REGIONAL VICE PRESIDENTS The Regional Vice Presidents shall function as the personal representatives of the President in their respective regions, shall maintain constructive contact with all Assemblies in their respective regions, shall function, ex-officio as members of the Membership Committee, and shall make an annual report at the Annual Meeting, or at other times at the request of the President. They shall actively promote membership and publicity for the Society within their respective regions. In the absence of the President, President-Elect, National First Vice-President, and National Second Vice-President, any one of the Regional Vice-Presidents, chosen by a majority vote of the officers present and voting, may preside. Regional Vice Presidents are elected and report directly to the National Second Vice President. The duties of the Regional Vice President are very important and should not be taken lightly. In the event you can not carry out your assigned duties you should advise the Second Vice President as soon as possible. Regional Vice Presidents are provided with a budget set by the National Council to pay for any out of pocket expenses directly related to taking care of Council business such as postage, phone calls, stationary and to help offset the cost of travel on official Council business. Stationary, envelopes, and business cards are to be ordered through the National Secretary and the cost will be deducted from your budget. All expenses should be sent to the National Treasurer along with the receipt or some sort of documentation of the expense. The National Treasurer will then send you a check to reimburse you for you’re out of pocket expenses. In the event of any problem or occurrences that the National Council should become involved with the Regional Vice President shall report said occurrence immediately to the National Second Vice President. The Second Vice President and the Regional Vice President shall determine the best method to proceed to resolve the problem if in their power to do so or request additional assistance from the National Council. The Council should be kept advised of any such occurrence via written reports to the Second Vice President. Regional Vice Presidents and all National Officers are encouraged to visit as many Assemblies as possible during the year. The National Administrator will assist you in providing a list of your Assemblies and the latest contacts he has on the record. In the event they are no longer valid it shall be your duties to attempt to find a current officer or member of the Assembly and then get the proper information. The National Administrator may be able to assist you in this search. Regional Vice Presidents shall contact each Assembly personally either by a personal visit or at a minimum with a phone call at least twice in each fiscal year. The first contact should be within 30 days following the National Conference and the second occurrence should be during the month of January. Additional contacts might be necessary if National Council assistance is needed for some reason. During these two required contacts the Regional Vice President should ask the following question. 1. The name, address, phone number and e-mail address of all of the Assembly Officers. President, Vice President, Secretary, Treasurer, Sergeant at Arms and Board of Directors. (This should be recorded and forwarded to the National Administrator and the National Second Vice President in order that the official record may be kept current.) 2. Is there anything the National Council can do to assist your Assembly in any way? (Any and all request, complaints or suggestions should be recorded and reported to the National Second Vice President and then if necessary forwarded to the proper committee member for attention.) 3. Are all of your members a member of the National? If not can we assist you in some way to get them signed up? (Some assemblies will resist this however the National By-Laws state that you must be a member of the National to belong to an Assembly. You must handle this problem with discretion.) 4. Has your Assembly been involved in any shows, fund raisers or received any awards that you might report to the National Council? (If so this should be included in your report to the National Second Vice President) Take a few minutes to talk with your Assembly contacts and let them know that the National Council is interested in what they are doing and are here to assist them in any way we can. Try to provide them with some current information and tell them about some of the benefits the National Council provides such as SAMtalk, the web site, The Houdini Hospital Fund, etc. Forward a written report to the National Second Vice President with the aforementioned information as well as any complaints, problems or suggestions that would be of any interest to the National Council. Just because you do not think it important it is important to the person that brought it to your attention so include it in your report to be forwarded on up the line. The Regional Vice President will forward a written report of his activities and the condition of his Assemblies to the National Secretary in sufficient time that it may be included in The Report of the National Council at each Council meeting.