Social Networking Sites Legal Issues - Download as Excel

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					                                                                9292f251-01bf-4c7f-b7a4-78c068309b81.xls

                    AYSO NAGM 2010 Regional Commissioner Caucus Action Items Tracking Worksheet

                       Group
                    Discussion                                                                                Date    Who is
             Item      Topic              Specific issue or problem                Possible solutions         Comp. Responsible?         Comments/Action Taken
             1.00   Red Flags and Regional Non-Compliance
             1.01   Financial Compliance
             1.02                Audits are not being performed                                                         RC
                                                                              Fill Regional Auditor position and use auditor checklist and new auditor manual.
             1.03                                                                                                       AD
                                                                              AD needs to insure audit is done or reviewed by area auditor yearly
             1.04                                                             Audit at RC and Treasurer change          New RC
             1.05                Budget not created                                                                     Treasurer/RC
                                                                              RC & Treasurer need to make sure a budget is created annually
             1.06                Check improperly signed                      RC & Treasurer to attend Treasure TrainingTreasurer/RC
             1.07                Checks not deposited/or not deposited in a   RC & Treasurer to attend Treasure TrainingRC
                                 timely manner
             1.08                Not using AYSO.ORG tools                                                             available on   Marketing is the RC
                                                                              Need education & information on what is RC/National ayso.org to help developing a
                                                                                                                                     short webinar "tour" of
                                                                                                                                     AYSO.org for exec members
                                                                                                                                     as well as finding new ways
                                                                                                                                     to better communicate all the
                                                                                                                                     tools that are available.

             1.09                Not using the eAYSO system                                                        Reports
                                                                              Make eAYSO better - use NAP and otherRC/National         Insufficient data to compute.
                                                                                                                                       There are no known
                                                                                                                                       problems with the Finance
                                                                                                                                       side of eAYSO. If thisis
                                                                                                                                       simply a learning issue, the
                                                                                                                                       eAYSO Commission will
                                                                                                                                       schedule webinars on
                                                                                                                                       system use.
             1.10                Parents challenge AYSO Costs                                                          RC/Treasurer
                                                                              Post budget on website and distribute at meetings
             1.11
             1.12   Player Compliance
             1.13                Players playing in wrong division/players                                           RC
                                                                              Use Player ID cards, pregame referee checks, require birth certificates, use eAYSO Rosters, manage parent, play
                                 that are not registered - playing
             1.14                Extended play division are not the same as                                             RC's attend Area meetings
                                                                              Coordinate Area play at Area level - haveAD/RC's
                                 the regions divisions
             1.15   Volunteer Compliance
             1.16                Volunteers not filling out Volunteer forms                                          RC/CVPA
                                                                              Use eAYSO with e-signatures, no form, no volunteering Safe Haven will continue to
                                                                                                                                    emphasize the importance of
                                                                                                                                    forms in all educational
                                                                                                                                    venues as well as in
                                                                                                                                    communications and the e-
                                                                                                                                    newsletter.




9292f251-01bf-4c7f-b7a4-78c068309b81.xls                                         Page 1/5                                                                              11/25/2010
                                                                  9292f251-01bf-4c7f-b7a4-78c068309b81.xls

                    AYSO NAGM 2010 Regional Commissioner Caucus Action Items Tracking Worksheet

                       Group
                     Discussion                                                                                  Date     Who is
             Item       Topic             Specific issue or problem                   Possible solutions         Comp. Responsible? Comments/Action Taken
             1.17                 Parent volunteer at field without permission   Volunteer ID cards                    RC/Board    Regions have always had
                                                                                                                                   the freedom to design and
                                                                                                                                   implement their own ID card
                                                                                                                                   system. A national ID card
                                                                                                                                   system is under study, but
                                                                                                                                   programming and other
                                                                                                                                   costs have lowered its
                                                                                                                                   priority. Regarding a
                                                                                                                                   volunteer who is being
                                                                                                                                   difficult, the Region's
                                                                                                                                   Administrators are
                                                                                                                                   encouraged to be more
                                                                                                                                   proactive. Suspend the
                                                                                                                                   volunteer and afford a due
                                                                                                                                   process opportunity. That
                                                                                                                                   might raise the importance of
                                                                                                                                   proper permission in order to
                                                                                                                                   volunteer.

             1.18                 What to do when volunteer behavior does                                             use
                                                                                 Get Advanced management training and RC advance management training techniques; use Standard Regional G
                                  not reflect AYSO standards
             1.12                 Not turning in Volunteer forms to NSTC                                                    RC/CVPA
                                                                                 More CVPA or approved assistants, using eSignature
             1.20                 RCs operating on myths v. facts; lack of                                                  RC training
                                                                                 Information sharing, blogs, e-mail blasts, National/RC   RC and Board Orientation by
                                  access to answers to individual issues                                                                  AD and active participation in
                                                                                                                                          regularly scheduled Area
                                                                                                                                          meetings with other RCs, the
                                                                                                                                          AD and staff can help with
                                                                                                                                          this. The AYSO Reference
                                                                                                                                          Book is a great resource for
                                                                                                                                          answers to common AYSO
                                                                                                                                          policy and procedure
                                                                                                                                          questions. It can be viewed
                                                                                                                                          online on the AYSO Web site
                                                                                                                                          or purchased from the AYSO
                                                                                                                                          Supply Center. Blogs and
                                                                                                                                          other social networking sites
                                                                                                                                          frequently originate or
                                                                                                                                          perpetrate myths and
                                                                                                                                          misinformation. unless
                                                                                                                                          someone well-informed can
                                                                                                                                          monitor for this.




9292f251-01bf-4c7f-b7a4-78c068309b81.xls                                            Page 2/5                                                                               11/25/2010
                                                                 9292f251-01bf-4c7f-b7a4-78c068309b81.xls

                    AYSO NAGM 2010 Regional Commissioner Caucus Action Items Tracking Worksheet

                      Group
                    Discussion                                                                                  Date    Who is
             Item      Topic            Specific issue or problem                  Possible solutions           Comp. Responsible? Comments/Action Taken
             2.00   Sponsors   Advertising on National Stage                        Coop Advertising                  NSTC/NBOD
             2.01              Advertising on National Stage                   Cobranding                             NSTC/NBOD Sponsors have done
                                                                                                                                  cobranded billboards, ads
                                                                                                                                  and TV spots. Marketing will
                                                                                                                                  continue to request these as
                                                                                                                                  part of activation.
             2.02                Location of AYSO Marketing Resources          RC Channel @AYSO.org                   NSTC/NBOD Marketing is designing a
                                                                                                                                  short monthly webinar "tour"
                                                                                                                                  of AYSO.org as well as more
                                                                                                                                  prominence of RC channel.

             2.03                Lack of give-away to sponsors                 AYSO Sponsor Window Cling                 AYSO Store      From Marketing: not sure
                                                                                                                                         what this is referring to
             2.04                Logo may be outdated and not instantly                                                   be more identifiable for soccer
                                                                               Refine logo and MLS signboard design toNSTC/NBOD Some years ago, US
                                 recognizable for soccer                                                                                 Soccer's own research
                                                                                                                                         discovered the AYSO
                                                                                                                                         traditional logo to be the
                                                                                                                                         most recognizable in the
                                                                                                                                         sport. So, the NBOD is
                                                                                                                                         concerned about losing that
                                                                                                                                         brand identity. Concern
                                                                                                                                         arises when local logos
                                                                                                                                         minimize or don't even
                                                                                                                                         incorporate the AYSO
                                                                                                                                         identity. It might be that a re-
                                                                                                                                         design of the Promotional
                                                                                                                                         logo makes sense, but will
                                                                                                                                         ultimately need NBOD
                                                                                                                                         approval.
             2.05                Access to or how to use some National                                                   NSTC/NBOD Marketing is developing "how
                                                                               "How to" kit or directions to approach these sponsor for Regional Assistance.
                                 Sponsors and/or corporate level sponsors                                                                to sell and service local
                                                                                                                                         sponsors" webinar.
             2.06                Unused leverage at Area level to use player                                             AD's and larger
                                                                               RC's and Area Boards to coordinate pitch to chase RC's sponsors
                                 numbers to gain Area wide sponsors

             2.07                Cohesive marketing at local levels                                                    SD's and AD's Marketing materials are
                                                                               Section and Areas Boards work more cohesively on AYSO marketing message
                                                                                                                                       being developed by the
                                                                                                                                       Marketing Commission to
                                                                                                                                       help with this effort
             2.08                Distribution of best practices for                                                    NSTC and         share information.
                                                                               Blog section or something like Yahoo! Groups for RC's toMarketing will consider a
                                 approaching/obtaining sponsors on local                                               RC's            sponsor/sales blog to
                                 level                                                                                                 accompany debut of local
                                                                                                                                       sponsorship webinar.




9292f251-01bf-4c7f-b7a4-78c068309b81.xls                                          Page 3/5                                                                                  11/25/2010
                                                                9292f251-01bf-4c7f-b7a4-78c068309b81.xls

                    AYSO NAGM 2010 Regional Commissioner Caucus Action Items Tracking Worksheet

                       Group
                     Discussion                                                                                Date       Who is
             Item       Topic             Specific issue or problem              Possible solutions           Comp. Responsible? Comments/Action Taken
             2.09                 Who to approach for sponsors?                                                       Blog info from Same as above.
                                                                             Develop list of organization and busineess types with a program/plan to pitch
                                                                                                                      RC success
                                                                                                                      stories
             3.00   Social Networking Sites
             3.01   National Guidelines
             3.02                Protect Volunteers                                                                     Safe Haven & by Regions has began
                                                                             Settings and guidelines that if in place National will stand Safe Haven if problems arise
                                                                                                                        Legal             process of setting national
                                                                                                                                          guidelines with the
                                                                                                                                          assistance of the Legal
                                                                                                                                          Commission Liason.
             3.03               Protect Children                                                                        are
                                                                             Limits on photos, videos and names that RC used on sites
             3.04               Prevent Negative behavior                                                               RC
                                                                             User settings established to allow feedback from user while curbing distructive comments
             3.05   Site Use Template                                                                                   RC/AD Use
             3.06               Logo Use                                     Regions Use Ntnl Logo                      RC/AD
             3.07               Site/Page Naming                             Use Region Number                          RC/AD
             3.08               Legal Disclaimer                             Have for Regions to place on sites         Safe Haven &
                                                                                                                        Legal
             3.09   Social Networking Task Force
             3.10                Task Force including Safe Haven, Legal,     The Safe Haven department               National      What do the caucus
                                 Marketing, and IT to create template and    will prepare guidelines to              President and members believe this group's
                                 guidelines for use                          assist our members in the               NBOD          mission to be? Are there
                                                                             best way to use this                                  any specific goals to be
                                                                             technology.                                           addressed?
             4.00   EXP Program
             4.01              Lack of understanding what the program is     Have outline/booklets on program        Extended Play The programs are explained
                                                                                                                     Task Force    in detail on the national Web
                                                                                                                                   site as well as in the
                                                                                                                                   Webinars.
             4.02                 NSTC Glossary Terms                        Complie a list of terms                 NSTC          A glossary was available at
                                                                                                                                   the NAGM and the Task
                                                                                                                                   Force can discuss where to
                                                                                                                                   publish this to assist our
                                                                                                                                   members with clarity of
                                                                                                                                   understanding.




9292f251-01bf-4c7f-b7a4-78c068309b81.xls                                        Page 4/5                                                                           11/25/2010
                                                               9292f251-01bf-4c7f-b7a4-78c068309b81.xls

                    AYSO NAGM 2010 Regional Commissioner Caucus Action Items Tracking Worksheet

                       Group
                     Discussion                                                                              Date        Who is
             Item       Topic           Specific issue or problem                 Possible solutions         Comp. Responsible? Comments/Action Taken
             4.03                  Need Area/Sections to work together for                                           AD/SD
                                                                             Outline how to bring EP to Area and or Section        These kinds of Programs are
                                     program giving all a fuller program                                             EXP Nationals already working at he Area
                                                                                                                                   and Section level in many
                                                                                                                                   parts of the country. The
                                                                                                                                   Task Force is ready and
                                                                                                                                   willing to assist Areas and
                                                                                                                                   Sections to determine what
                                                                                                                                   programs will work best for
                                                                                                                                   them and to assist with any
                                                                                                                                   thing that they need to inform
                                                                                                                                   their members to initiate
                                                                                                                                   these programs. If additional
                                                                                                                                   information is needed please
                                                                                                                                   contact the Programs
                                                                                                                                   Depaqrtment.

             4.04




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