only. For Grant, Plant Fund, or Foundation accounts,
                     please see the Instructions worksheet. (Use Tab key to complete online form.)
             FORMS SHOULD BE SUBMITTED BY THE PLANNING UNIT'S BUDGET UNIT MANAGER OR HIS/HER DESIGNEE. IF
                 SUBMITTED BY THE DESIGNEE, A CC TO THE BUDGET UNIT MANAGER IS REQUIRED AS APPROVAL.
                                                                    biblert@ohio.edu
                                      Send completed form by E-Mail to:
                                                            and: sanok@ohio.edu
     Requested By:        Jane Doe, BUM, VP for Finance & Administration            Date:                          06/03/09

               Phone:     3-9999                                        Email:     doe99@ohio.edu

Any intent to charge a fee or increase the amount of a fee must first be approved by the appropriate Budget Planning Council committee

Please refer to the Instructions worksheet for detailed information regarding the completion of this form.

Requested Action:
        Add a New                  End-Date a
                                                               Description                Add New Cost                     End-Date Cost
         Segment                    Segment
                                                                 Change                      Center                           Center
          Value              X       Value

                                                                                          If revenue (not including internal transfers) will be
                                      Fund Type
                                                                                          generated in this cost center, a COMPLETED
                                             Fund                                         UBIT checklist must accompany this request. It
                                                                                          can be found at:
                                   Organization
                       Project Value assigned            UN2199999                        http://www.ohio.edu/finance/forms/tax.cfm
                    Project Value Description     Finance Staff Professional Development
                                 Effective Dates From:                    To:       6/30/2009

Purpose of the Requested Action:
  (1)When the Requested Action is to add a new segment value, the purpose of the new segment value must be included. Please see
  "Guidelines for Purpose of Account" on Instructions worksheet to help determine the general function of the new segment value. In the
  space below, indicate the general function and in your own words describe the type of activity for which this account will be used, OR
  (2)For any other Requested Action, use the space below to describe the reason for the request. This space may be expanded.


use of this project within the department is being discontinued for FY 10

Report Distribution Information (new requests ONLY, see Instructions tab for report distribution updates):
       Project Manager, name & oak id (required):
       Co-Project Manager, name & oak id (optional):
       Other Report Recipients, name & oak id(optional):


Finance Use ONLY:
   (1) Function Assigned:                                                   (3) RDM Entry Complete:
       Date:                                                                     Date:
       Signature:                                                                Signature:
   (2) ChAOS Entry:
       Date:
       Signature:




                                                       D:\Docstoc\Working\pdf\523ce7ec-fe57-4711-ac73-481ac7de9d3b.xls
                        NEW ACCOUNT/ACCOUNT MAINTENANCE FORM
                                                             Issued by Finance: 740-597-1417                               Revised 3/2010
This form is for University Unrestricted and Auxiliary accounts only. For Grant, Plant Fund, or Foundation accounts,
                     please see the Instructions worksheet. (Use Tab key to complete online form.)
             FORMS SHOULD BE SUBMITTED BY THE PLANNING UNIT'S BUDGET UNIT MANAGER OR HIS/HER DESIGNEE. IF
                 SUBMITTED BY THE DESIGNEE, A CC TO THE BUDGET UNIT MANAGER IS REQUIRED AS APPROVAL.
                                                                    biblert@ohio.edu
                                      Send completed form by E-Mail to:
                                                            and: sanok@ohio.edu
     Requested By:        Jane Doe, BUM, VP for Finance & Administration            Date:                          06/03/09

               Phone:     3-9999                                        Email:     doe99@ohio.edu

Any intent to charge a fee or increase the amount of a fee must first be approved by the appropriate Budget Planning Council committee

Please refer to the Instructions worksheet for detailed information regarding the completion of this form.

Requested Action:
        Add a New                  End-Date a
                                                               Description                Add New Cost                     End-Date Cost
         Segment                    Segment
                                                                 Change                      Center                           Center
          Value                      Value               X

                                                                                          If revenue (not including internal transfers) will be
                                      Fund Type
                                                                                          generated in this cost center, a COMPLETED
                                             Fund                                         UBIT checklist must accompany this request. It
                                                                                          can be found at:
                                   Organization
                       Project Value assigned            UN2199999                        http://www.ohio.edu/finance/forms/tax.cfm
                    Project Value Description    Finance Staff Professional Development
                                Effective Dates From: 7/1/2009           To:

Purpose of the Requested Action:
  (1)When the Requested Action is to add a new segment value, the purpose of the new segment value must be included. Please see
  "Guidelines for Purpose of Account" on Instructions worksheet to help determine the general function of the new segment value. In the
  space below, indicate the general function and in your own words describe the type of activity for which this account will be used, OR
  (2)For any other Requested Action, use the space below to describe the reason for the request. This space may be expanded.

please change the current description of this project value to VP for Finance & Administration Professional
Development

Report Distribution Information (new requests ONLY, see Instructions tab for report distribution updates):
       Project Manager, name & oak id (required):
       Co-Project Manager, name & oak id (optional):
       Other Report Recipients, name & oak id(optional):


Finance Use ONLY:
   (1) Function Assigned:                                                   (3) RDM Entry Complete:
       Date:                                                                     Date:
       Signature:                                                                Signature:
   (2) ChAOS Entry:
       Date:
       Signature:




                                                       D:\Docstoc\Working\pdf\523ce7ec-fe57-4711-ac73-481ac7de9d3b.xls
                        NEW ACCOUNT/ACCOUNT MAINTENANCE FORM
                                                            Issued by Finance: 740-597-1417                                Revised 3/2010
This form is for University Unrestricted and Auxiliary accounts only. For Grant, Plant Fund, or Foundation accounts,
                     please see the Instructions worksheet. (Use Tab key to complete online form.)
             FORMS SHOULD BE SUBMITTED BY THE PLANNING UNIT'S BUDGET UNIT MANAGER OR HIS/HER DESIGNEE. IF
                 SUBMITTED BY THE DESIGNEE, A CC TO THE BUDGET UNIT MANAGER IS REQUIRED AS APPROVAL.
                                                                    biblert@ohio.edu
                                      Send completed form by E-Mail to:
                                                            and: sanok@ohio.edu
     Requested By:        Jane Doe, BUM, VP for Finance & Administration            Date:                          06/03/09

               Phone:     3-9999                                        Email:     doe99@ohio.edu

Any intent to charge a fee or increase the amount of a fee must first be approved by the appropriate Budget Planning Council committee

Please refer to the Instructions worksheet for detailed information regarding the completion of this form.

Requested Action:
        Add a New                  End-Date a
                                                               Description                Add New Cost                     End-Date Cost
         Segment                    Segment
                                                                 Change                      Center                           Center
          Value                      Value                                           X

                                                                                          If revenue (not including internal transfers) will be
                                      Fund Type                  010
                                                                                          generated in this cost center, a COMPLETED
                                             Fund               0000                      UBIT checklist must accompany this request. It
                                                                                          can be found at:
                                   Organization            21080
                       Project Value assigned            UN2199999                        http://www.ohio.edu/finance/forms/tax.cfm
                    Project Value Description    Finance Staff Professional Development
                                Effective Dates From: 06/01/2009         To:

Purpose of the Requested Action:
  (1)When the Requested Action is to add a new segment value, the purpose of the new segment value must be included. Please see
  "Guidelines for Purpose of Account" on Instructions worksheet to help determine the general function of the new segment value. In the
  space below, indicate the general function and in your own words describe the type of activity for which this account will be used, OR
  (2)For any other Requested Action, use the space below to describe the reason for the request. This space may be expanded.




Report Distribution Information (new requests ONLY, see Instructions tab for report distribution updates):
       Project Manager, name & oak id (required):
       Co-Project Manager, name & oak id (optional):
       Other Report Recipients, name & oak id(optional):


Finance Use ONLY:
   (1) Function Assigned:                                                   (3) RDM Entry Complete:
       Date:                                                                     Date:
       Signature:                                                                Signature:
   (2) ChAOS Entry:
       Date:
       Signature:




                                                       D:\Docstoc\Working\pdf\523ce7ec-fe57-4711-ac73-481ac7de9d3b.xls
                        NEW ACCOUNT/ACCOUNT MAINTENANCE FORM
                                                            Issued by Finance: 740-597-1417                                Revised 3/2010
This form is for University Unrestricted and Auxiliary accounts only. For Grant, Plant Fund, or Foundation accounts,
                     please see the Instructions worksheet. (Use Tab key to complete online form.)
             FORMS SHOULD BE SUBMITTED BY THE PLANNING UNIT'S BUDGET UNIT MANAGER OR HIS/HER DESIGNEE. IF
                 SUBMITTED BY THE DESIGNEE, A CC TO THE BUDGET UNIT MANAGER IS REQUIRED AS APPROVAL.
                                                                    biblert@ohio.edu
                                      Send completed form by E-Mail to:
                                                            and: sanok@ohio.edu
     Requested By:        Jane Doe, BUM, VP for Finance & Administration            Date:                          06/03/09

               Phone:     3-9999                                        Email:     doe99@ohio.edu

Any intent to charge a fee or increase the amount of a fee must first be approved by the appropriate Budget Planning Council committee

Please refer to the Instructions worksheet for detailed information regarding the completion of this form.

Requested Action:
        Add a New                  End-Date a
                                                               Description                Add New Cost                     End-Date Cost
         Segment                    Segment
                                                                 Change                      Center                           Center
          Value                      Value                                                                            X

                                                                                          If revenue (not including internal transfers) will be
                                      Fund Type                  010
                                                                                          generated in this cost center, a COMPLETED
                                             Fund               0000                      UBIT checklist must accompany this request. It
                                                                                          can be found at:
                                   Organization            21010
                       Project Value assigned            UN2199999                        http://www.ohio.edu/finance/forms/tax.cfm
                    Project Value Description    Finance Staff Professional Development
                                Effective Dates From: 07/01/2009         To:

Purpose of the Requested Action:
  (1)When the Requested Action is to add a new segment value, the purpose of the new segment value must be included. Please see
  "Guidelines for Purpose of Account" on Instructions worksheet to help determine the general function of the new segment value. In the
  space below, indicate the general function and in your own words describe the type of activity for which this account will be used, OR
  (2)For any other Requested Action, use the space below to describe the reason for the request. This space may be expanded.




Report Distribution Information (new requests ONLY, see Instructions tab for report distribution updates):
       Project Manager, name & oak id (required):
       Co-Project Manager, name & oak id (optional):
       Other Report Recipients, name & oak id(optional):


Finance Use ONLY:
   (1) Function Assigned:                                                   (3) RDM Entry Complete:
       Date:                                                                     Date:
       Signature:                                                                Signature:
   (2) ChAOS Entry:
       Date:
       Signature:




                                                       D:\Docstoc\Working\pdf\523ce7ec-fe57-4711-ac73-481ac7de9d3b.xls

				
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Description: Custodial Account Distribution Form document sample